HomeMy WebLinkAboutCity Council Committees - Economic and Community Development Committee - 07/10/2017 (2)
Unless otherwise noted, the Economic & Community Development Committee meets at 5 p.m. on the
second Monday of each month in Kent City Hall, Council Chambers East, 220 4th Ave S, Kent, 98032.
For additional information please contact Julie Pulliam at 253-856-5702.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 1-800-833-6388.
Economic & Community Development
Committee Agenda
Councilmembers: Jim Berrios, Tina Budell, Bill Boyce, Chair
July 10, 2017
5:00 p.m.
Item Description Action Speaker(s) Time Page
1. Call to Order Bill Boyce 1 min.
2. Roll Call Bill Boyce 1 min.
3. Changes to the Agenda Bill Boyce 1 min.
4. Approval of June 12, 2017 Minutes YES Bill Boyce 1 min. 1
5. Vila Real Neighborhood YES Toni Azzola 5 min. 5
6. Sound Transit Service Agreement YES Charlene Anderson 10 min. 10
Cost related to project review & permitting Ben Wolters
7. Update – Meet Me on Meeker NO Hayley Bonsteel 10 min. 34
Online survey results Bill Ellis
8. Update - Cancer Care Site NO Matt Gilbert 10 min 35
Ben Wolters
9. Update – ShoWare NO Ben Wolters 5 min.
10. Directors Report NO Ben Wolters 10 min.
Economic and Community Development Committee June 12, 2017
Minutes Kent, Washington
Approval Pending
Page 1 of 4
Date: June 12, 2017
Time: 5 p.m.
Place: Council Chambers
Attending: Jim Berrios, Tina Budell, Matt Gilbert, Brennan Taylor, Ben Wolters, Danielle
Butsick, Toni Azzola
Agenda:
1. Call to Order
2. Roll Call
3. Changes to the Agenda No changes to the agenda per Ben Wolters
4. Approval of Minutes Council Member Tina Budell MOVED and Acting Chair Jim
Berrios Seconded a MOTION to approve the minutes of April 10, 2017.
Motion PASSED 2-0.
5. Highlands Surplus Property
Bill Ellis presented the motion to recommend the council determine the property
located on the south side of Veterans Drive, also known as 231st Way, or collectively
known as the “Highlands Property” to be considered for surplus. As a part of this
process, there will be a community forum meeting on June 22nd at 5pm, in the Council
Chambers. The site is 6.43 acres, and the city is seeking to motion for the exploration
of commercial interests on this property.
Motion: Recommend Council determine the property located on the South
side of Veterans Dr. (aka 231st Way) West of Riverview Blvd. in Kent,
Washington, collectively known as the Highlands Property, be considered for
surplus, and an informational pubic meeting be scheduled and proper notice
be issued, in order to receive public comment prior to determining whether
the Highlands Property will be surpluses.
Council Member Tina Budell MOVED and Acting Chair Berrios SECONDED the
Motion PASSED 2-0.
6. Wetland Mitigation Banking Program-Public Hearing
Acting Chair Jim Boyce opened the public meeting at 5:12 p.m. Brennan Taylor, the
Cities Development Engineering Manager, presented a code change to the Kent City
Code 11.06 as it relates to the options for Wetland Mitigation when a project disturbs a
wetland, as it is defined in the critical areas code. Mr. Taylor describes the particular
focus to change the section in 11.06 that defines the allowance of Wetland Mitigation
Banks and In-Lieu Fee programs. Historically, projects that disturb wetlands have been
required to include compensatory mitigation on site, or purchase a site nearby within
the City of Kent to mitigate the disturbances. Increased development activity and
decreased properties that are able to provide compensatory mitigation has made it
difficult for projects to construct and be feasible.
Several project applicants have inquired to utilize the King County Mitigation Reserves
Program. The City of Kent now has five projects in application that have requested City
feedback on this issue. The City of Kent code currently allows In-Lieu Fee Programs,
however they require legislative action for projects to use these programs. Due to the
increase in demand for these types of projects, and in order to avoid individual
1
Economic and Community Development Committee June 12, 2017
Minutes Kent, Washington
Approval Pending
Page 2 of 4
permission by project, they are requesting a procedural change in the code to allow
the Wetland Mitigation Bank and the In-Lieu Fee Program outright.
They recommended striking the last seven words of ordinance 11.06.660. By removing
this wording it no longer would require presentation to council before approval.
Prior to the Public Hearing staff provided a presentation on May 15, 2017 to the Public
Works Committee. Notification of this proposed change was published in the June 2nd
edition of the Kent reporter, and no written public comment has been received. In
addition, critical area code also requires notice to the State, and has been approved by
the Washington State Department of Commerce.
The City of Kent’s Wetland consultant, Emmett Prichard stated that of the two
programs that are offered to adopt Federal guidance, Mitigation Banking and In-Lieu
Fee programs, only the In-Lieu fee program is available for the City of Kent through
the King County Reserves Mitigation Program. There is no Mitigation Bank for the Kent
services area at this time. The King County Mitigation Reserves program however, is
offered to King County and cities within King County. This process is similar to a
Mitigation Bank in that it requires services areas, and for Kent the Green River Service
area would apply. The King County Mitigation Reserves program has been fully vetted
by the US Corps of Army Engineers, EPA and The Department of Ecology, creating an
inter-agency review team. This team ensures that this program would replace
functions that were impacted in local jurisdictions in an effective way by consolidating
the small projects into a large sustainable mitigation process.
Jim Fox, Jeremy Downs and David Mallock all spoke for the support of the council to
consider this amendment to allow the use of the King County Reserves Mitigation
Program.
Council Committee Member Berrios closed the hearing at 5:37 pm.
Motion: Recommend the full City Council approval of amendments to KC
11.06.660 to allow the Wetland Mitigation Banks and In-Lieu feed programs
as presented by staff.
Committee Member Budell MOVED and Acting Chair Berrios SECONDED Motion
PASSED 2-0.
7. ShoWare Naming Rights
Wolters introduced a proposal of amendments to the existing Naming Rights
Agreement for ShoWare center. In 2008, a ten year agreement with Vision One, the
owner of ShoWare, an online ticketing service was approved. Both of these entities
were recently purchased by Accesso, also a provider of ticketing services to venues
based out of London, England. There are two years left in the existing agreement and
Accesso would like to continue another 10 year agreement, for a total of 12 years,
under the same financial terms of three million dollars over 10 years. In consideration
for the naming right the ShoWare building and the Seattle Thunderbirds agree to use
the ShoWare online ticketing service. The request is also to utilize the Point of Sale
System, Sirius Ware, through Accesso for the ShoWare Center. The building name and
signage would be named Accesso ShoWare Center. The Estimated cost to the City of
Kent for the new signage deployment would be $45,000, and in return the ShoWare
Center has agreed to waive the Print At Home Fee, over three and a half years which
is estimated to cover the initial $45,000 dollars for signage. Wolters also stated that to
2
Economic and Community Development Committee June 12, 2017
Minutes Kent, Washington
Approval Pending
Page 3 of 4
pay for the upfront cost of the signage, the City would use a portion of the $500,000
SMG no interest capital loan to cover the $45,000 sign cost until reimbursed over the
agreed upon 3.5 years.
