HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 08/06/2018
Unless otherwise noted, the Public Works Committee meets at 4 p.m. on the first and third
Mondays of each month in the Kent City Hall, Council Chambers East, 220 Fourth Avenue
South, Kent, WA 98032.
For additional information please contact Public Works Administration at 253 -856-5500, or
email Cheryl Viseth at CViseth@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 7-1-1.
Public Works Committee
Agenda
Chair - Dennis Higgins
Brenda Fincher– Toni Troutner
Tim LaPorte, P.E.
Monday, August 6, 2018
4:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Approval of July 16, 2018
Minutes
YES Chair 05 MIN.
5. Consultant Services Agreement
with GeoEngineers for Signature
Point Levee - Recommend
YES Richard Schleicher 05 MIN.
6. School Zone Traffic Safety
Camera Program Fund
Expenditures – Recommend
Vehicle Purchase
YES Ron Green 10 MIN.
7. Police Interceptor Vehicles
Approval to Order - Recommend
YES Ron Green 10 MIN.
8. 2018 Transportation
Improvement Board (TIB) Grants
- Information Only
NO April DelChamps 05 MIN.
9. Information Only – James Street
Update - Information Only
NO Chad Bieren 10 MIN.
10. Quiet Zone Update - Information
Only
NO Chad Bieren 05 MIN.
11. 228th Street Corridor UPRR
Overpass Update Right of Way
Acquisition-Info Only
NO Chad Bieren 05 MIN.
Public Works Committee CC PW Regular Meeting August 6, 2018
12. Adjournment Chair 01 MIN.
Page 1 of 5
Pending Approval
Public Works Committee
CC PW Regular Meeting
Minutes
July 16, 2018
Date: July 16, 2018
Time: 4:00 PM
Place: Chambers East
Attending: Dennis Higgins, Committee Chair
Brenda Fincher, Councilmember
Toni Troutner, Councilmember
Agenda:
1. Call to Order 4:01 PM
2. Roll Call
Attendee Name Title Status Arrived
Dennis Higgins Committee Chair Present
Brenda Fincher Councilmember Present
Toni Troutner Councilmember Present
3. Changes to the Agenda
None
4. Approval of Minutes dated July 2, 2018
MOTION: Move to approve the Minutes dated July 2, 2018
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Higgins, Fincher, Troutner
5. Puget Sound Energy Master Lighting Services Agreement
Kelly Peterson, Transportation Manager noted the City owns approximately
2,600 lights that are maintained by the Public Works Department. PSE owns
approximately 3,500 lights within city limits for which Kent pays electricity
and maintenance via tariff. The proposed Master Lighting Service agreement
clarifies terms of service and how new lights are added to the system.
The Agreement addresses products and services, performance by parties,
permits if required, responsibilities for necessary easements, reimbursement
of construction costs and liability. Currently a Master Lighting Services
Agreement does not exist.
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Public Works Committee CC PW Regular Meeting
Minutes
July 16, 2018
Kent, Washington
Page 2 of 5
When additional lights are requested by the City, PSE will continue to provide
the City a written cost estimate on an order, and if approved by Kent, the
work will be completed and added to the inventory and billed accordingly.
PSE is seeking Master Lighting Services Agreements with all municipalities to
standardize its operations. The proposed agreement has been reviewed by
the Kent Law Department.
MOTION:
Move to recommend the Council to authorize the Mayor to sign
a Master Lighting Services Agreement with Puget Sound Energy,
subject to final terms and conditions acceptable to the City Attorney
and Public Works Director.
RESULT: APPROVED [UNANIMOUS]
MOVER: Brenda Fincher, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Higgins, Fincher, Troutner
6. Consultant Services Agreement for the Reservoir near S 240th St &
98th Ave S Recoating and Fall Protection
Mike Almaroof Engineering Tech, noted the reservoir was constructed in 1958
and is located just north of South 240th Street and west of 98th Ave S on the
east hill of Kent. The reservoir was recoated in 1991. Based on a coating
analysis performed in 2015, the coating is due to be recoated again.
The coating analysis indicated the exterior of the reservoir had notable
failures. There are locations around the reservoir where the paint has
delaminated from the primer paint. There are some areas where the steel is
exposed without any coating, those areas are corroding. The interior coating
of the tank also needs to be replaced to maintain water quality.
While the tank is off-line, safety and security improvements to the tank will
be performed to reduce cost and the time the tank is off-line. Security and
safety improvement are necessary to provide worker safety and undisturbed
water service.
MOTION:
Move to recommend Council authorize the Mayor to sign a consultant
services agreement with Gray and Osborne, Inc. in an amount not to
exceed $43,500, for the 125K Reservoir near S 240th Street and 98th
Ave S for the Recoating and Fall Protection Improvements Project,
subject to final terms and conditions acceptable to the City Attorney
and Public Works Director.
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Public Works Committee CC PW Regular Meeting
Minutes
July 16, 2018
Kent, Washington
Page 3 of 5
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Higgins, Fincher, Troutner
7. Downey Farmstead and Naden Ave Endeavors
Thomas Leyrer, Design Engineer II and Mike Mactutis, Environmental
Engineering Manager noted that The Downey Farmstead Restoration project will
construct a 2,000 LF side channel tributary to the Green River to provide rearing
and refuge habitat for threatened Chinook and other salmon species and provide
130 acre-feet of floodplain storage to reduce flooding in the area.
A construction contract for Phase I of this work is expected to be awarded at the
July 17, 2018 City Council meeting. Phase I of this project will include clearing
and grubbing and removing approximately 20,000 CY of material. This material
will then be hauled from the Downey site to the Naden Site, a city property
which is expected to be sold for development.
By providing a nearby location to haul and place the fill, the grant funded
project will save money and the Downey property will be easier to develop.
8. Transportation Master Plan (TMP) Non-Motorized Plan Update
April Delchamps, Sr. Transportation Planner, noted that staff are in the process
of updating the Transportation Master Plan (TMP) which includes a non-
motorized component. Staff has presented materials to the Kent Bicycle
Advisory Board (KBAB) to review existing bicycle facilities and provide
recommendations for updates to the Bicycle Plan in the TMP.
During the TMP update, non-motorized facilities for bicycles and pedestrians,
including multi-use facilities and trails, will be considered. New and existing
facilities are currently being mapped or included. Coordination with the
Economic and Community Development, Parks, and Police Departments will
occur as a part of the process. In addition to KBAB, the Parks & Recreation
Commission and neighborhood groups will be asked for recommendations.
