Loading...
HomeMy WebLinkAboutCity Council Committees - Fireman's Relief Pension Board - 10/17/2017 (2)Firemen's Relief and Pension Board Minutes October L7, 20L7 Kent, Washington Approved LlL6/L8 BOARD MEMBERS PRESENT: Board Chair, Mayor Suzette Cooke, board members Dana Ralph, Sam Grubbs, Al Bond and Kim Komoto, Secretary. STAFF MEMBERS PRESENT: Lavina Brennecke, Accounting and Reporting Manager 1. Call to Order The meeting was called to order at 3:34 p.m., with Committee Chair Mayor Cooke presiding. 2, Roll Call Mayor Suzette Cooke - Present Councilmember Dana Ralph - Present Kim Komoto - Present Al Bond - Present Sam Grubbs - Present 3. Changes to the Agenda Sam Grubbs moved to approve the agenda as submitted, and Al Bond seconded the motion. The motion passed unanimously by a vote of 5-0. 4. Approval of Minutes, dated Julv 18, 2O17 Sam Grubbs moved to approve the minutes dated July 18, 20L7, and Al Bond seconded the motion. The motion passed unanimously by a vote of 5-0. 5. 3'd Quarter 2O17 Financial Transactions Lavina Brennecke, Accounting & Reporting Manager provided details regarding the Firemen's Relief and Pension Trust Fund Executive Summary, ending September 30,20L7. Details were provided regarding cash, local investment pool, other investments, and FHLM allocations. Lavina reviewed the revenues and expenses and indicated the increased earnings are due to the City's more robust investment program. Lavina Detailed the operating expenses including payments to retirees and health insurance premiums. Page l1 Firemen's Relief and Pension Board Minutes October L7, 2OL7 Kent, Washington Approved LlL6/L8 Al Bond moved to approve the financial transactions for the Third Quarter of 2OL7 and Sam Grubbs seconded the motion. The motion passed unanimously with a vote of 5-0. 6. Amendments to Operating Policies Kimberley Komoto detailed the proposed amendments to the Operating Policíes. Additional revisions included revising section 3.2 to refer to the Operations Committee rather than the Finance Committee. Kimberley Komoto moved to approve the amendments to the Firemen's Relief and Pension Board Operating Policies, as further amended, Sam Grubbs seconded the motion. The motion passed unanimously with a vote of 5-0. 7. Adjournment At 3:47 p.ffi., Chair, Mayor Cooke declared the meeting adjourned. û Kimberley A. Firemen's Rel moto and Pension Board Secretary October t7, 2OL7 Page l2 CITY OF KENT FIREMEN'S RELIEF AND PENSION BOARD OPERATING POTICIES 1.O PURPOSE To establish the operating policies of the City of Kent Firemen's Relief and Pension Board. Such policies are applicable to all active and/or retired firefighters of the City of Kent covered by RCW 4I.16 and 41.18. These polices are intended to be consistent with all applicable State laws covering firemen's pension boards, If any section of these policies are held to be in conflict with State law, the remainder shall not be held invalid and shall remain in full force and effect. 2.O DEFINITIONS 2.I Application - A filed request by a member for board approval of a claim 2.2 Claim - A filed request for reimbursement of expenses incurred for the provisions covered by this policy. 2.3 Member - An active or retired firefighter covered by the Firemen's Relief and Pensions Act. 3.O THE BOARD 3.1 The Board shall have the powers granted by the State Legislature in RCW Chapters 47.16 and 41. 18. 3.2 Board Members - The Board shall consist of five members in accordance with RCW 41.16. Members shall be: (1) the Mayor, (2) the City Clerk, (3) the Chair of the Operations Committee, (4) two regularly employed or retired firefighters elected by the firefighters, and (5) a firefighter alternate selected by the firefighter board members who shall serve as an alternate in the event of an absence of one of the regularly elected members, A. Firefighter Board Members - Firefighter Board Members shall be elected by secret ballot of the firefighters, and shall serve a two year term, In the event of a vacancy in the membership of a firefighter or retired firefighter's seat, the members shall, in the same manner, elect a successor to fulfill the duration of the vacant seat's term. B. Voting - Board members shall have one vote each. Board members may attend and vote in person, by telephone, or by video call. Any member attending by telephone or video shall ensure the use of a reliable connection is used to ensure that all other members and the public attending the meeting can hear the member without issue. At least one member must be physically present at the meeting at City Hall. Three members of the Board shall constitute a quorum. A simply majority of the quorum is required to conduct business and effect payment of claims. C. Chairperson - The Chairperson of the Board shall be the Mayor. If the Board deems it necessary, a Chairperson - Pro Tem may be elected from the Board's members to serve in the absence of the Chair. The Chair-Pro Tem shall assume the duties and powers of the Chair in the Chair's absence. The Chairperson shall preside at all meetings of the Board. The Chairperson shall have all duties normally conferred by parliamentary procedures on such offices and shall perform such duties as may be requested by the Board in accordance with the position. 3.3 Secretary - The City Clerk will act as, or appoint, a secretary to the Board and shall keep meeting minutes and maintain all records as the Board shall deem necessary, 4.O BOARD MEETINGS - GENERAL PROVISIONS Meetinqs - The Board shall regularly meet on a quarterly basis, at City Hall, subject to availability of a quorum, with the time and date determined by the Board. Special meetings may be called by the Chair or by a vote of the Board, as necessary. Public Attendance - All meetings of the Board shall be open to the public. An opportunity shall be afforded all parties to respond and present relevant evidence and argument on all issues before the Board, 4.3 Records A, Written Record of Proceedings - The minutes of the meetings shall constitute the written record of the Board. Such record shall be public and maintained by the Secretary. B, Financial Transactions - The City of Kent Finance Director, or his or her designee, is authorized to make investment decisions and to make retirement and other payments or transactions to meet the needs of the 4.I 4.2 5.0 retirees and their families as directed by the Board and within the guidelines of investments allowable by State law. Investment and payment decisions shall be submitted for consideration and verification at the next Firemen's Relief and Pension Board meeting. C. Information Relating to Firefighter Member Claims - Medical evaluation reports and other similar documents and records relating to specific members shall not be distributed to the public or media and in the event specific requests are made for such reports, documents and records pursuant to Chapter 42.56 RCW (Public Disclosure Law), legal counsel shall determine whether or not such document is exempt from disclosure and if not, whether a court injunction should be sought to enjoin such distribution pursuant to Chapter 42. 56 RCW. REVIEW OF BOARD RULES, AMENDMENTS, REVISIONS pER STATE REQUIREMENTS These Board policies shall be reviewed and revised as often as necessary. Member claims are subject to the policies in effect at the time of submission of a claim. 6.0 EFFECTIVE DATE These operating policies shall become effective immediately upon passage and adoption. Passed and adopted this 17th day of October, 2OL7 CITY OF KENT FIREMEN'S RELIEF AND PENSION BOARD , Mayor and rd Chairperson Kimberley A,oto, City Clerk T) Dana Ralph, Chair of Operati / Sam Grubbs, Firefighter ns mittee APP FORM ent