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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 1/3/2017adccW15902 CITY OF KENT Council MeetingAgenda Mayor Suzette Cooke Council President Bill Boyce Councilmembers Jim Berrios Tina Budell Brenda Fincher Dennis Higgins Dana Ralph Les Thomas January 3, 2017 This page intentionally left blank. KENT CITY COUNCIL AGENDAS January 3, 2017 Council Chambers Mayor Suzette Cooke Council President Bill Boyce Councilmember Jim Berrios Councilmember Tina Budell Councilmember Brenda Fincher Councilmember Dennis Higgins Councilmember Dana Ralph Councilmember Les Thomas ******************************************************************** COUNCIL WORKSHOP AGENDA 5 p.m. Subject Speaker Time Public Works Capital Work Plan Tim LaPorte 15 min Quiet Zone & Railroad Issues Tim LaPorte 30 min Federal Lobbyist Update Ben McMakin 30 min COUNCIL MEETING AGENDA 7 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF 4. PUBLIC COMMUNICATIONS A. Public Recognition B. Torklift Turkey Challenge – Awards Presentation C. Community Events D. Economic and Community Development Report E. Intergovernmental Reports 5. PUBLIC HEARING 6. PUBLIC COMMENT - Please state your name and address for the record. You will have up to three (3) minutes to provide comment. Please address all comments to the Mayor or the Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. For more details regarding the public comment process, please refer to the section titled, “Public Comments,” on the reverse side. 7. CONSENT CALENDAR A. Minutes of Previous Meetings and Workshops – Approve B. Sound Transit Memorandum of Understanding Endorsement – Authorize 8. OTHER BUSINESS 9. BIDS A. Lake Meridian Dock Replacement – Award 10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION A. Property Negotiations, as per RCW 42.30.110(1)(b) 12. ADJOURNMENT NOTE: A copy of the full agenda is available in the City Clerk's Office and at KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253-856-5725. For TDD relay service, call the Washington Telecommunications Relay Service at 1-800-833-6388. COUNCIL WORKSHOP 1) Public Works Capital Work Plan, Tim LaPorte 2) Quiet Zone & Railroad Issues, Tim LaPorte 3) Federal Lobbyist Update, Ben McMakin This page intentionally left blank. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF This page intentionally left blank. PUBLIC COMMUNICATIONS A) Public Recognition B) Torklift Turkey Challenge – Awards Presentation C) Community Events D) Economic and Community Development Report E) Intergovernmental Reports This page intentionally left blank. PUBLIC HEARING This page intentionally left blank. PUBLIC COMMENT This page intentionally left blank. Agenda Item: Consent Calendar 7A_ CONSENT CALENDAR 7. City Council Action: Councilmember moves, Councilmember seconds to approve Consent Calendar Items A through B. Discussion Action 7A. Approval of Minutes. Approval of the minutes of the workshop and regular council meeting of Dec. 13, 2016. This page intentionally left blank. Kent City Council Workshop December 13, 2016 Minutes Kent, Washington Approval Pending Date: December 13, 2016 Time: 5 p.m. Place: Council Chambers East/West Attending: Bill Boyce, Council President Jim Berrios, Councilmember Tina Budell, Councilmember Brenda Fincher, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Absent: None Agenda: 5:03 p.m. Bill Boyce called the meeting to order 1. Meet Me on Meeker Project Update Hayley Bonsteel, Planner and Bill Ellis, Economic and Community Development Analyst gave a presentation that included a recap of the project, the goals of the project, findings from the traffic analysis, preliminary designs, phasing, community engagement, funding and leveraging opportunities, and the urban design of the project. John Davies with KPG Consultants provided details on their work on the project that included information from neighboring cities and their experiences with redevelopment. KPG did a traffic analysis to understand what vehicle lanes are needed in addition to pedestrian and bicycle needs. Hayley reviewed the proposed elements of the plan that includes on-street parking, buffer zones, pathways, amenity zones, and walk zones. She also reported that the City was just awarded $250,000 for Complete Streets Funding. Ben Wolters, Economic and Community Development Director, provided the council with information regarding the project timeline, proposed funding options, and the City’s work with affected properties. 2. Sound Transit Light Rail Update Ben Wolters, Economic and Community Development Director, provided an update on the scale of the project, and the preliminary design and EIS of the Link Light Rail Project, including what’s been done, where are we now, and what’s ahead. A brief history of the City’s work regarding the project since 2007 was provided. Kent City Council Workshop December 13, 2016 Minutes Kent, Washington Approval Pending Cathal Ridge, Project Manager for Sound Transit’s Link Light Rail Project reviewed the summary of the project timeline, the preferred alternative Station concept – Kent/Des Moines Station, the SR 99 and s 236th Lane intersection, an alternative master development concept, access recommendations – Kent/Des Moines Station, station concept – S 272nd Street Station, access recommendations - 272nd Street Station, and the proposed plan to reduce the project delivery time. Ben advised the Council of the current status of the current and anticipated work by City staff and Sound Transit. Additionally, Ben conveyed the details he would like included in the development agreement with Sound Transit. Ben presented assessment of top issues regarding the High Capacity Transit requirements for a pedestrian bridge over SR 99, the requirement for retail on the first floor of garages, and the requirement for restrooms, and why a departure from the requirements might be warranted. Ben also presented information of why departure might be warranted from the Midway Plan regarding the 240th overpass and 30th Street overpass. The meeting concluded at 6:39 p.m. Kimberley A. Komoto City Clerk December 13, 2016 Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 1 of 15 Date: December 13, 2016 Time: 7 p.m. Place: Council Chambers East/West Attending: Suzette Cooke, Mayor Bill Boyce, Council President Jim Berrios, Councilmember Tina Budell, Councilmember Brenda Fincher, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Absent: None Agenda: 1. Call to Order The meeting was called to order at 7:01 p.m., with Mayor Cooke presiding. 2. Roll Call All Councilmembers were present. 3. Changes to the Agenda Derek Matheson, Chief Administrative Officer, removed item 7C from the Consent Agenda. 4. Public Communications A. Public Recognition: Councilmember Ralph recognized the Kent Lions Club for their work on the Winterfest. She also recognized the Kent Police Youth Board and their work on the 2016 Game of Life Conference. Councilmember Thomas congratulated the Seattle Sounders for their national championship. Councilmember Fincher congratulated the Kent Historical Society for their holiday celebration and reception. Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 2 of 15 Mayor Cooke recognized the December employee of the month – Trevor Blake, a City of Kent police officer. Mayor Cooke introduced the new Parks, Recreation & Community Services Director, Julie Parascondola. Gina Hungerford, the City’s conservation specialist, recognized the Adopt-a-Street Volunteers that included 14 dedicated groups. Gina encourages everyone to make a difference in our community in helping to “Keep Kent Beautiful.” Gina Hungerford, presented the Green Business Award to Ingersoll Rand. B. Community Events Mayor Cooke advised of the Kent School district’s Tech Expo that will be held January 19, 2017, from 6 – 8:30 p.m. at the ShoWare Center. Admission is free. Council President Boyce advised that the ShoWare Center has been recognized as a top 20 venue based on ticket revenue, among other venues of the same size. He provided details regarding recent events held at the ShoWare Center in additional to upcoming events in 2017. C. Reappointment of Tim Higgins to the Lodging Tax Committee Mayor Cooke advised that Tim is up for reappointment, but is not able to make it to tonight’s meeting. D. Reappointment of Katherine Jones to Land Use and Planning Board Katherine Jones presented information as to why she is interested in continuing to serve on the Land Use and Planning Board. E. Public Safety Report Chief Ken Thomas presented an update on hiring in the Police Department. Chief Thomas also presented crime statistics in Kent and indicated that compared to neighboring jurisdictions, Kent has the lowest violent crime rate in the entire valley. Chief Thomas gave a brief recap of the recent “Shop with a Cop” program where 13 officers and their families provided to over 30 children. The event took place at the Kent Target. Chief Thomas also indicated that the Police Department, in cooperation with the Kent Sunrise Rotary Club, will provide dinner and gifts for families in need. Finally, officers in the Police Department are collecting money from staff to purchase a tree, presents, and meals to two families in need. Councilmember Higgins recognized Chief Thomas for his testimony in front of the senate committee regarding property crimes. Chief Thomas encourages anyone who feels they are being discriminated against, to report it to the police department so the allegations can be investigated. Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 3 of 15 F. Intergovernmental Reports Council President Boyce sits on the Public Issue Committee and indicated that the next meeting will be the third Wednesday in January. Councilmember Budell sits on the Sound Cities Association Domestic Violence Initiative. She provided a brief update from the last meeting and advised that the next meeting will be held February 16, 2017. Councilmember Higgins sits on the Regional Transit Committee – King County. The next meeting is December 14, 2016, and the committee will be discussing the Metro Connects Strategic Plan. Councilmember Berrios sits on the Puget Sound Regional Council’s Economic Committee that has been working on the Regional Economic Strategy. Councilmember Ralph sits on the Regional Law Safety & Justice Committee. Information presented at the final meeting last week included a presentation on the work of the City of Tukwila’s liaison team and the presentation from the Seattle Police Department’s work on the Code America program. Councilmember Ralph attended a meeting on behalf of the Mayor on the I-405 and SR 167 executive meeting that discussed the express toll lanes. Councilmember Ralph sits on the Transportation Policy Board that met last week and discussed the regional Transportation 2040 Plan. Councilmember Ralph sits on the Sound Cities Association Board. The recent caucuses discussed source of income discrimination and affordable housing. Councilmember Fincher serves on the King Conservation District committee. She provided details on the recent funding received from a settlement and how the funds will be spent. Councilmember Fincher also serves on the Mental Illness and Drug Dependency Advisory Council and provided information regarding the recent meeting that discussed the recently passed King County budget. Mayor Cooke sits on the Executive Board for Puget Sound Regional Council. A four countywide area for land use, planning. Any transportation projects funded through the state or executive government must be approved by this board. Mayor Cooke serves on a state parks and recreation board that is helping the governor find a way to make state parks more accessible. Mayor Cooke also serves on the King County Flood Control District advisory committee and the state aerospace “Works for Washington” committee. Mayor Cooke provided comments on the recent election. Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 4 of 15 5. Public Hearing A. Establishing a “Residential Targeted Area” for the Multi-Family Residential Tax Exemption – Ordinance – Adopt Matt Gilbert, Planning Manager, gave the staff report on the Residential Tax Exemption program as it currently exists and the proposed expansion to apply to the Riverbend Gateway site. No public comments were received after the publication of the notice. Matt indicated the City is currently working with FNW on the proposed development of the Riverbend site. Matt also indicated that the program will be expanded to include the Colony Park Apartments. The Economic and Community Development Department and Committee recommend approval of this ordinance. Matt provided details regarding the application of the exemption to the value of the land and the value of the buildings, and that this is a multi-family tax exemption and not a commercial tax exemption. Mayor Cooke moved to open the public hearing. Council Boyce approved. Silvia Hildebrant spoke in opposition to the ordinance. Chris Rippey spoke in opposition to the ordinance. David Hoffman, a representative from the Master Builders Association spoke in support of the ordinance. Tim Petersen spoke in opposition of the ordinance. Derek Nanninga spoke in opposition of the ordinance Kristen Brown spoke in opposition of the ordinance. Council President Boyce moved to close the public hearing and Councilmember Thomas seconded. The motion passed unanimously 7-0. Council President Boyce moved to Adopt Ordinance No. 4222, establishing a Residential Targeted Area, and adopt related changes to Chapter 3.25 of the Kent City Code, entitled “Multifamily Dwelling Tax Exemptions,” and seconded by Councilmember Budell. Council President Boyce spoke in support of the motion. Councilmember Ralph spoke in support of the motion. Councilmember Higgins spoke in support of the motion. Councilmember Fincher spoke in support of the motion. Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 5 of 15 Councilmember Budell spoke in support of the motion. Councilmember Berrios spoke in support of the motion. After discussion, the motion passed unanimously with a vote of 7-0. 6. Public Comment Tim Peterson spoke regarding market rate housing and Kent. David Hoffman, a representative from the Master Builders Association spoke in support of the council pulling the stormwater maintenance manual ordinance from today’s agenda. David also spoke in support of the Economic and Community Development’s request for an increase of permit fees. Tim Pedersen expressed his concerns of the removal of street trees. Kim Fisher requested the City pass an ordinance banning plastic bags. Abbe Gloor requested the City pass an ordinance banning plastic bags. Annie Sieger, chair of the Parks and Recreation Commission spoke expressing her concerns over the budget and indicated there is a critical need for sustainable parks funding. Kari Hendrick, expressed her desire for the City to find a sustained funding source for parks. Ty Whitfield requested more money for parks. Dan Barrett expressed the need for sustainable capital funding for parks. Randy Furakawa requested the council find a sustainable funding source for parks. Kristen Brown conveyed concerns she has with the cleanliness of the parks and presented her ideas for solving the issues in the parks. Andrea Keikkala, CEO of the Kent Chamber of Commerce, expressed her concerns over the potential expenditures of B&O tax funds and requested the council uphold the council’s original intent of the use of funds. 7. Consent Calendar Council President Boyce moved to approve Consent Calendar Items A through II, excluding Item C, seconded by Councilmember Thomas. The motion passed unanimously 7-0. Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 6 of 15 A. Minutes of Previous Meetings and Workshops – Approve The minutes of the special and regular workshop and council meetings of Sept. 6, Sept. 20, Sept. 27, Oct. 4, Oct. 11, Oct. 18, Oct. 25, Nov. 1, Nov. 8, Nov. 15 and Nov. 29, 2016 were approved. B. Payment of Bills – Approve Bills received through Nov. 15 and paid on Oct. 31 and Nov. 15 after auditing by the Operations Committee on Nov. 15 and Dec. 6, 2016 were approved. C. Surface Water Design Manual - Ordinance – Adopt This item was pulled from the Consent Calendar. D. Parking Revision – Ordinance – Adopt Ordinance No. 4223 was adopted, amending Kent City Code Chapter 9.38 to place parking restrictions for electric vehicle charging stations on 1st Avenue North, and along 43rd Avenue South and 72nd Avenue South. E. Consultant Agreement with Gray and Osborne for 640 Pressure Zone Pump Station – Authorize The Mayor was authorized to sign a Consultant Services Agreement with Gray & Osborne Inc. in an amount not to exceed $241,627 to design a pump station for the new 640 Zone Water Pressure Zone, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. F. Consultant Agreement with Gray and Osborne for Pressure Reducing Valves – Authorize The Mayor was authorized to sign a Consultant Services Agreement with Gray & Osborne Inc. in an amount not to exceed $55,160.00 to prepare construction documents for the installation of pressure reducing valves (PRV’s) at individual water services as part of the 640 Zone Conversion Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. Consultant Agreement with RH2 for Kent Springs and Pump Station No. 4 Electrical Upgrades – Authorize The Mayor was authorized to sign a Consultant Services Agreement with RH2 Consultants Inc. in an amount not to exceed $79,710 to design standby generator systems and other improvements to the City’s Kent Springs and #4 pump stations, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Goods and Services Agreement with Environmental Coalition of South Seattle – Authorize The Mayor was authorized to sign a Goods and Services Agreement with Environmental Coalition of South Seattle in an amount not to exceed $124,850 for the 2017 – 2018 Recycling Program, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 7 of 15 I. LED Street Light Replacement – Accept as Complete The Mayor was authorized to accept the LED Street Light Replacement Project as complete and release retainage to the Washington Department of Enterprise Services upon receipt of standard releases from the state and the release of any liens. J. Consultant Agreement with Jacobs Engineering Group, Inc. for