Several planning documents and large capital projects are also being considered
during the update. These include: Downtown Subarea Plan, Midway Subarea
Plan, Let’s Go Kent Plan, long range plans from KC METRO and Sound Transit,
Federal Way Link Extension, YMCA, Kent Station Access Improvements, and the
Puget Sound Gateway Project.
The update will identify projects to be included in the TMP. These projects
will help develop the multi-modal transportation network in the City. The
projects will improve connectivity in the transportation network for non-
motorized users. The update will also look at identifying an east-west bicycle
facility across the City.
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Public Works Committee CC PW Regular Meeting
Minutes
July 16, 2018
Kent, Washington
Page 4 of 5
9. James St Pavement Rehabilitation (Central Ave N to Clark Ave N)
Change Order
Jason Barry, Capital Projects Manager noted that the contractor on our James
Street Pavement Rehabilitation Project (Central Ave N to Clark Ave N) has 60
Working Days to conclude the construction of the project. Specifications
require the contractor to maintain 1 lane of traffic in each direction on James
Street throughout the duration of the project. The contractor has requested
approval to implement a 20-day full closure of James Street during
construction that will result in an early completion and up to $200,000 in
savings to the City.
Barry noted that at the neighborhood meeting on July 2 the overwhelming
proposal was to close the roadway for the 20 days starting July 21. For
information about traffic alerts go to DriveKent.com.
10. Quiet Zone Update
Chad Bieren P.E., Deputy Director / City Engineer noted the following:
- Staff continues to work on the revised crossing modification documents for
the UTC.
- UPRR has not completed the installation of the constant warning time
equipment at Meeker St. This is the last location that needs constant
warning time circuitry.
- FRA is continuing to review the Alternative Safety Measures (ASMs)
proposals for two of the BNSF railroad crossings. This courtesy review will
provide us with feedback on our ASM proposals prior to submitting the Notice
of Intent (NOI). This will provide us with more confidence that our ASMs are
sufficient to lower the crossing risk to an acceptable level before submitting
the NOI.
- WSDOT is still reviewing the Willis St grade crossing modification petition we
sent them in June. WSDOT needs to approve the crossing modifications
before we can file the NOI because they own the UPRR crossing (SR 516
limited access). WSDOT had an internal meeting on July 12 to discuss the
crossing modifications and our proposed quiet zone. We are waiting to hear
the results of that meeting. Staff will continue to work with WSDOT for
crossing modification approval and will file the FRA NOI and UTC grade
crossing petition when WSDOT approval is received.
- Staff continue to work with BNSF for easements to install fencing between
crossings identified in the quiet zone diagnostic. Non-railroad property
owners have been contacted to secure easements for installation of the
fence.
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Public Works Committee CC PW Regular Meeting
Minutes
July 16, 2018
Kent, Washington
Page 5 of 5
Staff is designing fencing for installation at the UPRR Willis St crossing that
was identified in the quiet zone diagnostic. Property owners are being
contacted to discuss easements for installation of the fence.
11. Adjournment 4:46 PM
Committee Secretary
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 6, 2018
TO: Public Works Committee
SUBJECT: Consultant Services Agreement with GeoEngineers for
Signature Point Levee - Recommend
MOTION: Recommend Council authorize the Mayor to sign a Consultant
Services Agreement with GeoEngineers in an amount not to exceed
$210,919, for levee alternatives analysis, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: The Signature Pointe Levee is a non-accredited levee on the right-
bank of the Green River between Washington Avenue and the Riverbend Golf
Course Driving Range. The City recently executed an interlocal agreement with the
King County Flood Control District (District) to study the Signature Pointe Levee
project area and determine a preferred levee type and alignment for the Project
necessary for 500-year flood protection. The study consists of analyzing up to
three alternatives for costs, benefits, impacts, opportunities, and overall feasibility
among other things. All alternatives being considered must be accreditable by
FEMA. City staff selected GeoEngineers to lead the study, and to document the
efforts of the study in a summary report. Following finalization of the report by the
City, the District will approve an alternative. A separate agreement will be needed
to proceed to property acquisition, design and construction.
BUDGET IMPACT: None. This contract will be paid for utilizing previously budgeted
Flood Control District funds.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure, Innovative Government, Sustainable Services
ATTACHMENTS:
1. Consultant Services Agreement (PDF)
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CONSULTANT SERVICES AGREEMENT - 1
(Over $20,000)
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
GeoEngineers, Inc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and GeoEngineers, Inc. organized under the laws of the State of Washington,
located and doing business at 1101 S. Fawcett Ave., Suite 200, Tacoma, WA 98402, Phone: (253) 383-
4940, Contact: Lyle Stone (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following
described plans and/or specifications:
The Consultant shall provide engineering services to study the Signature Pointe Levee
project area and determine a preferred levee type and alignment for the project. For a
description, see the Consultant's Scope of Work which is attached as Exhibit A and
incorporated by this reference.
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Consultant shall complete the
work described in Section I by December 31, 2019.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
Two Hundred Ten Thousand, Nine Hundred Nineteen Dollars ($210,919.00), for the services
described in this Agreement. This is the maximum amount to be paid under this Agreement
for the work described in Section I above, and shall not be exceeded without the prior
written authorization of the City in the form of a negotiated and executed amendment to
this agreement. The Consultant agrees that the hourly or flat rate charged by it for its
services contracted for herein shall remain locked at the negotiated rate(s) for a period of
one (1) year from the effective date of this Agreement. The Consultant's billing rates shall
be as delineated in Exhibit B.
B. The Consultant shall submit monthly payment invoices to the City for work performed, and
a final bill upon completion of all services described in this Agreement. The City shall
provide payment within forty-five (45) days of receipt of an invoice. If the City objects to
all or any portion of an invoice, it shall notify the Consultant and reserves the option to only
pay that portion of the invoice not in dispute. In that event, the parties will immediately
make every effort to settle the disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
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CONSULTANT SERVICES AGREEMENT - 2
(Over $20,000)
A. The Consultant has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant’s services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Consultant’s services, or the Consultant is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by Consultant’s
business, and has obtained a Unified Business Identifier (UBI) number from the
State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and earnings of
its business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement. After termination, the City may take possession of all records and data within the
Consultant’s possession pertaining to this project, which may be used by the City without restriction. If
the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or
legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation,
national origin, or the presence of any sensory, mental, or physical disability, discriminate against any
person who is qualified and available to perform the work to which the employment relates. Consultant
shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with
City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance
Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City
harmless, and Consultant’s liability accruing from that obligation shall be only to the extent of the
Consultant's negligence.
