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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 09/10/2018 (2) Page 1 of 4 Approved Public Works Committee CC PW Special Meeting Minutes September 10, 2018 Date: September 10, 2018 Time: 4:00 PM Place: Chambers East Attending: Dennis Higgins, Chair Brenda Fincher, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order 4:02 PM 2. Roll Call Attendee Name Title Status Arrived Dennis Higgins Chair Absent Brenda Fincher Councilmember Present Toni Troutner Councilmember Present 3. Minutes Approval 1. Approval of Minutes dated August 20, 2018 MOTION: Move to approve the Minutes dated August 20, 2018 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Fincher, Troutner ABSENT: Higgins 4. Changes to the Agenda No changes 5. S. 228th St. UPRR Grade Separation Project - Public Highway Overpass Agreement with the Union Pacific Railroad - Recommend Mark Madfai, Design Engineering Supervisor noted that the agreement with the Union Pacific Railroad is required by the City to install the new bridge over the Union Pacific Railroad right of way. The cost includes requirements for construction of the bridge, removal of the at grade crossing, signal and crossing arms as well as requirements for the contractor working on the site. MOTION: Move to recommend Council authorize the Mayor to sign a Public Highway Overpass Agreement with the Union Pacific Railroad for the South 228th Street UPRR Grade Separation Project in an amount not to exceed $307,471.00 subject to final terms and conditions Public Works Committee CC PW Special Meeting Minutes September 10, 2018 Kent, Washington Page 2 of 4 acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Fincher, Troutner ABSENT: Higgins 6. Consultant Services Agreements with GeoEngineers, Inc. for S. 228th St. Project Construction Support Mark Madfai, Design Engineering Supervisor noted the contract with GeoEngineers, Inc. supports the South 228th Street project by preparing needed Geotechnical reports for the design of the bridge foundations, ground improvements, walls, embankment fill and settlement monitoring for the project. MOTION: Move to recommend Council authorize the Mayor to sign a Consultant Services Agreement with GeoEngineers Inc. to provide construction support for the S. 228th St. UPRR Grade Separation Project in an amount not to exceed $312,217, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Fincher, Troutner ABSENT: Higgins 7. S. 228th St. UPRR Grade Separation – Consultant Services Agreement with HDR for Construction Support Mark Madfai, Design Engineering Manager noted that HDR Engineering, Inc. will provide structural engineering services needed for the design of the South 228th Street bridge and walls. MOTION: Move to recommend Council authorize the Mayor to sign a consultant services agreement with HDR Engineering Inc. to provide construction support for the S. 228th St. UPRR Grade Separation Project in an amount not to exceed $122,051.64 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Public Works Committee CC PW Special Meeting Minutes September 10, 2018 Kent, Washington Page 3 of 4 RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Fincher, Troutner ABSENT: Higgins 8. Recreation and Conservation Office (RCO) Resolution for Downey Farmstead Project - Recommend Mike Mactutis, Environmental Engineering Manager noted that the requested Resolution is needed in order to apply for all grants current and future and is required by the Recreation and Conservation Office (RCO). MOTION: Adopt Resolution No.________ in support of the City’s application for grant funding assistance from the Salmon Recovery Funding Board (SRFB) for the Downey Farmstead project. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Fincher, Troutner ABSENT: Higgins 9. King County Cooperative Watershed Management (CWM) Grant for the Downey Farmstead Restoration Projec Mike Mactutis Environmental Engineering Manager noted that the city of Kent is proposing the construction of nearly 2,000 linear feet of side channel tributary to the Green River to provide rearing and refuge habitat for threatened Chinook and other salmon species. This grant agreement will fund $780,000 of the expected $4.9 million habitat construction cost. MOTION: Move to recommend Council authorize the Mayor to sign a grant agreement with King County accepting a 2018 Cooperative Watershed Management grant in the amount of $780,000 for the Downey Farmstead Restoration project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Public Works Committee CC PW Special Meeting Minutes September 10, 2018 Kent, Washington Page 4 of 4 RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Fincher, Troutner ABSENT: Higgins 10. Information Only/Downey Change Order Mike Mactutis, Environmental Engineering Manager noted that the Downey Farmstead Restoration project is currently under construction with clearing of the site and excavation of material. Mactutis noted that before we knew that we'd get a grant in the amount of $780,000 from King County we bid the project which was awarded to Scarsella Brothers, Inc. Assuming the agreement is executed this month, staff is recommending a change order to the existing contract that would allow them to move more material from the Downey site; advancing the project further toward completion without having to mobilize again later. 11. Information Only – Landsburg Mine Update Mike Mactutis, Environmental Engineering Manager gave a brief update on the Landsburg Mine and where we are to date with the Department of Ecology. 12. Quiet Zone Update Chad Bieren, Deputy Director / City Engineer gave a brief update on progress to date on the Quiet Zone. 13. Adjournment 4:44 PM Cheryl Viseth Committee Secretary