Green River Natural Resource Area Pump Station – Authorize The Mayor was authorized to sign a Consultant Services Agreement with Jacobs Engineering Group, Inc. for the Green River Natural Resources Area Pump Station project not to exceed $74,318.28 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. K. Consultant Agreement with Anchor QEA for General Stormwater Drainage Designs – Authorize The Mayor was authorized to sign to a consultant services agreement with Anchor QEA, in an amount not to exceed $249,786.00 for general stormwater drainage design services, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. L. FASTLANE Grant – Letter of Support – Authorize Council President Boyce was authorized to sign a letter of support for the Washington State Department of Transportation’s Puget Sound Gateway Program application for the federal FASTLANE grant. M. Ordinance Amending Ch. 7.12 KCC – Cable Television Communications – Adopt Ordinance No. 4224 was adopted, that repeals and replaces Chapter 7.12 of the Kent City Code, entitled “Cable Television Communications”. N. Lodging Tax Committee Re-Appointment of Tim Higgins – Confirm Council approved the re-appointment of Time Higgins to the Lodging Tax Advisory Committee for an additional 4-year term. O. Land Use and Planning Board Re-Appointment of Katherine Jones – Confirm Council confirmed the reappointment of Katherine Jones to the Land Use & Planning Board. P. Lobbying Services Agreement with Outcomes by Levy - Authorize The Mayor was authorized to sign the government relations consulting services agreement with Outcomes by Levy in the amount of $69,600.00 for 2017 and $72,000.00 for 2018, plus expenses, subject to final terms and conditions acceptable to the Chief Administrative Officer and City Attorney. Q. Kentview Sanitary Sewer Interceptor – Scarsella Bros., Inc. – Accept as Complete Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 8 of 15 The Mayor was authorized to accept the Kentview Sanitary Sewer Interceptor project as complete and release retainage to Scarsella Brothers, Inc. upon receipt of standard releases from the state and the release of any liens. R. Multi-Family Design Guidelines Ordinance – Adopt Ordinance No. 4225 was adopted, amending Title 15 of the Kent City Code and adopting the updated Multifamily Design Guidelines. S. Fourth Quarter Supplemental Budget Adjustment Ordinance – Adopt Ordinance No. 4226 was adopted, approving consolidating budget adjustments made between October 1, 2016, and November 30, 2016, reflecting an overall budget increase of $6,089,529. T. Ordinances Amending the Comprehensive Plan/Capital Facilities Element and Updating Kent City Code Chapter 12.13 Concerning School Impact Fees – Adopt Ordinance Nos. 4227 and 4228 were adopted, updating the Capital Facilities Element of the Kent Comprehensive Plan and Chapter 12.13 Kent City Code to incorporate the 2016/17 – 2021/22 Capital Facilities Plans of the Kent, Federal Way, Auburn and Highline School Districts with updated School Impact Fees. U. Comprehensive Plan Amendment – 2017-2022 Capital Improvement Plan – Ordinance – Adopt Ordinance No. 4229 was adopted, amending the Capital Facilities Element of the Kent Comprehensive Plan to reflect the 2017-2022 Capital Improvement Plan. V. Permit Fee Resolution – Adopt Resolution No. 1939 was adopted, revising and replacing the City’s permit and regulatory fee structure to provide for one hundred percent City cost reimbursement to administer permits and other applications. W. Interagency Agreement for Funding of DUI Court – Approve The Mayor was authorized to sign an interagency agreement, which must also be signed and approved by the Presiding Judge, between the Washington Traffic Safety Commission and Kent Municipal Court. X. Multi-Function Device Contract for Citywide Copier Fleet Replacement – Authorize The Mayor was authorized to sign the Multi-Function Device (copier) purchase order contract addendum, subject to final terms and conditions acceptable to the IT Director and City Attorney. Y. Emergency Management Performance Grant – Authorize The Mayor was authorized to accept and sign the Emergency Management Performance Grant from the Washington Military Department/Emergency Management Division and the U.S. Department of Homeland Security, in the amount of $70,466, sign all necessary grant documents and authorize expenditure Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 9 of 15 of the funds in accordance with final grant terms and conditions acceptable to the City Attorney. Z. Grant Agreement with Recreation and Conservation Office for Hogan Park Athletic Field #1 – Authorize The Mayor was authorized to sign a Grant Agreement with the Recreation and Conservation Office, in the amount of $750,000, for the renovation of Hogan Park Field #1, subject to final terms and conditions acceptable to the Parks Director and City Attorney. AA. Lease Agreement with Perfect Drive Golf and Utility Vehicles and Riverbend Golf Complex – Authorize The Mayor was authorized to sign the lease agreement with Perfect Drive Golf and Utility Vehicles in the amount of $255,616.00 for the four-year lease of seventy- four golf carts and three utility carts, subject to final terms and conditions acceptable to the Parks Director and City Attorney. BB. Public Works Agreement with Great Floors, LLC., for the Senior Center Flooring Replacement Project – Authorize The Mayor was authorized to enter into an agreement with Great Floors, LLC in the amount of $136,875.00, including Washington State Sales Tax, to perform all work necessary for the removal and replacement of the carpeting and tile at the Kent Senior Center, subject to final terms and conditions acceptable to the Parks Director the City Attorney. CC. Agreement with Christensen, Inc., for the Centennial Center Garage Glazing Project – Authorize The Mayor was authorized to accept the bid and enter into an agreement with Christensen Inc. General Contractor in the amount of $118,506.38 including Washington State Sales Tax, to perform all work necessary for the Centennial Center Garage Glazing Project, subject to final terms and conditions acceptable to the Parks Director and the City Attorney. DD. Brenna’s Vista Subdivision Final Plat – Approve Council approved the final plat maps for Brenna’s Vista Final Plat and authorized the Mayor to sign the final plat maps. EE. Willowcrest FKA Kentridge Estates Final Plat – Approve Council approved the final plat maps for Willowcrest Final Plat and authorized the Mayor to sign the final plat maps. FF. Recreation and Conservation Office Grant Agreement for the Lake Meridian Floating Dock Replacement Project – Authorize The Mayor was authorized to sign the grant agreement with the Recreation and Conservation Office for $1,000,000.00 to fund the replacement of the Lake Meridian Floating dock, subject to final terms and conditions acceptable to the Parks Director and the City Attorney. Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 10 of 15 GG. Arcadia Hills FKA Garrison Creek Division II Final Plat – Approve Council approved the final plat mylars for Arcadia Hills Final Plat and authorized the Mayor to sign the final mylars. HH. Group Health Cooperative 2017 Renewal – Authorize The Mayor was authorized to sign the 2017 Group Health Cooperative of Puget Sound contract subject to approval of final terms and conditions by the City Attorney. II. LifeWise Assurance Company 2017 Renewal Policy – Authorize The Mayor was authorized to sign the LifeWise Assurance Company 2017 stop loss renewal policy subject to approval of final terms and conditions by the City Attorney. 8. Other Business Aaron BeMiller, Finance Director, provided a review of the proposed budget ordinances. Aaron made a correction to the voting referenced on the blue sheet that included Yea votes for Councilmember Boyce and Ralph and a Nay vote for Councilmember Thomas. A. Budget 2017 – 2018 – Ordinance – Adopt Councilmember Ralph moved to Adopt Ordinance No. 4230, approving the 2017 – 2018 budget, seconded by Councilmember Higgins. Councilmember Ralph moved to amend the ordinance to 1) allocate $2 million dollars per year in B&O tax revenue to parks capital purposes with the remaining continue to be dedicated to roads and administration and direct the city attorney to prepare an ordinance for the January 3, 2017, city council meeting to amend the Kent City Code accordingly, also to reduce the property tax levy by $2 million dollars in 2017, restore sales tax split between the General Fund and Capital Resources Fund to 72.5% and 27.5%. Councilmember Higgins seconded the motion. Councilmember Ralph spoke in support of the motion. Councilmember Thomas spoke in opposition to the motion Councilmember Higgins spoke in support of the motion. Councilmember Berrios spoke in opposition to the motion. Council President Boyce spoke in opposition to the motion. Councilmember Fincher spoke in opposition to the motion. Councilmember Budell spoke in opposition to the motion. After discussion, on the motion to amend the ordinance, a roll call vote was ordered, and the vote was as follows: Councilmember Berrios – Nay Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 