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CONSULTANT SERVICES AGREEMENT - 3
(Over $20,000)
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made
pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having
jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then
Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and
reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful
refusal on the Consultant’s part.
The provisions of this section shall survive the expiration or termination of this Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit C attached and incorporated by
this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the
work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings,
designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City. All records submitted by the City to the Consultant will be safeguarded
by the Consultant. Consultant shall make such data, documents, and files available to the City upon the
City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records
Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to
cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act.
The City’s use or reuse of any of the documents, data, and files created by Consultant for this project by
anyone other than Consultant on any other project shall be without liability or legal exposure to
Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, the work must meet the approval of the City and shall be subject to the City's general right of
inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall
be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to
materials, tools, or other articles used or held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means
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CONSULTANT SERVICES AGREEMENT - 4
(Over $20,000)
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be
made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City
and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part
of or altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable to
Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or
accruing out of the performance of those operations.
I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to
the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents,
notes, emails, and other records prepared or gathered by the Consultant in its performance of this
Agreement may be subject to public review and disclosure, even if those records are not produced to or
possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying
the City’s duties and obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of
the Kent City Code.
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CONSULTANT SERVICES AGREEMENT - 5
(Over $20,000)
K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person.
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below. All acts consistent with the authority of this Agreement and prior
to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed
to have applied.
CONSULTANT:
By:
(signature)
Print Name:
Its
(title)
DATE:
CITY OF KENT:
By:
(signature)
Print Name: Dana Ralph
Its Mayor
DATE:
NOTICES TO BE SENT TO:
CONSULTANT:
Lyle Stone
GeoEngineers, Inc.
1101 S. Fawcett Ave., Suite 200
Tacoma, WA 98402
(253) 383-4940 (telephone)
N/A (facsimile)
NOTICES TO BE SENT TO:
CITY OF KENT:
Timothy J. LaPorte, P.E.
City of Kent
220 Fourth Avenue South
Kent, WA 98032
(253) 856-5500 (telephone)
(253) 856-6500 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
ATTEST:
Kent City Clerk
GeoEngineers - Signature Pointe/Schleicher
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EEO COMPLIANCE DOCUMENTS - 1
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City’s equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City’s sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
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EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City’s equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
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EEO COMPLIANCE DOCUMENTS - 3
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
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1101 South Fawcett Avenue, Suite 200
Tacoma, Washington 98402
253.383.4940
EXHIBITA
SCOPE OF SERVICES
CITY OF KENT
ENGINEERING SERVICES
SIGNATURE POINT LEVEE EVALUATION
KENT, WASHTNGTON
tuLY 24,2OL8
F|LE NO. O4LO-L75-O7
INTRODUCTION
The Signature Pointe Levee is located on the right bank of the Green River between the upstream end of
the Meyers Golf Levee and the downstream end of the Hawley Road Levee (River Mile [RM] 21.7 to 23.2).
It is part of a chain of Green River levees providing protection to the City of Kent (City). The City identified
deficiencies in this levee based on King County and federal standards including Federal Emergency
Management Administration (FEMA) and United States Army Corps of Engineers (USACE). The primary
deficiencies identified in the levee are an over-steepened riverward slope and lack of freeboard. Therefore,
the flood protection facility height needs to be raised and the river slopes need to be stabilized in order to
reduce flood risk to billions of dollars in infrastructure investments essential to the region's economy.
The purpose of this project is to evaluate alternatives for providing the required improvements. The
preferred alternative will be selected by the City and the King County Flood Control District (District) based
on scoring and selection criteria developed by the City and the District.
PROJECT OBJECTIVES
The levee project and its associated objectives are described in a project charter between the City and the
District. The primary objective is to reduce flood risks and increase levee performance by constructing a
flood protection facility that exceeds federal and King County standards and can be certified and accredited
by FEMA. FEMA standards require design to the 100-year flood event plus 3 feet of freeboard. This project
will be designed to the 500-year flood (18,800 cfs) event plus 3 feet of freeboard.
Secondary objectives as identified and stated in the project charter include:
r Constructing a flood facility that reduces future maintenance. This will be achieved by construct¡ng
stable slopes, reducing energ/ on the slopes, and minimizing implementation of floodgates and
floodwalls.
G¡oE¡¡crN EERIJ/
GeoEncr¡r EERIJ/
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City of Kent July 24,2Ot8 Page 2
r Constructing a flood facility that does not need active management during a flood event (i.e., no
flood gates or manual outfall closures).
¡ Constructing a flood protection system that leaves no residence or insurable structure on the flood
side of the new flood facility.
t Replacing the existing regional trail segment with one that provides, at a minimum, equivalent
recreational experience and public access.
I lmproving levee, trail, pedestrian bridge, and roadway geometry underneath and in the vicinity of
the State Route (SR) 516 Washington State Department of Transportation (WSDOT) bridge.
r lmprove riparian habitat conditions throughout the project reach.
SCOPE OF SERVICES
The following scope of services will be performed as part of this agreement. We understand authorization
for Tasks 1 through 5 will be provided first. Authorization (not¡ce to proceed) for Tasks 6 and 7 will be
provided separately. We understand that our services can be terminated at any time. lf this occurs, we will
only expend the additional effort required to organize our files so that the project can be efficiently resumed
later and to invoice for the effort completed.
Task 1 - Management and Coordination
This task includes the effort required to manage, organize, and integrate the design team with the City and
to report project progress.
!. Provide overall project management to the consultant team in coordination with the City's project
manager. Coordinate project meetings with task leaders at appropriate. Monitor budgets and
schedules of technical disciplines. Be available and responsive to the City's management needs.
2. Manage and coordinate subconsultants. We anticipate that only one subconsultant will be required.
We have retained KPFF to provide civil engineering services, specifically roadway layout, utility
realignment, and construction cost estimating. ltems that require their input are noted in the scope.
3. Provide quality assurance and quality control. The project manager will review all technical documents
and deliverables for consistency and objectives.
Assumptions
r The consultant project manager and the City's project manager will meet every other week to
coordinate and provide updates. These project meetings will be held via teleconference and last
less than an hour.
r No formal deliverables will be prepared by subconsultants. Subconsultants will provide input on
the prime consultant's deliverables, as needed.
r The duration of the project will not exceed the proposed schedule.
Delive¡ables
r lnvoices and Progress Reports (monthly).