Motion: Recommend City Council authorize the Mayor to sign an agreement
with Vision One/ShoWare and the Thunderbird Hockey Enterprises amending
the Arena Naming Agreement, subject to the final contract terms and
conditions acceptable to the Economic and Community Development Director
and the City attorney.
Council Member Budell MOVED and Acting Chair Berrios SECONDED Motion
PASSED 2-0.
8. Neighborhood Resolutions
Village at Single Creek
Toni is joined by Joan Thompson, and she represents Village at Single Creek. This
Neighborhood includes 42 homes and is located on the East Hill in Kent. The
Neighborhood Program is an initiative to design and foster communication between
neighborhood groups within the City of Kent. These groups can tap into matching
grant funds to do neighborhood improvements as well as network with the City. Toni
states that this neighborhood has concerns regarding street lighting on the north end
of the community, as well as drainage and critical areas. This neighborhood is seeking
connections with the City to communicate answers to target these concerns.
Motion: Recommend Council adopt a resolution that recognizes the Village at
Single Creek Neighborhood Council supports its community building efforts
and confers all opportunities offered by the City’s Neighborhood Program.
Acting Chair Budell MOVED and Council Committee Member Berrios
SECONDED Motion PASSED 2-0.
9. Future Wise Contract
Matt Gilbert, Current Planning Manager, presented the next steps in the process of
establishing a Multi-Family Inspection Program, approved for $88,000 for development
in the 2017-2018 Biennial Budget. Through this budget approval an RFP was sent out
to the consultant community for a team to assist with policy development and
community outreach. Future Wise has proposed a collaboration that they would
facilitate through program management to subcontract with Living Well Kent
Collaborative and Safranek Group to assist Kent with outreach barriers, with language
and other cultural needs. Include a staff that can speak the various languages found
throughout Kent in order for community problems to be properly communicated with
City staff around health and housing quality.
The scope of work would be to include fixed costs, staff costs, travel as well as the
venue for the meeting, and childcare for the community to utilize. This program would
help to maintain rental housing quality, and remove the fear of tenants reporting
issues for fear of retribution. This program gives the City of Kent the role to ensure
quality and general living conditions by performing their own inspections. This would
include an automatic scheduled inspection process for multi-family dwellings that
would directly be rated by the City, taking away the need to be reported.
Motion: Authorize the Mayor to sign the 2017 contract with Future Wise to
provide assistance with community outreach and program development for
3
Economic and Community Development Committee June 12, 2017
Minutes Kent, Washington
Approval Pending
Page 4 of 4
the Multi-Family Housing Inspection Program. The contract amount will not
exceed $88,000 subject to terms acceptable to the Economic and Community
Development Director and the City attorney.
Council Member Budell MOVED and Acting Chair Berrios SECONDED Motion
PASSED 2-0.
10. Development Fee Increase Implementation Informational Update
Gilbert states that it has been six months since council has authorized an increase in
the permit and inspection fees, which brought 100% cost recovery to this function of
the City. Gilbert presented data that showed that the increase in the permit fees has
not resulted in the reduction of permit application activity. Gilbert presented data on
the three permit areas and their performance. All permits issued have remained at
average or above average. Single family permits issued has also remained at average
or above average, and home owner issued permits are higher than past years.
Next Steps: Jon Napier will return to the Committee to address the details and
aspects behind the fire fee increases as he was not available for this meeting.
11. 180th Rezone Request- Information Only
Danielle Butsick, Long Range Planner, presented additional research on a rezone
request, which was requested by the committee. The original request was to consider
rezoning an area located at the Northeast corner of the city, where East Valley
Highway and SR 167 meet South 180th St, on the border of Renton. The request was
to consider the rezoning to allow a 195 foot mixed use building. Butsick stated that
based on research and the comparison with neighboring jurisdictions, she
recommended that if the zoning is changed that it is changed through a Sub-area
planning process. Butsick stated that this process can be time consuming and
expensive and has not been considered in this year’s work plan or budget. Due to this
Butsick states that the requestor has three options:
A docket request for consideration of action for next year, or when the council
believes is in budget. The deadline for this is September 1st 2017.
Apply for a site specific rezone.
Apply for a variance to be heard by the Hearing Examiner.
12. Directors Report
Ben Wolters, Director, presented the departmental need for an additional full time
position for building plans examination. Departmental data shows that the time frame for
plans examination is now four weeks behind. Wolters stated that he wants the committee
to be aware of the proposal for an additional employee for the mayor’s consideration that
is soon to come.
Julie Pulliam
Administrative Assistant III
Economic and Community Development
4
1
OFFICE OF THE MAYOR
Suzette Cooke, Mayor
Phone: 253-856-5700
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
July 10, 2017
TO: Chair Bill Boyce and Economic & Community Development Committee
FROM: Toni Azzola, Neighborhood Program Coordinator
SUBJECT: Recognition of Vila Real Neighborhood Council – Resolution -
Recommend
SUMMARY: Vila Real neighborhood consists of 128 households and is located on
Kent’s East Hill. On March 8, 2017, the Vila Real neighborhood council submitted
an official registration form to request that the City recognize their neighborhood
council and allow the neighborhood to take part in the City’s neighborhood
program. The neighborhood has now completed the process to be recognized as a
neighborhood council.
BACKGROUND: The City’s Neighborhood Program is an initiative designed to foster
better communication among residents in a geographic area and city government.
The underlying objective of the program is to provide an avenue for residents to
work together to enhance the livability of their neighborhoods.
The program encourages organization of neighborhood councils, which serve as
independent, non-profit organizations promoting resident-based efforts for
neighborhood improvements while also establishing a partnership between City
government and the neighborhoods they serve.
BUDGET IMPACT: None
MOTION: Recommend Council adopt a resolution that recognizes the Vila Real
Neighborhood Council, supports its community building efforts, and confers all
opportunities offered by the City’s Neighborhood Program.
5
1 Vila Real
Neighborhood Council Resolution
RESOLUTION NO. ___________
A RESOLUTION of the cit y council of the
city of Kent, Washington, recognizing Vila Real
Neighborhood Council.
RECITALS
A. The city of Kent has developed a Neighborhood Program to
promote and sustain an environment that responds to residents by building
partnerships between the City and its residents. In addition, the city of
Kent encourages residents to work together to form geographically distinct
neighborhood councils as a means to foster communication among
residents and to enhance their sense of community.
B. The city of Kent recogn izes and supports neighborhood
councils by endorsing a process to establish n eighborhood boundaries,
approve neighborhood councils, and provide neigh borhood grant matching
program opportunities to make improvements in defined neighborhoods.
C. The Vila Real neighborhood consists of one hu ndred and
twenty-eight households.
D. The Vila Real neighborhood is located on Kent’s East Hill and
is situated generally to the east of 110th Avenue S. E., to the north of S.E.
