HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 03/05/2018
Unless otherwise noted, the Public Committee meets at 4 p.m. on the first and third Monday of each
month in Kent City Hall, Council Chambers East, 220 Fourth Ave S, Kent, WA 98032.
For additional information, contact Cheryl Viseth via email at cviseth@KentWA.gov, or 253-856-5504.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 1-800-833-6388.
Public Works Committee Agenda
Councilmembers: Brenda FincherToni TroutnerDennis Higgins, Chair
Director: Timothy J. LaPorte, P.E.
March 5, 2018
4:00 p.m.
Item Description Action Speaker Time Page
1. Call to Order -- Chair 01 --
2. Roll Call -- Chair 01 --
3. Changes to the Agenda -- Chair 01 --
4. February 26, 2018 Minutes - Approval YES None 03 03
5. Water Facility Agreement – Kent, Covington
Water District & Cedar River Sewer & Water
District – Recommend
YES Sean Bauer 05 07
6. Contract with Jacobs Engineering Group for
the Green River Natural Resources Area S
Pump Station - Recommend
YES Alex Murillo
05 23
7. Signal Shop Lease Agreement - Recommend YES Kelly Peterson 05 47
8. Info Only/Environmental Stewardship at
Millennium Elementary School & Spring
Recycling Event
NO Tony Donati 10 51
9. 2018 Additional Road Repair Work NO Brent Collins 15 53
10. Info Only/Sanitary Sewer Update NO Rob Lovell 20 55
11. Info Only/S 228th Right-of-Way Update NO Tim LaPorte 05 57
12. Info Only/Quiet Zone – Update NO Chad Bieren 05 59
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PUBLIC WORKS COMMITTEE February 26, 2018
Minutes City of Kent, WA
Summary Minutes
Date: February 26, 2018
Time: 4:00 p.m.
Place: Chambers East
1. Call to Order: The meeting was called to order at 4:02 p.m. by Committee
member Higgins.
2. Roll Call: Dennis Higgins, Committee Chair and Committee members Brenda
Fincher and Toni Troutner were present.
Absent: None
3. Changes to the Agenda: Perry Soblick was added to the agenda.
4. Approval of Minutes, Dated February 5, 2017
Committee member Troutner MOVED to approve the Minutes of February 5,
2017. The motion was SECONDED by Committee member Fincher. The motion
PASSED 3-0.
5. Goods and Services Agreement with Western Systems, Inc. for Traffic
Signal Cabinet Lifecycle Replacement - Recommend
Kelly Peterson, Transportation Manager noted that there are 6 traffic signal cabinets that
need to be replaced due to age. Although the cabinets are still functional it is very difficult to
find parts or components when items fail and need to be replaced. Peterson also noted that
these controllers do not have the capability of running a more complex signal with flashing
yellow arrows.
These cabinets will be purchased off the state contract, which includes negotiated prices that
assume a higher volume of goods.
Committee member Fincher MOVED to recommend Council authorize the Mayor
to sign a Goods and Services Agreement with Western Systems, Inc., for the
purchase of six (6) traffic signal cabinets and plug-in electrical components in an
amount not to exceed $170,176.25, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Committee member Troutner. The motion PASSED 3-0.
6. Veterans Drive Funding Commitment Letter - Recommend
Kelly Peterson, Transportation Manager noted that the WA State Legislature passed a
transportation package in 2015 which included the Gateway Program. The Gateway Program
extends SR 167 in Pierce County and SR 509 in King County. When the legislature passed
this package, local contributors were asked to help fund the construction of these projects.
The agencies required to participate in making local contributions were not identified. If local
contributions are not identified, elements of the Gateway projects, such as the Veterans
Drive extension would likely get eliminated.
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Peterson noted that Kent has an opportunity to partner with Washington State Department of
Transportation (WSDOT) to request grant funds to help fill the local gap and ensure Veterans
extension is constructed. Kent is taking the lead on a Puget Sound Regional Council (PSRC)
Regional Grant, requesting $4.5 Million to match a $1 Million contribution from the City. To
date the process has included a competition in front of the South County Area Transportation
Board – Technical Advisory Committee. This Veterans Drive project ranked first, and was
subsequently voted on by the South County Area Transportation Board (SCATBd) to move on
in the next phase of the regional competition. Projects still need to be approved through the
King County Project Evaluation Committee, the Regional Project Evaluation Committee and
the Transportation Policy Board.
Screening forms are due to the PSRC on March 12, 2018, which includes a letter of
commitment for all sources of funding.