I Schedule updates (as needed).
File No. 0410-175-07
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City of Kent July 24,2OL8 Page 3
r Written scope changes (as needed).
r Meeting agenda and notes.
Task 2 - Data Review and Data Collection
This task includes reviewing existing information provided by the City and collecting additional data to
update and supplement the existing data.
We anticipate reviewing the following documents
r Green River, King County, Washington System-Wide lmprovement Framework (SWIF) lnterim
Report (February 2Ot6) - (Green River SWIF).
¡ FEMA Accreditation Report Green River Right Bank Levee SR 516 to S 231st Way, Kent,
Washington, prepared by GEI Consultants and dated October 201-1-.
r Levee Stability Analysis and Certification: Hawley Road Levee, Kent, Washington, prepared by
GeoEngineers and dated December 2010 (including associated addenda).
r Re-Green the Green: Riparian Revegetation Strates/ for the Green/Duwamish and Central Puget
Sound Watershed (WRIA 9), WRIA 9 Riparian Revegetation Work Group, October 1,4,2076.
We will review a basemap of the project area provided by the City. We anticipate the basemap wlll include
the following data:
I Topographic information compiled from recent LiDAR. We expect this will include right-of-way
delineations.
r River Bottom Soundings.
r A linear regression of the Flo-2D model developed by Northwest Hydraulic Consultants used to
compute the top elevation of the flood facility through the project area.
r City utility information including existing utility franchise locations.
r Roadway survey data of key transition areas. We anticipate that this will include survey of the areas
around the SR 516 Bridge and the South 251st Street and Washington Avenue South intersection.
We anticipate supplementing and updating the available information with the following field data:
r lmplement a preliminary subsurface exploration program. For the purposes of planning and
budgeting, we have assumed that the exploration program will include up to five (5) cone
penetrometer tests (CPTs) to a depth of 60 feet each (300 linear feet total). The actual program
will depend on the existing available information and data gaps.
r Perform a biological site reconnaissance. We will evaluate the riparian habitat in the project area
using evaluation criteria similar to that used in the Green River SWIF Current Conditions Report
"Aquatic, Floodplain and Riparian Habitat Technical Memorandum" dated May 201,4 and included
in the Green River SWIF. We will provide our opinion on the current condition of habitat in the
project area and if there have been significant changes that would warrant modifyingthe "baseline"
habitat conditions identified in the May 2014 memorandum.
File No. 0410 175 07
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City of Kent July 24,2OL8 Page 4
Assumptions
r The City will provide the basemap in an AutoCAD 3D format with all necessary reference files. All
supplemental electronic data provided by the City will be provided in the same format and will be
spatially referenced to correct datums.
r City will provide survey of key roadway transition areas on the basemap. At the SR 516 bridge this
will include survey of the trail (edge of pavement), roadway (curbline), Suspended trail bridge
(walkway), and bottom chord of the SR 526 bridge. Survey will extend about 200 feet beyond the
bridge to the north and south. At the South 251st Street and Washington Avenue South intersection
this will include survey of edge of pavement and roadway center line (or lane lines). lt will also
include survey at the entrance to the Signature Point Apartments.
I We anticipate that all site explorations or investigations can occur from the existing trail in the
existing easement and do not anticipate that right of entry will be required for adjacent properties.
lf access is required, this will be coordinated by the City.
Deliverables
I List of reviewed documents. We will also include a list of data gaps that have the potential to affect
the outcome of the alternatives analysis, if any.
Task 3 - Stakeholder Meet¡ng and Communications
Communication outside the project team, including public communication, will be the responsibility of the
City. The consultant team will support this communication with requested graphics and design input as
appropriate.
Assumptions
I Consultant will not communicate with property owners or businesses that might be affected by the
project. Any communication required with property owners (including right of entry agreements) will
be coordinated by the City.
r City will be responsible for all public communications.
t Developed graphics will be limited to presentation of items already being prepared for different
tasks within this scope.
Deliverables
r Graphics and posters of up to five (5) concept level plans.
Task 4 - Develop Project Des¡gn Cliteria and Alternative Evaluation Parameters
Develop Design Criteria and Project Parameters and confirm with the City and the District. We will review
and clarify project specific design and evaluation criteria established by the City and the District. We will
specifically review:
r ïhe District's standards for slope stability and river bank stability expectations for long-term
maintenance. We will specifically clarify the analysis methods used to develop the District's factor
of safety criteria and the analysis methods these factors apply to.
I The City and District's guidance on how to compare phased improvement approaches.
File No. 0410-175-07
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I The City and District's guidance on how to compare approaches that maintain existing vegetation
in the project area to approaches that would remove and replant with more appropriate riparian
habitat vegetation.
Assumptions
r Task can be accomplished vla email or teleconferences with the City and District. One in-person
meeting will be held to facilitate communication.
Deliverables
r Project Design Criteria and Parameters Memorandum.
I Proposed Alternative Evaluation criteria and associated weighting for Evaluation Criteria.
Task 5 - Alternatives Development and Workshop
This task includes the effort to prepare, execute, and summarize the results of the project alternative
development, review, and selection workshop. The goal is to develop general alternative ideas and
concepts that can be incorporated into the project. The City and District will filter the alternatives to viable
and desirable options to advance for further analysis.
We anticipate that the project will be divided into four general areas or reaches as a way to organize
potential levee improvements. These reaches, from upstream to downstream, are:
r A levee reach from the Washington Street BridSe (RM 23.16) to the entrance of the Signature
Pointe Apartments (RM 23.05). Alternatives in this area will likely include options for setting back
levees and roads, creating off channel habitat, and modifying existing infrastructure (including the
near-by pump station) to be more resilient to flooding.
I A levee reach from the entrance of the Signature Pointe Apartments to the upstream side of the
SR 516 Bridge (RM 23.05 to RM 22.08). Alternatives in this area will include options for flattening
riverbank slopes, creating riparian habitat, and maintaining or improving existing riverside
vegetation.
I The connection area at the SR 516 Bridge (RM 22.08 to RM 22.01). Alternatives in this area will
likely include roadway and trail improvements and options for minimizing the impact of levee
crossings at the roadways.
r A levee reach from the SR 516 Bridge to the upstream end of the Meyer's Golf Course Levee
(RM 22.OI to RM 21.70). Alternatives in this area will likely include options for setting back levees,
creating off channel habitat, and minimizing impacts to existing infrastructure such as the Meyers
Golf Driving Range.
