HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 3/7/2017adccW15902
CITY OF KENT
Council MeetingAgenda
Mayor Suzette Cooke
Council President Bill Boyce
Councilmembers
Jim Berrios Tina Budell
Brenda Fincher Dennis Higgins
Dana Ralph Les Thomas
March 7, 2017
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KENT CITY COUNCIL AGENDAS
March 7, 2017
Council Chambers
Mayor Suzette Cooke
Council President Bill Boyce
Councilmember Jim Berrios Councilmember Tina Budell
Councilmember Brenda Fincher Councilmember Dennis Higgins
Councilmember Dana Ralph Councilmember Les Thomas
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COUNCIL WORKSHOP AGENDA
5 p.m.
Subject Speaker Time
Public Works Respect Action Plan Update Staff 15 min
Infrastructure Sustainability Dave Brock 75 min
Kelly Peterson
COUNCIL MEETING AGENDA
7 p.m.
1.CALL TO ORDER/FLAG SALUTE
2.ROLL CALL
3.CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
4.PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. Kent Parks Foundation Donation to “Access for Recreation”
D. Special Women’s History Month presentation by Cristi Jones and her
daughter Lola
E. Economic and Community Development Update
F. Intergovernmental Reports
5.PUBLIC HEARING
6. PUBLIC COMMENT - Please state your name and address for the record. You
will have up to three (3) minutes to provide comment. Please address all
comments to the Mayor or the Council as a whole. The Mayor and Council
may not be in a position to answer questions during the meeting. For more
details regarding the public comment process, please refer to the section
titled, “Public Comments,” on the reverse side.
7.CONSENT CALENDAR
A. Minutes – Approve
B. Traffic School Coordinator Temporary Limited Term Position – Authorize
C. School Zone Traffic Safety Camera Program Fund Expenditures -
Authorize
D. 2016 Consolidated Annual Performance Evaluation Report – Approve
E. 2017 Community Development Block Grant Annual Action Plan – Approve
F. First Amendment to the 2015-2019 Community Development Block Grant
Consolidated Plan - Approve
8. OTHER BUSINESS
9. BIDS
10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
A. Pending Litigation, as per RCW 42.30.110(1)(i)
12. ADJOURNMENT
NOTE: A copy of the full agenda is available in the City Clerk's Office and at
KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at 253-856-5725. For TDD relay service, call the Washington
Telecommunications Relay Service at 1-800-833-6388.
COUNCIL WORKSHOP
1) Public Works Respect Action Plan Update, Staff
2) Infrastructure Sustainability, Dave Brock, Kelly Peterson
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CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
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PUBLIC COMMUNICATIONS
A) Public Recognition
B) Community Events
C) Kent Parks Foundation Donation to “Access for Recreation”
D) Special Women’s History Month presentation by Cristi Jones and
her daughter Lola
E) Economic and Community Development Report
F) Intergovernmental Reports
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PUBLIC HEARING
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 7A_
CONSENT CALENDAR
7. City Council Action:
Councilmember moves,
Councilmember seconds
to approve Consent Calendar Items A through F.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the strategic planning meeting of February 4, 2017,
and the workshop and regular council meeting of February 21, 2017.
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KENT CITY COUNCIL ANNUAL STRATEGIC PLANNING MEETING
4 February 2017 8 a.m. – 5:10 p.m.
Green River College @ Kent Station
FINAL SUMMARY
OF THE MEETING’S KEY DISCUSSIONS, DECISIONS, AND AGREEMENTS
Participants: Mayor Suzette Cooke; Council President Bill Boyce; Councilmembers Jim Berrios, Tina Budell, Brenda
Fincher, Dennis Higgins, Dana Ralph, and Les Thomas; Chief Administrative Officer Derek Matheson; Mayor’s
Leadership Team (MLT) members Aaron BeMiller, Tom Brubaker, Mike Carrington, Marty Fisher, Tim LaPorte, Julie
Parascondola, Ken Thomas, Michelle Wilmot, Ben Wolters, and Margaret Yetter; Business Strategy and Performance
Analyst Todd Babcock; Human Services Manager Merina Hanson; and facilitator Jim Reid.
Special Guests: Steve Freng and Allison Wassall, Northwest High Intensity Drug Trafficking Area (NW HIDTA); Erin
James, King County Community and Human Services Department; Joanna Eide, Washington State Liquor and
Cannabis Board; and Jim Doherty, Municipal Services Research Center (MSRC)
EXECUTIVE SUMMARY OF THE COUNCIL’S DECISIONS
Here is a brief summary of the decisions from this year’s Kent City Council’s 2017 strategic planning retreat.
1. Marijuana: The Council decided to continue exploring whether to allow the production, processing, and/or
sale of marijuana in Kent. Councilmembers and Mayor Cooke asked a number of questions that they would like
answered before arriving at a final decision.
2. Parks and Recreation Funding: The Council agreed to engage in community conversations with a
variety of interest groups, including the general public, about: a) the positive impacts of parks and recreation
facilities and programs on the community’s quality of life; and b) the pros and cons of a variety of options for
providing sustainable funding for parks and recreation. Council is interested in educating the public about how
parks and recreation facilities, services, and programs can improve the lives of the diverse groups within the
community. A specific stakeholder the Council is interested in talking to about funding options is the Chamber
of Commerce.
3. Placemaking: In general, the Council is supportive of directing resources to enhance specific places, such as
Kent Station, Town Center Plaza, “Meet Me on Maker,” and Canyon Ridge Shopping Center, as the means to
improve urban life and incentivize economic growth. More specifically, Council asked staff to present more
detailed proposals, including the intended benefits and costs, for “Meet Me on Meeker” and the potential
redevelopment of the former JC Penney building.
4. Strategic Planning: Council agreed that the MLT should bring key staff to the mid-year retreat this coming
summer to brief the Council on the application of strategy mapping, LEAN, and performance measures.
Councilmembers also expressed support for creating a “dashboard” of key performance measures to
graphically illustrate the City’s progress in advancing its vision, mission, and goals. The dashboard could also
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be an effective tool for communicating with the public about the City’s vision, goals, and successes in
achieving them.
5. Telling Kent’s Story : The Council, Mayor, and MLT share an interest in the City telling its story more
effectively. Council indicated that three steps indicate the City is moving in the right direction: a) hiring a social
media intern; b) implementing the digital communications plan to allow people to sign up to receive “e-alerts”
on specific topics they are interested in; and c) establishing the of Communications Dep. A challenge everyone
agreed the City faces in communicating effectively to the general public and targeted audiences is dedicating
sufficient resources to tell its story.
6. Housing, Homelessness, and Social Services: Council assigned its Economic and Community
Development Committee with the responsibility to assess whether or not the City should adopt just cause
eviction and notice of rent increase ordinances.
7. “Welcoming City”: Council President Bill Boyce and Councilmembers Brenda Fincher and Jim Berrios will
work with the Mayor’s Office to draft a resolution or proclamation reiterating that the City of Kent welcomes
diverse people. The document will then be circulated among the rest of the Council for consideration.
HIGHLIGHTS OF THE COUNCIL’S DISCUSSIONS ON FOUR ISSUES
The four lengthiest discussions during this year’s retreat were about marijuana, parks and recreation funding,
placemaking, and the City’s strategic plan. Here is a summary of each of those discussions to provide context and
background for the Council’s decisions.
Marijuana
The discussion began with presentations by a panel of experts who discussed marijuana from the perspectives of
public health, public safety, economics, and other societal issues and impacts. The panelists reviewed state laws
governing marijuana, and data, information, and trends about the use of marijuana since it became legal in
Washington State. One issue of particular interest to the Council was the impact of marijuana use on young people.
Panelists were: Steve Freng and Allison Wassall, Northwest High Intensity Drug Trafficking Area (NW HIDTA); Erin
James, King County Community and Human Services Department; Joanna Eide, Washington State Liquor and
Cannabis Board; and Jim Doherty, Municipal Services Research Center (MSRC).
During the Council’s discussion with the panelists, Councilmembers, Mayor Cooke, and the Leadership Team asked
for answers to the questions below. Once information has been gathered to help answer these questions, the
Council will revisit the issue of marijuana within in city limits.
Is there more crime around the sites of marijuana retail outlets? If that were the case, could licenses be
denied to prospective sellers? Could we use our Zoning Code to limit the locations of facilities that sell,
produce, or process marijuana (for example, direct them to commercial areas and away from residential
neighborhoods)?
A local jurisdiction’s ban on the production, processing, and/or sale of marijuana does not prevent the
State Liquor and Cannabis Board from issuing a license. Therefore, have any licenses been approved by
the Board to allow marijuana production, processing, and/or sales in Kent even though the City currently
bans these activities?
What would be the costs to the City if the production, processing, and/or sale of marijuana were allowed in
Kent?
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What might be the expected revenues from the production, from the processing, and from the sale of
marijuana in Kent?
What impacts, if any, are education programs, particularly those that emphasize prevention, having on
young people, especially of middle school and high school age?
What is the impact of advertising on the use of marijuana, particularly on youth? Can advertising be
limited or banned?
Is there information and data from cities that allow marijuana, either adjacent to Kent or across the
region) that would provide lessons for us? Are there any lessons to be learned from the experiences of
School Districts? Apparently the Kent School District will have data and information available in April.
What are the perspectives of advocates for marijuana, such as trade associations and consumer
advocates?
Parks and Recreation Funding
Throughout this conversation, the Council appeared to be interested in finding sustainable funding for parks and
recreation facilities and programs. But there was a difference of opinion about which sources of funding might be
used, with the use of the Business and Occupation (B&O) tax generating the most disagreement. Some
Councilmembers favor using a portion of the B&O tax to fund parks and recreation, while others believe that tax
should continue to be used exclusively for streets. One other idea that was discussed was creating a Metropolitan
Park District, which is the mechanism used in Tacoma, Gig Harbor, and Seattle to create a permanent, sustainable
source of funding. And another idea that was suggested was to create a Transportation Benefit District (TBD) and
impose a sales tax to fund street operations, and then reduce the General Fund transfer to streets in order to free
up more monies for parks and recreation (the specific amount mentioned was $2.3 million).
Councilmembers reiterated the need to prioritize City spending, and some speculated that a combination of
funding sources might be needed to generate the level of funding necessary for parks and recreation. A couple
Councilmembers also stated that they are interested in protecting small business owners from shouldering too
much of the tax burden to pay for City services.
As a result of the discussion, the Council agreed that:
A community-wide conversation is needed to determine if Kent citizens consider parks and recreation a
quality of life issue and to educate them about the benefits of such services to the community. Part of this
conversation needs to be a discussion of what the City already spends on operating and maintaining parks
and recreation facilities and offering programming.
They could use more information about the pros and cons of establishing a Metropolitan Parks District
(MPD) and an outline illustrating the steps in establishing the MPD and the timing of those steps.
Funding of parks and recreation should be considered in the broader context of the City’s priorities, the
overall tax burden (including the impacts of the Regional Fire Authority and Sound Transit 3), and the
possible initiative by Tim Eyman to roll back property taxes by 25%.
At this time no options are “off the table” for funding parks and recreation, but a decision will need to be
made by the time the 2019-‘20 budget is adopted.
Placemaking
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Key points from the discussion about placemaking were:
“Placemaking” is becoming highly competitive among jurisdictions as they strive to strengthen
downtowns and neighborhoods and improve their economies.
The City of Kent has strategically targeted transportation and capital improvement project funding to
improve specific places that in turn stimulate economic growth and opportunity. Kent Station and Town
Center Plaza demonstrate the success of “placemaking.”
“Meet Me on Meeker” is intended as another placemaking effort. The City is interested in reimagining
Meeker Street and directing funding to improve traffic flows and the street’s aesthetics. A community
conversation is currently underway to refine what Meeker Street could be and what improvements are
needed to achieve the community’s vision. The City is also exploring a variety of grant opportunities to
help fund the improvements.
Canyon Ridge Shopping Center is considered to be another opportunity to apply the placemaking
strategies.
The staff is also working to incentivize the redevelopment of the building that formerly housed JC Penney.
Ben Wolters and his staff are also examining the incentive packages offered by such cities as Auburn and
Tacoma to determine what more the City of Kent might do to attract redevelopment and development
under the placemaking initiative.
As the discussion was ending, Council members asked for staff to present as soon as possible more details about
the “Meet Me on Meeker” proposal, including the estimated costs of the infrastructure improvements, and, when
the timing is right, to brief them on the efforts to redevelop the building that housed JC Penney.
Strategic Planning
Last summer the Council and Leadership Team updated the vision, mission, and goals. Following the two strategic
planning meetings, staff embarked on a couple initiatives to ensure the City’s strategic plan achieves the Council’s
intentions. Todd Babcock briefed the Council on strategy mapping, the LEAN process, and the development of
performance measurements. MLT members reported that these processes are infusing the culture of the
organization; the staffs of their departments have embraced and been reenergized by these initiatives.
Councilmembers asked for specific examples of how these processes are being applied and if any results point to
the transformation of processes and procedures or greater efficiencies in how work is completed. Three examples
were offered: a) Marty Fisher mentioned that the LEAN process was used to help identify the key qualities and
characteristics needed in the next Parks and Recreation Director before the job was advertised. B) Tim LaPorte
stated that Code Enforcement was transformed into a more proactive process by applying strategy mapping and
LEAN. This enabled the staff to eliminate the backlog of cases. C) Ken Thomas and Marty reported that the LEAN
process is being applied to expedite the hiring of twenty-five new police officers, and to integrate the new officers
into the City’s culture once they are hired.
PRIMARY ACCOMPLISHMENTS OF 2016 AND CHALLENGES AHEAD
To begin the retreat, the Councilmembers and Mayor Cooke cited the City’s major accomplishments of 2016. They
identified the following achievements:
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The City is nearly finished connecting 509 to 272nd.
The City opened 72nd.
We also reinvested in James Street.
The James Street pump station was improved to prevent the flooding of Central Avenue; this project
illustrates that the City does what it says it will do.
Councilmembers effectively represented the City on the Regional Fire Authority (RFA).
We revised the water/sewer ordinance to link rate increases to the Consumer Price Index (CPI).
The City recognized its residents from a variety of cultures and backgrounds.
Celebrations reflected the City of Kent’s history and diversity.
We funded the Lake Meridian dock.
We are rebuilding infrastructure—roads and sidewalks, including those within neighborhoods.
Council continued to support the Police Department.
The Mayor’s hiring of Derek Matheson and Aaron BeMiller has given Council high confidence that the City
is being well managed operationally and fiscally.
We reinvested in parks and recreation.
The Council worked effectively as a team, working its way through issues and challenges. While we don’t
always agree, we come together for the benefit of the community. The trust level between us and
between Council and the Administration has grown.
The City changed the zoning to allow a shelter at First Presbyterian for women and children.
We joined the C3 high-speed fiber optic consortium.
We continue to envision what the City can be and are taking it to a new level.
Launching “Meet Me on Meeker.”
The hiring of our new Parks and Recreation Department director, Julie Parascondola.
Development and adoption of the budget.
We are making decisions more openly and transparently, and making a concerted effort to ensure a two-
way dialogue with the people of Kent. Everyone has a seat at the table.
We elected officials respect and appreciate the leadership of the MLT. The members are truthful, sincere,
and passionate about their jobs.
While we have not yet achieved a Railroad “quiet zone,” it will happen.
The City’s urban-style development, illustrated by Kent Station and the area surrounding it, has revitalized
the community and created new opportunities.
The Council and MLT supported and began implementing the LEAN process, which is reenergizing
employees and already creating efficiencies.
The Mayor’s Leadership Team (MLT) then reviewed the departments’ proudest accomplishments and the major
challenges facing the City in the next few years.
Julie Parascondola, Parks and Recreation
Accomplishments:
Served over 1.1 million visitors
We completed the Parks and Open Space Plan, which enabled us to get grants from the Recreation and
Conservation Office (RCO), win an APA award, and earn national accreditation.
Added nine human services organizations to those who receive financial support
Staff is high quality and ethical
Challenges:
Identifying sustainable funding sources
Marketing the benefits of parks and recreation in the community
Being both social- and business-minded
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Continuing to increase the quality of programming while being sensitive to pricing so that they don’t
become unaffordable to many customers
Many of our staff are getting close to retirement
The increasing minimum wage
Keeping pace with policy changes related to immigration reform
Tim LaPorte, Public Works
Accomplishments:
Streets were paved and infrastructure replaced
Work force was much more engaged; we can measure that engagement
Challenges:
Since 2009 we’ve received $50 million in grants to repair and strengthen levies. We must make even more
progress. Other cities adjacent or near to us have not made as much progress, which constitutes a threat
to Kent’s levies and our efforts to control or prevent flooding.
Ken Thomas, Police
Accomplishments:
The public’s trust in its interactions with our department increased.
Councilmember Budell complimented the department’s twitter feed as informative and entertaining.
Challenges:
Dealing with the small portion of the homeless population that has contributed to Kent’s crime rate. We
are coordinating with schools and social service agencies to address the problem and issues.
Hiring and bringing on board 25 new officers
Opioid epidemic
Margaret Yetter, Court
Accomplishments:
The relicensing calendar: handled over 300 cases, a third of which were closed; collected $25,000 in fines;
assigned 1300 hours of community service.
Began implementation of the DUI Court, which made Kent a leader in addressing drunken driving.
Challenges:
Our technology is over twenty years old, so to be more efficient we must modernize it.
Marty Fisher, Human Resources
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Accomplishments:
We updated foundational policies and improved fundamental processes.
When recruiting prospective new employees, we have been telling our story more effectively, and
focusing on the big picture. For example, the process that resulted in Julie being hired to lead Parks and
Recreation began with us building the case for what skills and qualities were needed in a new director.
Our negotiations with labor unions resulted in both of us achieving our interests and goals.
Instituted a new wellness program.
“Rebooted” benefits by working with Premera Insurance.
Challenges:
Being proactive in 2017 through succession planning, building bridges to the variety of communities within
the City of Kent, targeted recruiting, and creating a culture of engagement with employees.
To make progress on “supported” employment, we have gained the support of labor but need better
agreements with the unions. And we need the infrastructure to support the employees. We are currently
conducting interviews for several positions.
Mike Carrington, Information Technology
Accomplishments:
We “rolled out” and conducted training on the Information Security Program (ISP). Some employees
reported they are even applying it at home.
We led the charge on behalf of South Sound cities on the C3 High-Speed Fiber Optics Consortium.
We supported satellite services to the ShoWare Center, Regional Fire Authority, and parks.
Challenges:
Make additional progress in implementing the ISP.
Replace various systems at the end of their usefulness.
Integrate new employees into our culture and train them on our systems.