11 of 15 Council President Boyce – Nay Councilmember Budell – Nay Councilmember Fincher – Nay Councilmember Higgins – Yea Councilmember Ralph – Yea Councilmember Thomas – Nay The motion failed 2-5. Councilmember Berrios moved to amend the ordinance to 1) use $2 million of General Fund balance for parks capital purposes in 2017 and $2 million of Capital Resources Fund balance for parks capital purposes in 2018, and 2) reduce the proposed property tax levy by $2 million dollars in 2017 and $2 million dollars in 2018, seconded by Councilmember Fincher. Councilmember Berrios spoke in support of the motion. Councilmember Ralph spoke in opposition to the motion. Council President Boyce spoke in support of the motion. Councilmember Higgins spoke in support of the motion. Councilmember Fincher spoke in support of the motion. Aaron BeMiller confirmed that within the proposal to address restoring the balance in the Contingency and Strategic Opportunity Funds within the three years, that was established in 2013-2014, that if $2 million dollars is removed from the fund, but not touched, that the three-year requirement to restore the funds does not apply. Councilmember Berrios accepted Councilmember Higgins’ friendly amendment to reference that $2 million dollars will be pulled from the general fund balance and not from the Strategic and Contingency funds. Aaron clarified that for 2018, the general fund will reduce by $2 million dollars and the Capital Resource Fund expenditure budget will increase by $2 million dollars. This would be a shifting of the resources only. After discussion on the motion to amend the ordinance, a roll call vote was ordered, and the vote was as follows: Councilmember Berrios – Yea Council President Boyce - Yea Councilmember Budell – Yea Councilmember Fincher - Yea Councilmember Higgins - Yea Councilmember Ralph – Nay Councilmember Thomas - Nay Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 12 of 15 The motion on the amendment carried 5-2 The main motion to Adopt Ordinance No. 4230, approving the 2017 – 2018 budget, including the amendment to 1) use $2 million of General Fund balance for parks capital purposes in 2017 and $2 million of Capital Resources Fund balance for parks capital purposes in 2018, and 2) reduce the proposed property tax levy by $2 million dollars in 2017 and $2 million dollars in 2018, seconded by Councilmember Higgins. After discussion, a roll call vote was ordered and the vote was as follows: Councilmember Berrios – Yea Council President Boyce – Yea Councilmember Budell – Yea Councilmember Fincher – Yea Councilmember Higgins - Yea Councilmember Ralph - Nay Councilmember Thomas - Nay The motion passed 5-2. B. Property Tax – Substantial Need – Ordinance – Adopt Aaron BeMiller, Finance Director, provided details on the ordinance. Councilmember Ralph moved to Adopt Ordinance No. 4231, showing the City’s substantial need to levy a 1% increase in property tax over the previous years’ deficit for the 2017 budget, seconded by Councilmember Thomas, and the motion carried 7-0. C. Property Tax – Ordinance - Adopt Aaron BeMiller, Finance Director provided details on the ordinance and the need to amend the ordinance to align it with the previously adopted budget ordinance. Councilmember Ralph moved to Adopt Ordinance No. 4232, approving a property tax levy for the 2017 budget, less the $2 million dollars initially allocated for banked property tax, seconded by Councilmember Berrios. The motion carried 6-1. 9. Bids A. East Hill Well 1 Pump Replacement – Award Tim LaPorte, Public Works Director, presented an overview of the project. Councilmember Higgins moved to award the East Hill Well 1 Pump Replacement Project to PumpTech, Inc., in the amount of $214,397.61 and authorize the Mayor to sign all necessary documents, subject to final terms Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 13 of 15 and conditions acceptable to the City Attorney and Public Works Director, seconded by Councilmembers Ralph and Budell. Motion carried 7-0. 10. Reports from Standing Committees, Council and Staff Council President Boyce presented information discussed during today’s workshop that included the “Meet Me on Meeker” and Sound Transit’s Link Light Rail projects. Derek Matheson, Chief Administrative Officer, indicated his written report is in the agenda packet and there will be an executive session tonight discussing property negotiations and collective bargaining and it is anticipated that the executive session will last for 20 minutes. Derek indicated he anticipates there being action taken after executive session. Councilmember Boyce indicated that information discussed during the last Economic and Community Development meeting can be found in the minutes. Councilmember Ralph indicated that information discussed during the last Operations Committee meeting can be found in the minutes. Councilmember Fincher provided a brief recap of the information and action taken place during the last Parks and Human Services Committee, including a lease that the committee recommended approving for new golf carts (half will be electric). Additionally, Councilmember Fincher provided information on the increases in the number of golf rounds, demo days and green fees. Public Safety Committee. No report. Councilmember Higgins indicated that information discussed during the last Public Works committee meeting can be found in the minutes. Councilmember Higgins encouraged everyone to visit the TV21 to view the last meeting that included a presentation on the snow and ice removal plan in addition to a recap of the work done in 2016 by the Public Works Department. Regional Fire Authority – no meeting. At 10:39 p.m., the council went into executive session. At 11:00 p.m., executive session was extended for an additional 10 minutes. At 11:05 p.m., the meeting was reconvened. 11. Executive Session and Action After Executive Session Collective Bargaining, as per RCW 42.30.140(4) Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 14 of 15 A. Council President Boyce moved to approve the collective bargaining agreement that administration proposed to and was accepted by the Teamster Union, and seconded by Councilmember Budell. The motion passed 6-0, with Councilmember Ralph recusing herself from voting on this motion. B. Councilmember Ralph moved to approve the collective bargaining agreement that administration proposed to and was approved by AFSCME, and seconded by Councilmember Berrios. The motion carried 7-0. Property Negotiations, as per RCW 42.30.110(1)(b) and (c) A. Councilmember Fincher moved to authorize the Mayor to execute all documents necessary to purchase the property located at 324 ½ Naden Avenue in an amount not to exceed $300,000 plus reasonable closing costs, together with a no-cost monthly lease back to the current owner to expire no later than June 1, 2017, subject to approval of final terms and conditions by the City Attorney, and seconded by Councilmember Budell. Chief Administrative Officer, Derek Matheson provided a brief history on the property and its relation to the Naden assemblage. Motion carried 7-0. B. Tim LaPorte, Public Works Director, provided details regarding the purchase of this property. Councilmember Higgins moved to authorize the Mayor to sign all necessary documents to complete the purchase of the Barber property located at 27246 Green River Road, in an amount not to exceed $385,000 plus reasonable closing costs, subject to approval of the final terms and conditions by the City Attorney and Public Works Director, and seconded by Councilmember Ralph. Councilmember Higgins indicated that this purchase will be paid out of the storm drainage fund. The motion carried 7-0. At 11:12 p.m., Mayor Cooke declared the meeting adjourned. Kimberley A. Komoto City Clerk Kent City Council Regular Meeting December 13, 2016 Minutes Kent, Washington Approval Pending Page 15 of 15 December 13, 2016 This page intentionally left blank. Agenda Item: Consent Calendar – 7B_ TO: City Council DATE: January 3, 2017 SUBJECT: Sound Transit Memorandum of Understanding Endorsement – Authorize SUMMARY: When the Sound Transit Board selected a preferred alternative to extend light rail from the Angle Lake Station to the Federal Way Transit Center, the Board directed Sound Transit staff to work with local jurisdictions on several areas of concern to the Board. More specifically, the Board asked staff to work to facilitate access to Highline College, enhance transit-oriented development potential in the Midway area and at the S. 272nd Star Lake Station, and to consider permitting processes that would provide certainty and predictability for the Project. Sound Transit and City staff worked diligently on these areas for the past year. The Memorandum of Understanding is meant to document the progress that has been made on these issues, and will be submitted to the Sound Transit Board early next year as the Board approves the project to build for the Federal Way Link Extension project. EXHIBITS: Memorandum of Understanding RECOMMENDED BY: Economic and Community Development Committee YEA: Boyce, Berrios, Budell NAY: BUDGET IMPACTS: None MOTION: Authorize the Mayor to endorse the Memorandum of Understanding between Sound Transit and the City of Kent. This page intentionally left blank. DRAFT 12/9/2016 Page 1 of 5 MEMORANDUM OF UNDERSTANDING (Term Sheet) BETWEEN THE CITY OF KENT AND SOUND TRANSIT REGARDING THE FEDERAL WAY LINK EXTENSION PROJECT KENT/DES MOINES AND S 272ND STAR LAKE STATIONS 1. Background 1.1. The City of Kent (City) is a Municipal Corporation operating under Ch. 35A RCW, with authority to enact laws and enter into agreements to promote the health, safety, and welfare of its citizens and for other lawful purposes. 