204th Street, to the west of Panther Lake and to th e south of S.E. 200th
6
2 Vila Real
Neighborhood Council Resolution
Street. The Neighborhood is shown on Exhibit A, attached and
incorporated by this reference.
E. On March 8, 2017, the Vila Re al Neighborhood submitted an
official registration form to request that the C ity recognize the Vila Real
Neighborhood Council and to allow the Neighborhood to take part in the
City’s Neighborhood Program.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. – Recognition of Neighborhood Council. – The City
Council for the city of Kent hereby acknowledges the effort and
commitment of the Vila Real neighborhood and all those who participated in
forming the Vila Real Neighborhood Council. The Kent City Council hereby
recognizes Vila Real Neighborhood Council as an official Neighborhood
Council of the city of Kent, supports Vila Re al Neighborhood Council
community building efforts, and confers on the Vila Rea l Neighborhood
Council all opportunities offered by the City’s Neighborhood Program.
SECTION 2. – Severability. If any se ction, subsection, paragraph,
sentence, clause or phrase of this resolution is declared unconstitutional or
invalid for any reason, such decision shall not a ffect the validity of the
remaining portions of this resolution.
SECTION 3. – Ratification. Any act consistent with the authority
and prior to the effective date of this resolution is hereby ratifie d and
affirmed.
SECTION 4. – Effective Date. This re solution shall take effect and
be in force immediately upon its passage.
7
3 Vila Real
Neighborhood Council Resolution
PASSED at a regular open public meeting by the city council of the city
of Kent, Washington, this day of July, 2017.
CONCURRED in by the mayor of the city of Kent this ______ day of
July, 2017.
SUZETTE COOKE, MAYOR
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
I hereby certify that this is a true and correct copy of Resolution
No. passed by the city council of the city of Kent, Washington, the
day of July, 2017.
KIMBERLEY A. KOMOTO, CITY CLERK
P:\Civil\Resolution\Neighborhoodcouncilvilareal 7-10-17.Docx
8
Exhibit A
4 Vila Real
Neighborhood Council Resolution
9
ECONOMIC and COMMUNITY DEVELOPMENT
Ben Wolters, Director
Phone: 253-856-5454
Fax: 253-856-6454
220 Fourth Avenue S.
Kent, WA 98032-5895
Date: July 6, 2017
TO: Chair Bill Boyce and Economic & Community Development Committee
FROM: Charlene Anderson, AICP, Planning Manager
RE: Sound Transit Update – City Services Agreement and Task Order
For Meeting of July 10, 2017
SUMMARY: On January 12, 2017, the City and Sound Transit executed a
Memorandum of Understanding pertaining to working cooperatively to move
forward the Federal Way Link Extension project. As of that date, Sound Transit is
willing to reimburse the City for staff time spent on reviewing proposals for design
of stations and infrastructure, establishing a permit process for design/build,
ensuring appropriate staff resources to facilitate faster turnaround on reviews and
approvals, and other components which ultimately may be included in a
development and transit way agreement for the project.
Attached is the draft agreement for the overall City services agreement and Task
One for the Request for Proposals to design/build contractors. There may be other
task orders that are created for other components of the project, or the City may
determine that the typical permitting fees will be sufficient to pay for City services,
or there may be a combination of both a services agreement and permitting fees.
Included in the many discussions during recent meetings has been relocation of
transmission lines and elimination of detention vaults that would impact transit-
oriented development opportunities, as well as creation of a regional detention
pond.
EXHIBITS: City Services Agreement and Task Order 1
BUDGET IMPACT: None
P:\Planning\Sound Transit_Access_and_Light Rail South_Corridor\ECDC\Sound_Transit_Update_071017_ECDCMemo.doc
cc: Ben Wolters, Economic &Community Development Director
MOTION: Recommend to the full City Council approval of the City
Services Agreement and Task Order #1 pertaining to reimbursement of
staff time for establishing performance requirements to be included in
the Request for Proposals to design/build contractors for the Federal
Way Link Extension, subject to final approval by the Chief Administrative
Officer and City Attorney.
10
CITY SERVICES AGREEMENT
BETWEEN THE CITY OF KENT AND SOUND TRANSIT
FOR CITY COSTS RELATED TO SOUND TRANSIT PROJECT REVIEW AND PERMITTING
This Agreement is entered into between the City of Kent (City), a Washington municipal corporation,
and Sound Transit, a regional transit authority of the State of Washington for the purposes set forth
below.
RECITALS
A. The City is a non‐charter municipal code city incorporated under the laws of the State of
Washington, with authority to enact laws and enter into agreements to promote the health, safety, and
welfare of its citizens and for other lawful purposes.
B. Sound Transit is a regional transit authority created pursuant to Chapters 81.104 and 81.112
RCW with all powers necessary to implement a high capacity transit system within its boundaries in
King, Pierce, and Snohomish Counties.
C. The City is responsible for administering state and local land use laws and development
regulations that will apply to Sound Transit projects located within the City jurisdiction. The City is also
responsible for managing streets and municipal utilities within its jurisdiction and for providing
municipal services such as public safety.
D. The Sound Transit Long Range Transit Plan identifies the Federal Way Link Extension (FWLE)
Project within the City’s jurisdiction.
E. Sound Transit completed environmental review of the FWLE Project with the issuance of a Final
Environmental Impact Statement (EIS) on November 18, 2016 and the Sound Transit Board identified
the project to be built by passing Resolution R2017‐02 on January 26, 2017. The Federal Transit
Administration (FTA) issued a Record of Decision on March 6, 2017 and the Federal Highway
Administration (FHWA) issued a Record or Decision on March 9, 2017.
1. General
1.1 Purpose. Sound Transit’s FWLE Project includes facilities to be constructed within the City’s
jurisdiction. Interaction will be required between the City and Sound Transit to prepare, review and
approve agreements, prepare construction plans and to secure property rights, permits, and approvals
from the City for the construction of Sound Transit’s facilities. The intent of this Agreement is to
establish a task order process for Sound Transit to pay the City for the costs of providing various review
and approval services that will be necessary to design, permit and construct Sound Transit facilities
within the City.
2. Designated Representatives
The City and Sound Transit have designated formal points of contact and coordination for this
Agreement as shown below. Each designated representative is responsible for coordinating the input
and work of its agency, consultants, and staff as it relates to the objectives of this Agreement. The
11
Parties may change designated representatives by written notice to the other Party during the term of
this Agreement. Task orders may designate other individuals as points of contact for each task order.
City
Name Ben Wolters
Title Economic & Community Dev. Director
Address 400 W. Gowe Street
Kent WA 98032
Phone 253‐856‐5703
Email bwolters@kentwa.gov
Sound Transit
Name Dan Abernathy
Title Project Director
Address 401 S. Jackson Street
Seattle, WA 98104‐2826
Phone (206) 903‐7170
Email dan.abernathy@soundtransit.org
3. Cooperation and Good Faith Efforts
3.1 The Parties understand and agree that the activities described in this Agreement depend upon
timely and open communication and cooperation between the Parties. In this regard, communication of
issues, changes, or problems that arise with any aspect of the work should occur as early as possible in
the process, and not wait for explicit due dates or deadlines. Each Party agrees to work cooperatively
and in good faith toward resolution of any such issues.