Work even smarter through new or updated policies and procedures.
Ben Wolters, Economic Development
Accomplishments:
We have attracted quality developments such as Riverbend.
The agreement with Sound Transit.
ShoWare had its best year yet.
Applied the principles of LEAN to proactively strengthen Code Enforcement.
Our staff is working impressively. Despite 20% of the positions being vacant, we increased revenues 30%
above the projected budget.
Challenges:
Staffing: Retirements and medical leaves have left us short-handed, but competition from other public
agencies and the private sector, and the ability of the latter to pay higher salaries, makes recruiting and
hiring very difficult.
Economic competition: Other cities are also competing with us in “placemaking.”
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Marketing: While we are making progress, we need to find resources to enable us to tell our story more
effectively and to a broader, larger audience.
Tom Brubaker, Law
Accomplishments:
Supported other departments in helping shut down a drug house and a four-unit building.
Nabbed drugs, guns, and cars involved in crimes, and recovered $354,046 in drug money.
Received grants to help fund the DUI Court.
Won appeal that challenged the minimum measurement standard (5ng/ml) for driving under the influence
of marijuana.
Challenges:
A rising caseload because of new public defense standards
Code enforcement
New business licensing enforcement
Implementing the electronic filing system.
Legal issues around homelessness.
Development agreements with the YMCA.
Reached agreement with Comcast on franchise agreements.
Working with cellular companies on small cell sites.
Succession planning since Tom is retiring next year
Aaron BeMiller , Finance
Accomplishments:
Improved financial practices and internal controls based on best practices
Management of staff
Challenges:
Continuing to improve fiscal procedures
Addressing the fiscal cliff that is coming in 2020
Be proactive in light of decentralized finance and procurement
Derek Matheson, Mayor’s Office
Accomplishments:
Hiring people in three leadership positions
Biennial budget
Labor contracts
We ramped up the government performance system with strategic plan and strategy mapping.
Cultural Communities Board
New website was activated on 1 November 2016
Added neighborhoods to our neighborhood program; 31 now involved
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City Clerk’s staff stayed afloat with all the demands for public information
Challenges:
The transition from Mayor Cooke to a new Mayor and with two new City Councilmembers
Implementing the new Communications Department, including developing a job description for the
communications coordinator and hiring a department director in 2018.
The ability of the City Clerk’s Office to respond in a timely manner to public information requests.
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Kent City Council Workshop February 21, 2017
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Date: February 21, 2017
Time: 5 p.m.
Place: Council Chambers East/West
Attending: Bill Boyce, Council President
Tina Budell, Councilmember
Jim Berrios, Councilmember
Brenda Fincher, Councilmember
Dennis Higgins, Councilmember
Council President Boyce opened the meeting at 5:02 p.m.
Agenda:
1. B&O Tax Update (Threshold v. Exemption)
Barbara Lopez, Deputy Finance Director, introduced Jaya Tripathy and Adam
Schierenbeck, the City’s B&O tax auditors. Barbara provided information regarding
the composition of taxpayers and detailed information regarding reducing the
compliance burden through the implementation of a non-registration status or non-
reporting status.
Barbara provided information regarding the current Multiple Activities Tax Credit
and the proposed resolution to eliminate prorating the exemption by converting the
$250k exemption to a $250k threshold. This would increase tax due for gross
receipt filers. Additionally, Barbara informed the council of an additional resolution
to the tax inequity by creating a small business tax credit that would be phased out
over 5 years.
Barbara detailed the proposed code changes relating to strengthening
administrative provisions regarding the appeal process, the waiver of late payment
penalties, and the creation of a voluntary disclosure program for previously
unregistered businesses.
Information was presented regarding proposed effective dates of the proposed
changes and next steps including bringing the ordinance before the Operations
Committee and then onto the full Council.
Council suggested finance communicate the proposed code changes with the Kent
Chamber of Commerce.
Barbara provided the Council with “credit” options – Classifications and indicated
that Kent’s tax classifications are currently consistent with the model ordinance.
She provided details regarding limitations on “Credit” options – thresholds.
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2. Parks, Recreation and Community Services Accomplishments and
Work Plan Update
Julie Parascondola, Parks Director provided the Council with the 2016
accomplishments and 2017 work plan for the Department of Parks, Recreation and
Community Services. A PowerPoint presentation included detailed information
regarding all divisions of the Parks, Recreation and Community Service Department
that included the following information:
Julie provided the Council with the 217 work plan for the administration department
including leadership and administrative support, continued focus on sustainable
funding, marketing, communications and branding plan, national accreditation gap
assessment,
Lori Hogan, Recreational and Cultural Superintendent presented information and
details regarding the 2016 key accomplishments for recreation and cultural
services, in addition to the 2017 work plan.
Dinah Wilson, Housing and Human Services Planner presented information
regarding 2016 key accomplishments of the Housing and Human Services Division
in addition to 2017 work plan highlights.
Alex Ackley, Facilities Superintendent, presented 2016 key accomplishments of the
Facilities Maintenance and Operations Division. Alex also provided details regarding
his division’s 2017 work plan.
Garin Lee, Parks Operations Superintendent, presented 2016 key accomplishments
of the Parks Maintenance and Operations Division in addition to the 2017 work plan
highlights.
Pete Peterson, Golf Operations Superintendent presented 2016 key
accomplishments in addition to the 2017 work plan for the Riverbend Golf Complex.
Hope Gibson, Parks Planning Development Manager, presented 2016 key
accomplishments in addition to the 2017 work plan for the Parks, Planning and
Development Division.
The meeting concluded at 6:45 p.m.
Kimberley A. Komoto
City Clerk
February 21, 2017
Kent City Council Regular Meeting February 21, 2017
Minutes Kent, Washington
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Date: February 21, 2017
Time: 7 p.m.
Place: Council Chambers East/West
Attending: Suzette Cooke, Mayor
Bill Boyce, Council President
Tina Budell, Councilmember
Jim Berrios, Councilmember
Brenda Fincher, Councilmember
Dennis Higgins, Councilmember
Agenda:
1. Call to Order
The meeting was called to order at 7:02 p.m., with Mayor Cooke presiding.
2. Roll Call
Councilmembers Ralph and Thomas had excused absences, all other
councilmembers were present.
3. Changes to the Agenda
None
4. Public Communications
A. Public Recognition:
Mayor Cooke recognized John Kay, founder of Torklift as a business leader and
major contributor to the people of Kent, including the annual Turkey Challenge
fundraising event. Mr. Kay recently passed away.
Mayor Cooke recognized Patricia Karrasch, a former King County Parks & Recreation
Director, a former president of the international association of Chi Kappa Rho, and
Kent leader, who recently passed away.
Mayor Cooke recognized Blessing Mhlanga, a junior from Kent Meridian High
School, who job shadowed the Mayor today. Blessing provided his journey that
brought him and his family to Kent and also expressed his appreciation for the
opportunity to shadow the Mayor today.
B. Community Events:
Council President Boyce provided past and upcoming events at the ShoWare
Center, including Bret Michaels on February 23rd, Tacoma Starts on February 24th,
Thunderbirds on February 24th, Tony Robbins on March 1st, and the Seattle Mist
May 20th. Council President Boyce encouraged everyone to attend events at the
ShoWare Center.
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Councilmember Fincher indicated that the Kent Community Gardens registrations
for returning members opens February 22nd and March 8th for new members. The
gardens are located at James Street and 64th Avenue S.
International Guitar Night at Kent Meridian Performing Arts Center on February
25th.
Mayor Cooke recognized the sponsors and vendors of the “Meet and Greet for the
Kent International Festival” and encouraged everyone to attend the festival on June
3, 2017, from 9:30 a.m. – 9:00 p.m. at the ShoWare Center. Admission is free.
C. Mayoral Proclamation – “Kent is a Welcoming City”
Mayor Cooke spoke in support of her proclamation of “Kent is a Welcoming City,”
that reaffirms Kent as a welcoming community. Mayor Cooke indicated that Council
President Boyce signed the proclamation with the Mayor to show their unification.
Council President Boyce spoke in support of the proclamation reaffirming the goals
of the City of Kent to keep Kent a safe community.
Councilmember Fincher expressed her support of the proclamation.
D. Appointment to the Bicycle Advisory Board
Dmitriy Zhuravel provided the council with reasons he wishes to serve on the
Bicycle Advisory Board including his desire to create more bicycle lanes in the City.
E. Public Safety Report
Chief Ken Thomas and Commander Diane McCuistion provided background on
Corrections Officers Brandon Li, Derek Lind, and Nicholle Shelton. Mayor Cooke
officially swore the three corrections officers in.
Chief Thomas provided the council with details regarding the increase in gun-
related incidents, in addition to providing comparisons with other South King
County cities for homicides and aggravated assaults. Chief Thomas details what is
being done to address violent crimes.
F. Intergovernmental Reports
Council President Boyce serves on the Sound Cities Association – No report.
Councilmember Budell serves on the Sound Cities Association Domestic Violence
Committee. Information was presented from the February 16, meeting, including
details regarding the hiring of five legal aids by the King County Prosecutor to
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provide assistance to victims of domestic violence. The next meeting is scheduled
for May at the Regional Justice Center.
Councilmember Higgins serves on the King County Regional Transit Committee –
Next meeting is scheduled for February 23, 2017, at the King County Courthouse.
Councilmember Higgins thanked the Mayor for her leadership on the welcoming
proclamation and added his endorsement.
Councilmember Berrios serves on the Puget Sound Regional Council, Economic
Development Committee. Information was provided during the work the committee
is working on including the goals of strategic strategies for the regional economic
plan.
Councilmember Fincher serves on the King Conservation District Advisory
Committee. Information was presented regarding the urban tree canopy program.
Councilmember Fincher was elected as vice-chair of the committee.
Councilmember Fincher serves on the Mental Illness and Drug Dependency Advisory
Council - Next meeting is scheduled for February 22, 2017.
5. Public Hearing
None
6. Public Comment
Jack Etheredge expressed his concerns over pedestrian safety on 111th Avenue S.E.
Additionally, Mr. Etheridge expressed his appreciation for the Police and their work.
He also thanked the councilmembers for their participation in the meeting regarding
the construction on 111th.
Charmaine Kauth thanked the council and Derek Matheson for their participation in
the recent meeting regarding the construction on 111th, in addition to expressing
her appreciation for Toni Azzola and Kyle Ohashi for coordinating the meeting.
Charmaine expressed her concerns over the need for major road improvements to
111th Avenue S.E. prior to connection to the new S.E. 252nd Street.
T.J. Petersen expressed his concerns over drunk drivers.
Eric Bernard expressed his concerns over the Regional Fire Authorities increasing
fire benefit charges.
Ted Schwarz thanked the Mayor for her courageous statement of her proclamation
and indicated it is important to welcome a diverse community.
Kent City Council Regular Meeting February 21, 2017
Minutes Kent, Washington
Approval Pending
Page 4 of 7
Luis Herrera, spoke on behalf of the Washington Community Action Network, and
thanked the Mayor for her proclamation.
Satwinder Kaur, Kent’s Cultural Community chairperson thanked the Chief for his
work in the community. Additionally, she thanked the Mayor and council members
for the proclamation. Ms. Kaur invited residents to attend community events
including the Kent International Festival on June 3, 2017.
Tye Whitfield thanked the Mayor and council for standing up and making the
proclamation.
7. Consent Calendar
Council President Boyce moved to approve the Consent Calendar items A
through M, seconded by Councilmember Fincher.
The motion passed unanimously 5-0.
A. Minutes of Previous Meetings and Workshops – Approve
The minutes of the workshop and regular council meeting of February 7, 2017,
were approved.
B. Approval of Bills
Bills received through Jan. 15, 2017 and paid on Nov. 30, 2016 and Jan. 15, 2017
after auditing by the Operations Committee on Feb. 7, 2017 were approved.
Approval of checks issued for vouchers:
Date Check Numbers Amount
11/30/2016 Wire Transfers 6897 - 6915 $1,902,177.15
11/30/2016 Regular Checks 709239 - 709514 $3,552,700.84
11/30/2016 Payment + 100069 - 100091 $63,335.86
Void Checks ($145.93)
11/30/2016 Use Tax Payable $1,846.37
$5,519,914.29
Approval of checks issued for payroll for Nov. 16 through Nov. 30 and paid on
Dec. 5, 2016:
Date Check Numbers Amount
12/5/2016 Checks 336839 $45.46
Voids and Reissues
12/5/2016 Advices 378058 - 378875 $1,945,465.66
$1,945,511.12
Kent City Council Regular Meeting February 21, 2017
Minutes Kent, Washington
Approval Pending
Page 5 of 7
Approval of checks issued for vouchers:
Date Check Numbers Amount
1/15/2017 Wire Transfers 6949 - 6967 $2,821,137.82
1/15/2017 Regular Checks 710586 - 710887 $1,540,228.17
1/15/2017 Payment + $35,778.88
Void Checks ($0.00)
1/15/2017 Use Tax Payable $5,016.14
$4,402,161.01
Approval of checks issued for payroll for Jan. 1 through Jan. 15 and paid on
Jan. 20, 2017:
Date Check Numbers Amount
1/20/2017 Checks $0.00
Voids and Reissues
1/20/2017 Advices 380504 - 381339 $1,770,711.04
$1,770,711.04
C. Excused Absence of Councilmember Ralph – Approve
Council approved an excused absence for Councilmember Ralph as she was unable
to attend the City Council meeting of February 21, 2017.
D. Excused Absence of Councilmember Thomas – Approve
Council approved an excused absence for Councilmember Thomas as he was unable
to attend the City Council meeting of February 21, 2017.
E. Appointment to Bicycle Advisory Board - Confirm
Council confirmed Mayor Cooke’s appointment of Dmitriy Zhuravel to the Kent
Bicycle Advisory Board for a two-year term.
F. Microsoft Product Licensing – 2017 Enterprise Agreement – Authorize
The Mayor was authorized to execute all documents necessary to enter into a
three-year contract with SoftwareOne, the reselling agent for Microsoft Inc., in the
amount not to exceed $367,106.02, to renew the Microsoft Enterprise Software
Agreement, and to ratify all acts consistent with this motion, subject to final terms
and conditions acceptable to the IT Director and City Attorney.
G. South 212th Street Erosion Repairs – Accept as Complete
The Mayor was authorized to accept the South 212th Street Erosion Repairs project
as complete and release retainage to Maroni Construction, Inc. upon receipt of
standard releases from the state and the release of any liens.
Kent City Council Regular Meeting February 21, 2017
Minutes Kent, Washington
Approval Pending
Page 6 of 7
H. Budget Certification for Annexation Sales Tax Credit Resolution –
Adopt
Resolution No. 1940 was adopted, certifying the Panther Lake annexation sales tax
credit of $5,746,730, for the period of July 1, 2017 through June 30, 2018
I. December 2016 Supplemental Budget Adjustment Ordinance - Adopt
Ordinance No. 4237 was adopted, approving the consolidating budget adjustment
ordinance for adjustments made between December 1 and 31, 2016, reflecting an
overall budget increase of $765,000.
J. 2016 Paint Line Striping / RPM Replacement and South 208th Street
Permanent Signing – Accept as Complete
The Mayor was authorized to accept the 2016 Paint Line Striping / RPM
Replacement and South 208th Street Permanent Signing project as complete and
release retainage to Stripe Rite, Inc. upon receipt of standard releases from the
state and the release of any liens.
K. 2016 Plastic Markings – Accept as Complete
The Mayor was authorized to accept the 2016 Plastic Markings project as complete and
release retainage to Specialized Pavement Markings, upon receipt of standard releases
from the state and the release of any liens.
L. Transportation Improvement Board Complete Streets Grant – Accept
The Mayor was authorized to sign the Washington State Transportation Improvement
Board Complete Streets grant agreement in the amount of $250,000 subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
M. Permit Fees Revisions - Resolution – Adopt
Resolution No. 1941 was adopted, which corrects mathematical errors for some plan
review, permit, and inspection fees established through Resolution No. 1939 by
repealing Resolution No. 1939, adopting a new resolution in its place, and ratifying all
prior acts consistent with the new resolution.
8. Other Business
A. Riverbend Gateway Development Update – Information Only
Ben Wolters, Economic and Community Development Director provided an update
on the Riverbend Gateway development including reviewing the detailed, revised
schedule. Mr. Wolters explained the permitting process, public hearing on the
development agreement and the Council’s vote on the development agreement and
purchase and sale agreement. Information was provided regarding design review,
civil permits and finally the closing date for phase I.
Kent City Council Regular Meeting February 21, 2017
Minutes Kent, Washington
Approval Pending
Page 7 of 7
9. Bids
None.
10. Reports from Standing Committees, Council and Staff
Council President – Council President Boyce provided information regarding
today’s workshop topics that included an update on the B&O taxes and the 2017
work plan for the Parks, Recreation and Community Services Department.
Mayor – Mayor Cooke provided detailed information regarding the streamline sales
tax mitigation fund dollars that the City receives and potential ramifications if the
city loses the funds earlier than anticipated, as proposed by the senate.
Administration – Derek Matheson, Chief Administrative Officer indicated his report
is in the agenda packet and there is no executive session this evening.
Economic and Community Development – No report.
Operations – No report.
Parks and Human Services – Councilmember Fincher advised the council of
details regarding CDBG grant fund recipients.
Public Safety – Councilmember Berrios expressed his appreciation of the efforts
and of Police Department and the Chief’s past and continued work in reaching out
to the community. He indicated there is a diversity task force meeting scheduled
for 7 p.m. on March 9, 2017.
Public Works – Councilmember Higgins indicated the committee discussed
concerns over the potential of the installation of cell infrastructure to city poles.
Puget Sound Regional Fire Authority – None.
11. Executive Session and Action after Executive Session
None.
Kimberley A. Komoto
City Clerk
February 21, 2017
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Agenda Item: Consent Calendar – 7B_
TO: City Council
DATE: March 7, 2017
SUBJECT: Traffic School Coordinator Temporary Limited Term Position – Authorize
SUMMARY: The Kent Police Department currently employs a temporary variable
hour position to assist the traffic school program with administrative support tasks
such as scheduling of classes, processing traffic school applications, background
checks and public customer support. This work is designated as AFSCME work and
the current collective bargaining agreement does not allow the City to maintain this
position in its current structure. The City is requesting the establishment of this
new position to both meet the community need for the Traffic School Program and
address the concern of AFSCME.
The Traffic School Program is a beneficial service to the community as it provides
an opportunity for community members who receive a traffic infraction to sign up
for an educational course on driving safety and traffic laws, rather than paying for
the fine for the infraction.