1.2. Sound Transit is a regional transit authority created pursuant to chapters 81.104 and 81.112 RCW with all powers necessary to implement a high capacity transit system within its boundaries in King, Pierce, and Snohomish Counties . 1.3. The Federal Way Link Extension Project (Project) is part of the Sound Transit 2 and Sound Transit 3 Plans for which voters approved financing in 2008 and 2016, respectively, and is an element of Sound Transit's Long Range Transit Plan. 1.4. Sound Transit is conducting environmental review for the Project in accordance with the National and State Environmental Policy Acts (NEPA and SEPA). Sound Transit and the Federal Transit Administration published the Final Environmental Impact Statement (EIS) on November 18, 2016. The Sound Transit Board is expected to make a final decision on the project to be built in early 2017, after consideration of the Final EIS. 1.5. In July 2015, the Sound Transit Board identified a preferred alternative to extend light rail to Federal Way (Motion M2015-56). The preferred alternative would extend south from the Angle Lake Station in the City of SeaTac, cross SR 99 and continue along the south edge of the future SR 509 alignment to Interstate 5 (I-5). It would continue south along the west side of I-5. In the Kent/Des Moines station area within the City, the preferred alternative would transition west to be close to Highline College with a station west of 30th Avenue South and south of Kent-Des Moines Road. The DRAFT 12/9/2016 Page 2 of 5 alignment would then continue south along the west side of I-5 to include the S 272nd Star Lake Station within the City and would terminate at the Federal Way Transit Center Station in the City of Federal Way. 1.6. Concurrent with the completion of the environmental review process, Sound Transit advanced the design of the preferred alternative in coordination with key stakeholders. The City and Sound Transit agree that the current understanding of the preferred alternative is as shown in the Pre-Final Preliminary Engineering (PE) Submittal, dated September 23, 2016, which has been provided to the City. Additional design elements that were not reflected in the submittal but which will be incorporated in future submit tals were documented in the associated transmittal memo and accompanying exhibits. 1.7. The City Council adopted the Midway Subarea Plan on December 13, 2011, Ordinance No. 4009. The Plan conveys a range of actions that prepares the Midway Subarea for the Project. The City also adopted Midway design guidelines and development regulations, and identified capital investments and other public and private strategies for transit nodes in the Project area. 2. Purpose This Memorandum of Understanding (MOU) is intended to address and document progress toward goals identified by the Sound Transit Board in Motion M2015-56, which directed Sound Transit staff to work with local jurisdictions in the corridor to facilitate access to Highline College, enhance transit-oriented development (TOD) potential in the Midway area and at the S 272nd Street station, and consider permitting processes that would provide certainty and predictability for the Project. 3. Progress to Date 3.1. SEPA Compliance. Sound Transit is the lead agency for compliance with the State Environmental Policy Act. In coordination with the City, Sound Transit has completed the substantive and procedural environmental review for the Federal Way Link Extension Project in accordance with SEPA requirements, with the publication of the Federal Way Link Extension Final EIS in November, 2016. The DRAFT 12/9/2016 Page 3 of 5 environmental review covers the City’s issuance of permits for the Project as well as environmental mitigation, and the City will use and rely upon the existing environmental documents to satisfy its SEPA responsibilities, consistent with WAC 197-11-600. 3.2. Establish a Consolidated Permitting Process. The City commits to work with Sound Transit to develop a consolidated permitting process for Project review and approval. The City agrees to identify and evaluate opportunities to streamline the process and avoid duplication where feasible. Permitting is expected to occur in 2018 – 2020. 3.3. Resolve Impractical Code Requirements. The City has determined that the Project as represented in the Pre-Final PE Submittal and accompanying exhibits is generally well-designed. The City commits to consider a development agreement that would provide flexibility from development standards, if such flexibility would benefit the City at an equal or greater value relative to the standards. 3.4. Support Light Rail System in Land Use Plans and Development Regulations. The City commits to take all reasonable and feasible measures necessary to support and accommodate the light rail system in land use plans and development regulations. 3.5. Vesting. Under Washington law, certain building and development regulations can “vest,” or be locked in, early in the development process. Typically vesting occurs with s ubmittal of a complete building permit application. The City and Sound Transit will cooperate to identify those regulations that can be vested early in the process so that Sound Transit can design the Project according to consistent standards, and predict P roject costs and timelines with reasonable certainty. 3.6. The City and Sound Transit commit to continue working cooperatively with each other and with Project stakeholders to build a new multimodal street along S 236 th Street that serves as a gateway connect ing the Kent /Des Moines Station and Highline College. 3.7. The City and Sound Transit commit to coordinate with WSDOT DRAFT 12/9/2016 Page 4 of 5 to enact traffic calming measures along SR 99 in the vicinity of the Kent /Des Moines Station . 3.8. The City and Sound Transit commit to continue w orking cooperatively with each other and with Project stakeholders to develop bike and pedestrian connections through the Midway area that can connect to future bike and pedestrian facilities in the City and in neighboring jurisdictions. 3.10.The City and Sound Transit commit to continue working cooperatively with each other and with King County Metro to facilitate east -west transit connections serving the Kent /Des Moines and S 272 nd S tar Lake Stations. 3.1 1 . The City and Sound Transit commit to continue working cooperatively with each other and with Project stakeholders in support of TOD and place -making strategies in the Kent Des Moines area, including but not necessarily limited to future surplus property ow ned by Sound Transit. 4. Conclusion and Signature Block This MOU is intended by the Parties to serve as a non-binding statement of the Parties’ progress toward the goals identified by the Sound Transit Board in Motion M2015-56 and shared by the City. Sound Transit and the City acknowledge that this MOU is not a complete statement of terms and conditions that will apply to the transactions contemplated in this MOU. If Sound Transit and the City determine it is in their respective best interests to enter into an agreement or agreements at some future date related to the subject matter of this MOU, the terms of those agreements shall govern. The City and Sound Transit recognize that future agreements will be subject to approval by the City Council and Sound Transit Board and must comply with applicable federal and state regulations. Additional issues not addressed in this MOU may be identified and included in these future agreements. DRAFT 12/9/2016 Page 5 of 5 SOUND TRANSIT __________________________ ___________________ Peter M. Rogoff Date Chief Executive Officer CITY OF KENT __________________________ ___________________ Suzette Cooke Date Mayor This page intentionally left blank. OTHER BUSINESS This page intentionally left blank. Agenda Item: Bids – 9A_ TO: City Council DATE: January 3, 2017 SUBJECT: Lake Meridian Dock Replacement Project – Award SUMMARY: Lake Meridian dock, one of the park system’s most popular amenities, is at the end of its useful life. Parks staff hired engineering firm Reid Middleton to provide design and technical specifications for the new dock, which will be built within the existing dock’s footprint. The city was recently awarded grant funds of $1 million from the Washington Recreation and Conservation Office to augment the costs associated with building a new dock. The project was advertised in November and December, with the bid opening on December 14. The lowest responsive and responsible bidder is Neptune Marine at $750,985.00. Including Washington State Sales Tax of $71,343.58, the