Our scope of work for this workshop will include:
l Alternative Development
. Civil design support will include refining the basemap of the project site. The basemap will
include call-outs for key areas and features.
. Geotechnical support will include preparing preliminary design cross sections that have been
evaluated with respect to County, USACE, and FEMA guidelines for levee stability.
File No.0410 175 07
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City of Kent July 24,2O!8 Page 6
' Biological support will include developing habitat design possibilities for in-stream, off-channel,
and/ or riparian habitat improvements.
r Workshop Execution
' The consultant will provide up to two technical representatives, whose primary role will be to
answer technical quest¡ons from the City and District participants.
. Consultant will provide one note taker to record the discussions and key points.
r Workshop Follow-up
' Provide summary of workshop and meeting notes.
Assumptions
I City will lead the workshop with pr¡mary participation from City and Distr¡ct staff and invitees.
Consultant will be limited to supporting roles.
r City and District will decide which alternatives will be advanced for further analysis.
Deliverables
r Basemap with proposed project extents and other key elements.
I Preliminary design cross sections with incorporated recreation and habitat improvements.
r Preliminary layout for recreation and habitat improvement options.
r Summary of workshop and conclusions (meeting notes).
r Rough order of magn¡tude cost estimates.
Task 6 - Analyze and Develop Wolkshop Alternatives
The purpose of this task is to further develop the two or three alternatives developed and screened in the
workshop for final alternative evaluation ultimately leading to a preferred alternative for final design. The
designs will be advanced to a level that allows for construct¡on cost estimate or to the level of a "Type, Size,
and Location" study. We anticipate that for each alternative evaluated this will include:
I Geometric design to include location of levees, floodwalls, floodgates, roadways, trails, and
associated site grading. KPFF will assist in confirming that proposed roadway improvements meet
roadway geometric sta nda rds.
r Right-of-way impacts.
I Structural design (only as required to estimate quantities of structural steel and concrete). KPFF
will assist with structural engineering, as needed.
I Geotechnical design (only as required to confirm site grades, setbacks, and general stability).
I Drainage and utility modifications (only as required to evaluate site impacts and costs). KPFF will
assist with drainage modifications, as needed.
r Habitat improvements including general types of plantings and Habitat Equivalency Analysis or
similar method to quantify relative habitat impacts and improvements.
r Environmental permitting constraints.
File No.0410'175-07
GeoEre r¡¡ EERIJ/
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City of Kent tuly 24,2O1.B Page 7
r Opinion of construction cost. KPFF will assist with providing construction cost estimates for civil
i nf rastructu re elements.
The alternatives will be ranked within a comparison matrix usingthe evaluation criteria developed in Task
4 and as modified in the alternatives workshop (Task 5).
Assumptions
r City will develop costs associated with right-of-way acquisition.
r Designs will only be advanced to a level required to provide a general comparison between the
alternatives and a rough order of magnitude cost estimate.
Deliverables
r Draft alternatives report with comparison matrix.
Task 7 - Final Documentation
This task will finalize the Draft Report from Task 6 and close out this study effort. The result will be a clear
alternative to take into the final design process.
The City and District will provide comments on the draft report. Drafts will first be provided to the City for
comment and revision and then provided to the District. The consultant will either incorporate the
comments as written or proyide a clear explanation of why the comment should not be incorporated and
an alternative method for addressing the comment.
Assumptions
r The City will consolidate and organize all comments into a single document or comment log.
t ln the event of mutually exclusive or contradictory comments, the City's project manager will have
the authority to resolve the conflicting comments with the consultant.
r ïhere will be one meeting with the City to resolve all City comments.
r There will be two rounds of comments from the District. The City will provide input on the District's
comments and will consolidate and organize all District comments into a single document or
comment log.
Deliverables
l One revised Draft Alternatives Reports for review by the City.
¡ Up to two Draft Alternatives Reports for review by the District and City.
r Final Alternatives Report with Summary of Findings and Recommended Alternative.
GENERAL PROJECT ASSUMPTIONS
r The level of effort for each task of work is limited to the amount of labor and expenses indicated in
Exhibit B. These costs are itemized to aid in project tracking. The budget may be transferred
between tasks, provided the total contract amount is not exceeded. Additional services beyond
these limits will be considered Extra Work.
File N0.0410 175'07
G¡oErarru ÊÊRO
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City of Kent July 24,2O1-a Page 8
r Project duration is anticipated to be as indicated in Exhibit C. Consultant is responsible for meeting
deadlines for their tasks only. Consultant will notify and remind the City of upcoming tasks the City
must perform to maintain the proposed schedule but has no control or responsibiliÇ over those
portions of the schedule.
r The City's project manager has authority to approve scope and schedule modifications
US:tt
Attachments:
Exhibit B Fee Estimate
Exhibit C Schedule
Disclaimer: Any electronic form, facsimile 0r hard copy of the original document (email, text, table, andlor figure), if provided, a nd any attachments are only a copy
ofthe orig¡nal document. The original document is stored byGeoEngineers, lnc. and will serye asthe official documentofrecord.
File No. 0410-175-O7
G¡oE¡¡e rn EERSJ/
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6.0 DaYalop Sø¡d Ïar
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Slgnaturè Polnt Levee
Kent, WashinEton
File No. q1G175O7
Exhib¡t 8 Fee Est¡m8te I tuty24,2OtA PaÉe 7 o1 7 Grolnewe:"as1Q
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Rev¡ew ExislinB Datå
subsuÍace Explorêt ons (coordinarion/lead time)
subsurf ace Érploråtions (Execu¡on)
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Review and lncorpe.åte C¡ty Easemâp
4.0 æv€lop Proiêd æíS ând Alternative Evaluâtion hramders
tormulãtê Que*ions for Dßtjci
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5.0 Atêrñât¡ve! D€v€lopmeıt and Worksbp
Altêmât¡Es &vdqment
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7.0 F¡nâ¡kuñ€ntât¡oñ
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EXHIBIT C INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General
Liability insurance shall be endorsed to provide the Aggregate Per
Project Endorsement ISO form CG 25 03 11 85. The City shall be
named as an insured under the Consultant’s Commercial General
Liability insurance policy with respect to the work performed for the
City using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
3. Workers’ Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant’s
profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
2. Commercial General Liability insurance shall be written with limits
no less than $3,000,000 each occurrence, $3,000,000 general
aggregate.
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EXHIBIT C (Continued)
3. Professional Liability insurance shall be written with limits no less
than $3,000,000 per claim and $3,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant’s insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant’s
insurance and shall not contribute with it.