Committee member Troutner MOVED to recommend Council authorize the Mayor
to sign a letter of commitment for one million dollars for matching funds to
support Kent’s application to the Puget Sound Regional Council grant for the
Veterans Drive extension, a part of the Connecting Washington Gateway
program, subject to final terms and conditions acceptable to the City Attorney
and Public Works Director. The motion was SECONDED by Committee member
Fincher. The motion PASSED 3-0.
7. Contract with GeoEngineers for Kent Airport Levee FEMA Conditional Letter
of Map Revision (CLOMR) Application - Recommend
Alex Murillo, Design Engineering Supervisor noted the location of the Kent Airport Levee
and gave a brief description of the project.
In previous FEMA preliminary floodplain maps, the area protected by the Kent Airport
Levee was shown to be mapped in the FEMA floodplain. Businesses and properties that
are mapped in the FEMA floodplain are faced with lower property values, strict
development regulations, and often are required to secure FEMA flood insurance policies.
FEMA has agreed to temporarily “seclude” this area from FEMA floodplain mapping, due to
the ongoing engineering work on this accreditation plan.
GeoEngineers will prepare a Certified Letter of Map Revision (CLOMR) submittal package
to submit to FEMA. The CLOMR package will include a preliminary design and levee
certification study for the Kent Airport Levee.
Committee member Fincher MOVED to recommend Council authorize the Mayor
to sign a Consultant Service Agreement with GeoEngineers, Inc. for Engineering
Services on the Kent Airport Levee FEMA Conditional Letter of Map Revision
(CLOMR) Application in an amount not to exceed $364,807.00, subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
The motion was SECONDED by Committee member Troutner. The motion PASSED
3-0.
8. Signature Pointe Levee Interlocal Agreement - Recommend
Alex Murillo, P.E., Design Engineering Supervisor noted the location of the Signature
Pointe Levee and gave a brief description of the project. Murillo said that the levee system
is like a chain of links, and you can’t have any weak links or we will continue to have
opportunities to flood. The area protected by the levee is above the 100 year flood plain
but some areas need additional freeboard in order to be accreditable by FEMA.
Additionally, much of the existing levee is too steep and needs to be set back.
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The King County Flood Control District has allocated funding to the project in order to
study the project area and determine the preferred levee alignment for the project. A
future interlocal agreement will be required for property acquisition, design, and
construction of the project.
Committee member Troutner MOVED to recommend Council authorize the Mayor
to sign an Interlocal Agreement between the City of Kent and King County Flood
Control District for the Signature Pointe Levee Project in an amount not to
exceed $300,000.00, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by Committee
member Fincher. The motion PASSED 3-0.
9. Lower Russell Road Levee Interlocal Agreement - Recommend
Alex Murillo, P.E., Design Engineering Supervisor gave a brief description of the project
and its location. He went on to note that the Lower Russell Road Levee is located on the
right bank of the Green River between S. 212th St. and Veteran’s Way. The landward area
is protected by the levee above the 100 year flood level, but the levee needs to be set
back from the river to meet the federal stability requirements for levee accreditation. This
project, which is being managed by the Flood Control District (District), includes habitat
and trail improvements as well as relocation of Van Doren’s Park in addition to the levee
reconstruction.
This interlocal agreement includes provisions for the city to purchase property and provide
the District with easements for river bank protection in addition to similar easements on
several other properties previously purchased by the city along Russell Road. The District
will reimburse the city for expenses related to these property purchases.
Committee member Fincher MOVED to recommend Council authorize the Mayor
to sign an Interlocal Agreement between the City of Kent and the King County
Flood Control District for the Lower Russell Road Levee Project, subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
The motion was SECONDED by Committee member Troutner. The motion PASSED
3-0.
10. Agreement with PSE for Downey Farmstead Utility Relocation –
Recommend
Matt Knox, PWS Environmental Supervisor gave a brief description of the project.
In order to accomplish the restoration work, Frager Road will be moved away from the
river’s edge and Puget Sound Energy (PSE) overhead cables and poles will need to be
moved. This agreement will fund and authorize PSE to move its utilities out of the way of
the habitat project.
Committee member Troutner MOVED to recommend Council authorize the Mayor
to sign a Facility Relocation Agreement with Puget Sound Energy to relocate
utility lines to accommodate the Downey Farmstead Restoration Project, in an
amount estimated to be $118,085.42, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Committee member Fincher. The motion PASSED 3-0.
11. Agreement with Century Link for Downey Farmstead Utility Relocation –
Recommend
Matt Knox, PWS Environmental Supervisor briefly explained where the project is located
and what needs to be done to provide additional floodplain storage.