The Kent Police Department would like to expand the Traffic School services with
additional classes to increase accessibility to local Kent residents, and also contract
out these classes to surrounding municipalities that do not offer the program. This
expansion would be a trial project for the next two to three years, and the program
would be monitored by Police Administration to determine if the increase in classes
offered results in increased demand for participation in the program from both Kent
residents and residents from the surrounding cities.
RECOMMENDED BY: This item went before the Operations Committee for action
today, March 7, 2017.
BUDGET IMPACTS: The Kent Police Department currently funds the temporary
variable hour position out of the Traffic School Fund. The cost of increase in working
hours, in addition to cost of benefits associated with temporary limited term position,
the Department anticipates to be absorbed by the Traffic School Fund. The estimated
cost is as follows:
MOTION: Authorize the Mayor to establish the temporary limited term
position of Traffic School Coordinator to be funded out of the traffic school
program budget, and adjust the budget accordingly.
Cost Increase NRTV to .75 FTE
Base Salary 22,452.62
Social Security 1,392.06
Medicare 325.56
Retirement 2,510.20
Life Insurance 162.00
Medical/Dental (Emp & Family)19,704.00
Medical Aid 1,430.38
Unemployment 192.00
Long Term Disability 745.92
48,914.74
Agenda Item: Consent Calendar – 7C_
TO: City Council
DATE: March 7, 2017
SUBJECT: School Zone Traffic Safety Camera Program Fund Expenditures -
Authorize
SUMMARY: School speed zones are located in areas occupied by a high number of
pedestrians, especially before, during, and after school, and driver inattention and
speeding can have devastating consequences. The strategic placement of automated
traffic safety cameras in school zones has been shown to reduce vehicle speeds,
resulting in the reduction of risk to pedestrians.
Kent City Code section 9.36.140(F) requires that funds derived from the use of the
traffic safety cameras be used to first cover the costs of administering the program,
with excess funds to be used for criminal justice-related purposes. The current
available fund balance is $949,722, and the Kent Police Department seeks approval to
use excess funds to cover the cost of (1) installing substation security upgrades in the
approximate amount of $57,000, (2) purchasing unmanned aerial vehicles in the
approximate amount of $50,400, (3) purchasing a 3D crime scene scanner in the
approximate amount of $106,000, (4) technology updates in the approximate amount
of $85,000, (5) establishing and implementing the department marketing and
communication plan in the approximate amount of $60,800, (6) purchasing portable
surveillance equipment in the approximate amount of $20,000, and (7) setting aside
funds for City Administration/City Council emergent needs in the approximate amount
of $100,000. All of these projects are explained in more detail in the attached Capital
Project Request. The remaining balance after these expenses will be $470,522.
EXHIBITS: School Zone Camera fund Capital Project Request
RECOMMENDED BY: This item went before the Operations Committee for
action today, March 7, 2017.
BUDGET IMPACTS: Funds will be paid from the school zone traffic safety camera
fund.
MOTION: Authorize the expenditure of $479,200, from the school zone
traffic safety camera fund to purchase various public safety products and
services, amend the budget, and authorize the Mayor to sign all documents
necessary to complete these projects, subject to final terms acceptable to
the Police Chief and City Attorney.
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1 | Page
SCHOOL ZONE CAMERA FUND
CAPITAL PROJECT REQUEST
PRIORITY ITEM DESCRIPTION COST TIMELINE
1 Substation Security Upgrades $57,000 Summer 2017
2 Unmanned Aerial Vehicles $50,400 Spring 2017
3 3D Crime Scene Scanner $106,000 Spring 2017
4 Technology Updates $85,000 Fall 2017
5 Department Marketing and $60,800 Summer 2017
Communication Plan
6 Portable Surveillance Equipment $20,000 Summer 2017
7 City Administration/City Council Emergent Needs
$100,000 2017
TOTAL $479,200
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2 | Page
Police Priority #1
Description: Police Substation Security Upgrades - $57,000
Justification: The safety of our officers as with all City of Kent Employees is a top priority.
High profile police uses of force incidents across the nation have ignited tensions between
social justice groups and law enforcement, inspiring many to commit violence against police
officers. A 10-year high in the number of officers feloniously killed was reached in 2015,
resulting in the deaths of 39 officers, with 16 of those killings the result of unprovoked ambush
style attacks. The number of police killed increased to 63 in 2016, an increase of 39%, the
highest total in 11 years. That trend appears to be continuing in the early part of 2017 with
five officers already killed since January 1st. Although it is of some relief to realize that
Washington State has seen less violence against its law enforcement officers than in other
states across the nation, it’s important to note that on December 5th, 2016, an unknown
suspect(s) shot five rounds into the Mountain Detachment Substation of the Pierce County
Sheriff’s Office. The substation was occupied by two Sheriff Deputies.
The current security systems at both the Woodmont and Panther Lake substations are
antiquated. In light of the on-going threat to law enforcement officers it is necessary to make
immediate security upgrades.
• Enhanced Digital Video System - will serve as a greater deterrent and will enhance the
ability of officers using the substations to gain a better view of their surroundings while
conducting business there. Recording capabilities will be enhanced making view video
available for investigative purposes.
Estimated Cost = $22,000.00 per substation.
• Ballistic Wall – provides protection from small firearms and rifle rounds. Currently there
is no ballistic protection at either substation.
Estimated Cost = $4,500 per substation.
• Decorative Window Wraps - will not only provide an esthetically pleasing marketing of
the police department, it will limit visibility into the substation from the outside,
providing an extra layer of security to the officers.
Estimated Cost = $2,000.00 per substation.
Impact: The proposed security enhancements will result in better protection for our officers
and may deter acts of violence.
Police Priority #2
Description: Unmanned Aerial Vehicles - $50,400.00
Justification: Unmanned Aerial Vehicles (UAV) technology will significantly enhance police
operations related to traffic collision investigation, outdoors major crime scene investigations,
search and rescue and VSWAT operations. UAVs significantly increase the quality of crime
scene mapping, and decrease the amount of time investigators have to be on scene to
complete crime scene documentation. Typical crime scenes take 6-10 hours to process. A UAV
will allow the same work to be completed in 3-5 hours. Not only does that represent a
significant decrease in overtime, it also allows investigators to reopen roads and/or access to
buildings much quicker, lessoning the impact on the public. During tactical operations, UAVs
offer a way to gain visual observation without exposing officers to gunfire. In a search and
3 | Page
rescue capacity, the UAV can be used to scan large areas and provide real time aerial
observation to emergency management personnel.
• Unmanned Aerial Vehicles (2) – one with video capability and one with still photo
capabilities Estimated Cost = $1,700.00 each
• Photogrammetry Software and Additional User Licenses (2)
Estimated Cost = $15,000.00 each
• Laptops (2) Estimated Cost = $3,500.00 each
• Pilot Training and Certificate of Authority (COA) from Federal Aviation Administration –
training for six investigators and administrative assistance with the COA application
process Estimated Cost = $10,000.00
Impact: The utilization of UAVs will significantly improve the police department’s ability to
investigate crime and traffic collisions, provide tactical safety for our officers and aid in search
and rescue efforts in the event of a major catastrophe. It is anticipated that the savings in work
hours and overtime pay will allow the city to recoup the cost of this procurement in the first
year of its deployment.
Police Priority #3
Description: 3D Crime Scene Scanner – $106,000.00
Justification: The current crime scene mapping technology (Total Station) was purchased in
2008 and is outdated, resulting in excessive on scene time for investigators and lower quality
crime scene documentation. Investigators take hours to photograph and measure all the
contents of a major crime scene. It is not uncommon to take 5-10 hours to complete this
work. The 3D Scanner can process the same work in about 15 minutes, while increasing the
accuracy and quality of the crime scene documentation.
• 3D Scanner and Accompanying Equipment
Estimated Cost = $80,000.00
• Photogrammetry Software and additional License
Estimated Cost = $15,000.00
• Laptop and Supporting Work Station Estimated Cost = $6,000.00
• Investigator Training Estimated Cost = $5,000.00
Impact: Enhanced interior crime scene mapping capabilities. The savings in work hours and
overtime pay will allow the city to recoup the cost of this procure in the second year of its
deployment.
Police Priority #4
Description: Technology Updates - $85,000.00
Justification: The ability to receive Department of Licensing (DOL) photographs in real time,
delivered to an officer’s in-car laptop enhances officer safety and investigative effectiveness.
Officer in other jurisdictions receive DOL photographs to the laptops in their patrol vehicles
when they run computer checks on subjects via dispatch or manually via their computers. This
is not something that our CAD system currently does. Kent officers have to contact a Records
Specialist and have them run the subject on their desktop computer, make a copy of the DOL
4 | Page
photograph and then send that photograph to the officer via email. This process can often take
several minutes.
Veripic is the current digital evidence management system used by the officer to store video
and digital photograph evidence. Currently officers use department digital cameras to acquire
the images. They then take the cameras to a substation or police headquarters where they
manually download the images into Veripic. The mobile application of this software is now
available and officers would be able to use their department issued iPhones to both take the
video and photos and then wirelessly send those images for evidence storage in the Veripic
System, resulting in the reduced amount of time it takes to complete this process while
strengthening the chain of custody of evidence. It would also allow the department to
discontinue the purchase of digital cameras.
• Software Patch for CAD Estimated Cost = $50,000.00
• Veripic Mobile Application Estimated Cost = $35,000.00
Impact: The ability to automatically get DOL photographs in the field aids officers in making
accurate identification of the subjects they are dealing with which helps with both the
investigative process and improves officer safety The Veripic Mobile Application will improve
efficiency and enhance security of digital evidence.
Police Priority #5
Description: Department Marketing and Communication Plan $60,800
Justification: In 2016, the department invested in a comprehensive community survey, utilizing
13 stakeholder focus groups that represented diverse backgrounds and perspectives. That
effort resulted in a roadmap for the department to follow in regards to what type of law
enforcement services the Kent Community expected form the Kent Police Department. The
feedback provided by the focus groups was condensed down into five major themes.
Throughout the five themes was a consistant plea from the community for more interaction and
communication with the officers of the department. In effort to fulfill that request, the
department hired a consultant to help the department establish a marketing and
communications plan and update the department’s image. The outcome of that process was the
establishment of an updated department mission and values and new strategies for marketing
the department.
• New Uniform Badges Estimated Costs: $51,200.00
• New Uniform Patches Estimated Costs: $9,600.00
Impact: This will allow the department to update officer uniforms and bring them in line with
the updated and more contemporary mission and values of the department.
Police Priority #6
Description: Portable Surveillance Equipment - $20,000
Justification: The use of high definition portable observation devices will allow us to monitor
and video record areas in the city that are having the highest incidents of crime. The devices
are portable, can be set up by our officers, and are solar powered, reducing the need for
5 | Page
specialized installation. The equipment can be moved around the city depending on where the
crime rate is the highest. It also affords us the capability to monitor events like Cornucopia,
Splash, and city events. This equipment will not be used covertly. It is intended to be
noticeable to the public and with a blue light that signals that the cameras are being use.
Impact: Currently we do not have the ability to set up cameras in areas of high crime, without
assistance form either the Public Works Department or one detective trained in this type of
installation. This equipment would allow the department to be less reliant on other resources
to carryout video surveillance while increasing the range and diversity of location in which the
equipment could be deployed.
• 2 High Definition Portable Observation Devices. Currently looking at the I4-POD-P
system. It’s a box that contains 3 pan/tilt/zoom cameras and 1 stationary camera.
Estimated Cost = $7,500 a piece
• System Software Estimated Cost = $5,000
Police Priority #7
Description: City Administration/City Council Emergent Needs - $100,000
Justification: This funding would be designated to address unforeseen needs as determined by
the City Administration or City Council, resulting in the city having the means to swiftly address
important issues related to public safety.
Impact: These funds will provide the resources necessary should an unanticipated need arise
and places the department in a position to rapidly act upon the direction given by City
Administration and City Council.
Agenda Item: Consent Calendar – 7D_
TO: City Council
DATE: March 7, 2017
SUBJECT: 2016 Consolidated Annual Performance Evaluation Report - Approve
SUMMARY: The 2016 Consolidated Annual Performance and Evaluation Report
(CAPER) for the City of Kent, Washington is a report to the U.S. Department of
Housing and Urban Development (HUD) on the City’s activities and accomplishments
using Community Development Block Grant (CDBG) and other funds. The report is
required by HUD annually and must be submitted by March 31st. The report includes
information on how CDBG funds were used to further the goals and strategies of the
Consolidated Plan, as well as other activities executed by the City.
EXHIBITS: 2016 CAPER
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Higgins, Budell NAY:
BUDGET IMPACTS: None
MOTION: Approve the 2016 Consolidated Annual Performance and
Evaluation Report and authorize the Mayor to submit the report to the
Department of Housing and Urban Development.
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CAPER 1
OMB Control No: 2506-0117 (exp. 07/31/2015)
CITY OF KENT
CDBG
CONSOLIDATED ANNUAL PERFORMANCE
AND EVALUATION REPORT (CAPER)
2016
Second Year CAPER
ASSOCIATED WITH THE
2015 – 2019
Consolidated Plan for Housing and Community Development
CAPER 2
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
The purpose of this report, which is called the Consolidated Annual Performance and Evaluation Report (CAPER), is to inform the U.S.
Department of Housing and Urban Development (HUD) and the community of the activities and accomplishments derived from the investment
of CDBG and other resources for the 2016 program year, which covers the period January 1, 2016 to December 31, 2016. In 2016, HUD allocated
$1,056,772 in CDBG funds to the City. (An additional $899,580 in funds allocated from the City's General Fund budget was used in conjunction
with CDBG funds to provide for a wide range of human services and affordable housing needs.) The City successfully executed the activities
outlined in this report.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual
outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Affordable
Housing to
homeless and
those at risk
Affordable
Housing
Homeless
CDBG:
$
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 0 40 129
322.50%
Affordable
Housing to
homeless and
those at risk
Affordable
Housing
Homeless
CDBG:
$
Homeowner
Housing
Rehabilitated
Household
Housing
Unit
450 218
48.44% 80 102
127.5%
CAPER 3
OMB Control No: 2506-0117 (exp. 07/31/2015)
Affordable
Housing to
homeless and
those at risk
Affordable
Housing
Homeless
CDBG:
$
Homeless Person
Overnight Shelter
Persons
Assisted 200 132
66.00%
Basic Needs
Homeless
Non-Housing
Community
Development
CDBG:
$
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 110 40
36.36% 74 230
310.81%
Basic Needs
Homeless
Non-Housing
Community
Development
CDBG:
$
Tenant-based
rental assistance /
Rapid Rehousing
Households
Assisted 260 190
73.08% 52 224 430.76%
Decrease
isolation of at-
risk seniors
Non-Homeless
Special Needs
CDBG:
$
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 120 82
68.33% 24 43
179.16%
Increase Self
Sufficiency
Non-Housing
Community
Development
CDBG:
$
Businesses assisted Businesses
Assisted
155 26
16.77%
Increase Self
Sufficiency
Non-Housing
Community
Development
CDBG:
$
Other Other 0 0 0 0
74.29%
Planning and
Administration
Planning and
Administration
CDBG:
$
Other Other 0 0
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
CAPER 4
OMB Control No: 2506-0117 (exp. 07/31/2015)
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
As explained in the preceding tables, the City successfully addressed the goals and objectives of meeting basic needs, affordable housing to
homeless and at-risk persons, increasing self-sufficiency, decreasing isolation of seniors and planning and administration by providing the
following services:
Case management services to youth with intellectual disabilities and their families
Rent and utility assistance
Home repair assistance
Shelter
Transitional housing
Congregate meals and nutrition health for isolated refugee seniors
Planning and administration activities
CAPER 5
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White 184
Black or African American 201
Asian 84
American Indian or American Native 4
Native Hawaiian or Other Pacific Islander 17
Total 490
Hispanic 33
Not Hispanic 457
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
Demographic breakdown is listed below:
36% of the population served was White
41% of the population served was Black or African American
17% of the population served was Asian
1% of the population served was American Indian or American Native
3% of the population served was Native Hawaiian or Other Pacific Islander
7% of the population served was ethnic Hispanic
The racial categories listed above do not include all of the racial categories that are tracked by sub-
recipients in compliance with the racial categories that HUD requires programs to track. For example,
programs track Other/Multi-racial, Black/African American AND White, etc.
CAPER 6
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG 3,879,544 592,578
Table 3 – Resources Made Available
Narrative
The City invested the full allotment of its CDBG budget into public services, capital projects, and
planning and administration in accordance with the strategies outlined in the Consolidated Plan for
Housing and Community Development.
Identify the geographic distribution and location of investments
Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
Table 4 – Identify the geographic distribution and location of investments
Narrative
The city distributed 100% CDBG funds to programs serving Kent residents throughout all geographic
regions of the city. The majority of funds were invested in programs serving low/moderate-income
individuals and families.
CAPER 7
OMB Control No: 2506-0117 (exp. 07/31/2015)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
In addition to allocating $1,056,772 in CDBG funds, the City leveraged $899,580 in resources from
General Funds to fund additional human services programs.
Under the leadership of Coalition for Refugees from Burma, the Kent Cultural Diversity Initiative Group
(KC-DIG) and the City partnered with several nonprofits and received a $50,000 Boeing Grant to create a
culturally responsive workforce development strategy for refugees and immigrants to secure entry level
employment and careers within the manufacturing sector. The Good Jobs Equal Economic Opportunities
(GJEEO) has executed and is refining several deliverables for this project. For resources to continue its
work, the collaborative explored additional funding sources; and after submitting a Letter of Interest for
federal funds administered by the State of Washington, GJEEO was invited to apply for a $200-250,000
one-year grant.
Under the leadership of Centro Rendu (a program of St. Vincent de Paul), the Kent School District and
the City partnered with a network of community-based organizations and received a $250,000 Puget
Sound Educational Service District-Deep Drive Grant to improve a set of established goals; thereby,
increasing opportunities for elementary school students of racially and ethnically diverse backgrounds in
targeted elementary schools.
The City received a small amount of funds from King County and The Seattle Foundation for
participation on application review panels, conducting focus groups, and meeting facilitation. These
funds are used for the Housing and Human Services Emergency Fund and for KC-DIG meeting support.
The City does not allocate HOME funds.
CAPER 8
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of homeless households to be
provided affordable housing units
40 129
Number of non-homeless households to
be provided affordable housing units
80 102
Number of special-needs households to
be provided affordable housing units
0 0
Total 120 231
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported
through rental assistance
52 223
Number of households supported
through the production of new units
0 0
Number of households supported
through the rehab of existing units
80 102
Number of households supported
through the acquisition of existing units
0 0
Total 132 325
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
Outcomes exceeded goals; and overall, the City was pleased with the performance of its sub-recipients
(organizations that the City contracted with to provide services), as funding was stretched to prevent
eviction and keep families in their homes. One organization decided to adjust its budget and tranfer
money from administration to rental assistance; therefore, the actual served was much higher than the
one-year goal.