The Parties acknowledge that this Agreement contemplates the execution and delivery of additional
documents in the future, such as the Development Agreement, which will define the development
regulations for this Project and establish a vesting date, as well as the required construction permits.
The Parties agree to provide the necessary resources and to work in good faith to develop the final form
and contents of such documents, instruments and permits, and to execute and deliver the same
promptly.
4. Environmental Review
4.1 Sound Transit is the lead agency for compliance with SEPA. In coordination with the City and
other agencies with jurisdiction, Sound Transit has completed the substantive and procedural
environmental review for the Project in accordance with SEPA requirements. The environmental review
covers the City’s issuance of permits for the Project as well as environmental mitigation, and the City will
use and rely upon the existing environmental documents to satisfy its SEPA responsibilities, consistent
with WAC 197‐11‐600. The foregoing is not intended to limit the City’s authority to impose reasonable
permit conditions pursuant to its development regulations.
5. Essential Public Facilities
5.1 The Parties agree that the FWLE Project is a regional transportation facility that has the status of
an essential public facility (“EPF”) and that the requirements of RCW 36.70A.200 are applicable. Under
RCW 36.70A, the City may not utilize development regulations to render impracticable Sound Transit’s
decisions on siting and location of the Project; however, the City may impose reasonable permit
conditions on the Project.
12
6. Task Orders for City Services
6.1 General Approach. Sound Transit agrees to pay the City for the costs associated with particular
tasks that:
Are required because of the implementation of Sound Transit’s FWLE Project in the City and
Sound Transit asks the City to undertake.
This may include tasks that Sound Transit asks the City to complete on a shorter schedule than the City
would otherwise follow. City services are described in further detail in Section 6.3.
In general, Sound Transit will not pay the City for the costs associated with the following:
Coordination between Sound Transit and the City normally provided as between government
agencies.
City services provided in the ordinary course of business and on the City’s usual time and
schedule.
City services that Sound Transit will pay for under existing land use, permitting, or other City fee
schedules.. An exception to this exclusion would occur if a task order or other agreement
establishes a different payment structure in lieu of the established payments and fees.
6.2 Task Orders. Prior to any payment under this agreement, a task order must be prepared and
executed by the Parties for each work effort to be covered by this Agreement. A list of possible task
orders is attached as Exhibit A. Task orders shall be in a format similar to that shown in Exhibit B. Each
task order shall contain a scope of work, a detailed cost estimate, and a detailed schedule of work so
that the City can determine staff resources needed for the Project. The cost estimate shall establish a
maximum funding level for the task order. Each task order shall be executed by authorized
representatives of Sound Transit and the City and shall incorporate by reference the provisions of this
Agreement.
6.3 City Services. Task orders may address some or all of the following types of activities as
appropriate to the project or phase. Each task described below is optional and should only be included
in Task Orders when the City and Sound Transit agree it is appropriate. Sound Transit shall provide an
overall project schedule to the City prior to executing any task order.
A. Project Administration.
A.1. Coordination and Communication. Activities including participation at regularly scheduled
project‐level coordination meetings and providing on‐going project management activities, as
well as central coordination of all submittal reviews, comment coordination and consolidation,
and identification of projects or proposals (i.e. municipal utility or public works projects or
private development projects) that have the potential to conflict with or interfere with Sound
Transit’s Projects.
A.2 Management and Administration. Project management activities including staffing, budget,
and schedule management, progress reports and invoicing, and other related activities.
13
A.3 Agreements. Review and approval of Memoranda of Understanding, Development
Agreements, Services Agreements, Task Orders and other related activities.
B. Design Review. Project design review consisting of informal “over the shoulder” (OTS)
reviews and formal design submittals for which the City is expected to provide formal comments
to Sound Transit.
B.1. OTS Review. OTS review meetings may be scheduled on an as‐needed basis to keep Project
team members apprised of developments in the design process, seek feedback or concurrence
from the City on aspects of the design as it is progressing, and to determine whether the design
is consistent with City codes and regulations.
B.2. Formal Submittals. Sound Transit will occasionally submit design review packages to the City
for formal review and comment during the earlier project phases and regularly during the
permitting and construction phases. The design review packages, including specific timeframes
for Sound Transit to provide advance notification to the City and for City review, are to be
described in the scopes of work included in Task Orders. If the City foresees that comments will
not be returned within the agreed upon timeframe, the City shall notify Sound Transit of the
delay as soon as possible so the Parties can determine an acceptable solution. City comments
should identify any aspects of the design that do not meet City codes and regulations so the
inconsistency can be corrected.
C. Planning and Design Coordination.
C.1 Station Access Improvements. Coordination between the City and Sound Transit with regard
to station access improvements, such as placement of kiss and ride facilities, ride share services,
and other emerging technologies, transit integration, wayfinding, and non‐motorized access
improvements.
C.2 Transit Oriented Development (TOD). City services to partner with Sound Transit to
incorporate TOD principles during project design and permitting and to support Sound Transit in
evaluating TOD opportunities on Sound Transit owned properties that will no longer be needed
after construction is complete, or opportunities for development around Sound Transit facilities.
C.3 Right‐of‐Way. Coordination between the City and Sound Transit with regard to City ROW.
This may include review of a Development and Transit Way Agreement, necessary temporary
easements or street vacations, or any other actions/transfers involving City ROW.
C.4 Joint Projects or Partnerships. City services that meet the general approach described in
Section 6.1 where partnership will occur for a related separate City project, that ST may be
contributing to as mitigation or project enhancement, or if there is a third party project (private,
WSDOT, utility) that ST and the City need to coordinate with, or if there is something specific
that ST needs to incorporate into the Sound Transit Project.
D. Permits and Approvals.
D.1. Establish Permit Process. City coordination with Sound Transit to determine a streamlined
and consolidated permitting process for the Project that would allow for the City to review and
process permits in the most expeditious manner allowable under applicable laws. This may
14
include the preparation of a development and transit way agreement, development code
amendments, or other types of documents to implement a permitting process.
D.2. Permitting and Inspection Activities. City permitting activities directly related to permit
processing, approval and issuance, including inspections, if these activities are not already
provided for through standard permitting fees.
E. Other Services. Other services as deemed appropriate by the City and Sound Transit.
6.4 Eligible Costs. The following types of expenditures shall be eligible for reimbursement:
Direct project costs including labor charges at the employees’ current salary rates, any
incremental raises they may receive during the Task Order period, applicable employee benefits
and overhead.
Direct non‐salary costs reimbursed at the actual cost to the City, including but not limited to
travel expenses or meeting room charges.
All consultant costs that are consistent with the activities identified in the Task Order Scope of
Work and within the Task Order Cost Estimate.
This Agreement does not cover the City’s normal capital and operating expenses such as
buildings, office equipment, maintenance, security, utilities, or vehicles, except those expenses
normally included in the City’s cost‐based fee calculation for services. However, if the City
requires additional personnel to fulfill its obligations under this Agreement and additional
workspace is required for such personnel, the City and Sound Transit agree that the expenses
for additional staff accommodations is not normal and each party agrees to negotiate the
allocation of any such expenses in good faith.