2. The Consultant’s insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice by certified mail, return receipt requested, has
been given to the City.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the Consultant and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The City reserves the right to receive a
certified copy of all required insurance policies. The Consultant’s
Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer’s liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than A:VII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Consultant before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 6, 2018
TO: Public Works Committee
SUBJECT: School Zone Traffic Safety Camera Program Fund
Expenditures – Recommend Vehicle Purchase
MOTION: Recommend Council authorize the expenditure of $930,000 from
the School Zone Traffic Safety Camera Fund, amend the budget, authorize
the Mayor to purchase 15 police vehicles for the second phase of the car-
per-officer program, utilizing the State’s master contract with Columbia
Ford, Inc., and authorize future purchases with Columbia Ford if they are
within the City’s established budgets and made during the term of the
master contract.
SUMMARY: The Police Department created a car-per-officer program to aid in the
recruitment and retention of staff. On May 15, 2018, Council authorized the
purchase of the initial 14 police vehicles for the program. It was originally
projected that the City would take two additional years to add the remaining 15
police vehicles to complete the program. However, due to an anticipated increase in
the purchase price, staff recommends Council authorize the remaining vehicles to
be purchased from available school traffic safety camera funds.
Staff recommends the vehicles be purchased through a cooperative purchasing
agreement the State of Washington entered with Columbia Ford, Inc. The State’s
cooperative purchasing agreement allows agencies to leverage their spending
through a single solicitation conducted by the State, who obtains more competitive
pricing and superior contract terms than the agencies could do on their own
individually. The State’s contract with Columbia Ford, Inc. expires on January 5,
2021, at which time the State can elect to renew annually thereafter for a
maximum contract term that will expire no later than January 5, 2025.
The Ford Motor Company has notified Columbia Ford that 2019 orders for the Police
Interceptor vehicle will end early due to redesign of the 2020 models and
recommended Public Safety Fleets should order as soon as possible to have the
best chance of receiving the 2019 model at the current market price—
approximately $62,000 per vehicle. Given estimates provided by the Ford Motor
Company, delaying the City’s order will increase purchase costs by approximately
$3,000 per vehicle, for a total budgetary impact of $45,000.
6
Packet Pg. 29
Kent City Code section 9.36.140(F) requires that funds derived from the use from
the traffic safety cameras be used to first cover the costs of administering the
program, with excess funds to be used for criminal justice related purposes. This
proposal has been discussed with the Finance Department, and the fund balance of
the School Zone Traffic Safety Camera Program is sufficient to cover the cost for
these 15 new vehicles.
In addition to seeking Council approval to purchase 15 new cars for delivery in
2019, authorization is sought for the Mayor to authorize additional purchases from
Columbia Ford, Inc. under the state’s cooperative purchasing agreement, if those
purchases can be paid for within the existing budgeted funds.
BUDGET IMPACT: Expenditure of $930,000 will come from the School Zone Traffic
Safety Camera Fund.
The Police operating budget reserve and operating cost increases for the 15
additional vehicles are $135,000 and $55,500 respectively.
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government, Sustainable Services
ATTACHMENTS:
1. Washington State Department of Enterprise Services Master Contract
#05916 with Columbia Ford, Inc. (PDF)
2. Columbia Dealer Email (PDF)
3. May 1, 2018, Operations Committee Information Regarding the School Zone
Traffic Safety Camera Program (PDF)
6
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Green, Ron
From:
Sent:
To:
Cc:
Subject:
Stansfield, Matthew
Friday, July 06, 2018 10:17 AM
Green, Ron
Scholl, Robert
FW: News From Ford
Not sure if you received this
Matt Stansfield, Administrative Sergeant
Patrol I Police Department
220 Fourth Avenue South, Kent, WA 98032
Direct Line 253-856-5809
msta nsfield @ KentWA.qov
CITY OF KENT, WASHINGTON
KentWA.qov Facebook YouTube
PL€AsE EON91['ER THE Et{VIfIONMENT T]EFOR' itrRTN'TING iI.IiS E.M.qTL
From : Krista Bu rkha rt fma i lto : krista @systemsforpu bl icsafety.com ]
Sent: Friday, July 06, 2018 10:07 AM
Subject: News From Ford
Good Morning,
I had a Fleet Manager forward me this today and wanted to make sure all of customers were aware of this major
chassis change approaching as it may weigh heavily in one way or another on your upcoming vehicles purchasing for
2019 & 2020. Please see below from Marie Tellinghiusen.
'#l *
, Sorry for the confusion. I wanted to make sure everybody was aware that if you want a 20l9MY, you should order ASAP l
, to have best chance of production. Ford will only be able to produce a certain number of l9MY PIUs, then remaining
orders in the order bank will need to be cancelled and re-ordered as 2020MY (without price protection). Yes, the new :
2020MY is significantly changed and will have higher pricing (not sure how much yet). I do know that the 2020MY will
offer 3.3L V6 HYBRID (pursuit-rated) AWD as standard, the Hybrid system can be deleted for a credit, and the new
EcoBoost will be a 3.0L vs. the cuffent 3.5L. Ford is offering new officer safety features via the rearview camera system
and other technologies. I hope to have the new 2020MY PI available in the CARS system for ordering next week. The
201gMY will finish final production02128120l9 and the 2020MY will begin production 0310112019.
,' 't"tarie Tellinghiusen 'G
Columbia Ford Hyundai - Government Contracts Manager
7OO 7th Avenue, Longview WA 98632
P: 360-423-432I ext L87
mariet@colf ord.com
Thank You,
Krista Burkhart
Office Ad ministrato r & Co ntracti ng Specia list
t
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EXTERNAL EMAIL
\*f#e
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DATE:
TO:
FROM:
SUBJECT:
POLICE DEPARTMENT
Ken Thomas, Police Chief
Phone: 253-856-5800
Fax: 253-856-6802
220 Fourth Avenue South
Kent, WA 98032
May 1, 2018
Operations Committee
Chief Ken Thomas
school Tone Traffic safety camera Program Fund Expenditures-Recommend
MOTION: Recommend Council authorize the expenditure of 98681000 from the
School Zone Traffic Safety Camera Fund, amend the budget, and authorize the
Mayor to sign all documents necessary to purchase 14 police vehicles in order to
initiate a car-per-officer program, subject to final terms acceptable to the Police
Chief and City Attorney.