One issue that arose that the City is addressing with sub-recipients is ensuring that backup reports
support reimbursement requests. The City could not approve the full amount for some reimbursement
requests because of inadequate documentation.
Discuss how these outcomes will impact future annual action plans .
CAPER 9
OMB Control No: 2506-0117 (exp. 07/31/2015)
Although the City based its 2017 CDBG Annual Action Plan on the assumption that it will it will receive
level funding in 2017; this is extremely speculative until there is a better indication of the federal
government’s budgetary priorities under a new administration. The City negotiated similar outcomes
with organizations delivering services after factoring in cost of living adjustments. Rental and utility
assitance are in high demand due to the increase in the cost of rent. Funding to support this outcome
will continue to be a high priority for the City.
Include the number of extremely low-income, low-income, and moderate-income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served CDBG Actual HOME Actual
Extremely Low-income 331 0
Low-income 88 0
Moderate-income 33 0
Total 452 0
Table 7 – Number of Persons Served
Narrative Information
The City met the national objective of activities benefitting low/moderate-income persons; these totals
are only for projects counted in the preceding categories. The projects are: Home Repair Program,
Catholic Community Services-Katherin's House, ReWA-Case Management & Emergency Assistance,
Multi-service Center-Housing Stability Program, St. Stephen Housing Association, and the YWCA-Anita
Vista Transitional Housing.
CAPER 10
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City invested in outreach to the homeless through General Fund-supported projects, including
street outreach by mental health professionals and a newly launched community engagement day
center. In addition, the City's police officer's bike unit outreaches to unsheltered persons they interact
with on the streets by connecting them to Housing and Human Services staff and providing information
on organizations that provide assistance to homeless individuals. The City provides information on its
cold weather shelter through organizations that work with the homeless and in locations where
homeless individuals assemble; e.g, the library, hot meal programs, etc.
In addition, a number of homeless individuals received telephone assistance and visited the City’s
Housing and Human Services Office to request food, housing and other services. City staff assessed their
needs and provided referrals to nonprofits in the area.
Addressing the emergency shelter and transitional housing needs of homeless persons
Three programs funded by the City addressed emergency shelter and transitional housing needs of
homeless persons: YWCA: Anita Vista Transitional Housing Program (housing for domestic violence
survivors and their families); St. Stephen Housing Association Transitional Housing Program (housing for
families); and Catholic Community Services-Katherine's House (shelter and case management services to
single women in recovery).
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
Through its homeless continuum; which was funded by General Funds and CDBG, MSC provided
responsive services to target the needs of homeless individuals. Services provided along the continuum
consisted of shelter with supportive services, hotel vouchers, referrals to permanent housing, etc.
The YWCA and ReWA provided case management services and helped homeless individuals find
permanent housing.
CAPER 11
OMB Control No: 2506-0117 (exp. 07/31/2015)
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
Rental assistance to prevent homelessness was provided by Multi-service Center (MSC) and Refugee
Women's Alliance (ReWA). Most of the women that received shelter through CCS were women who
were released from the King County Regional Justice Center.
General Fund dollars support The Watson Manor Transitional Living Program, which provides up to 18
months of transitional housing and support services to single, homeless, and extremely low-income
teenage and young adult mothers and their children. Each young mother is parenting one to two
children or at least six months pregnant. Program participants receive a furnished apartment in Watson
Manor, a small apartment complex. Services include case management, parent education, life skills
training, counseling, substance abuse services, and referral to childcare and educational/vocational
programs. The overall program goal is to increase self-sufficiency among homeless young mothers and
equip them with the skills necessary to obtain and retain permanent housing.
CAPER 12
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City worked collaboratively to address the needs of public housing by advocating for and investing
in affordable housing stock, providing supportive services to prevent homelessness (keeping additional
people off the King County Housing Authority waitlist), and staffing a number of committees and
application review teams that directed funds to organizations managing affordable housing stock.
Staff participated in a workforce workgroup, which includes representatives from the cities of Kent,
Tukwila, and Renton; as well as personnel of Tukwila and King County Housing Authority. The focus of
this group is to identify specific programs and services that strengthen residents' access to good
employment aligned with available jobs and the pathway to continue to build skills and move up the
wage ladder.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The King County Housing Authority (KCHA) increased resident involvement through a number of
mechanisms; e.g., the Resident Advisory Council was created as a forum for residents to provide
feedback to assist KCHA with the development of policies and procedures that impact Housing Authority
residents, etc. The City was rarely in a position to have direct impact on resident involvement.
Actions taken to provide assistance to troubled PHAs
The KCHA is not considered a troubled PHA.
CAPER 13
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
Kent City Council unanimously passed an ordinance prohibiting discrimination on the basis of
government subsidies (Ordinance #4233)
City staff testified before a Washington State Senate legislative subcommittee on how to reduce
the affordable housing crisis
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The City staffs the Kent Cultural Diversity Initiative Group (KC-DIG). KC-DIG consists of provider
agencies, public sector organizations, businesses, and community members that specialize in providing
services and resources to refugee communities residing in Kent. It is an opportunity for continuing
education, networking, collaboration, and understanding and sharing across cultures.
The following are highlights of the work and continuing education provided through KC-DIG:
In March 2016, Councilmember Dave Upthegrove met with KC-DIG to share updates on the King
County budget and to acclimate South County organizations and community members about
county resource
The March 2016 KC-DIG agenda also included a conversation between KC-DIG and the King
County Immigrant and Refugee Task Force; KC-DIG shared recommendations on the makeup of
an Immigrant and Refugee Commission and how to improve the lives of immigrants and
refugees
KC-DIG ‘s Putting the “C” in Culture Series spotlighted Somali, Iraqi, Global Education
In July 2016, Kent Councilmember Brenda Fincher and Derek Matheson, Chief Administrative
Officer for the City of Kent, spoke with KC-DIG on the topic: How to Influence Decision-Making in
Government to Strengthen Multicultural Communities & Increase Equity
In October 2016, the agenda included a presentation by Logan Johnson, Meteorologist,
National Weather Service, on the topic What Does Weather Have to Do with Community
Engagement?
In November 2016, the agenda included a presentation by Sarah Peterson, Director of the DSHS
Office of Immigrant and Refugee Assistance on Immigrant and Refugee Assistance programs and
services
In December 2016, the Community Engagement Officer for Immigrant and Custom Enforcement
met with KC-DIG and In December 2015
CAPER 14
OMB Control No: 2506-0117 (exp. 07/31/2015)
Other Initiatives
In December 2015, the Kent City Council passed a Cultural Communities Board Ordinance,
authorizing the mayor to appoint an 18-member Board to provide input to the mayor and city
council on policy and process that seek to promote and facilitate civic engagement, integration,
and access to city services by all cultural communities within Kent (City Council must approve
the Board); the Board held its first meeting in October 2016, and CDBG Coordinator, Dinah
Wilson, is temporarily serving as staff representative
City staff chaired and helped design the Parallel Application Process, an initiative to set aside
human services general funds for small and Ethnic Community Based Organizations
CDBG Coordinator/KC-DIG facilitator was appointed by the King County Executive to serve on
the Immigrant and Refugee Task Force; a report was released in July 2016, and Dinah Wilson
testified before the King County Council, advocating that the Council provide funding for a staff
position and authorize an Immigrant and Refugee Commission-the Task Force recommendations
for these requests were funded by the County
The City leveraged funds through the Refugee Support Network to place an AmeriCorps VISTA
volunteer in the City to improve integration and services (RSN is managed by Jewish Family
Service); the Hardy Awadjie received the VISTA appointment and began volunteering in the
Mayor’s Office and with the Parks Human Services Division in February 2016
The CDBG Coordinator attended several Racial Equity in Education convenings in 2016 and is
working with the Kent School District to improve education opportunities and academic
performance for immigrant and refugee students and students of color
Staff participated on the Metro King County Zero Emissions Bus Implementation Plan
Stakeholder Review Panel; stakeholders were charged with providing guidance to Metro King
County Transit on its long-term plan for transitioning to a zero-emissions transit fleet, including
an emphasis on ensuring that the county evaluated its plans through a racial equity and social
justice lens
Staff participated on the Wisdom Council, a group of thought-leaders that advises Kent School
District (KSD) on how to improve the academic outcomes for young men of color
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
None
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
Building upon its previous employment work and partnerships, under the leadership of Coalition for
Refugees from Burma, the City partnered with non-profits and business and received a $50,000 Boeing
grant for the Good Jobs Equal Economic Opportunities (GJEEO). The partners are in the early stages of
creating a culturally responsive workforce development strategy to employ immigrants and refugees in
CAPER 15
OMB Control No: 2506-0117 (exp. 07/31/2015)
manufacturing jobs. Early deliverables include:
Design of a culturally responsive assessment tool for manufacturing employers
Collaboration with CAMPS and ECBOs to create a streamlined intake process for immigrant and
refugee job seekers
Development of an orientation to manufacturing jobs
GJEEO recently submitted a Letter of Interest for a larger workforce development grant to expand its
deliverables and was invited to meet with the grant administrator from the State of Washington to
begin working on the application which is due in late February.
Finally, the City of Kent is committed to maintaining the affordable housing stock in our community.
Using CDBG funds for the Home Repair Program enabled home owners to maintain their homes and
preserve housing stock by assisting with critical repairs that they otherwise could not afford.
The City continues to look for opportunities to partner with nonprofits and other community
organizations to apply for planning and implementation grants to increase economic opportunity for its
residents.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
City staff chaired a regional committee (includes cities of Tukwila and Federal Way, and Seattle
Foundation Neighbor to Neighbor Small Grants Fund) that is designed a parallel human services
application process for the 2017-2018 funding cycle process; the City awarded grants to six
ECBOs
City staff chairs a regional systems workgroup (includes cities of Kent, Tukwila, SeaTac, Federal
Way, Bellevue, Shoreline, and the South King Council of Human Services). The group is
identifying strategies to build capacity within organizations to increase and improve availability
of linguistically and culturally responsive services across South King County. In addition, the
group is searching for new revenue sources and how to support collaborations across the non-
profits, education, government and the business community.
City staff is on a regional committee that is planning a Refugee Housing Summit in the spring of
2017; the Committee is headed by the DSHS Office of Immigrant and Refugee Assistance
City staff is on a county planning committee to development a rapid respond strategy to the
challenges that immigrants and refugees are facing as a result of the Trump administration
immigration policies
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City funds several organizations providing housing and rental assistance: Multi-Service Center,
Catholic Community Services, DAWN, Refugee Women's Alliance, St. Stephen Housing Association and
Mercy Housing. The City coordinates housing services through its investment, communication, and
CAPER 16
OMB Control No: 2506-0117 (exp. 07/31/2015)
networking with these organizations. Additionally, the City sits on a number of committees that
coordinate services to homeless individuals. Homeless coordination is led by All Home, formerly known
as the King County Committee to End Homelessness (KCCTEH).
Kent staff and other South King County stakeholders continue to meet to deepen cross-jurisdictional
coordination, create a common understanding for housing and homelessness needs and strategies for
South King County, and move forward strategies in the South King County Response to Homelessness.
Two separate groups currently meet – the South King County Homeless Action Committee and the South
King County Joint Planners.
South King County Joint Planners Convening
Human services, land use, and other staff members meet every other month with Housing Development
Consortium staff to promote regional dialogue and collaboration and provide support and technical
assistance on comprehensive plan policies and assessments. This group, the SKC Joint Planners,
continues to meet bimonthly to address regional needs related to housing and the suburbanization of
poverty in general.
South King County Homeless Action Committee
The Homeless Action Committee meets monthly and its focus is to keep stakeholders up to speed on
regional work, such as the All Home Strategic Plan update and One Night Count facilitation. However, in
the absence of dedicated staff capacity, South King County lost momentum toward achieving local goals
and lost connection to countywide priorities and planning. While South King County representatives
participate in regional committees, these individuals often lack the time and capacity to coordinate
across jurisdictions and; without the appropriate outreach, are reluctant or unable to speak on behalf of
the entire region. In 2016, the City of Kent joined with other cities, agencies, and funders in South King
County to work with Housing Development Consortium to hire a South King County Housing Planner to
help manage the coordination of a network of South King County stakeholders on issues related to
affordable housing and homelessness. This partnership is now known as the South King Housing &
Homelessness Partnership (SKHHP). This position will disseminate information about regional funding
and comment opportunities and catalyze progress on the implementation of local comprehensive plans
and the South King County Response to Homelessness. Support for this work will help align South King
County interests with needed homeless and affordable housing interventions, resources, and promising
practices. As a result, South King County communities will be able to speak with a united voice to attract
resources for locally supported housing solutions.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
Recommendations from the City's Analysis of Impediments to Fair Housing Choice included:
CAPER 17
OMB Control No: 2506-0117 (exp. 07/31/2015)
Recommendation I: Expand current education and outreach efforts
The City continued to work on this recommendation by: (1) Posting fair housing materials on its website;
(2) Providing fair housing articles/information/notices in electronic communications to the Kent Cultural
Diversity Initiative Group; (3) Providing fair housing materials to apartment complexes through its police
department; and (4) Distributing a Fair Housing Equity Assessment Survey to protected groups.
Recommendation II: Continue ongoing enforcement activities
The City does not have enforcement authority; the Washington State Human Rights Commission and the
King County Office of Civil Rights investigates complaints.
Recommendation III: Target home ownership and lending marketing to African Americans and Hispanics
households
When the City received stimulus funds through the Neighborhood Stabilization Program (NSP), the funds
were used to purchase and rehabilitate three foreclosed homes, which were then sold to income-
eligible homebuyers. The homebuyers were families of African descent that had been on the Habitat for
Humanity waitlist for an extended period of time; the families received zero-interest loans. A fifteen-
year covenant of affordability was signed by each homebuyer. Mortgage payments received from the
homebuyers were entered into a fund that will allow Habitat for Humanity to purchase, rehabilitate, and
sell additional houses. (Habitat for Humanity provides an annual accounting to the City on the amount
of these funds.) The mortgage payments will allow the City and Habitat for Humanity to target
additional home ownership to African American and Hispanic households that are on the waitlist. The
City provides an annual report to the State on its NSP project.
The City is partnering with the King County Consortium to update its plan to Affirmatively Further Fair
Housing, beginning in 2017.
CAPER 18
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The City monitored its CDBG projects throughout the year. The CDBG Coordinator conducted an on-site
CDBG/GF monitoring visit at Multiservice Center in 2016, and has scheduled a meeting with Refugee
Women’s Alliance to review the 2016 program year.
The following standards and procedures were used to monitor CDBG-funded agencies:
Programs funded by the City must maintain high standards. Organizations are informed via the
CDBG Agreement that the failure to comply with contractual requirements and regulations
could result in remedial actions and/or the termination of funding
Backup reports to support costs are required; and if adequate documentation is not submitted,
payment is reduced or denied
Projects received quarterly monitoring. Programs that needed guidance in achieving
performance measures or adhering to contractual requirements received technical assistance,
were required to attend a meeting with City staff, and/or received an on-site monitoring visit;
Quarterly performance reports were reviewed by the Human Services Commission
Monitoring concerns/finding were reviewed with agency staff and documented in writing. When
applicable, timely corrective action was required
Agencies were required to provide supporting documentation or written communication verifying that
deficiencies were corrected.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
A Public Notice was posted on the City of Kent website on Thursday, February 2, 2017. A link to
the website was provided to non-profits, South King County Planners, and stakeholders in the
Kent area. In addition, a link to the electronic notice was provided to participants of the Kent
Cultural Diversity Initiative Group and other organizations that have contacts with ethnic/racial
minorities, non-English speaking persons, and people with disabilities.
A copy of the Public Notice and the CAPER were posted in the Housing and Human Services
Office and at City Hall.
The Kent community and stakeholders were also invited to provide comments at the Kent
Human Services Commission meeting on February 16, 2017.
CAPER 19
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no changes in the City's program objectives. The City does not anticipate major changes in
programs.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
N/A
CAPER 20
OMB Control No: 2506-0117 (exp. 07/31/2015)
Submitted to:
US DEPARTMENT OF HOUSING & URBAN DEVELOPMENT
Office of Community Planning and Development
Seattle Federal Office Building
909 First Avenue, Suite 300
Seattle, WA 98104-1000
Prepared by:
CITY OF KENT
Parks, Recreation & Community Services Department
Housing and Human Services Division
220 Fourth Avenue South
Kent, WA 98032
Staff:
Housing & Human Services Manager, Merina Hanson
Lead CDBG Staff: Dinah R. Wilson
Report Due: March 2017
Agenda Item: Consent Calendar – 7E_
TO: City Council
DATE: March 7, 2017
SUBJECT: 2017 Community Development Block Grant Annual Action Plan -
Approve
SUMMARY: SUMMARY: The City of Kent receives Community Development Block
Grant (CDBG) funds from the U.S. Department of Housing and Urban Development
(HUD) as an Entitlement City. To receive this funding, the city is required to submit a
Five-Year Consolidated Plan for Housing & Community Development. The city’s
Consolidated Plan is in effect from 2015-2019. Prior to the beginning of each year of
the Consolidated Plan, the city must inform HUD and the community of the specific
actions that the city will execute to implement the objectives and strategies of the
Consolidated Plan; this is outlined in the 2017 Action Plan. The Action Plan also
includes the allocation of estimated resources that will be used to carry out the
objectives and strategies, and a description of each program that will receive funds.
The city recommended that a major portion of CDBG funds be used to support the
city's Home Repair Program. This program serves many low-income, disabled and
senior homeowners in Kent by providing needed repairs. The program also ensures
that a portion of Kent's low/moderate-income housing stock is maintained and
preserved.
Citizen Participation:
•December 28, 2016, the city held its first public hearing to receive comments from
Kent residents, low/moderate-income persons, non-governmental organizations (AKA
nonprofits), and other interested parties regarding the development of the city’s 2017
CDBG Annual Action Plan (public comments are attached).
•February 2, 2017, the City of Kent published a public notice on its website and
informed the community, organizations, and stakeholders that the Draft 2017 CDBG
Annual Action Plan was available for review and comment for a period of thirty (30)
days.
•February 16, 2017, the Human Services Commission held a public hearing for the
purpose of taking comments on the 2017 Annual Action Plan.