6.5 Performance. If the City does not perform the services according to the Task Orders, does not
provide formal review comments within the Design Submittal review times set forth in Section 6.3, or
fails to identify development code conflicts that require design changes during the permitting process
and if the failure to perform is solely attributable to the City's actions or inactions, corrective action
must be taken by the City. Appropriate corrective action will first be established by the City and Sound
Transit Designated Representatives. Should corrective action not resolve the problem within one (1)
week, the dispute resolution process may be commenced. This Section 6.5 is not intended to create any
financial liability on the part of City. However, Sound Transit and the City may agree to specific
resolutions including a reduction in the fees owed by Sound Transit to the City.
7. Invoicing
7.1 The City shall submit invoices and supporting documentation for task order payments. The
invoices must include the appropriate purchase order number, which Sound Transit will provide after
execution of each task order, a cover memo including a description of services provided by the City, and
supporting documentation detailing the work completed and associated costs.
7.2 The City shall submit its invoices with the required documentation via email or mail to
AccountsPayable@SoundTransit.org, or Sound Transit, Accounts Payable, 401 S. Jackson St., Seattle, WA
98104‐2826. Invoices are payable thirty (30) days upon Sound Transit's receipt of the invoice and
15
acceptable documentation. The payment documentation shall identify the invoice number and any
differences between the invoice and payment.
7.3 If Sound Transit determines that an invoice lacks sufficient documentation to support payment,
Sound Transit will notify the City of its determination within five (5) business days of receipt of the
invoice and request that the City provide additional documentation. Sound Transit may withhold
payment for contested portions of the invoice until supporting documentation for the contested
portions are provided, however such approval shall not be unreasonably withheld.
8. Suspension and Termination
8.1 If the City has not received payment from Sound Transit as provided in Section 7, the City may
suspend performance of all or any part of the associated work after giving Sound Transit thirty (30) days’
notice of City’s intent to do so. Such suspension shall remain in effect until payment is made in full, at
which time the suspension shall be lifted.
8.2 Either Party may terminate this Agreement for cause in the event that the other Party fails to
fulfill its material obligations under this Agreement in a timely manner or breaches any material
provision of this Agreement and the dispute resolution process identified in Section 10 has failed to
reach resolution within the timelines described therein. The Party wishing to terminate this Agreement
for cause shall provide the other Party with notice of its intent to terminate and shall give the other
Party an opportunity to correct the failure to perform or breach within thirty (30) days of the notice or
within such longer period as may be necessary in the event that correction cannot reasonably be
accomplished within thirty (30) days. If the failure or breach is not corrected or cured, this Agreement
may be terminated by the aggrieved party by giving ninety (90) days’ notice to the other Party.
8.3 This Agreement shall also terminate with the mutual consent of both parties.
8.4 Except as provided in this Section, a termination by either Party shall not extinguish or release
either Party from liability for costs or obligations existing as of the date of termination. Any costs
incurred prior to proper notification of termination will be borne by the Parties in accord with the terms
of this Agreement.
9. Indemnity
9.1 Each Party agrees to hold harmless, indemnify, and defend the other Party, its officers, agents,
and employees, from and against any and all claims, losses or liability, for injuries, sickness or death of
persons, including employees of the indemnifying Party, or damage to property, arising out of any willful
misconduct or negligent act, error, or omission of the indemnifying Party, its officers, agents, or
employees, in connection with the services required by this Agreement, provided, however, that:
9.1.1 The indemnifying Party’s obligations to indemnify, defend and hold harmless shall not
extend to injuries, sickness, death or damage caused by or resulting from the sole willful
misconduct or sole negligence of the other Party, its officers, agents or employees; and
9.1.2 The indemnifying Party’s obligations to indemnify, defend and hold harmless for
injuries, sickness, death or damage caused by or resulting from the concurrent negligence or
willful misconduct of the indemnifying Party and the other Party, or of the indemnifying Party
and a third party other than an officer, agent, or employee of the indemnifying Party, shall apply
16
only to the extent of the negligence or willful misconduct of the indemnifying Party, its officers,
agents, or employees.
9.2 Each Party agrees to bear full responsibility for any and all tax liabilities owed that may arise in
relation to this Agreement, and each Party shall fully indemnify and hold the other Party, its officers,
agents and employees harmless from any tax liability owed by other Party arising from or related to the
transactions set forth herein, including, but not limited to, any taxes, penalties, fines, and/or interest
that are assessed by any tax authority against the indemnifying Party and further including all attorneys’
fees and costs incurred in response to any claims or assessments by any tax authority against
indemnifying Party, its officers, agents and employees.
9.3 The obligations in this Section shall survive termination or completion of this Agreement as to
any claim, loss or liability arising from events occurring prior to such termination or completion.
10. Dispute Resolution
10.1 Prior to taking or joining any action in any judicial or administrative forum to challenge actions
of the other party associated with the Agreement, the Parties agree to follow the dispute resolution
process set out in this section.
10.2 The Parties agree to use their best efforts to prevent and resolve potential sources of conflict at
the lowest level possible.
10.3 Any disputes or questions of interpretation of this Agreement or the performance of either
Party under this Agreement that may arise between Sound Transit and the City shall be governed under
the dispute resolution provisions in this Section. The Parties agree that cooperation and communication
are essential to resolving issues efficiently.
10.4 Either Party may refer a dispute to the dispute resolution process by providing written notice of
such referral to the other Party’s Designated Representative. The Parties agree to use their best efforts
to resolve disputes arising out of or related to this Agreement using good faith negotiations by engaging
in the following dispute resolution process should any such disputes arise:
10.4.1 Level One ‐ Sound Transit’s Designated Representative and the City’s Designated
Representative shall meet to discuss and attempt to resolve the dispute in a timely manner. If
they cannot resolve the dispute within fourteen (14) days after referral of that dispute to Level
One, either party may refer the dispute to Level Two.
10.4.2 Level Two ‐ Sound Transit’s Executive Project Director, and the City’s Public Works and
Economic and Community Development Directors shall meet to discuss and attempt to resolve
the dispute, in a timely manner. If they cannot resolve the dispute within fourteen (14) days
after referral of that dispute to Level Two, either party may refer the dispute to Level Three.
10.4.3 Level Three ‐ Sound Transit’s Executive Director, Engineering and Construction
Management or Designee and the City’s Chief Administrative Officer or Designee shall meet to
discuss and attempt to resolve the dispute in a timely manner.
10.5 Except as otherwise specified in this Agreement, in the event the dispute is not resolved at Level
Three within fourteen (14) days after referral of that dispute to Level Three, the Parties are free to file
17
suit, seek any available legal remedy, or agree to alternative dispute resolution methods such as
mediation. At all times prior to resolution of the dispute, the Parties shall continue to perform any
undisputed obligations and make any undisputed required payments under this Agreement in the same
manner and under the same terms as existed prior to the dispute. Notwithstanding anything in this
Agreement to the contrary, neither party has an obligation to agree to refer the dispute to mediation
nor other form of dispute resolution following completion of Level Three of the process described
herein. Such agreement may be withheld for any reason or no reason.