total contract amount will be $822,328.58. The Engineer’s estimate for this project was $1.4 million. The bids deviated from the Engineer’s estimate for a number of reasons, including a very conservative cost estimate, a very good bid climate, and a low bidder who had recently completed a similar job and had a very good grasp of his costs. In addition, the three lowest bids were within 4 percent of each other, which is a very good indication that the bid documents were clear and that bidders understood them. We have analyzed the bids and recommend the contract be awarded to the low bidder. EXHIBITS: Memo dated January 3, 2017, Sample contract RECOMMENDED BY: Parks, Recreation and Community Services Director YEA: N/A NAY: N/A BUDGET IMPACTS: Revenue and expense impacts to the Lake Meridian Dock capital budget. MOTION: Award the Lake Meridian Dock Replacement Project to Neptune Marine in the amount of $750,985.00 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Parks Director. This page intentionally left blank. PARKS, RECREATION AND COMMUNITY SERVICES Julie Parascondola, Director Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: January 3, 2017 TO: Mayor Cooke and Kent City Council FROM: Hope Gibson, Parks Planning & Development Manager RE: Lake Meridian Park Dock Replacement Project – Award Bid opening for the Lake Meridian Park Dock Replacement Project was held on December 14, 2016 with five (5) bids received. The lowest responsible and responsive bid was submitted by Neptune Marine in the amount of $750,985.00. The Engineer’s estimate was $1.5 to $1.7 million. The Parks, Recreation and Community Services Director recommends awarding this contract to Neptune Marine. Bid Summary Neptune $750,985.00 Massana Construction $779,500.00 Redside Construction $780,000.00 Quigg Bros. Inc. $840,200.00 Bellingham Marine $907,200.00 Engineer’s Estimate $1.5 to $1.7 million CONTRACT THIS AGREEMENT, made in duplicate, is entered into between the CITY OF KENT, a Washington municipal corporation (“City”), and , organized under the laws of the State of , located and doing business at (“Contractor”). WITNESS: In consideration of the terms and conditions contained herein and attached and made a part of this Agreement, the parties agree as follows: 1. The Contractor shall do all work and furnish all tools, materials, and equipment for: Lake Meridian Park Dock Replacement in accordance with and as described in the Contract and shall perform any alterations in or additions to the work provided under the Contract and every part thereof. The Contract shall include all project specifications, provisions, and plans; the City’s general and special conditions; the current Standard Specifications for Road, Bridge, and Municipal Construction, as prepared by the Washington State Department of Transportation and the Washington State Chapter of the American Public Works Association, including all published amendments issued by those organizations, if applicable (“Standard Specifications”); the City’s bid documents; and the Contractor’s response to the City’s bid. The Contractor is responsible to obtain copies of the 2014 WSDOT Standard Specifications including the latest amendments issued by WSDOT as of the date of bid opening. Unless otherwise directed by the City, work shall start within ten (10) days after the City issues its Notice to Proceed and be completed within 150 calendar days. The Contractor shall provide and bear all expense of all equipment, work, and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in the Contract and every part thereof, except as mentioned in the specifications to be furnished by the City. 2. The City hereby promises and agrees with the Contractor to employ, and does employ, the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the Contract and the terms and conditions herein contained and hereby contracts to pay for the same according to the Contract and the schedule of unit or itemized prices provided by Contractor in its response to the City’s bid, at the time and in the manner and upon the conditions provided for in the Contract. 3. The Contractor for itself, and for its heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all covenants herein contained upon the part of the Contractor. 4. It is further provided that no liability shall attach to the City by reason of entering into this contract, except as expressly provided herein. 5. Contractor shall defend, indemnify, and hold the City, its officers, officials, employees, agents, volunteers and assigns harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this contract, except for injuries and damages caused by the sole negligence of the City. The City’s inspection or acceptance of any of Contractor’s work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, agents and volunteers, the Contractor’s liability hereunder shall be only to the extent of the Contractor’s negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONTRACTOR’S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this contract. 6. Contractor agrees, upon the City's written demand, to make all books and records available to the City for inspection, review, photocopying, and audit in the event of a contract related dispute, claim, modification, or other contract related action at reasonable times (not to exceed three (3) business days) and at places designated by the City. 7. The Contractor shall procure and maintain, during the term of construction and throughout the specified term of maintenance, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference. 8. Contractor is responsible for locating any underground utilities affected by the work and is deemed to be an excavator for purposes of RCW Ch. 19.122, as amended. Contractor shall be responsible for compliance with RCW Ch. 19.122, including utilization of the “one call” locator service before commencing any excavation activities. 9. Contractor shall fully cover any and all loads of loose construction materials, including but not limited to sand, dirt, gravel, asphalt, excavated materials, construction debris, etc, to protect said materials from air exposure and to minimize emission of airborne particles to the ambient air environment within the City. CITY OF KENT BY: SUZETTE COOKE, MAYOR DATE: ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK APPROVED AS TO FORM: KENT LAW DEPARTMENT CONTRACTOR BY: PRINT NAME: TITLE: DATE: REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF A. Council President B. Mayor C. Administration D. Economic & Community Development E. Operations F. Parks & Human Services G. Public Safety H. Public Works I. Regional Fire Authority J. Other K. Other This page intentionally left blank. Page 1of 2 OFFICE OF THE MAYOR Derek Matheson, Chief Administrative Officer Phone: 253-856-5700 Fax: 253-856-6700 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: 01/03/17 TO: Mayor Cooke Councilmembers FROM: Derek Matheson, Chief Administrative Officer SUBJECT: CAO Report for Tuesday, January 03, 2017 The Chief Administrative Officer’s report is intended to provide Council, staff and community an update on the activities of the City of Kent. ADMINISTRATION • The Kent City Council’s annual retreat is scheduled for Saturday, February 4, 2017. Council President Bill Boyce and Derek met with facilitator Jim Reid last week to start to create an agenda that Mr. Reid will discuss with individual councilmembers. • The Mayor’s Leadership Team received Lean training from Business Strategy & Performance Analyst Todd Babcock in late December. The training provided department directors with a working knowledge of Lean in light of the fact several of their staff are going through more intensive training. Todd will provide an update at a future city council workshop on his efforts to advance our strategic planning, Lean continuous improvement, and performance measurement programs. • The City Clerk’s Office is working on sprucing up the City Hall lobby and has added two brochure racks in addition to providing a table and chairs for customers to complete public records requests and claim for damage forms. Watch for new signs directing customers looking for the police department, permitting/planning, utility payments and business licensing. • The Clerk’s Office expresses their appreciation of its temporary employee Monica Brewer, for her service in providing customer service and general office work during the past months. • The 10th Annual Neighborhood Program Workshop is set for Saturday, January 28. Lisa Voso with Voso Impact, Corporate Communications Training will be the special guest teaching, “Advance Body Language Analysis”. The interactive training will offer cues on how to read people more effectively and to understand the complexities behind certain body language. Page 2of 2 ECONOMIC AND COMMUNITY DEVELOPMENT • Economic & Community Development Department - Some general statistics that really highlight the pace of development in Kent in 2016: o Through the month of November, we had an additional $42.3 million dollars of permit valuation over last year. o ECD completed 559 more plan reviews than last year and 480 additional inspections. o 21 new