EXHIBITS:
• Draft of City of Kent 2017 Annual Action Plan
• Application for Federal Assistance
• CDBG Certifications
• 2017 Action Plan Public Comments (1st public hearing-December 28, 2016)
MOTION: Approve the proposed Community Development Block Grant 2017
Annual Action Plan, including funding allocations and contingency plans,
and authorize the Mayor to execute the appropriate certifications and
agreements.
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Higgins, Budell NAY:
BUDGET IMPACT: The estimate of $1,056,772.00 may increase or decrease
depending upon the final federal appropriations bill Congress passes. Therefore, the
recommended funding includes a contingency plan to address any potential fund
changes that may occur when Congress adopts the 2017 budget. This budget was
adopted as part of the 2017/2018 Adopted Budget and the following budget accounts
were impacted by the budget: B00117, B00217, and B00317.
Annual Action Plan
2017
1
OMB Control No: 2506-0117 (exp. 07/31/2015)
Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)
1. Introduction
The 2017 CDBG Annual Action Plan is a report which informs the community, stakeholders and the
Department of Housing and Urban Development (HUD) how the City of Kent (hereinafter referred to as
“the City”) will invest its Community Development Block Grant funds in 2017. The overriding document
that guides the Annual Action Plan is the 2015-2019 Consolidated Plan for Housing and Community
Development; this is year three of the five-year reporting period. The Annual Action Plan also identifies
the objectives and strategies that will guide the City’s investment. Objectives and strategies are fueled
by the City’s overarching goal to build a healthy community.
2. Summarize the objectives and outcomes identified in the Plan
The broad national objectives are as follows:
Activities benefiting low/moderate-income persons
Activities which aid in preventing or eliminating slums or blight
Activities meeting community development needs that have a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community and other financial resources do not exist to meet such needs
The 2015-2019 Consolidated Plan directs funds predominately toward meeing the national objective of
benefitting low/moderate-income persons.
Outcomes are as follows:
Accessibility to a suitable living environment
Acessibility to decent and affordable housing
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
During the past year, the City realized significant gains on its investments and improved the lives of
many Kent residents. Outcomes for 2016 were:
Annual Action Plan
2017
2
OMB Control No: 2506-0117 (exp. 07/31/2015)
Accessibility to decent housing
102 households received home repair assistance
125 persons received transitional housing and case management
4 individuals received shelter
60 housing stability grants were provided
Accessibility to suitable living environment
250 case management hours were provided
48 persons received emergency assistance and case management
43 persons received food and wellness education
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
The City convened two public hearings prior to the development of the Annual Action Plan. The first was
held on December 28th at the Kent Public Library, and the second was held on February 16th in the
Centennial Center. The community was notified of the availability of the plan draft and an opportunity
for comments prior to finalizing the Action Plan. Those notified included long-term Kent stakeholders,
limited English speaking persons, racial and ethnic minorities, and new members of the Kent
community. Persons with disabilities were encouraged to participate, and the public notice included a
description of how accommodations are provided for people with disabilities.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
The public encouraged the City to support a one-stop service center or shared space for small,
Ethnic Community Based Organizations (ECBOs), as well as workshops to increase the capacity
of organizations to increase services to immigrants, refugees, and extremely low-income
populations
The public asked the City to increase its support for youth services and parenting classes
Increase funding for services to treat babies who are exposed to drugs
Fund workshops that teach organizations how to partner/collaborate
Fund cultural orientation workshops-training that explains what new populations need to know
about their new home
Annual Action Plan
2017
3
OMB Control No: 2506-0117 (exp. 07/31/2015)
6. Summary of comments or views not accepted and the reasons for not accepting them
N/A.
7. Summary
The Kent Human Services Commission discussed and evaluated comments received from the public. To
support small ECBOs, the Commission allocated $25,000 from the City’s General Fund to small
organizations that assist racially, ethnically and economically disadvantaged populations. The Cities of
Federal Way and Tukwila collaborated with the City on the Parallel Application Process, and Seattle
Foundation matched City funds, which increased the total amount available to $100,000. The City will
fund the Parallel Application Process for a second year (2018), assuming funds are available.
The Human Services Commission is considering other ways it can leverage funds and increase capacity
to respond to the funding priorities identified by the public.
.
Annual Action Plan
2017
4
OMB Control No: 2506-0117 (exp. 07/31/2015)
PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of
each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency KENT
CDBG Administrator City of Kent, Housing & Human Services
HOPWA Administrator
HOME Administrator
HOPWA-C Administrator
Table 1 – Responsible Agencies
Narrative
Consolidated Plan Public Contact Information
Merina Hanson, Housing & Human Services Manager, Program Administrator
City of Kent
220 4th Ave. S
Kent, WA 98032
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(253) 856-5070/mhanson@kentwa.gov
Dinah R. Wilson, CDBG Coordinator, CDBG Program Manager
Same address & phone
drwilson@kentwa.gov
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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
1. Introduction
The City of Kent consulted with multiple entities; including Consortium partners (King County
Department of Community and Human Services, the Cities of Auburn, Federal Way, and Bellevue), the
King County Housing Authority, nonprofit agencies delivering services in Kent and the subregion,
and Washington State Department of Social and Health Services.
The City of Kent carries out homeless planning and coordination as a regional issue. Kent works with All
Home (formerly the Committee to End Homelessness in King County-CEHKC), cities, mainstream
systems, Safe Harbors, housing funders, community agencies, United Way, the private sector (including
businesses), and homeless individuals.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l)).
Kent Housing and Human Services Division meets regularly with other King County jurisdictions, public
housing authorities and State agencies to develop strategies and implement plans to improve the quality
of service and access for low-income residents in the city and throughout the region. Additionally, the
City participates in quarterly meetings with King County staff, including the Public Health Seattle/King
County, to review implementation and delivery of services funded through regional efforts. The City
participates in the Mental Illness and Drug Dependency (MIDD) oversight committee and works with
King County staff to ensure that treatment options are available to residents. The City will continue to
participate in All Home and related committees, funding review panels for Continuum of Care (CoC),
Emergency Shelter Grant, McKinney funding, and other housing funding application review teams.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
Over the past eight (8) years, SKC stakeholders have met to deepen cross-jurisdictional coordination,
create a common understanding for housing and homelessness needs and strategies for SKC, and move
forward strategies in the SKC Response to Homelessness. Two separate groups currently meet – the SKC
Homeless Action Committee and the SKC Joint Planners. The work of both of these groups will be
supported by the South King Housing & Homelessness Partnership (SKHHP). SKHHP will regularly
convene, organize, and expand the network of stakeholders working to end homelessness and address
affordable housing needs in SKC, and also improve the alignment of county and state homeless and
affordable housing interventions and funding opportunities with South King County and Kent interests.
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Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City consults with All Home, which in turn, consults with the State on behalf of the local jurisdiction.
2. Agencies, groups, organizations and others who participated in the process and
consultations
See previous response to Question #1.
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Table 2 – Agencies, groups, organizations who participated
1 Agency/Group/Organization CATHOLIC COMMUNITY SERVICES
Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
Regional organization
What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
2 Agency/Group/Organization MULTI-SERVICE CENTER
Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
Regional organization
What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
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3 Agency/Group/Organization Refugee Women's Alliance
Agency/Group/Organization Type Services-Elderly Persons
Services-Victims of Domestic Violence
Services-Employment
Regional organization
Immigrants & Refugees
What section of the Plan was addressed by Consultation? Homeless Needs - Families with children
Non-Homeless Special Needs
Services for LEP individuals, immigrants & refugees
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
4 Agency/Group/Organization Open Doors for Multicultural Families
Agency/Group/Organization Type Services-Persons with Disabilities
What section of the Plan was addressed by Consultation? Homeless Needs - Families with children
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment; executive director provided comments at Public Hearing.
Comments were considered before the City submitted a final plan to
HUD.
5 Agency/Group/Organization St. Stephen Housing Association
Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
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What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
6 Agency/Group/Organization YWCA
Agency/Group/Organization Type Housing
Services-Children
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Families with children
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
Identify any Agency Types not consulted and provide rationale for not consulting
All agency types were consulted. Agencies listed are agencies that were funded in 2016-2017. A host of other agencies and entities were
consulted; e.g., King County Housing Authority, Mercy Housing NW, Kent Youth & Family Services, People of Color Against Aids Network
(POCAAN), United Way of King County, Kent Cultural Diversity Initiative Group, Refugee Women’s Alliance, World Relief Seattle, Lutheran
Counseling Services, Public Health of Seattle/King County, Seattle Foundation, Kent School District, Heart of African Services, Mother Africa,
Green River Community College, Valley Cities Counseling, King County Sexual Assault Resource Center, Habitat for Humanity Seattle, Washington
Rehabilitation Council, King County Bar Association, Communities in Schools Kent, etc.
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Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of
Care King County
Overlaps with City's goal of accessibility to decent housing. McKinney Continuum of Care-Supportive
Housing Program: funds transitional housing and related supportive service for people moving from
homelessness to independent living, as well as permanent housing.
All Home King County
Overlaps with City's goal of accessibility to decent housing:10-Year Plan calls for prevention of
homelessness & creation of new permanent housing and supportive services for those who need
them to maintain housing
Move to Work
Annual Plan
King County
Housing Authority
Overlaps with City's goal of accessibility to decent housing:10-Year Plan calls for prevention of
homelessness & creation of new permanent housing and supportive services for those who need
them to maintain housing
Table 3 - Other local / regional / federal planning efforts
Narrative
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AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting
In accordance with 24 CFR 91.105, the City convened two (2) public hearings before finalizing the 2017 Action Plan. Comments were solicited
from Kent residents, low/moderate-income persons, non-governmental organizations (AKA nonprofits), and other interested parties. The first
public hearing was held on December 28, 2016 at the Kent Public Library from 6-7 pm. This evening meeting broadened citizen participation and
several small, Ethnic Community Based Organizations came to share their recommendations along with two mainstream organizations. The
second public hearing will be held before the Human Services Commission on February 16th during the afternoon.
The development of the Annual Action Plan included a citizen participation process involving public notification of the availability of the plan
draft and an opportunity for comments prior to finalizing the Action Plan. Persons with disabilities were encouraged to participate, and the
public notice included a description of how accommodations are provided for people with disabilities.
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Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Public Hearing
Minorities
Persons with
disabilities
Non-
targeted/broad
community
Residents of Public
and Assisted
Housing
Limited English
Speaking
Two organizations
attended the public
hearing
See response to
Question #5 in the
Executive Summary
(AP-05)-the
majority of the
comments were
about increasing
capacity for small,
ECBOs and
supporting services
for youth and
families
N/A
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Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
2 Internet Outreach
Minorities
Persons with
disabilities
Non-
targeted/broad
community
Residents of Public
and Assisted
Housing
None None N/A
3 E-Mail
Minorities
Persons with
disabilities
Non-
targeted/broad
community
Residents of Public
and Assisted
Housing
None None N/A
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.420(b), 91.220(c) (1, 2)
Introduction
The City of Kent anticipates having the following funding sources available over the next five years:
CDBG
City of Kent General Fund Allocation for Human Services
Anticipated Resources
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Reminder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 1,056,772 0 0 1,056,772 2,113,544
CDBG funds leverage additional federal
and state funds; agencies are able to
combine funding sources in order to
provide a wider range of services to the
community
General
Fund
public -
federal
Public Services
931,260 0 0 931,260 1,909,840
City of Kent General Funds dedicated by
ordinance for human services
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Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied
CDBG funds do not require a match. CDBG funding for public services and public facility projects is on a portion of the total funding required.
Other funding is secured for the project.
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs
identified in the plan
N/A
Discussion
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Affordable Housing to
homeless and those at
risk
2015 2019 Affordable Housing
Homeless
Affordable
Housing
CDBG:
$731,902
Public service activities for
Low/Moderate Income Housing
Benefit: 40 Households Assisted
Homeowner Housing
Rehabilitated: 90 Household
Housing Unit
2 Increase Self-
Sufficiency
2015 2019 Non-Housing
Community
Development
Economic
Opportunities
CDBG:
$5,000
Other: 120 Other
3 Basic Needs 2015 2019 Homeless
Non-Housing
Community
Development
Basic Needs
Services
CDBG:
$108,516
Public service activities other than
Low/Moderate Income Housing
Benefit: 214 Persons Assisted
4 Planning and
Administration
2015 2019 Planning and
Administration
Planning and
Administration
CDBG:
$211,354
Other: 0 Other
Table 6 - Goals Summary
Goal Descriptions
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1 Goal Name Affordable Housing to homeless and those at risk
Goal Description
2 Goal Name Increase Self-Sufficiency
Goal Description
3 Goal Name Basic Needs
Goal Description
4 Goal Name Planning and Administration
Goal Description
Table 7 – Goal Descriptions
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AP-35 Projects - 91.420, 91.220(d)
Introduction
The projects funded by the City in 2017 address the priority needs of providing assistance to prevent and
respond to homelessness, maintain affordable and energy efficient housing, housing for the homeless,
services for individuals with special needs, and increasing self-sufficiency. Services include minor home
repair services, rent assistance to prevent eviction, case management for youth with intellectual
disabilities and their families, shelter and transitional housing, case management and emergency
assistance for refugees, and employment services for underserved residents.
# Project Name
1 Kent Home Repair Program
2 Kent Home Repair Program-Energy Efficiency
3 Planning and Administration
4 Catholic Community Services-Katherine's House
5 Multi-Service Center-Housing Stability
6 Puget Sound Training Center
7 YWCA-Anita Vista Transitional Housing
8 Coalition for Refugees from Burma
9 Open Doors for Multicultural Families
10 St. Stephen Housing Association
Table 8 – Project Information
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Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The City's distribution of funds aligns with the City's objectives of accessibility to decent housing, a
suitable living environment and economic opportunities.
CONTINGENCY PLANS
Public Services
In the event of a funding increase, the amount will be averaged among projects.
In the event of a funding decrease, the amount of the decrease will be averaged among projects as long
as the allocation does not dip below $10,000.
Capital
In the event of a funding increase, funds will be allocated to the City's Home Repair Program (HRP).
In the event of a funding decrease, the HRP will be reduced.
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AP-38 Project Summary
Project Summary Information
1 Project Name Kent Home Repair Program
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $586,902
Description Capital: Low/moderate-income homeowners in Kent receive minor
and major home repairs
Target Date 12/31/17
Estimate the number and type of families that will benefit from
the proposed activities
90 low/moderate-income households
Location Description City of Kent
Planned Activities Minor home repairs
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2 Project Name Planning and Administration
Target Area
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding CDBG: $211,354
Description City uses funds to administer the CDBG project carried out by the City, to monitor sub-
recipients, and to deliver strategies outlined in the 2015-2019 Consolidated Plan
Target Date 12/31/17
Estimate the number and type of families that
will benefit from the proposed activities
N/A
Location Description
Planned Activities Management of the CDBG Program and implementation of the goals and strategies of
the Annual Action Plan
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3 Project Name Catholic Community Services-Katherine's House
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $13,000
Description Public Service: Sub-recipient provides shelter and case management services
to women residing in transitional shelter
Target Date 12/31/17
Estimate the number and type of families that will benefit
from the proposed activities
1 individual will receive 79 bed-nights and case management
Location Description City Center
Planned Activities Transitional housing is provided for women in recovery
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4 Project Name Multi-Service Center-Housing Stability
Target Area
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $65,000
Description Public Service: Funding used for housing stability grants to low-
income individuals
Target Date 12/31/17
Estimate the number and type of families that will benefit from the
proposed activities
100 low/moderate-income individuals
Location Description Alliance Center
Planned Activities Public Service: Funding used for housing stability grants to low-
income individuals
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5 Project Name Coalition for Refugees from Burma
Target Area
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $10,483
Description Public Service: Funds used to provide educational support to Kent School
District refugee youth and their parents
Target Date 12/31/17
Estimate the number and type of families that will benefit
from the proposed activities
92 refugee youth
Location Description Alliance Center
Planned Activities Educational support and case management services
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6 Project Name YWCA-Anita Vista Transitional Housing
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $19,000
Description Public Service: Project provides transitional housing to domestic
violence survivors
Target Date 12/31/17
Estimate the number and type of families that will benefit from the
proposed activities
14 low/moderate income domestic violence survivors and their
children
Location Description City of Kent
Planned Activities Transitional housing for victims of domestic violence and their
children
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7 Project Name Puget Sound Training Center
Target Area
Goals Supported Increase self-sufficiency
Needs Addressed Economic Opportunities
Funding CDBG: $5,000
Description Public Service: Project provides employment services to underserved individuals
Target Date 12/31/17
Estimate the number and type of families that will
benefit from the proposed activities
120 individuals are estimated to benefit
Location Description Downtown Kent
Planned Activities Project increase socialization, nutrition and wellness to refugee seniors that
moved to Kent over the last three to eight years
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8 Project Name Open Doors for Multicultural Families
Target Area
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $13,182
Description This project provides case management services to youth with intellectual
disabilities and their families.
Target Date 12/31/17
Estimate the number and type of families that will benefit
from the proposed activities
22 special needs individuals and their families
Location Description Russell Road
Planned Activities The project will provide case managment services to youth with
intellectual disabilities and their families.
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9 Project Name St. Stephen Housing Association
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $13,000
Description This project provides temporary housing to homeless families.
Target Date 12/31/17
Estimate the number and type of families that will benefit from the
proposed activities
Transitional housing will be provided to five homeless families
(25 individuals).
Location Description City of Renton
Planned Activities Transitional housing services
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10 Project Name City of Kent Home Repair Program-Energy
Efficiency
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding $100,000
Description Energy efficient improvements for Kent
homeowners
Target Date 1/31/17
Estimate the number and type of families that will benefit from the proposed
activities
10 households
Location Description City of Kent
Planned Activities Energy efficient appliances and windows for
homes
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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where
assistance will be directed
CDBG funds are distributed throughout the city. Low/moderate-income households exist in all of the census tracts in the city. The heavier
concentrations can be found on both the East and West Hill of Kent.
Geographic Distribution
Target Area Percentage of Funds
Table 9 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The City is allocating investments throughout Kent because poverty is concentrated in multiple areas.
Discussion
Poverty is high in pockets throughout the City (over 20%), and approximately 53% of children in the Kent School District qualify for free and
reduced lunches. Unemployment and dependence on public assistance has forced many households to use public services for basic needs;
including food, utility assistance, rental assistance, medical services, etc. The increased need and high volume of usage dictates the availability
of services to all low/moderate-income households in the City of Kent.
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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The City of Kent will enhance coordination by continuing to work with racial and ethnic minority
providers to develop strategies that increase collaboration and leveraging of resources.
The City of Kent will continue work to reduce the number of families in poverty by maintaining
relationships with local training schools, encouraging business to hire low-income residents,
encouraging and supporting collaboration between employment specialists, and outreach to increase
opportunities for low-income residents to obtain livable wage jobs.