11. Remedies and Enforcement
11.1 The Parties reserve the right to exercise any and all of the following remedies, singly or in
combination, and consistent with the dispute resolution and default Sections of this Agreement, in the
event the other violates any provision of this Agreement:
11.1.1 Commencing an action at law for monetary damages;
11.1.2 Commencing an action for equitable or other relief;
11.1.3 Seeking specific performance of any provision that reasonably lends itself to such
remedy; and/or
11.1.4 Each party shall be responsible for its own attorney’s fees and costs.
11.2 All remedies set forth above are cumulative and the exercise of one shall not foreclose the
exercise of others.
11.3 Neither Party shall be relieved of its obligations to comply promptly with any provision of this
Agreement by reason of any failure by the other Party to enforce prompt compliance, and such failure
to enforce shall not constitute a waiver of rights or acquiescence in the other Party’s conduct.
12. Duration of Agreement
12.1 This Agreement shall take effect upon the last date of signature by the Parties as set forth
below. This Agreement shall remain in effect until all Sound Transit Projects contemplated by this
Agreement are completed and open to the public, unless this Agreement is extended by mutual
agreement of the Parties, or unless this Agreement is superseded by a future agreement or is sooner
terminated as provided in Section 8 above.
13. Warranties
13.1 By execution of this Agreement, the City warrants:
13.1.1 That the City has the full right and authority to enter into and perform this Agreement,
and that by entering into or performing this Agreement the City is not in violation of any law,
regulation or agreement by which it is bound or to which it is bound or to which it is subject; and
13.1.2 That the execution, delivery and performance of this Agreement by the City has been
duly authorized by all requisite corporate action, that the signatories for the City hereto are
authorized to sign this Agreement, and that upon approval by the City, the joinder or consent of
any other party, including a court or trustee or referee, is not necessary to make valid and
effective the execution, delivery and performance of this Agreement.
18
13.2 By execution of this Agreement, Sound Transit warrants:
13.2.1 That Sound Transit has the full right and authority to enter into and perform this
Agreement, and that by entering into or performing this Agreement Sound Transit is not in
violation of any law, regulation or agreement by which it is bound or to which it is bound or to
which it is subject; and
13.2.2 That the execution, delivery and performance of this Agreement by Sound Transit has
been duly authorized by all requisite corporate action, that the signatories for Sound Transit
hereto are authorized to sign this Agreement, and that upon approval by Sound Transit, the
joinder or consent of any other party, including a court or trustee or referee, is not necessary to
make valid and effective the execution, delivery and performance of this Agreement.
14. Administration of Agreement
14.1 This Agreement will be jointly administered by Sound Transit’s Designated Representative and
the City’s Designated Representative.
14.2 Each Party shall bear its own costs of administering this Agreement.
14.3 Each party shall be responsible for its own public records and public records requests.
15. Posting of Agreement
15.1 Pursuant to RCW 39.34.040, each party shall list this Agreement on its website by subject matter
and shall post a copy in an electronically retrievable source for public viewing in accordance with its
policy.
16. Assignment and Beneficiaries
16.1 Neither Party may assign all or any portion of this Agreement without the express written
consent of the other Party. There are no third party beneficiaries to this Agreement.
17. Notices
17.1 Unless otherwise provided herein, all notices and communications concerning this Agreement
shall be in writing and addressed to the Designated Representative.
17.2 Unless otherwise provided herein, all notices shall be either: (i) delivered in person, (ii)
deposited postage prepaid in the certified mails of the United States, return receipt requested, (iii)
delivered by a nationally recognized overnight or same‐day courier service that obtains receipts, or (iv)
delivered electronically to the other party’s Designated Representative as listed herein. However, notice
under Section 7, Suspension and Termination, must be delivered in person or by certified mail, return
receipt requested.
18. Audits
18.1 Sound Transit and the City shall maintain accounts and records, including contract and financial
records, which sufficiently and properly reflect all direct and indirect costs of any nature expended for
work performed under this Agreement so as to ensure proper accounting for all monies paid to the City
by Sound Transit. These records shall be maintained for a period of six (6) years after termination or
19
expiration of this Agreement unless permission to destroy the records is granted by the Office of the
Archivist pursuant to RCW Chapter 40.14 and agreed to by the City and Sound Transit.
19. General Provisions
19.1 The Parties shall not unreasonably withhold requests for information, approvals, or consents
provided for in this Agreement; provided, however, that approvals or consents required to be given by
vote of the Sound Transit Board or Kent City Council are recognized to be legislative actions. The Parties
agree to take further actions and execute further documents, either jointly or within their respective
powers and authority, to implement the intent of this Agreement provided, however, that where such
actions or documents must be first approved by vote of the Sound Transit Board or Kent City Council,
such actions are recognized to be legislative actions. The City and Sound Transit agree to work
cooperatively with each other to achieve the mutually agreeable goals as set forth in this Agreement.
19.2 This Agreement shall be interpreted, construed and enforced in accordance with the laws of the
State of Washington. Venue for any action under this Agreement shall be King County, Washington.
19.3 This Agreement shall be binding upon and inure to the benefit of successors and assigns of the
City and Sound Transit.
19.4 Time is of the essence in every provision in this Agreement. Unless otherwise set forth in this
Agreement, the reference to “days” shall mean calendar days unless otherwise noted. Any reference to
“working days” shall exclude any City holidays and weekend days. If any time for action occurs on a
weekend or legal holiday, then the time period shall be extended automatically to the next business day.
19.5 This Agreement is made and entered into for the sole protection and benefit of the Parties
hereto and their successors and assigns. No other person shall have any right of action based upon any
provision of this Agreement.
19.6 No joint venture or partnership is formed as a result of this Agreement. No employees, agents
or subcontractors of one party shall be deemed, or represent themselves to be, employees of any other
party.
19.7 This Agreement has been reviewed and revised by legal counsel for all parties and no
presumption or rule that ambiguity shall be construed against the party drafting the document shall
apply to the interpretation or enforcement of this Agreement. The Parties intend this Agreement to be
interpreted to the full extent authorized by applicable law.
19.8 Each Party shall be responsible for its own costs, including legal fees, incurred in negotiating or
finalizing this Agreement, unless otherwise agreed in writing by the Parties.
19.9 This Agreement and related task orders may be amended only by a written instrument executed
by each of the Parties hereto.
19.10 This Agreement may be executed in several counterparts, each of which shall be deemed an
original, and all counterparts together shall constitute but one and the same instrument.
20
20. Severability
20.1 In case any term of this Agreement shall be held invalid, illegal, or unenforceable in whole or in
part, neither the validity of the remaining part of such term nor the validity of the remaining terms of
this Agreement shall in any way be affected thereby.
21. City’s Permitting and Regulatory Authority
21.1 Nothing in this Agreement shall be deemed a waiver of the City’s regulatory authority nor a
predetermination of the compliance of the Project with applicable codes and regulations.