SUMMARY: The Police Department intends to implement a car-per-officer program, This
program will help with the recruitment and retention of staff, We are in a highly competitivejob market where the applicant pool for qualified police officers is incredibly small and
shrinking. Many law enforcement agencies are looking to fill vacancies. Attractive working
conditions, incentives and benefits such as car per officer programs are vital to keeping our
department competitive. The current state of police hiring is such that car per officer
programs are becoming the industry standard.
Funds from the School Zone Traffic Safety Camera program will provide the capital
investment to purchase the vehicles for this program. The department intends to complete
outfitting of the fleet over a three-year period of time. Once the vehicles are purchased, they
are expected to last considerably longer than the fleet pool program that we currently use,
A study has been conducted by the police department, city fleet services and the finance
department. Once the capital cost of the program has been made out of this fund, it is
believed that the car per officer program will be net neutral or possibly even save money for
the general fund as compared to our current pool car system.
The car per officer program will also provide for additional space in the police headquafters
building. Locker rooms will no longer be needed and can be repurposed as additional work
space area. Additional parking will also be available around city hall as a benefit.
If authorized, the department's ability to rapidly respond to critical incidents such as active
shooters, acts of terrorism and natural disasters would be significantly improved.
Kent City Code section 9.36,140(F) requires that funds derived from the use of the traffic
safety cameras be used to first cover the costs of administering the program, with excess
funds to be used for criminal justice-related purposes. The current unbudgeted and available
balance of the fund is $876,000, and the Kent Police Department seeks approval to use
$868,000 of unbudgeted funds to cover the cost of purchasing the initial 14 take home cars.
EXHIBITS: Car Per Officer Program Cost Executive Summary
BUDGET IMPACT: Expenditure of $868,000 to come from the School Zone Traffic
Safety Camera Fund.
STRATEGTC PLAN GOAL(S):
X Sustainable Fundino - Maximizing long-term financial success through responsibte fiscat oversight, economic growth, and
commu n ity pa rtne rsh i ps.
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Car Per Officer Program Cost Executive Summary
Estimated additional cost per year for commute (less capital) S168,000
MMO per vehicle reduced to $3700/year
Reserve per vehicle reduced to S8800/year
There will be cost savings in lower maintenance required, Iess services required per vehicle, lower
reserve per year based on longer life cycle, less fuel consumption, less collision damage that
compensate for commute costs.
Cost Comparison:
There will be an initial cost increase with capital expense but program will have cost savings over time:
Currently we have 41 vehicles that cost S21,500 per year (operation/maintenance/replacement reserve)
Completed program (estimated at 3 years) would have 70 vehicles that cost S12,500 per year
(operation/maintenance/replacement reserve)
4l vehicles @ 52t.St= 5881,500
70 vehicles @ S1z.sr= 5875,000
5
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Year 1 Year 2 Year 3 Year 4
Start up:
1't Year 14 additional vehicles purchased at 562,000 s36h=$g68,000
Reserve cost for 14 additional vehicles is $124,000
Operating cost for 14 additional vehicles is 551,800
Total Start Up Cost For First Year= 51,043,800
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 6, 2018
TO: Public Works Committee
SUBJECT: Police Interceptor Vehicles Approval to Order - Recommend
MOTION: Recommend Council authorize the expenditure of $434,000 from
the 2019 Fleet Reserve fund, amend the budget, and authorize the Mayor
to purchase seven replacement police vehicles utilizing the State’s master
contract with Columbia Ford.
SUMMARY: Fleet Services and the City of Kent Police Department are requesting to
order seven new Ford Police Interceptors prior to the adoption of the 2019/2020
budget. The Ford Motor Company has notified Columbia Ford that the 2019 orders
for the Police Interceptor vehicles will end early due to redesign of the 2020 models
and recommended that public safety fleets be ordered as soon as possible to have
the best chance of receiving the 2019 model and the current pricing. Ford is
estimating a $3,000 increase to the Washington State Contract pricing for the new
2020 redesigned Police Interceptors, which would be an additional $21,000 impact
to the fleet budget if the order and purchase is delayed.
The 2019 Fleet Reserve fund will cover the cost of the seven vehicles. The
expenditure of the vehicles is not incurred until the City takes possession of the
vehicles, which will be after January 1, 2019. Fleet and Finance have discussed the
2019 Fleet Reserve fund as part of budget preparation, and the fund will be
adequate to cover the expense when the expense is incurred.
BUDGET IMPACT: Funding from budgeted 2019 fleet reserves. Reserves and
maintenance and operations remain same for seven replacement police vehicles
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government, Sustainable Services
ATTACHMENTS:
1. Department of Enterprise Servies Master Contract #05916 with Columbia
Ford, Inc. (PDF)
2. Washington State Department of Enterprise System Current Contract Dates
and Columbia Dealer Email (PDF)
7
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Packet Pg. 68
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Packet Pg. 69
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Packet Pg. 70
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Packet Pg. 71
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Packet Pg. 72
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Packet Pg. 73
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Packet Pg. 74
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Packet Pg. 75
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Packet Pg. 76
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Packet Pg. 77
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Packet Pg. 78
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Packet Pg. 79
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Packet Pg. 80
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Packet Pg. 81
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Packet Pg. 82
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Packet Pg. 83
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Packet Pg. 84
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Packet Pg. 85
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Packet Pg. 86
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Packet Pg. 87
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Packet Pg. 88
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7131t2018 Contract Vehicle Menu
Contract Automobile Request System (CARS)
Contract Vehicle Menu
&\Ahshington $tate Departnrent of
Enterprise Seruices
13 O Vehicte
Vehicles Buses Forklifts Category:Police-Sedan&Utility V CARS Purchaser lnstructions
Comments
Ford Fusion Sedan
Platform.
Ford Fusion Sedan
Platform.