Building upon its previous employment work and partnerships, under the leadership of Coalition for
Refugees from Burma, the City partnered with non-profits and business and received a $50,000 Boeing
grant for the Good Jobs Equal Economic Opportunities (GJEEO). The partners are in the early stages of
creating a culturally responsive workforce development strategy to employ immigrants and refugees in
manufacturing jobs. Early deliverables include:
Design of a culturally responsive assessment tool for manufacturing employers
Collaboration with CAMPS and ECBOs to create a streamlined intake process for immigrant and
refugee job seekers
Development of an orientation to manufacturing jobs
GJEEO recently submitted a Letter of Interest for a larger workforce development grant to expand its
deliverables and was invited to meet with the grant administrator from the State of Washington to
begin working on the application which is due in late February.
Finally, the City of Kent is committed to maintaining the affordable housing stock in our community.
Using CDBG funds for the Home Repair Program allows home owners to maintain their homes and
preserve housing stock.
Actions planned to address obstacles to meeting underserved needs
Over the last two years, the City convened listening sessions with cultural communities, ECBOs,
nonprofits, and stakeholders. A consistent message was that additional funds should be allocated to
small and emerging EBCOs that are under-served, under-represented, and under-resourced due to
barriers to access, language barriers, and capacity to apply for human services funds through processes
created by mainstream institutions, and lack of understanding of how to successfully maneuver through
mainstream institutions.
The Kent Human Services Commission responded to the community by creating a pilot for cities to
dedicate a small portion of their human services budgets for small organizations (budgets up to
$200,000) serving racially, ethnically and economically disadvantaged populations. Several organizations
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applied for the 2017-2018 Parallel Application Process (PAP) human services funds; the PAP Committee
designed a simplified application process with the goal of eliminating barriers created by more complex
application designs. The Cities of Kent, Federal Way, Tukwila and Seattle Foundation collaborated on the
PAP. The entities are allocating $100,000 in funds to several small organizations over the next two years.
In addition, over the next two years, the funders will convene a cohort consisting of PAP organizational
leaders and the PAP Committee. The goal of the cohort is for Cities and organizations to acquire a
deeper understanding of the funding barriers, to learn how to decrease or eliminate barriers, to provide
technical assistance to the funded PAP organizations, and to identify policy changes that can be made to
successfully integrate all organizations that provide vital services to residents into the human services
funding stream.
Additionally, City staff meets quarterly with resettlement agencies and a major topic is how to increase
affordable housing. As a result, the Office of Refugee and Immigrant Assistance is planning a refugee
housing summit in the spring; City staff is on the planning committee. The Committee will convene
policymakers, community organizations, municipalities, foundations, funders, housing developers, and
other stakeholders to develop strategies, tools, and solutions to mitigate the housing affordability crisis.
Actions planned to foster and maintain affordable housing
The City will continue its long-term collaboration and participation on Boards, committees, funding
review teams; etc., to foster and maintain affordable housing for the South County Region. Through sub-
regional efforts, City staff and stakeholders will engage in discussions with elected officials and Land Use
and Planning Board members about the impact that affordable housing has on the long term viability of
the community.
Additionally, the City is a partnering with the King County Consortium to develop a plan to Affirmatively
Further Fair Housing (AFFH). This group will evaluate the barriers to fair housing choice, affordability,
accessibility, and availability. The AFFH review and evaluation process will last up to two years.
Actions planned to reduce lead-based paint hazards
No actions are planned.
Actions planned to reduce the number of poverty-level families
Actions to reduce the number of poverty level families includes working with regional and local partners
to refine and share a culturally responsive strategy to increase employment opportunities for refugees
and immigrants in manufacturing businesses, maintaining relationships with local training schools,
encouraging business to hire low-income residents and outreach to increase opportunities for low-
income residents to obtain livable wage jobs.
Actions planned to develop institutional structure
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No actions are planned.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City has been instrumental in developing relationships between these entities and will continue to
foster and actively participate in these collaborations, including the Homeless Forum (a monthly
meeting of housing and support service providers), South King Council of Human Services, South King
County Housing Development Group, and the King County Housing Development Consortium.
Discussion
No additional discussion.
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Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)
Introduction
The City of Kent will use CDBG funds to benefit low/moderate-income residents. The full amount
allowable by regulation will be used for Public Services and Planning and Administration. The balance of
funds will be used for housing rehabilitation services and economic development. The City will not
receive program income from prior years.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income.Overall Benefit - A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan. 100.00%
Annual Action Plan
2017
36
OMB Control No: 2506-0117 (exp. 07/31/2015)
Discussion
The City will use all of its funds to benefit low/moderate-income individuals and households.
APPLICATION FOR OMB Approval No. 0348-0043
FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier
1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier
Application Preapplication
4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
5. APPLICANT INFORMATION
Legal Name:Organizational Unit:
Address (give city, county, State, and zip code):Name and telephone number of person to be contacted on matters involving
this application (give area code)
6. EMPLOYER IDENTIFICATION NUMBER (EIN):7. TYPE OF APPLICANT: (enter appropriate letter in box)
A. State H. Independent School Dist.
8. TYPE OF APPLICATION: B. County I. State Controlled Institution of Higher Learning
C. Municipal J. Private University
D. Township K. Indian Tribe
If Revision, enter appropriate letter(s) in box(es) E. Interstate L. Individual
F. Intermunicipal M. Profit Organization
A. Increase Award B. Decrease Award C. Increase Duration G. Special District N. Other (Specify) ____________________
D. Decrease Duration Other (specify):
9. NAME OF FEDERAL AGENCY:
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT’S PROJECT:
TITLE:
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.):
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a. Applicant b. Project
15. ESTIMATED FUNDING:16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal $ .
00
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b. Applicant $ .
00 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c. State $ .
00
DATE _____________________
d. Local $ .
00
b. No. PROGRAM IS NOT COVERED BY E. O. 12372
e. Other $ .
00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income $.00
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL $ .
00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name of Authorized Representative b. Title c. Telephone Number
d. Signature of Authorized Representative e. Date Signed
Previous Edition Usable Standard Form 424 (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
Construction
Non-Construction Non-Construction
Construction
Yes If "Yes," attach an explanation.No
New Continuation Revision
COK 2017 CP Certifications Page 1 of 8
2017 CONSOLIDATED PLAN CERTIFICATIONS
In accordance with statutes and the regulations governing Consolidated Plan
regulations, the City of Kent certifies that:
Affirmatively Further Fair Housing – The City of Kent will affirmatively further
fair housing, conducting an analysis of impediments to fair housing choice within
the jurisdiction, developing strategies and taking appropriate actions to overcome
the effects of any impediments identified through the analysis, and maintaining
records reflecting the analysis and actions taken to further the strategies and
actions.
Anti-displacement and Relocation Plan – The City of Kent will comply with the
acquisition and relocation requirements of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970, as amended, and implementing
regulations at 49 CFR 24; and it has in effect and is following a residential anti-
displacement and relocation assistance plan required under section 104(d) of the
Housing and Community Development Act of 1974, as amended, in connection with
any activity assisted with funding under the CDBG or HOME programs.
Drug Free Workplace – The City of Kent will continue to provide a drug-free
workplace in accordance with the Drug-Free Workplace Act of 1988 (41 USC 701)
by:
1. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
2. Maintaining an ongoing drug-free awareness to inform employees about:
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace.
(c) Available drug counseling, rehabilitation, and employee assistance
programs; and
(d) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
3. Establishing a policy that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph 1;
4. Notifying each employee in the statement required by paragraph 1 that, as a
condition of employment under the grant, the employee will:
(a) Abide by the terms of the statement; and
COK 2017 CP Certifications Page 2 of 8
(b) Notify the employer in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction;
5. Notifying HUD in writing, within ten calendar days after receiving notice
under subparagraph 4(b) from an employee or otherwise receiving actual
notice of such conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer or other designee on
whose grant activity the convicted employee was working, unless the Federal
agency has designated a central point for the receipt of such notices. Notice
shall include the identification number(s) of each affected grant.
6. Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph 4(b), with respect to any employee who is so
convicted:
(a) Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate
agency;
7. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs 1, 2, 3, 4, 5 and 6.
8. Providing the street address, city, county, state and zip code for the site or
sites where the performance of work in connection with the grant will take
place. For functions carried out by employees in several departments or
offices, more than one location will be specified. It is further recognized that
sites may be added or changed during the course of grant-funded activities.
The City of Kent will advise the HUD Field Office by submitting a revised
Place of Performance form. The City of Kent recognizes that the period
covered by this certification extends until all funds under the specific grant
have been expended.
COK 2017 CP Certifications Page 3 of 8
Anti-Lobbying – To the best of the City of Kent’s knowledge and belief:
1. No Federally appropriated funds have been paid or will be paid, by or on
behalf of it, to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying
certification be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
COK 2017 CP Certifications Page 4 of 8
Authority of Jurisdiction – The Consolidated Plan is authorized under State and
local law (as applicable) and the City of Kent possesses the legal authority to carry
out the programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with plan – The housing activities to be undertaken with CDBG,
HOME, ESG, and HOPWA funds are consistent with the strategic plan.
Section 3 – It will comply with Section 3 of the Housing and Urban Development
Act of 1968, and implementing regulations at 24 CFR Part 135.
_________________________________
Signature/Authorized Official Date
Mayor Suzette Cooke
APPROVED AS TO FORM:
Kent Law Department
COK 2017 CP Certifications Page 5 of 8
Specific CDBG Certifications
The City of Kent, as an Entitlement Community, certifies that:
Citizen Participation – It is in full compliance and following a detailed citizen
participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan – Its consolidated housing and community
development plan identifies community development and housing needs and
specifies both short-term and long-term community development objectives that
that have been developed in accordance with the primary objective of the statute
authorizing the CDBG program, as described in 24 CFR 570.2 and 24 CFR, Part 570.
Following the Consolidated Plan – It will follow the five year-Consolidated Plan
as approved by HUD.
Use of Funds – It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted
with CDBG funds, the City of Kent certifies that it has developed its Action
Plan so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or elimination of slums
or blight. The Action Plan may also include activities which the grantee
certifies are designed to meet other community development needs having a
particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community, and other financial
resources are not available to meet such needs;
2. Overall Benefit. The aggregate use of CDBG funds including section 108
guaranteed loans during program year 2017 shall principally benefit persons
of low and moderate income in a manner that ensures that at least 70
percent of the amount is expended for activities that benefit such persons
during the designated period;
3. Special Assessments. The City of Kent will not attempt to recover any capital
costs of public improvements assisted with CDBG funds including Section 108
loan guaranteed funds by assessing any amount against properties owned
and occupied by persons of low and moderate income, including any fee
charged or assessment made as a condition of obtaining access to such
public improvements. However, if CDBG funds are used to pay the proportion
of a fee or assessment that relates to the capital costs of public
improvements (assisted in part with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the
property with respect to the public improvements financed by a source other
than CDBG funds. Also, in the case of properties owned and occupied by
moderate-income (but not low-income) families, an assessment or charge
may be made against the property for public improvements financed by a
COK 2017 CP Certifications Page 6 of 8
source other than CDBG funds if the jurisdiction certifies that it lacks CDBG
funds to cover the assessment
Excessive Force – It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil
rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring
entrance to or exit from a facility or location which is the subject of such non-
violent civil rights demonstrations within its jurisdiction;
Compliance With Anti-discrimination laws – The grant will be conducted and
administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC
2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead-Based Paint – The City of Kent’s notification, inspection, testing and
abatement procedures concerning lead-based paint will comply with the
requirements of 24 CFR 570.608;
Compliance with Laws – It will comply with applicable laws.
__________________________
Signature/Authorized Official Date
Mayor Suzette Cooke
APPROVED AS TO FORM:
Kent Law Department
COK 2017 CP Certifications Page 7 of 8
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE
REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
B. Drug-Free Workplace Certification
1. By signing and/or submitting this application or grant
agreement, the City of Kent is providing the certification.
2. The certification is a material representation of fact upon which
reliance is placed when the agency awards the grant. If it is
later determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-
Free Workplace Act, HUD, in addition to any other remedies
available to the Federal Government, may take action
authorized under the Drug-Free Workplace Act.
3. Workplaces under grants, for grantees other than
individuals, need not be identified on the certification. If
known, they may be identified in the grant application. If
the grantee does not identify the workplaces at the time
of application, or upon award, if there is no application,
the grantee must keep the identity of the workplace(s) on
file in its office and make the information available for
Federal inspection. Failure to identify all known
workplaces constitutes a violation of the grantee's drug-
free workplace requirements.
4. Workplace identifications must include the actual address
of buildings (or parts of buildings) or other sites where
work under the grant takes place. Categorical
descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in
operation, State employees in each local unemployment
office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during
COK 2017 CP Certifications Page 8 of 8
the performance of the grant, the grantee shall inform the
HUD of the change(s), if it previously identified the
workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection
with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
City of Kent
220 4th Avenue South
Kent, WA 98032
Check if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR, Part
24, Subpart F.
7. Definitions of terms in the Non-procurement Suspension and
Debarment common rule and Drug-Free Workplace common
rule apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812) and as
further defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo
contendre) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal
or State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal
statute involving the manufacture, distribution, dispensing, use, or
possession of any controlled substance;
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, including: (I) All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact or
involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's
payroll. This definition does not include workers not on the payroll of
the grantee (e.g., volunteers, even if used to meet a matching
requirement; consultants or independent contractors not on the
grantee's payroll; or employees of subrecipients or subcontractors in
covered workplaces).
NOTES
1st Public Hearing Regarding the Development of 2017 Annual Action Plan
&
1st Amendment to 2015-2019 Consolidated Plan for Housing & Community
Development
Kent Library, December 28, 2016, 6-7:00 pm
Attendees
1. Amina Ahmed Partners in Employment
2. Claire Tedych VCC
ctedych@valleycities.org
3. Abdirahman Derie Somali American Parents Association
sapacommunity@gmail.com
4. Elaine Purchase Pediatric Interim Care Center
5. Gatluak Biliew Ulang County Youth
6. Mychal Boiser Kona Kai Coffee
7. Hamdi Abdulle Somali Youth & Family Club
8. Brenda Fincher Kent City Council
Public Comments/Community Discussion
Concerns/Trending Issues
• Opiate addiction and its impact on newborns-babies exposed to heroin; severity in symptoms
and increased expense for treatment; State requires more nurses per baby and nursing care can
cost up to $100,000 annually
• Also an increase in addiction from prescription drug use
• PICC is the only facility in the State that treats babies-average admission time is 32 days
• Kent has a lot of refugee and immigrant organizations & need for services; organizations need a
place to serve clients
• If the City funds space it would increase capacity of agencies
• Youth need intervention to change their behavior; there is a lot of substance abuse, dropouts,
incarceration
• Small agencies want to serve youth, but they don’t have space; e.g., for youth to play basketball,
soccer, etc., and their agencies are not located near playgrounds and they don’t have
transportation to take the kids to playfields
• Youth face consequences due to their incarceration-decreased employability, ability to find
housing, etc.
• Interfamily violence-family gets kicked out of Section 8 housing
• Law enforcement does not help-families need resources to help them change their behavior;
parents need assistance and/or intervention
• Smaller agencies are practically begging the City to help them increase service capacity and
don’t want to sound like a broken record: WHAT CAN THE CITY OFFER?
• Does the City have surplus space or knowledge of what space is available?
• Councilmember Fincher mentioned that the City is conducting a space audit
• Can the City help find additional resources or leverage resources from other funding streams?
• New Americans/immigrants/refugees need orientation to the US system-how do things work?
• It is good that Amazon is hiring in Kent-kids can work part-time
• “We don’t see ourselves in the system. We need to see ourselves in jobs in the City.”
• Mainstream agencies have power and influence, and we do not; we see how that power and
influence has an impact on which agencies are funded
• How do smaller orgs compete with larger orgs that are doing the same or similar programs?
What the City Should Fund
• Youth Intervention programs
• Parenting workshops
• Cultural orientation workshops-training that explains what new populations need to know about
their new home
• Space for Ethnic Community Based Organizations (ECBOs)
• One-stop service center for immigrant/refugee programs or provide assistance so that orgs
could share space on the East or West Hill of Kent
• Treatment for drug exposed babies
• Training for nonprofits on how to grow; i.e., increase capacity & funding
• Support capacity building for nonprofits-are there shared models?
• Fund operations; e.g., provide funds for small nonprofits to purchase/share a photocopy
machine or a bookkeeper-this would benefit the City because it would increase service capacity
and improve agency reporting/accountability
• Could we fund a pilot project for agencies to share expenses-a non-profit center?
• Workshops that teach organizations how to partner/collaborate
• Workshops that teach larger agencies how to partner with smaller agencies; e.g., why don’t
larger agencies hire people from the community to better serve ethnic populations?
• City should fund regular workshops-agencies need someone working with them for the long-
term, not just one workshop
Closing Remarks
Attendees thanked the City for past funding and efforts to increase funding, especially to small
organizations that serve our newer populations.
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Agenda Item: Consent Calendar – 7F_
TO: City Council
DATE: March 7, 2017
SUBJECT: First Amendment to the 2015-2019 Community Development Block Grant
Consolidated Plan - Approve
SUMMARY: The 2015-2019 Community Development Block Grant (CDBG)
Consolidated Plan for Housing and Community Development provides a framework for
implementing housing, human services and community development activities from
2015-2019.
When the city submitted the 2015-2019 Consolidated Plan, it did not include a Citizen
Participation Plan or specify what circumstances would constitute a substantial
amendment of the Consolidated Plan and Annual Action Plan. Additionally, the
Citizenship Participation Plan includes the City’s Criteria for Investing in Capital
Projects; this information was requested by organizations that serve Kent residents.
EXHIBITS: First Amendment to the 2015-2019 CDBG Consolidated Plan
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Budell NAY: N/A
BUDGET IMPACTS: N/A
MOTION: Approve the First Amendment to the 2015-2019 Community
Development Block Grant Consolidated Plan for Housing and Community
Development and authorize the Mayor to submit the amendment to the
Department of Housing and Urban Development.
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1 | 1 st A m e n d m e n t & P u b l i c H e a r i n g Re 2015 - 2 0 1 9
C o n s o l i d a t e d P l a n
For Immediate
Publication/Release
Posted on City of Kent
Web Page
February 2, 2017
CITY OF KENT
Parks, Recreation & Community Services
Housing and Human Services Division
PUBLIC HEARING REGARDING
FIRST AMENDMENT
of the
2015 – 2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CONSOLIDATED PLAN
for
HOUSING and COMMUNITY DEVELOPMENT
A. BACKGROUND
1. The 2015-2019 Consolidated Plan for Housing and Community
Development provides a framework for implementing housing, human
services and community development activities from 2015-2019.