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In order to accomplish the restoration work, Frager Road will be moved away from the river’s
edge CenturyLink overhead cables and poles will need to be moved. This agreement will fund
and authorize CenturyLink to move its utilities out of the way of the habitat project.
Committee member Fincher MOVED to recommend Council authorize the Mayor
to sign a Special Construction Proposal with CenturyLink to relocate utility lines
to accommodate the Downey Farmstead Restoration Project, in an amount not to
exceed $21,032.21, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by Committee
member Troutner. The motion PASSED 3-0.
12. Information Only/S. 224th St. Improvements, 84th Ave S. to 88th Ave S.
Project Update
Jason Bryant, Capital Projects Manager noted that Phase 1 of the S 224th Street
Improvements Project has been underway for several months now and has reached
milestones that are difficult to see, as work to date has primarily been underground.
Bryan shared pictures of progress to date.
13. Information Only/Snow & Ice Update
Tim LaPorte, Public Works Director showed some photos of the recent snow and ice event
and shared the following statistics:
• Total Regular Hours Worked - 265
• Overtime - 50
• De-icer used - 2,200 Gallons
• Sand - 172 tons
• Total Cost $27,500
14. Information Only/S. 228th Street Right-of-Way Update
Tim LaPorte, Public Works Director, noted that there are 4 properties that we still need to
obtain right of way from. The Klavano property signed on February 26. LaPorte stated that
staff is unable to bid the project until all of the properties have signed.
15. Information Only/Quiet Zone Update
Chad Bieren, Deputy Public Works Director / City Engineer said that the notice of intent to
start the Quiet Zone along with petitions to the UTC for improvements that are related to
those notices of intent finish up those on Friday, March 2.
Staff is working on getting in touch with the UTC about the LED lights.
Added Item
Perry Sobolik asked about the petition that he circulated and submitted to the city almost
4 years ago about changing the city ordinance to preclude heavy truck traffic in
neighborhoods. He asked that the committee to reconsider the submitted request.
Chair Higgins requested that a traffic update be done and asked if heavy truck traffic is
able to be counted. Staff will get back to the committee with this request.
Adjournment: At 5:23 p.m., Committee Chair Higgins declared the meeting adjourned.
Cheryl Viseth,
Committee Secretary
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Director
Phone: 253-856-5454
Fax: 253-856-6500
220 Fourth Avenue South
Kent, WA 98032
DATE: March 5, 2018
TO: Public Works Committee
FROM: Sean Bauer, Water Systems Manager
SUBJECT: Water Facility Agreement - Kent, Covington Water District and Cedar River
Sewer and Water District – Recommend
SUMMARY: The Clark Springs watershed is located east of Covington and
incorporated by Kent for municipal purposes. Kent Kangley Road runs through the
watershed and includes a number of utilities. The City entered into an agreement
with Covington Water District and Cedar River Water and Sewer District (‘Districts’)
in 1992 that allowed the Districts to own and operate a water transmission line
through the Clark Spring Watershed located, under Kent Kangley Road. The attached
agreement would renew the original agreement with a fifteen (15) year term.
With the proposed Agreement, the Districts would continue to operate and maintain
their existing infrastructure. In addition, the Districts are agreeing to protect Kent’s
Clark Springs Watershed and source aquifer recharge area from any impacts of their
operations.
EXHIBITS: Water Facility Agreement
BUDGET IMPACT: There is no budget impact to the water utility
STRATEGIC PLAN GOAL(S):
☐ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging
technologies, and fostering new opportunities and industries that benefit our community.
☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for
healthy growth and cultural celebration.
☐ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and
community partnerships.
☐ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong
sense of belonging.