IMPORTANT Fi
Due Date for the 2019MY is
0912112018 with final
production date of
0212812019. The 2020MY
will be available for ordering
Platform. AWD available
Final order due date is
0912112018,
ln
Stock
No
No
I
a
No
No
No
Available
Yes
Yes
-
Yes
Yes
Cutoff
Date
a
09-1 9-
2018
I
09-1 9-
2018
Base
Price
$34,248.00
$28,399.00
$32,633.00
$29,394.00
$24,282.00
Dealer
BUD CLARY
AUTO
DEALERSHIPS
Columbia Ford
Columbia Ford
Columbia Ford
Columbia Ford
Manufacturer
Chevrolet
Ford
Ford
Ford
Ford
Year
2419
2019
2019
2019
J
2019
Vehicle Description
2019 Chevrolet Tahoe Police
Pursuit Vehicle
2019 Ford Police Pursuit-Rated
Responder Hybrid (HEV)
2019 Ford Police SSV
Responder, Plug-ln Hybrid
Sedan (PHEV), Front-Wheel
2019 Ford Police lnterceptor
AWD Pursuit-Rated Utility SUV
Pursuit-Rated Sedan, Front-
WheelDrive
2019 Ford
#
Contract
05916
05916
05916
I
05916
I
05916
Create quote
Create quote
Create quote
Create quote
Create quote
hft ps :/lfortress.wa. gov/es/apps/CARS/ContractVeh icleMen u. aspx
Yes
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7.b
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Green, Ron
From:
Sent:
To:
Cc:
Subject:
Stansfield, Matthew
Friday, July 06, 2018 10:17 AM
Green, Ron
Scholl, Robert
FW: News From Ford
Not sure if you received this
Matt Stansfield, Administrative Sergeant
Patrol I Police Department
220 Fourth Avenue South, Kent, WA 98032
Direct Line 253-856-5809
msta nsfield @ KentWA.qov
CITY OF KENT, WASHINGTON
KentWA.qov Facebook YouTube
PL€AsE EON91['ER THE Et{VIfIONMENT T]EFOR' itrRTN'TING iI.IiS E.M.qTL
From : Krista Bu rkha rt fma i lto : krista @systemsforpu bl icsafety.com ]
Sent: Friday, July 06, 2018 10:07 AM
Subject: News From Ford
Good Morning,
I had a Fleet Manager forward me this today and wanted to make sure all of customers were aware of this major
chassis change approaching as it may weigh heavily in one way or another on your upcoming vehicles purchasing for
2019 & 2020. Please see below from Marie Tellinghiusen.
'#l *
, Sorry for the confusion. I wanted to make sure everybody was aware that if you want a 20l9MY, you should order ASAP l
, to have best chance of production. Ford will only be able to produce a certain number of l9MY PIUs, then remaining
orders in the order bank will need to be cancelled and re-ordered as 2020MY (without price protection). Yes, the new :
2020MY is significantly changed and will have higher pricing (not sure how much yet). I do know that the 2020MY will
offer 3.3L V6 HYBRID (pursuit-rated) AWD as standard, the Hybrid system can be deleted for a credit, and the new
EcoBoost will be a 3.0L vs. the cuffent 3.5L. Ford is offering new officer safety features via the rearview camera system
and other technologies. I hope to have the new 2020MY PI available in the CARS system for ordering next week. The
201gMY will finish final production02128120l9 and the 2020MY will begin production 0310112019.
,' 't"tarie Tellinghiusen 'G
Columbia Ford Hyundai - Government Contracts Manager
7OO 7th Avenue, Longview WA 98632
P: 360-423-432I ext L87
mariet@colf ord.com
Thank You,
Krista Burkhart
Office Ad ministrato r & Co ntracti ng Specia list
t
:t
1
EXTERNAL EMAIL
\*f#e
7.b
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 6, 2018
TO: Public Works Committee
SUBJECT: 2018 Transportation Improvement Board (TIB) Grants -
Information Only
SUMMARY: The Transportation Improvement Board (TIB) has issued a call for
projects for the Urban Arterial Program (UAP), the Sidewalk Program (SP), and a
call for Complete Streets Award nominations. TIB requires a 20% match for UAP
and SP programs, but no match is required for the Complete Streets Award. For
the Puget Sound Region, $39.1 million is available for the UAP and $2.7 million is
available for the SP. Statewide, up to $21 million is available for Complete Streets
Awards. Kent staff have reviewed the grant criteria and recommend submitting
applications for the following projects:
1) Urban Arterial Program – S. 228th Street Union Pacific Railroad Grade Separation
($3.5 million)
2) Sidewalk Program – Walkway on the north side of SE 256th Street from 137th
Way SE to 140th Ave SE and extruded curb on the south side from SE 135th
Street to 140th Ave SE (No more than $600,000)
The Complete Streets Award is available to any jurisdiction who adopted a complete
streets ordinance and shows an ethic of planning and building streets that
accommodate all users, including pedestrians, transit riders, cyclists, and motorists.
ECD staff are working to secure up to six nominations from various non-profit and
state agencies. Awards will range from $100,000 to $1 million. The opportunity
could build on the $250,000 award the City received during the last round.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure, Sustainable Services
8
Packet Pg. 93
PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 6, 2018
TO: Public Works Committee
SUBJECT: Information Only – James Street Update - Information Only
SUMMARY: Staff will give an update on the progress of the James Street paving
project.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure
9
Packet Pg. 94
PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 6, 2018
TO: Public Works Committee
SUBJECT: Quiet Zone Update - Information Only
SUMMARY: Staff continue to work on the revised crossing modification documents
for both railroads for the UTC. Most of the data has been collected for the crossing
modification forms.
UPRR will complete the installation of the constant warning time equipment at
Meeker St later this month. This is the last location that needs constant warning
time circuitry.
FRA has completed its courtesy review of the Alternative Safety Measures (ASMs)
proposals for two of the BNSF railroad crossings. They proposed minor revisions to
the calculations which will result in lower calculated risks. This provides the City
with more confidence that the proposed ASMs are sufficient to lower the crossing
risk to an acceptable level when the Notice of Intent (NOI) is submitted.
WSDOT had an internal meeting to discuss the quiet zone for UPRR and the
proposed crossing modification at Willis St (State Route 516). They do not have
any objections to the quiet zone and the changes being proposed. However,
WSDOT is asking the City to enter into a maintenance agreement for Willis St
(State Route 516) that will include the railroad crossing modifications for the quiet
zone, the Naden access at 74th Ave S, and the future roundabout at 4th and Willis
before they will approve the modifications for the quiet zone. We will be discussing
alternatives to this proposal and plan to have resolution by the end of August.
Staff continue to work with BNSF for easements to install fencing between crossings
identified in the quiet zone diagnostic. Non-railroad property owners have also
been contacted to secure easements for installation of the fence.
Staff continue to design fencing locations for installation at the UPRR Willis St
crossing that was identified in the quiet zone diagnostic.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Sustainable Services
10
Packet Pg. 95
PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 6, 2018
TO: Public Works Committee
SUBJECT: 228th Street Corridor UPRR Overpass Update on the Right of
Way Acquisition - Information Only
SUMMARY: Staff will provide a brief update to the Committee members on the
acquisition progress required to move this project into construction.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure
11
Packet Pg. 96