2. Each year the City of Kent executes specific-actions to implement the
objectives and strategies of the five-year Consolidated Plan, which are
outlined in an Annual Action Plan.
3. The 2015-2019 Consolidated Plan was submitted via an online template
that was mandated by HUD.
4. This template did not prompt the City to include a substantive Citizen
Participation Plan (AKA Community Participation Plan) specifying what
circumstances would constitute a substantial amendment of the
Consolidated Plan and Annual Action Plan.
5. In addition, the federal regulation on what to include in Citizen
Participation Plans was revised after the Consolidated Plan was submitted.
6. The Citizenship Participation Plan also includes the City’s Criteria for
Investing in Capital Projects, which stakeholders and the community
requested.
7. The City wishes to amend its 2015-2019 Consolidated Plan so that it can
add a Citizen Participation Plan.
2 | 1 st A m e n d m e n t & P u b l i c H e a r i n g Re 2015 - 2 0 1 9
C o n s o l i d a t e d P l a n
B. AMENDMENT
Amend the 2015-2019 Consolidated Plan for Housing and Community
Development to allow for the addition of a Citizen Participation Plan.
Public Hearing
In accordance with 24 CFR 91.105, notice is hereby given that the City of Kent will
hold a public hearing on February 16, 2017 to receive comments regarding the First
Amendment of the 2015-2019 Consolidated Plan for Housing and Community
Development. Comments will be received by the Kent Human Services
Commission.
CITIZEN PARTICIPATION PROCESS
All interested persons are invited to comment on the First Amendment of the 2015-
2019 Consolidated Plan at the public hearing and during the 30-day comment
period.
DATE/TIME OF PUBLIC HEARING
Thursday, February 16, 2017, 2:30 p.m.
PLACE: 4th Floor, Centennial Center, Mountain View Conference Room,
Suite 401, 400 W. Gowe St., Kent, WA 98032
Written comments will be accepted and may be mailed, e-mailed, or faxed to:
Dinah R. Wilson, CDBG Program Coordinator
City of Kent, 220 4th Ave. South, Kent, WA 98032
E-mail: drwilson@kentwa.gov
Fax: 253-856-6070
A draft copy of the Citizen Participation Plan and this public notice can be found on
the City’s web site at the following address:
http://www.kentwa.gov/residents/human-social-services. In addition, the Citizen
Participation Plan may be examined or copies may be requested at the following
location:
Kent Human Services Division, Kent City Hall Building, 220 4th Ave.
South, Kent, WA 98032, 3rd Floor
Clerk’s Office, Kent City Hall Building, 220 4th Ave. South, Kent, WA
98032, 1st Floor
3 | 1 st A m e n d m e n t & P u b l i c H e a r i n g Re 2015 - 2 0 1 9
C o n s o l i d a t e d P l a n
ADA Information:
This notice is available in alternate formats for individuals with disabilities upon
request. The Centennial Center is wheelchair accessible. Reasonable
accommodations at the public hearing such as sign language interpretation or
alternate formats for printed material are available for individuals with disabilities
with a minimum of seven (7) days advance notice. Please call (253) 856-5070
directly or:
For TDD call (253) 856-5499
For Braille Relay Service call 1-800-833-6385
For Hearing Impaired Relay Service call 1-800-833-6388
Julie Parascondola, Director
Kent Parks, Recreation & Community Services
__________________________________________
Signature
2/2/2017__________________________________Date
1 City of Kent – Citizen Participation Plan
2015-2019 Citizen Participation Plan
Introduction
In compliance with 24 CFR 91.105, the City of Kent is required to adopt a Citizen Participation Plan
(hereinafter referred to as Community Participation Plan to also be inclusive of non-citizen residents). This
Plan encourages resident engagement in the planning and evaluation of the Community Development
Block Grant (CDBG) Program and outlines the process for public participation in annual CDBG planning;
all are encouraged to participate.i The public is also invited to assist with implementation and monitoring
of the program.
The City of Kent Parks Department, Housing and Human Services Division, conducts the planning and
administration for the CDBG entitlement program. This Citizen Participation Plan sets forth the City’s
policies and procedures for citizen participation with respect to the following Consolidated Plan
documents:
Five-Year Consolidated Plan
Annual Action Plan
Consolidated Annual Performance and Evaluation Report (CAPER)
Assessment of Fair Housing (AFH)
Development of the
Consolidated Plan
and Plan
Amendments
The City welcomes public participation in the development of the Consolidated Plan and amendment to
the Plan. Prior to the adoption of the plan, the public will be advised of the amount of financial
assistance that Kent expects to receive from HUD, the range of activities that may be undertaken, and
the amount of funding expected to benefit low/moderate-income persons.
Amendments and Revisions
Consolidated Plan & Annual Action Plan
In accordance with 24 CFR 91.505, the City is required to amend its Consolidated Plan or Annual Action
Plan when it:
(1) Makes a change in its allocation priorities or a change in the method of distribution of funds;
(2) Carries out an activity, using funds from any program covered by the Consolidated Plan (including
program income, reimbursements, repayment, recaptures, or reallocations from HUD), not previously
described in the action plan; or
(3) Changes the purpose, scope, location, or beneficiaries of an activity.
Substantial Amendment-Citizen Participation Required
2 City of Kent – Citizen Participation Plan
A substantial amendment is defined as:
(a) A change in which the total grant award for a sub-recipient (the organization awarded funds)
increases or decreases by more than 15% during the year;
(b) Any proposed change in the use of CDBG funds that exceeds 30% of the total annual entitlement;
(c) Carrying out an activity that was not previously identified/approved in the Consolidated Plan or
deleting a previously identified/approved activity; or
(d) Any change in the purpose, a major change in the scope of an activity (whether the funded
organization has been designated or fund have been set aside for an activity), a major change in the
location, or a change in the beneficiaries.
Assessment of Fair Housing Revision
The City shall revise its Assessment of Fair Housing (AFH) and submit it to HUD for review (within 12
months) under the following circumstances:
(1) A material change occurs-a material change is a change in circumstances in the City that affects
information on which the AFH is based to the extent that the analysis, the fair housing
contributing factors, or the priorities and goals of the AFH no longer reflect actual circumstances;
or
(2) If HUD notifies the City that a material change requires revision.
Public Hearings
Notice
The City of Kent will provide reasonable notice for all public hearings. The hearing will be held at
locations accessible to people with disabilities. Information and records relating to the CDBG Program
activities shall be made available to the public for review and comment according to the
requirements of Federal, State, and local laws.
Notices of all public hearings shall be posted and communicated between seven (7) to 15 calendar days
before the public hearing. Notices will be posted in the following places:
The City of Kent website: http://www.kentwa.gov/government/public-notices
The City of Kent Clerk’s Office (Kent City Hall, 1st Floor, 220 Fourth Avenue South, Kent, WA
98032)
The Kent Human Services Division (Kent City Hall, 3rd Floor, 220 Fourth Avenue South, Kent WA,
98032)
An electronic notice may also be sent to stakeholders
Two Hearings Held Annually
Two public hearings will be held per year to obtain residents’ views and to respond to proposals and
questions. The hearings will address housing and community development needs, development of
proposed activities, proposed strategies and actions for affirmatively furthering fair housing consistent with
the AFH, and a review of program performance.
One hearing will be held before the Consolidated Plan, Action Plan, Substantial Amendments, and
AFH are published for comment (usually May or June)
A second hearing will be held after the Consolidated Plan, Action Plan, Substantial Amendments,
and AFH are published for comment ( usually October)
3 City of Kent – Citizen Participation Plan
Public Hearing Notice
Public hearing will be advertised, and there will be a 30-day public comment period. The notice will
include the date, time, and location of the hearing, a brief description of the purpose of the hearing, and
information about how to obtain a draft document if one is released. The notice will state how persons
with disabilities can make arrangements to participate. A summary of citizens’ comments provided orally
or in writing will be summarized in the final document that is submitted to HUD. Final documents, including
a summary of public comments, will also be posted on the City’s website.
The Application Process
If sufficient funding is available to open up the application process, workshops are held every other spring
to generate funding proposals and to inform non-profit and public organizations that they may submit
funding proposals to the City. City staff offers technical assistance workshops to help organizations in the
development of their applications.
Public Hearings on Proposed Projects
After applications are reviewed by the Human Services Commission, projects are selected and the
Commission makes funding recommendations to the City Council. An initial draft of funding
recommendations is released to the public.
CDBG CALENDAR
March CDBG & General Fund
application workshop
April Release applications
April Technical assistance
April Applications due
May Public Hearing to receive input
on the development of the
Annual Action
Plan/Consolidated Plan/AFH
June Commission
recommendations
July Applicants notified that
they’ve been recommended
for funding
September Public Notice/Draft Action
Plan or Consolidated Plan
releasedii
September – October 30-Day public comment period
& Public Hearing
October City Council Votes Whether to
Approve Plans
Provisions for Non-English Speaking and Hearing Impaired Residents
The City of Kent will make arrangements to provide interpreters at public hearings, upon request. Any
4 City of Kent – Citizen Participation Plan
“non-English” speaking resident who wishes to participate may contact the Housing and Human Services
Division (253.856.5070) prior to the hearings so that adequate arrangements can be made. Reasonable
accommodations at the public hearing such as sign language interpretation or alternate formats for printed
material are available for individuals with disabilities with a minimum of seven (7) days advance notice.
Please call (253) 856-5070 and speak to someone directly to avoid leaving a message to someone who
could be on leave. If proper notice is not provided, it may be impossible to make timely arrangements.
Hearing impaired and other disabled persons who wish to participate in Public Hearings should call the
City TDD line at 253.856.5499 at least four (3) working days prior to the Public Hearing date.
For Braille Relay Service call 1.800.833.6385
For Hearing Impaired Relay Service call 1.800.833-.388
Access to Information and Records
The City will provide up to two free copies of released drafts or final documents (Community Participation
Plan, Amendments, Consolidated Plan, Annual Action Plan, Annual Performance Report, AFH). Additional
copies may be provided at the City’s discretion.
To obtain documents contact:
Housing and Human Services Division
Kent City Hall, 3rd Floor, 220 Fourth Avenue South
Kent WA, 98032
253.856.5070
Public hearing notices and draft documents can be downloaded from the Human Service division website
at: http://www.kentwa.gov/residents/human-social-services.
Citizen Comments
The City of Kent will consider any comments or views of residents, agencies, or other interested parties
received in writing or orally at Public Hearings, in preparation of the final Consolidated Plan, amendments
to the Plan, Annual Action Plan, AFH, or CAPER. A summary of these comments will be included in
the final documents.
Technical Assistance to Agencies
The City of Kent, division of Housing and Human Services, will provide technical assistance to Kent
residents and agencies, particularly to low/moderate-income individuals who request assistance in
developing project proposals, or who request other information (compliance requirements, program
performance, funding information, etc.) outlined in the Consolidated Plan. Technical assistance workshops
or meetings are usually provided during the biannual human services funding cycle.
Other Information
Displacement
5 City of Kent – Citizen Participation Plan
A. The City shall ensure that Any acquisition of real property for any activity assisted under this Agreement
shall comply with the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, 42 U.S.C. §§ 4601, et seq. (hereinafter the “Uniform Act” and the government-wide regulations
applicable to all federally-assisted projects, effective April 2, 1989, at 49 CFR §§ 34.1, et seq.
B. Implementation of any project assisted with CDBG funds will be undertaken so as to minimize
involuntary displacement of persons, businesses, nonprofit organizations, or farms to the greatest
extent feasible.
C. Any displacement of persons, businesses, nonprofit organizations, or farms occurring as the result of
acquisition of real property assisted with CDBG funds shall be conducted in accordance with the
Uniform Act, and the regulations at 49 CFR §§ 24.1, et seq., required by federal CDBG regulations at 24
CFR § 570.606. The City and subrecipients shall comply with the regulations pertaining to costs of
relocation and written policies, as specified by the Uniform Act.
D. The City of Kent and/or its designee shall offer relocation assistance to eligible persons, businesses,
and nonprofit organizations that are displaced as a result of acquiring, rehabilitating, or demolishing
real property assisted with entitlement funds. The City and/or its designee shall provide relocation
advisory services to impacted persons. The City will provide proper notice to impacted persons for
vacating property, and provide financial assistance for eligible relocation expenses in accordance
with the Uniform Relocation Act and Section 104(d) of the Housing and Community Development Act
of 1974.
Capital Project Funding
City of Kent Criteria for Investing in Capital Projects
Background-Investment in Home Repair Program
The City of Kent is a CDBG entitlement jurisdiction and receives an annual CDBG allocation from the
Department of Housing and Urban Development (HUD). Because CDBG is a formula grant, the City’s grant
varies from year-to-year. Under federal regulations, the City has the discretion to invest up to 20% of its
CDBG award to planning and administration activities and 15% to public services. Over the years, the City
has chosen to award the full amount allowed by law to these activities. The remainder of the City’s grant
(65%) usually is allocated to the City of Kent Home Repair Program (HRP) for minor repairs on houses and
mobile homes owned by income-eligible Kent residents. A significant number of these residents have been
seniors; however, all age groups that meet eligibility criteria are considered.
Choice Limiting: All activities must undergo environmental review before CDBG funds are obligated. (ER
rules are found in 24 CFR Part 58.) The provisions of the National Environmental Policy Act (NEPA) also
apply (40 CFR Parts 1500-1508). The Responsible Entity (City of Kent) must ensure that ER information is
available before investment decisions are made and action is taken. Funds may not be committed or spent
until the ER process is completed or the City receives a release of funds from HUD (if required). This means
that the City is restricted from spending public (CDBG) or private funds (non-federal) or sign a legally
binding agreement for acquisition, rehabilitation, conversion, repair or construction pertaining to a specific
site until
the ER process is completed or HUD issues a release of funds. The City must avoid all actions on a property
that would have physical impacts or limit alternative choices (i.e., restore, enhance, or protect the human
environment) before an ER clearance is granted. Neither the City’s nor other entities/project participant’s
funds may be spent on an activity at a specific site before the ER process is finished.
Definitions
6 City of Kent – Citizen Participation Plan
Commitment of funds: includes (a) execution of a legally binding agreement (e.g., property purchase or
construction contract); (b) expenditure of CDBG funds; (c) use of non-CDBG funds on actions that would
have an adverse impact; e.g., demolition, dredging, filling, excavating, etc.; and (d) use of non-CDBG funds
on actions that would be choice limiting; e.g., acquisition of real property; leasing property; rehabilitation,
demolition, construction of buildings or structures; relocating buildings or structures, conversion of land or
buildings/structures.
Non-legally binding agreement: A non-legally binding agreement contains stipulations that ensure the
grant applicant and all project participants do not have a legal claim to any amount of CDBG funds to be
used for the specific project or site until the environmental review process is satisfactorily completed.
Grantees may sign non-legally binding agreements prior to completion of the environmental review
process.
Investment Priorities
If the City has an increase in capital funds, the first priority is to invest funds in the HRP.
If funds are recaptured or unspent, the City will consider investing in projects
based on the following priorities:
Priority 1 (High)
City is not the sole investor
The organization is requesting fund for soft costs (architectural, engineering)
The organization requesting funds has experience managing capital projects
Priority 2 (Medium)
City is not the sole investor
The organization is requesting assistance with acquisition of real property for the siting of a public
facility
The organization has secured funds to assist with construction
Priority 3 (Low)
City is not the sole investor
The organization is requesting assistance with construction
The organization has experience with previous capital projects
The organization has a viable plan for completing the project on time
The City will not invest in projects that do not leverage a reasonable amount of funding (at least 30% of
costs) from at least one other source.
Non- Discrimination Policy/ Complaint Review Process
It is the policy of the City of Kent to provide equal opportunity for services without regard to race, color,
sex, age, national origin, religion, political affiliation, presence of handicap or disability, sexual orientation,
or familial status.
7 City of Kent – Citizen Participation Plan
Persons who feel that they have been discriminated against or who have a complaint pertaining to the City
of Kent’s Consolidated Plan, Plan amendments, or the Consolidated Annual Performance Evaluation
Report, may file a complaint in writing to:
City of Kent
Housing and Human Services
220 Fourth Avenue South
Kent, WA 98032
Attn: Julie Parascondola
Director of Parks, Recreation & Community Services
All complaints must include name and address of the person(s) filing the complaint; a description of the act
or acts considered to be in violation; other available pertinent information which will assist in the review
and resolution of the complaint.
Such complaints should be filed within 30 days of the alleged discriminatory act. A written response as to
the disposition of the complaint will be issued by the Director no later than 15 working days following
receipt of the complaint. A person who is dissatisfied with the response to the complaint, or if the response
is delayed more than 15 working days, may appeal in writing to:
City of Kent
Mayor’s Office
City Hall, 2nd Floor
220 Fourth Ave. South
Kent, WA 98032
A written response on the disposition of the complaint will be issued by the Mayor’s Office no later than 30
working days following the receipt of the complaint. If the complainant is dissatisfied with the City’s
implementation of the CDBG program or the use of CDBG funds, he/she may also contact or submit a
written complaint to:
United States Department of Housing and Urban Development
Community Planning and Development
Seattle Regional Office
909 1st Avenue, Suite 200
Seattle, WA 98104-1000
Phone: (206) 220-5101
No person shall intimidate, threaten, coerce, or discriminate against any person because he/she has made
a complaint, testified, assisted, or participated in any matter in an investigation, proceeding, or hearing
related to a complaint.
i Those encouraged to participate include People of Color, Limited English Proficient/Non-English Speaking
individuals, economically disadvantaged residents, businesses, developers, non-profit organizations, philanthropic
organizations, CBOs, faith-based organizations, public housing organizations and residents of public housing, resident
councils, resident management corporations, people with disabilities, regional government, Human Service
Commissions/Advisory Councils, mortgage lenders, realtors, education institutions, etc.
ii Action Plan is released annually and the Consolidated Plan is released every five years.
OTHER BUSINESS
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BIDS
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REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
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Page 1 of 8
OFFICE OF THE MAYOR
Derek Matheson, Chief Administrative Officer
Phone: 253-856-5700
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: 03/07/17
TO: Mayor Cooke
Councilmembers
FROM: Derek Matheson, Chief Administrative Officer
SUBJECT: CAO Report for Tuesday, March 07, 2017
The Chief Administrative Officer’s report is intended to provide Council, staff and
community an update on the activities of the City of Kent.