IN WITNESS WHEREOF, each of the Parties has executed this Agreement by having its authorized
representative affix his/her name in the appropriate space below:
SOUND TRANSIT THE CITY OF KENT
By:
Peter M. Rogoff, Chief Executive Officer
Date:
By:
Derek Matheson, Chief Administrative Officer
Date:
Authorized by Motion No.
M2017‐68
Authorized by City Council
Motion on ______, 2017.
Approved as to form:
By:
Amy Jo Pearsall, Senior Legal Counsel
Approved as to form:
By:
Tom Brubaker, City Attorney
EXHIBITS
Exhibit A: Anticipated Task Orders under this Agreement
Exhibit B: Task Order Format
21
22
Exhibit A
Possible Task Orders
Task Order 1 ‐ Federal Way Link Extension Request for Proposals Preparation Phase
Task Order 2 ‐ Federal Way Link Extension Design‐Build Procurement Phase
Task Order 3 ‐ Federal Way Link Extension Permitting and Pre‐Construction Phase
Task Order 4 ‐ Federal Way Link Extension Construction Phase
23
24
Exhibit B
Task Order Format
CITY SERVICES AGREEMENT
BETWEEN THE CITY OF XX AND SOUND TRANSIT
FOR CITY SERVICES AND COSTS RELATED TO SOUND TRANSIT PROJECT REVIEW AND PERMITTING
Task Order ___: Title
This Task Order is issued under the City Services Agreement between the City of XX and Sound
Transit for City Services and Fees Related to Sound Transit Project Review and Permitting dated
________, 2017. This Task Order establishes the scope, schedule, and budget for the services provided
by the City (Services) for the Sound Transit PROJECT/PHASE. The City agrees to perform the Services in
the manner set forth in this Task Order. The terms and conditions of the City Services Agreement are
incorporated into this Task Order unless expressly modified below.
The effective date of this Task Order is _________________, 20___.
Project Description. General Description of the work to be performed. May also include definitions if
helpful/appropriate.
The Scope of Work is included as Attachment 1 to this Task Order.
The Schedule is included as Attachment 2 to this Task Order.
The Cost Estimate is included as Attachment 3 to this Task Order.
The authorized representatives of the parties have agreed to the terms of this Task Order by signing
below.
For the City
______________________________________
Signature
______________________________________
Title
______________________________________
Date
Approved as to Form:
______________________________________
Name, City Attorney
For Sound Transit
______________________________________
Signature
______________________________________
Title
______________________________________
Date
Approved as to Form:
______________________________________
Name, Sound Transit Legal Counsel
25
Task Order Attachment 1: Scope of Work.
Provide detailed information regarding City Services contemplated by each task order. Use “Not used”
for items not included in the scope for consistency among task orders.
A. Project Administration.
A.1. Coordination and Communication.
A.2 Management and Administration.
A.3 Agreements.
B. Design Review.
B.1. OTS Review.
B.2. Formal Submittals.
C. Planning and Design Coordination.
C.1 Station Access Improvements.
C.2 Transit Oriented Development (TOD).
C.3 Right‐of‐Way.
C.4 Joint Projects or External Project Coordination.
D. Permits and Approvals.
D.1. Establish Permit Process.
D.2. Permitting and Inspection Activities.
E. Other Work.
26
Task Order Attachment 2: Estimated Schedule.
Task Start Month End Month
A.1. Coordination and Communication
A.2. Management and Administration
A.3 Agreements
B.1. OTS Review
B.2. Formal Submittals
C.1. Station Access
C.2. Transit Oriented Design
C.3. Right‐of‐Way
C.4. Joint Projects or Partnerships
D.1 Establish Permit Process
D.2. Permitting and Inspection Activities
27
Task Order Attachment 3. Cost Estimate.
Contract contingency will be used per Sound Transit discretion and in accordance with signature
authority procedures.
Spreadsheet to be inserted.
28
CITY SERVICES AGREEMENT
BETWEEN THE CITY OF KENT AND SOUND TRANSIT
FOR CITY SERVICES AND COSTS RELATED TO FEDERAL WAY LINK EXTENSION
PROJECT REVIEW AND PERMITTING
Task Order 1: Request for Proposals Preparation
This Task Order is issued under the City Services Agreement between the City of Kent and Sound
Transit for City Services and Fees Related to Federal Way Link Extension Project Review and Permitting
dated ________, 2017. This Task Order establishes the scope, schedule, and budget for the services
provided by the City (Services) for the Federal Way Link Extension Project/Request for Proposals (RFP)
Preparation Phase. The City agrees to perform the Services in the manner set forth in this Task Order.
The terms and conditions of the City Services Agreement are incorporated into this Task Order unless
expressly modified below.
The effective date of this Task Order is January 12, 2017 (date of execution of the Memorandum of
Understanding).
Project Description. Work during the RFP Preparation phase will support the advertisement of a RFP for
a Design‐Build Contractor to complete Final Design and Construct the FWLE Project. The RFP will contain
detailed Project Requirements that the Design‐Build Contractor must meet. City involvement is needed
to provide input regarding codes, design and permitting prior to advertisement so that the Project
Requirements describe a project that complies with City codes and requirements.
The Scope of Work is included as Attachment 1 to this Task Order.
The Schedule is included as Attachment 2 to this Task Order.
The Cost Estimate is included as Attachment 3 to this Task Order.
The authorized representatives of the parties have agreed to the terms of this Task Order by signing
below.
For the City
______________________________________
Signature
______________________________________
Title
______________________________________
Date
Approved as to Form:
______________________________________
City Attorney
For Sound Transit
______________________________________
Signature
______________________________________
Title
______________________________________
Date
Approved as to Form:
______________________________________
Sound Transit Legal Counsel
29
Task Order 1 Attachment 1 – RFP Preparation: Scope of Work.
A. Project Administration.
A.1. Coordination and Communication. The key purpose of coordination and communication
during this phase is to identify and resolve key issues that need to be addressed in the Design‐
Build RFP. Activities include participating in regularly scheduled (weekly or bi‐weekly as needed)
project coordination meetings with Sound Transit and preparing for and following up on key
topics to advance resolution of issues for inclusion in the Project Requirements and
Development and Transit Way Agreement. Also included, is identification of and discussion
regarding projects or proposals (i.e. municipal utility or public works projects or private
development projects) that present partnership opportunities or the potential to conflict with
Sound Transit’s Projects.
A.2 Management and Administration. The key purpose of this task is to provide accurate and
timely project administration and production of quality work products. This task will be
continuous throughout the duration of this phase and includes the work necessary to set up and
staff the City’s participation in meetings and design review, monthly or quarterly invoicing,
monitoring and reporting progress, preparing for future Project phases, and providing overall
project coordination.
A.3 Agreements. The key purpose of this task is to provide for timely approval of task orders and
other relevant agreements.
B. Design Review.
B.1. Over the Shoulder (OTS Review). The key purpose of OTS review during this phase is to
ensure that the Project Requirements in the RFP and terms in the Development Agreement
capture City codes and regulations and describe where and how deviations from codes and
regulations may be granted. Close coordination, through the regularly scheduled meetings
referenced in A.1 and additional meetings as needed, will be necessary to advance, review and
communicate design developments with Project team members and to seek feedback or
concurrence from the City.