commercial buildings were reviewed through November 2016, compared to 15 in 2015. o 25 civil engineering reviews (site development permits) were completed through November, compared to 21 last year. o 172 new single-family residential permits were issued through November which is just over the pace of last year at 167. • Planning/Code Enforcement Division - West Hill Proactive Code Enforcement Update: In the recent Kent Resident Survey, nearly half of respondents from the West Hill identified Code Enforcement issues as a problem in their neighborhood. Residents listed tall weeds and grass, garbage in yards, junk vehicles, graffiti, abandoned buildings, and semi-trucks parked in neighborhoods as violations of specific concern. With input from Police and Neighborhood Program staff, the Code Enforcement office identified priority areas, and then began pro-active inspections in the neighborhoods of Salt Air Hills, Yorkshire, and 27th Place. Initial inspections of these neighborhoods revealed that of the 665 residences in these areas, 101 (16%) had one or more of the code violations identified by West Hill residents. Most of the violations involved junk vehicles, or accumulations of trash and debris. So far, about half of the violations have been taken care of. Code Enforcement staff continues to work with owners of the remaining violations, and expects most to be abated by mid-January. Code Enforcement will continue to work with the Police NRT and Neighborhoods Program staff to identify the next pro-active enforcement areas, and will present a recommendation to the ECDC in January. FINANCE • The City’s 2015 Comprehensive Annual Financial Report (CAFR) has been awarded the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA). This is the highest form of recognition in governmental accounting and financial reporting. • Moody’s has announced that it has updated its methodology for rating local government general obligation debt, impacting 294 local governments, including the City of Kent. The revised methodology narrows the gap between ratings for different bond types. According to Moody’s, the City has four bond issues that are being reviewed based on the new criteria which may lead to a rating upgrade for the City. Final decisions are expected in the next three months. HUMAN RESOURCES • Administration - Conducted two three-hour “Customer Service through the Lens of Inclusion” training workshops for 36 City employees whose main job responsibilities Page 3of 2 focus on the delivery of customer service to the public. The workshop included information on using the City’s new language translation service provided by Language Line, along with an interactive discussion on eliminating implicit bias to deliver excellent customer service. • Benefits o The Benefits Division held a manual, limited Open Enrollment period from Dec. 14-20 for employees to update their choice of medical plans after the Teamsters and AFSCME contracts were ratified. o Vacation carryovers for employees are being accepted with supervisors’ approval for 2017. o The City’s new and improved Journey to Wellness program, operated by Viverae, the new Wellness provider, will begin on January 1, 2017. Please take a moment to sign-in to the new system. • Community Outreach o We are contacting colleges, universities, vocational institutions to make recruitment connections in the IT and Engineering areas. o We are connecting PD participation on a panel to engage with students at Green River College. • Labor, Classification & Compensation o Teamsters members and AFSCME members each ratified a new three-year labor contract that will run from January 1, 2017 through December 31, 2019. o We are collaborating on a number of employee relations items with department and union leadership. • Recruitment o The posting for the Maintenance Worker III- Sidearm Mower Operator closed on December 20, 2016. Practical testing of qualified candidates will be held the first week in January. o The posting for the Administrative Assistant I in PW closed on December 27, 2016. o An offer is being made for the position of Custodian; the tentative start date for the candidate is January 16. • Risk Management – The Total Liability reinsurance premium will be $703,898, a six percent increase over 2016. Details will be shared at the Operations Committee in January. INFORMATION TECHNOLOGY • City Council has approved a three year lease with Canon Solutions of America for the replacement of our copier fleet (Multi-Function Device/MFD). Work has already begun with IT, and Fleet roll out is expected to begin January 17. The roll out will include end user training through on-site and on-demand video training. • A successful upgrade of the internal work order system was completed by IT Systems and Parks Facilities Divisions. The system is now running on the most recent version and Page 4of 2 is in vendor compliance. Additionally, to improve functionality, iPad minis have replaced the outdated handheld computers formerly used. POLICE • Significant crime activities/arrests/investigations o On December 16 at 6:30 p.m., officers responded to a shots-fired call at CSL Plasma, located at 25818 102nd Pl SE. The subjects were running through the parking lot and someone was firing a gun into the air. A group of juveniles had been walking west through the parking lot. A witness said the gun wasn't pointed at anyone and fired straight up into the air. The witness then said that they all were laughing and took off running west together through the parking lot of the Sanatan Dharma Temple and out onto 101st Ave SE. o On December 17 at 6:56 p.m., officers responded to the 20400 block of 92nd Ave S in response to a shooting which had just occurred. As units arrived, they located a deceased female victim inside the kitchen of the residence and an unconscious male suspect nearby. Both victim and suspect had a gunshot to the head. A second female victim (later identified as the mother of the suspect) was located hiding inside a restroom on the main floor; this victim had sustained a gunshot wound to the ankle. Suspect and mother were both evacuated to Harborview, with the suspect later dying there. It was later learned that there had been some sort of verbal altercation between the suspect and the deceased female, who were later identified as boyfriend/girlfriend. As a result of this argument, the suspect shot the girlfriend, then his mother and finally himself. There were at least five eyewitnesses to the shooting, with several other residents also present at various places in the home at the time. There was a current Domestic Violence No Contact order listing the suspect and a female. o Officers were dispatched at 3:00 a.m. on December 18 to a shooting at the 76 Station at 180th/East Valley Hwy. A male suspect reportedly shot at a Tahoe that fled the scene and was not located. The suspects then got onto southbound 167 with the reporting party following. The car was followed to 167/Hwy 18 where Washington State Patrol initiated a stop with the help of our Officers. The gun was seen on the front passenger floor board. The driver, front passenger, and rear passenger were arrested. One juvenile was found to be a runaway and returned home; the last was taken home to Tacoma. The car was impounded pending a search warrant. o A Kent single mother who lives with her three children in an apartment complex reported her car was vandalized in what she called a hate crime. The vandals painted three swastikas on her 1994 Honda and also the words “Learn to Drive”. o Officers were dispatched to a Welfare Check of a possible six year old home alone watching his siblings, to include a three year old, one year old, and twin four week old newborns. When Officers arrived, there were no adults at the residence. The mother arrived only after Officers were inside the apartment with the kids for at least 30 minutes. CPS was contacted, responded two hours later and took custody of the five children. Officer Morfoot cited the mother at large for Child Neglect. o Officers responded to a Welfare Check of a gravely disabled eight year old girl being cared for by an alcoholic mother. Officers heard noises inside which caused concern for the welfare of the child. After an unlocked door was located, Officers entered the Page 5of 2 house and found the child and extremely intoxicated mother. The child was removed to CPS until the father could get home from Georgia. o Stabbing at a fitness center at 240th and Pacific HWY S. Two co-workers got into an altercation and one of them sliced the neck, hands, and arms of the other. The suspect stayed on scene and arriving officers took him into custody without any incident at all. • Events and awards o Officers purchased, wrapped, and delivered Christmas trees and gifts to two adopted families on December 16, 2016. o Detective provided information on two families that were victims of crimes and in need. Donations were collected, and Rotary delivered gifts and dinner on Christmas Day. o Officer Kallir was awarded a Letter of Commendation for his professional efforts and empathy showed to victims of a domestic violence situation. The female victim was