ADMINISTRATION
• The Kent City Council and Kent School District Board of Directors will meet on
Wednesday, March 29, at 5:30 p.m. on the City Hall campus. An agenda is
forthcoming.
• Fire Division Chief John Madson, who serves as the city’s emergency manager under an
interlocal agreement between the city and Puget Sound Regional Fire Authority, has
activated the city’s emergency coordination center three times in recent weeks due to
severe weather. On a separate but related note, Chief Madson will be inviting
councilmembers to ICS 100/200/700 courses in April. These incident command courses
are federally mandated for local elected officials but haven’t been offered to
councilmembers in recent years.
• Kent Neighborhood Program staff recently met with representatives from the Cantera
neighborhood community located off of 124th Ave SE and SE 278th St. The
neighborhood was seeking technical assistance with issue and concerns. Staff
addressed their questions and concerns and shared information about the Neighborhood
Program and the benefits it has to offer.
• The Kent Sister City Association met February 10. Student exchanges are under way
with application reviews for China, Japan and Norway. Members also discussed
updating the outdated bylaws and potential sister city interest from Cambodia and
Kenya.
• Kent4Health committee members, Healthpoint, SeaMar, Aegis Living of Kent and
MultiCare met to review the King County Health Profile of Kent and the six community
health sections reported. Discussion included what services are being provided to
address those health indicators and where we can partner and move the needle. Health
indicators where Kent ranked lower than the overall county include obesity, heart
disease, diabetes and maternal and child health. More discussions will follow, adding
fellow Kent health service groups to ensure an accurate representation of those we
serve.
Page 2 of 8
ECONOMIC AND COMMUNITY DEVELOPMENT
• Economic Development
o Staff conferred with landscape architects Walker Macy on their capacity studies and
provided direction on further design on two scenarios for the Naden Avenue
assembly. Staff also fielded interested inquiries from hotel and commercial
development representatives seeking to learn the latest regarding the Naden Avenue
assembly.
o Economic development helped to research jobs/acre, a statistical requirement for
grants, for ten City capital projects.
o Staff presented the latest on Meet Me on Meeker to the Kent Bicycle Advisory Board.
o Staff met with a partner of the new ownership of Meeker Square—MJR Development—
to discuss Meet Me on Meeker and their plans for reinvestment into the property.
Staff also spoke with Brie Plemmons, owner of the shopping center at northeast
corner of Washington Ave and Meeker St.
o Staff met with retail tenant representatives from First Western Properties to discuss
multiple locations throughout the City for their clients and share status updates on
commercial development projects.
o Two Kent churches are expanding and seeking to relocate within the City of Kent.
Staff spoke with broker representatives of each church and offered leads and tips on
possible locations.
o Staff met with representatives of Rush Properties, the owners of the former Valley
Bank Property, to share leads on potential tenants.
o Staff traveled to Seattle to meet with representatives of the Department of
Commerce, King County, Challenge Seattle, the Economic Development Council of
Seattle – King County, and other municipal economic development managers to
discuss regional production of “battle cards” or presentation of comparative
benchmarking statistics for use in business recruitment.
• Permit Center
o Projects
Patterson Short Plat - Civil Construction Meeting for 2-lot Plat
New Life Church - Demolition of existing exterior walls, ceilings, and finishes,
14,500 sf main floor; 750 sf upper floor, New exterior exit landing with ramps &
stairs, Proposing A3 occupancy classification, IIIB construction type w/auto
sprinkler system
Sound Housing LLC - Sound Housing LLC is proposing the subdivision of parcel:
072205-9034 into (10) SFR lots, including the development of a water detention
pond and a park/recreation area.
Pacific Gateway P-161 - 155,000 sq ft warehouse
Centerpoint Properties - This project includes the construction of a distribution
building.
Build a Medical Office Building on the corner of State Ave N. and E. Smith St.
Blue Origin Expansion – Addition and Minor Civil Construction - 21218 76 Ave S
#A
• Additional Permit Data (2/14/17 – 2/27/17)
o Total Permits Issued: 134 with a value of $4,288,410.20
o Total number of Inspections: 857 (600 passed, 105 failed, 19 continued)
Page 3 of 8
FINANCE
• Moody’s recently revised their rating methodology for how they rate local government
general obligation debt. As a result, Moody’s has increased the City’s general obligation
bond rating from an A2 to an A1.
HUMAN RESOURCES
• Benefits
o The new Benefits Manager Laura Horeabegan began work on February 16.
o Work continues on the implementation of the new automated On-boarding process.
o Work is beginning for the implementation of eVerify, an internet-based system that
is the best way to determine the eligibility for employees to work in the US.
o The Benefits team is attending a Legislative Update seminar this week.
• Staff attended and facilitated the Skilled Refugee and Immigrant Engagement Network
(SIREN) meeting at Highline College on February 21 with representatives from local and
state agencies and non-profit organizations.
• Labor, Classification & Compensation
o Staff began the next phase in the non-represented salary survey analysis with the
Task Force Meeting on February 23.
o Staff began organizing the first sessions of the citywide training on new and updated
City policies.
• Recruitment
o Reference checks are being conducted on two finalists for the Tech Lead positions.
o PM/ BA interviews are being held on March 2-3.
o Conducting Entry Level/Lateral PD testing on March 3.
o The Parking Enforcement Assistant position will be open in-house from March 1-9.
o The Multimedia Art Direction Coordinator was open to the public beginning February
28.
o Albert Kim was hired as a Probationary Police Recruit Officer, effective February 28.
o Interviews were held February 27 for the Maintenance Worker IV in Storm.
o Interviews were conducted on February 28 for Signal Technician and GIS Supervisor.
o On February 28, three Admin. Assistant I candidates had second interviews.
o Five other job postings opened this week: the Water Source/Supply Field Supervisor
and the four temporary positions in Recreation.
o A Maintenance Worker III position in Park Operations will be opening next week.
INFORMATION TECHNOLOGY
• Staff, working with the Economic and Community Development Department, recently
upgraded the Interactive Voice Response (IVR) system that allows permit customers to
schedule and cancel inspection requests using the phone. Contractors can now leave
voice messages for city inspectors and inspections can be scheduled or canceled the
same day of the requested inspection, if called in before 6 a.m.
Page 4 of 8
PARKS, RECREATION, AND COMMUNITY SERVICES
• Cultural Programs: Spotlight Series hosted a double-bill concert with The Irish Rovers
and We Banjo 3 on February 21. The show was sold out weeks in advance and the
enthusiastic audience of 468 thoroughly enjoyed the show.
• Youth-Teen-Adaptive
o Three Adaptive Recreation basketball teams participated in the Special Olympic
Regional tournament on February 19 in Issaquah. Although no teams qualified for
the state tournament, all 40 athletes showed great sportsmanship, commitment and
hard work.
o President’s Weekday Camp was full with youth K-6th grade enjoying games and
activities that get them up, moving and engaged. Camp is a great way for kids to
spend their staycation.
• Facilities
o The Maintenance team completed office tenant improvements for the Radio Shop
office at Fleet Services.
o The crew completed the interior painting project at the Senior Center.
o Staff installed furniture for the Sign Shop at the Shops.
o The HVAC team installed new electrical circuits for the new exhaust system in the
Sign Shop.
o Staff assisted Park Operations staff in wiring control circuits for the new exhaust
system for the nursery green house.
o The crew repaired a two-inch main water line that supplied water to Phase 1 of Kent
Commons.
o The HVAC crew continued preventive maintenance on all HVAC equipment.
POLICE
• Effective March 16, Corrections Officer Andrehas Rodriguez-Johnston will start as an
entry level Police Officer.
• Significant crime activities/arrests/investigations
o On February 18, there was a robbery with a gun at the Avante Apartments. A
suspect description was aired and as the officer arrived he saw a male matching the
description jump the fence into the Village at James St. A perimeter was set up and
a witness told officers that the suspect was in the northeast corner of the
complex. Officers apprehended the suspect after a foot chase. The suspect was
taken to the Kent Jail. Officers recovered the handgun, got two positive ID’s on the
original crime, and witnesses directly linked the suspect to the handgun.
o On February 19, officers were dispatched to assist Puget Sound Fire as they had just
been involved in a collision at 248/116th. A newer Chevrolet Camaro had been
driving in the oncoming traffic lanes southbound and ran the stop sign, colliding with
the ladder truck head-on. After driver was removed from the vehicle by Puget
Sound Fire, he tried to say he was not driving the car even though he was the only
occupant. The armed career criminal was arrested; a blood warrant was obtained,
and he was later booked for DUI.
Page 5 of 8
o On February 23, the Special Investigations Unit served a marijuana grow warrant on
the east hill. Over 650 plants and 37 pounds of processed marijuana were
seized. One arrest was made; the vehicle and $1,000 cash were seized.
o On February 24, officers responded to Xtreme Car Audio and Tint for a male that was
screaming and jumping on his vehicle, which was being serviced by the business. He
was tilting, straining head, and contorting his body in unnatural positions on top of
the vehicle. His eyes were bulging and he was sweating. He was yelling unintelligible
phrases, almost in tongues, and could not be understood. Officers used de-
escalation/CIT techniques to detain the male involuntarily commit him safely.
• Events and awards
o Corrections Officers Li, Lind and Shelton were sworn in on February 21.
o A citizen called to let us know what an outstanding job Officer Jay Johnson did
handling his 15-year-old grandson. The grandson had been stealing from them and
was not responsive to their attempts to correct his actions. He was “highly
impressed” with Officer Johnson and the way he was able to convey his message
without ever having to raise his voice. This is a great example of taking the time to
“serve with Compassion”.
PUBLIC WORKS
• Design
o S 224th St Project East Valley Highway to 88th – the contract was advertised on
February 21 with the bid opening scheduled for March 14; Ramada is working with
the City to provide rights to build pond; Work to begin on Silver Springs treatment
memo.
o S 224th St Project 88th to 94th – 30% design complete pending formal review.
Coordinating with PSE for undergrounding of utilities and anticipate presenting at the
Public Works Committee on March 6.
o S 228th Union Pacific Grade Separation and 228th Bikeway – Researching largest
diameter feasible for stormwater. Request to King County Metro for low flow video
inspection of sanitary sewer line. PSE relocation of overhead power started;
anticipated to be complete in April. Separate contract for early drilled shaft
installation this summer – utility conflicts found – working with PSE to determine
feasibility. Continuing work ROW acquisition – Offer made to Sound Holding and
International Paper. Working with Flow Form to secure Temporary Construction
easement and access easement.
o 132nd Avenue Walking Path –Appraisals for first five properties received and is under
internal review. Second group of five properties provided to Consultant. Meeting held
with Mayor and ECD to clarify project scope – verified intent for continuous walking
path for the project. Coordination with utilities (sewer/lighting) for relocation.
o 212th at 72nd Ave – Evaluating work staging options to maximize work completed
with impact to drivers and businesses. Settling extents of concrete pavement beyond
intersection and standard concrete paving details. Field evaluation of ADA ramps
necessary. Further information necessary to evaluate feasibility of Environmental’s
request to include bio-swales. Continued coordination with utilities for impacts. PSE
(gas) has expressed interest in adding a new crossing before the project is
constructed.
Page 6 of 8
o James Street Pump Station Siding - Scope of work to include siding/doors for access,
path to access panels at rear of building, and possible wall and landscaping work.
• Survey
o Land Survey/GIS is working on design mapping, 2017 Miscellaneous Water Sites,
Salt Air Park for parks and 2016 B&O Overlays – utility locates on 208th.
o Construction/Staking for 228th Grade Separation, 72nd Ave Extension, 108th & 208th
Intersection improvement and 132nd Ave pedestrian improvements right of way.
o Office/Right of Way for 228th/ 224th East Leg Phase II – Legal descriptions, Pacific
Highway Monument Record of Survey and the East Valley Highway right of way.
o GIS is working on private development infrastructure as-builts, Transportation
Sustainability Report maps, Storm and Sewer model updates, map books, road
centerline updates, code scripting for Enterprise System upgrade and the sidewalk
condition map.
• Construction
o 72nd Ave Extension: Construction of the bridge’s barrier and sidewalk are ongoing,
and will be followed by the installation of handrail. Earthwork, roadway grading, and
storm pipe installation is underway on both ends of the project this week and will
continue as weather permits. The above mentioned grading and storm pipe
installation will require occasional lane closures on S 196th St during daytime hours.
The contractor is coordinating with Western Processing to maintain access during
these activities.
o Kent Regional Trails Connector: All pedestrian crossing components are currently
installed. However, additional work will be required in order to meet clearance and
ADA regulations prior to the trail being opened for public use. Plans for this
additional work are currently with the contractor for pricing.
o 108th Ave SE & SE 208th St Intersection Improvements: Daily closures of right
hand lanes in all directions will continue throughout the duration of this project.
Restoration of the concrete flatwork will proceed at 3 of the 4 corners of the
intersection will be ongoing. Focus will be on the South side of 108th for the
following 2 weeks. The replacement of existing storm pipe will proceed on the week
of February 27 as weather permits.
o S 228th Street Grade Separation: In association with our grade separation project
on S 228th Street, Puget Sound Energy (PSE) was delayed, but is now mobilized and
has proceeded with raising their power transmission lines near the Green River Trail
and the UPRR tracks. These lines are being raised in order to facilitate the
construction of a new crossing over the UPRR tracks and the Green River Tails. On
March 6-24, a power outage window will go into effect for power pole foundation
installation, followed by a second one April 10-28 to complete pole erection and to
transfer the power lines to the new taller poles.
In order to complete all of the required activities within the scheduled power
outages, crews may be working around the clock and on weekends. Traffic will be
impacted on S. 228th St during these activities.
Page 7 of 8
• Development/Permit Projects
o The Rainier Pond development has successfully completed the full closure (with
detour) of SE 248th for the final road reconstruction and final paving during the week
of February 20. Road improvements on 124th St just East SE 248th will commence
and lane restrictions will be in place throughout the duration of this work.
o Legacy Affordable Retirement Communities (LARC) Senior Housing is anticipating the
start of their offsite improvements on 1st Ave in North Park beginning in the following
weeks. PCMS boards will be posted one week prior to work beginning on 1st
Ave. Following successful testing and purities of the site’s new water system, wood
framing of the structures will begin.
o King County Metro has completed the repair of their sewer main on 84th Ave S near
Les Schwab and Tacoma Screw Products. Repair of the damaged road surfacing and
sidewalk as a result of the aforementioned subsidence’s will be completed in a future
mobilization. We are monitoring activities and progress.
• Environmental
o Mill Creek Reestablishment – Contract with ICF (consultant) is going to the Public
Works Committee on March 6.
o Howard Hanson Dam - The Corps has begun filling the reservoir for drinking water
and summer habitat release.
o Lower Russell Road Levee – Significant issues being discussed with King County are
project impacts and mitigation, as well as design of trails and habitat areas and
determination of maintenance responsibilities. Meeting with King County staff team
this week.
o Milwaukee II Levee – Contract with COWI (consultant) for an alternative analysis is
going to the Public Works Committee on March 6.
o Frager Road Levee – Met with Tukwila on March 2 to discuss potential downstream
tie-in locations.
o King County Flood Control District –Executive Committee meeting on February 27
includes discussion of Lower Green Corridor Plan.
o Clark Springs Habitat Conservation Measures – We met with King County staff on
February 23 and they will get back with us this week on supporting federal permit
application and real estate Inter Local Agreement (ILA). Staff presented to the
Cedar River Council on February 28.
o Conservation Futures Grant – Looking at parcels to propose for application in 2017,
which are due March 8.
o King County Open Space Plan – Public Works and Parks staff met with King County
staff on February 27 to discuss potential open space properties and process for
inclusion. They requested information in May on proposed open space parcel
acquisitions to be included in the funding request.
o Woodford Ave. Storm Drainage – Extension to storm system to tie in to James St.
Pump Station is proposed to be constructed north to George Street and tie into the
existing drainage system.
o National Pollutant Discharge Elimination System (NPDES) – Staff participated in a
public input meeting on February 23 on the next five-year municipal permit, which
Page 8 of 8
will be implemented in August, 2018. Ecology will be issuing a draft permit later this
Spring.
• Streets: Maintenance crews will be grinding the people path on 108th, grinding
sidewalks in the core area, cleaning islands on 272nd west of I-5 and alleyways on Gowe
Street and filling potholes citywide. The Concrete crew will be stripping, backfilling and
pouring sidewalks on 104th north/south of 240th. Vegetation crews will be doing tree
removals at Echo Glen Heights Tract B and Sunnfjord Tract F. The wetland maintenance
crew will line trim, clear blackberries and fence lines. Street Vegetation crews will be
focusing on snow/ice storm debris clean ups, mowing West Hill sites and Kent Springs.
Sign crews will be making sign repairs on Russell Rd between 212th and 228th. Litter
Crews continue to remove illegally mounted signs, picking up debris from the roadway
and removing illegal dumping sites.
• Water:
o Water Source & Supply Section is working on annual pressure reducing/control valve
maintenance with GC Systems out of Puyallup. Twenty-five valves are on the
schedule this year, ranging in size from 3” to 16”.
o The Water Division’s purchase of the Gribble Property out in Ravensdale closed on
February 27. This property is directly adjacent to the Landsburg Mine and will be
used as a site to monitor ground water and surface water leaving the mine site.
o The Army Corps of Engineers has begun storing water behind Howard Hanson Dam
for municipal purposes. Annually, water is stored behind the dam for use during the
summer season demand, typically June – October.
• Utilities
o Sewer: Crews will be cleaning lines from the 10+ list, performing their pump station
weekly’s and doing some change outs on 2nd and 228th. The Vector trucks and the
TV truck will be cleaning and inspecting lines from 209th to 216th and 37th Pl to Frager
Road.
o Storm: Crews continue with their checking of weather related hot spots citywide.
The Project crew will be installing pipe and pouring curb on 201st and 124th, installing
an asphalt berm on 218th and 129th. National Pollutant Discharge Elimination System
(NPDES) crews will be pumping on Riverview Blvd and 226th, E Maple and Tilden.
NPDES assessors will be on Pac Hwy and 252nd. NPDES repairs will be made on 253rd
and 42nd.
• Fleet/Warehouse: The Radio shop is setting up new vehicles, programming radios and
prepping to move to the new Radio room. Fleet is servicing as needed vehicles, drop in
repairs and prepping old radio bays to be used as new service bays. Warehouse
continues to work on the Warehouse remodel, updating their critical parts lists and
maintenance on small equipment.
# # #
EXECUTIVE SESSION
A. Pending Litigation, as per RCW 42.30.110(1)(i)
ACTION AFTER EXECUTIVE SESSION
ADJOURNMENT