B.2. Formal Submittals. The RFP Preparation Phase includes two formal submittals; the Draft
RFP and Final RFP. As part of these submittals, city staff will review performance based and
prescriptive Project Requirements and associated reference drawings. City review of formal
submittals is intended to ensure that Project Requirements capture City codes and regulations
and describe where and how deviations from codes and regulations may be granted. Sound
Transit will notify the City a minimum of three (3) weeks in advance of providing Draft and Final
RFP packages to the City and the City will perform a review of the packages and return unified
and coordinated comments from all relevant City departments within thirty (30) days.
C. Planning and Design Coordination.
C.1 Station Access Improvements. The purpose of coordination between the City and Sound
Transit during this phase is to support safe and convenient multi‐modal access to the stations.
30
This will be accomplished through close coordination to develop project requirements for
station access improvements, such as kiss and ride, bus, pedestrian and bicycle facilities.
C.2 Transit Oriented Development (TOD). The purpose of coordination between the City and
Sound Transit during this phase is to identify and incorporate TOD principles into Project
Requirements and/or the Development Agreement. City services will also support Sound Transit
in evaluating TOD opportunities on Sound Transit owned properties that will no longer be
needed after construction is complete, or opportunities for development around Sound Transit
facilities.
C.3 Right of Way (ROW). The purpose of coordination between the City and Sound Transit
during this phase is to ensure that plans in the ROW are consistent with City codes and
regulations, and to reach staff level agreement on the Transit Way Agreement which, when
adopted, will provide Sound Transit with the necessary approvals to construct, operate and
maintain the light rail system in the ROW.
C.4 Joint Projects or Partnerships. The purpose of coordination on joint projects or partnerships,
is to support collaboration on related City projects, that ST may be contributing to as mitigation
or project enhancement, third party projects (private, WSDOT, utility) that require ST‐City
collaboration, or additional project elements that need to be incorporated into the Sound
Transit Project.
D. Permits and Approvals.
D.1. Establish Permit Process. A key activity during this project phase is to jointly develop and
approve a permitting plan that supports the project schedule and provides the City with the
information and time needed to provide approvals. City and ST staff will work together to
establish mutually agreeable procedures and to streamline processes where possible. These
processes and procedures will be documented in the Project Requirements and/or Development
Agreement, as appropriate.
D.2. Permitting and Inspection Activities. Not Used. Permitting and inspection activities will be
undertaken in a subsequent project phase and addressed through a later task order.
E. Other Work. Not used.
31
Task Order Attachment 2: Estimated Schedule.
Task Estimated Start
Month
Estimated End
Month
A.1. Coordination and Communication January 2017 December 2017
A.2. Management and Administration January 2017 December 2017
A.3 Agreements January 2017 December 2017
B.1. OTS Review January 2017 December 2017
B.2. Formal Submittals November 2017 November 2017
C.1. Station Access January 2017 December 2017
C.2. Transit Oriented Development January 2017 December 2017
C.3 Right of Way January 2017 December 2017
C.4. Joint Projects or Partnerships TBD TBD
D.1 Establish Permit Process June 2017 December 2017
D.2. Permitting and Inspection Activities NA NA
32
Task Order Attachment 3: Cost Estimate.
Contract contingency will be used per Sound Transit discretion and in accordance with signature
authority procedures.
Task Hours
Average
Labor Rate O/H Rate
Total
Estimate/Not to
Exceed
Task 1.0 (TO 1
Sections A, B.1, C, D)
Ongoing Review
and
Coordination 2,880 $80 Incl. $230,400
Task 2.0 (TO 1
Section B.2)
Formal
Submittal
Review 720 $80 Incl.
$57,600
Subtotal 3,600 $288,000
Other Direct Costs (ODCs) $0
Contingency
$28,800
Total Estimated
Cost $316,800
33
ECONOMIC and COMMUNITY DEVELOPMENT
Ben Wolters, Director
Phone: 253-856-5454
Fax: 253-856-6454
220 Fourth Avenue S.
Kent, WA 98032-5895
Date July 10, 2017
TO: Chair Bill Boyce and the Economic and Community Development `
Committee Members
FROM: Hayley Bonsteel, AICP, Senior Long Range Planner and William Ellis,
Economic Development Analyst
RE: Meet Me on Meeker Online Survey – Preliminary Findings
Information Only
SUMMARY: Meet Me on Meeker, the collaborative redesign of a key gateway and
commercial “main street” connecting our river to our historic downtown, has
included community input since the project’s inception in 2015. The latest outreach
efforts have included participation at a Kent Elementary carnival event and
deployment of an online survey that has garnered over 220 responses so far.
Initiated as an action item of the Economic Development Plan, the project’s current
phase includes updating the Design and Construction Standards with a “Meeker
Overlay.” The City’s Complete Streets ordinance, adopted in 2016, requires all
future transportation standards to consider all modes—making this update the first
instance of applying this requirement. Developing the new standards requires public
input to help staff ensure the relevance of design and engineering choices to the
community who lives, works or walks along Meeker today.
Staff will be available at the July 10th ECDC meeting to share preliminary findings
from recent outreach, including comments and ideas from the community as to how
Meeker can better serve their needs. A community forum targeting the property
owners along Meeker Street is being planned for mid-August.
BUDGET IMPACT: None
BE:pm P:\Planning\Hayley\MEET ME ON MEEKER\Presentations and Council Memos\MMOM ECDC Update
7.10.17.docx
Enc:
cc: Ben Wolters, Economic & Community Development Director
Charlene Anderson, AICP, Planning Manager
34
ECONOMIC and COMMUNITY DEVELOPMENT
Ben Wolters, Director
Phone: 253-856-5454
Fax: 253-856-6454
220 Fourth Avenue S.
Kent, WA 98032-5895
Date: July 6, 2017
TO: Chair Bill Boyce and Economic & Community Development Committee
FROM: Matt Gilbert, Current Planning Manager
RE: Cancer Care Site Update
SUMMARY: In recent meetings with City staff, representatives of Goodman Real
Estate and Studio Meng Strazzara presented plans to develop the Cancer Care site
at 64th and Meeker with a high quality, urban mixed-use project. Their proposal
consists of three primary buildings, each four stories tall with ground-floor live/work
units and large glass store-front type entries that front onto both Meeker Street and
64th Avenue. A total of 308 apartment units will be located in the upper floors. The
project will include structured parking in the primary buildings as well as a
substantial green plaza area at the corner of 64th and Meeker. This project will help
bring the City’s Meet Me On Meeker vision into reality by constructing enhanced
pedestrian and bike facilities next to attractive buildings and with spaces that will
foster active, neighborhood-scale commercial uses. Images of the proposal are
attached.
Staff will be at the July 10th meeting to discuss the project and answer questions.
EXHIBITS: Renderings
BUDGET IMPACT: None
MOTION: None – Information Only.
35
36
36