extremely fearful of her husband, and she would not make any statements about him. Officer Kallir spent a great amount of time earning her trust which eventually led to an arrest. PUBLIC WORKS • Design o S 224th St Project Phase: Pending WSDOT Aerial easement for the bridge, the agreement is written so that the Aerial easement must be in place upon completion of construction. Ramada is working with City to provide rights to build pond. The revised use agreement was presented in December. Corps permit is under Corps and Tribe review. Feedback is anticipated in mid-January. Advertisement is pushed out to early January. Award is contingent on Corps permit. o S 228th UP Grade Separation and 228th (Bikeway Phase 1): Revised wall type to reduce cost. King County Sanitary relocation route changed to reduce cost. Working with GeoEngineers to refine settlement analysis and manage risk to adjacent utilities. Upcoming coordination to discuss maintaining staged access to properties, and naming of street. o 212th @ 72nd Ave: Resurrecting and refreshing design from 1995. Complete Streets memo drafted and provided to ECD/Traffic for review. Updating design and construction schedules. Evaluating feasibility of Environmental’s request to include bio-swales. o 132nd Avenue Walking Path: The Mobile Mapping consultant selection is in progress. Additional survey work needed to start right-of-way work. A consultant was selected for appraisals. The Complete Street Ordinance memo was revised, and resubmitted to ECD/Traffic for review. The wetland survey was completed – initial findings indicated impact to Category III wetland; we are reviewing with the Environmental team. A Request for further locates on gas lines was denied by PSE due to the project still being in the design phase. • Survey o Land Survey Page 6of 2  Construction continues on the Kent Regional Trail Connector.  Topographic Mapping of 132nd Ave. Pedestrian Improvements Utility Locates and Upper Mill Creek Dam Tree Mitigation should finish by mid-January. Topographic mapping of East Valley Highway is ongoing.  The process to determine Right of Way continues at 228th/224th E. Leg Phase II, Mill Creek Rehabilitation, and Rock Creek. o GIS  Utility, Parcel and Private Development As-built work is ongoing.  Work on the Water 640 Zone Pressure Status Map, Capital Project Prioritization with ECD is ongoing. • Construction o 72nd Ave Extension: Forming, rebar installation, and pouring of various bridge deck components were ongoing through December. Completion of the bridge deck components will be followed by construction of the bridge’s barrier, sidewalk, and handrail in January. o James St. Pump Station: Sheet metal roofing and gable end siding installation began on Thursday, December 22. Installation will take approximately two weeks. o Kent Regional Trails Connector: Fence installation along the length of the trail is complete. Bridge handrail installation is complete. o 1st Avenue North Improvements: W. Smith St to W. James St - Signing revisions requested by the City have been ordered. Installation will take place during the week of January 9. o 108th Ave SE & SE 208th St Intersection Improvements: A Notice to Proceed was issued for Potholing work to proceed in four locations on 108th Ave SE which began on Thursday, December 22. Full contract work will begin on January 9. This will be daytime work with daily closures of right turn lanes and right-hand thru lanes on both 108th Ave SE and SE 208th St. o Briscoe-Desimone Levee, Reach 1 Mitigation Planting: The contract work is ongoing, and the planting was expected to be completed by the end of December. Temporary irrigation system installation will follow. River levels will be closely monitored during construction. o Development Projects  A full closure (with detour) of SE 248th will be requested for the final road reconstruction and final paving, when an appropriate weather window is apparent. A targeted opportunity was during winter break when school was not in session.  LARC Sr. Housing was anticipating the start of their offsite improvements on 1st Ave in North Park to begin in December. • Transportation o The 2017 Puget Sound Regional Council (PSRC) budget has been exceeded for Congestion Mitigation and Air Quality Improvement (CMAQ) and Surface Transportation Program (STP) grants. This means that projects that anticipated obligation in 2017 may be pushed back into 2018. PSRC is working with jurisdictions Page 7of 2 to see if projects can be pushed to later years. This is creating a domino effect on 2018, 2019, and 2020 projects awarded during the 2016 process. There is a meeting in mid-January to discuss this issue. The East Valley Highway Overlay project may be impacted, but more discussion is needed in January to make that determination. o Staff is working with WSDOT on a final layout for the I5/SR516 interchange to be reconstructed as a part of the Gateway project. WSDOT prefers a different alternative than Kent. An Executive Committee meeting, which includes Mayor Cooke, is tentatively scheduled for January 11. o The Meridian Elementary signal was not selected for Safe Routes to School grant. o Staff is collecting information from WSDOT to identify processes for the installation of street lights under the James Street underpass. • Environmental o Surface Water Design Manual: A meeting was held with Master Builders regarding the updated Surface Water Design Manual related to vault conditions and pond design criteria. A follow-up meeting is scheduled for Jan. 4 to attempt to confirm any manual changes prior to the Jan. 9 Public Works Committee. o Frager Road Levee: A conference call took place with GeoEngineers regarding continuing CLOMR preparation. o Mill Creek Reestablishment: We are procuring a consultant to prepare Phase I Environmental Assessment of Barber property; preparing SEPA for Chandler Bay culvert bottom lowering, and procuring contract with Tetra Tech to complete plans related to lowering the bottom of Chandler Bay culvert. o Upper Mill Creek Dam Improvements: We are scheduling a meeting with legal and a separate conference call with the Corps of Engineers to discuss Muckleshoot’s proposed fisheries mitigation requirements. o Lake Meridian Estates Storm Repair: We met with Operations to discuss the next steps in repair, and we will be procuring permits or exemptions to open pipe ends in the lake. o Landsburg Mine: We finalized a letter to the Department of Ecology with a request to obtain the latest copy of the Cleanup Action Plan after receiving word that a final set has been completed. The goal is to review materials prior to the Dept. of Ecology and Health presentation at the Jan. 17 City Council workshop. • Streets: The Street Maintenance team will be paving the parking lot down at the shops as well as continuing sidewalk inventory city wide. They will also be paving Titus and Railroad Avenue. Vegetation crews will be pruning trees at Armstrong Springs, as well as pond maintenance at various locations, and will be repairing the fence at the red barn property. Sign crews will be picking up traffic control signs from James Street, and updating the sign inventory city wide. Litter Crews continue to remove illegally mounted signs, pick up debris from the roadway, and remove illegal dumping sites. • Water: The Water Section completed a sanitary survey with the Department of Health Office of Drinking Water. This “inspection” by the Department of Health looks at planning documents, monitoring plans, reporting, and includes site visits to evaluate infrastructure for potential health concerns. No deficiencies that require immediate attention were noted, but a list of recommendations to help strengthen our system will Page 8of 2 be generated. Work continues with our consultant, Kennedy Jenks, on our water system seismic vulnerability evaluation. Site visits are underway and should wrap up in early January. Water Distribution staff are inspecting bridge crossings that house or support water distribution lines and the Clark & Kent Springs transmission mains from the sources into the City. Water main cleaning and hydrant operations continue in the valley water system. • Utilities o Sewer: The Vactor trucks and the TV truck will be cleaning and inspecting lines from 209th to 216th and 37th Pl to Frager Road. They will be cleaning the existing sewers on the 10+ year list throughout the city and preforming pump station maintenance at Horseshoe Acres Pump Station. o Storm: NPDES crews will be focusing on assessing Reith Road and Military. Crews will be out cleaning for the 218th overlay at 231st and 109th. Storm crews will also be focusing on winter hot spots due to the weather. • Fleet/Warehouse: The Radio shop continues work on programming AVL’s, radios, and building new Patrol vehicles. Fleet services will be focusing on getting vehicles ready for February auction, and finishing repairs on Public Works and Police vehicles. Warehouse will continue with inventory preparations, filling any shortages, and hauling out spoils if trucks are available. EXECUTIVE SESSION A. Property Negotiations, as per RCW 42.30.110(1)(b) ACTION AFTER EXECUTIVE SESSION ADJOURNMENT