MOTION: Move to recommend Council authorize the Mayor to sign a
Water Facility Agreement between the City of Kent, Covington Water
District and Cedar River Sewer & Water District, subject to final terms
and conditions acceptable to the City Attorney and Public Works Director
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603894.3
WATER FACILITY AGREEMENT
CITY OF KENT – COVINGTON WATER DISTRICT
AND CEDAR RIVER WATER SEWER DISTRICT
THIS WATER FACILITY AGREEMENT (“Agreement”) is entered into by and
between the City of Kent, a Washington municipal corporation (“City”), and
Covington Water District, a Washington municipal corporation (“Covington”) and
Cedar River Water and Sewer District, a Washington municipal corporation (“Cedar
River”) (Covington and Cedar River are referred to herein collectively as the
“District”):
RECITALS:
The City, for the municipal purpose of obtaining a groundwater supply source
for the City water system, annexed an island area generally referred to as the
“Clark Springs” area, as legally described in Exhibit A, which area is located within
Covington’s service area; and
Pursuant to the Water Service Agreement dated June 3, 1992 (the “1992
Agreement”) between the City and the District, the City authorized the District to
construct and operate a water service transmission line through the Clark Springs
area for the benefit of the District’s customers; and
The 1992 Agreement contemplated the possibility of a 25-year extension,
provided that the District is in compliance with its terms and conditions; and
The parties desire to enter into this Agreement to evidence their continuing
agreement as it relates to the District’s water service transmission line that passes
through the Clark Spring’s area; and
The City and the District are public agencies authorized by law to engage in
furnishing domestic water service, and to that end, may, through their legislative
authorities, enter into a contract with respect to the rights, powers, duties and
obligations of the parties regarding the use and ownership of the facilities, the right
to promulgate rules and regulations, to levy and collect special assessments, rates,
charges, service charges and connection fees, the performance of contractual
obligations and any other matters arising out of the provision of the District’s
service to areas within the City, all pursuant to and in accordance with chapter
70.116 RCW (Public Water System Coordination Act), RCW 39.34.080, and other
applicable laws; NOW THEREFORE:
In consideration of the mutual promises contained herein and in the Water
Service Agreement, the sufficiency of which is hereby acknowledged, the parties
agree as follows:
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1. AUTHORIZATION TO OPERATE A WATER SERVICE
TRANSMISSION LINE.
1.1 The City does hereby authorize the District to operate a water service
transmission line and appurtenances (“District Facilities”), as specifically described
in Exhibit B, through the Clark Springs area in accordance with and subject to the
provisions, terms and conditions of this Agreement.
1.2 The District may also repair, renew, replace, or enlarge the District
Facilities as necessary for purposes of its water utility functions.
1.3 The grant of authority is non-exclusive. The City may enter into other
agreements or franchises of a like nature or franchises for other public or private
utilities in the Clark Springs area. This Agreement shall not prevent or prohibit the
City from using, relocating, repairing, maintaining, or improving any streets,
avenues, highways, alley or public places within the Clark Springs area.
2. SEWERAGE SYSTEMS OR FACILITIES NOT AUTHORIZED. The
District shall not construct or operate any sewerage systems or facilities within the
Clark Springs area.
3. TERM OF AGREEMENT. This Agreement commences on June 3, 2017
and extends for a period of fifteen (15) years, terminating on June 3, 2032, unless
it is terminated in accordance with Section 16.
4. MANAGEMENT, REGULATION AND CONTROL OF DISTRICT
FACILITIES. The District shall have the sole responsibility to maintain, manage,
operate, regulate and control the District Facilities installed within the Clark Springs
area together with any additions, extensions and betterments thereto.
5. PROTECTION OF PUBLIC.
5.1 Whenever an excavation or fill from the construction, maintenance or
repair of the District Facilities has caused or contributed to a condition that appears
to substantially impair the lateral support of the adjoining street or public place, or
endangers the City’s Clark Springs water supply source, or otherwise endangers the
public, an adjoining public place, street utilities or City property, the City’s Director
of Public Works (“Director”) may require the District, at its own expense and within
a prescribed time, to remedy the condition.
5.2 If the District fails or refuses to promptly and fully remedy the
condition, or if emergency conditions exist which require immediate action, the City
may enter upon the property and take such actions as are necessary to protect the
City's Clark Springs water supply source, the public, the adjacent streets or street
utilities, or to maintain the lateral support thereof, including placing of temporary
shoring, backfilling, alteration of drainage patterns and any other actions
reasonably necessary to decrease the possibility of injury to persons or public and
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603894.3
private property, or any other actions regarded as necessary safety precautions,
and the District shall be liable to the City for the costs thereof.
6. PROTECTION OF CLARK SPRINGS WATER SUPPLY SOURCE. The
District Facilities authorized by this Agreement do not withdraw ground or surface
waters that contribute, directly or indirectly, to the Clark Springs Aquifer. The
District shall take reasonable measures to avoid any impact on the ground or
surface waters that contribute, directly or indirectly, to the Clark Springs Aquifer
during any repair, replacement or relocation of District Facilities. The District shall
not construct additional water facilities within or through the Clark Springs Aquifer
that withdraw ground or surface waters that contribute, directly or indirectly, to the
water supply within the Clark Springs Aquifer without first consulting the Director
and obtaining his or her prior approval. Upon the District’s submission of sufficient
documentation that the Clark Springs Aquifer water supply will not be adversely
affected, such approval by the Director will not be unreasonably withheld. A map
diagramming the surface boundaries of the Clark Springs Aquifer is attached as
Exhibit C.
7. RELOCATION OF DISTRICT FACILITIES.
7.1 The District shall protect, support, temporarily disconnect, relocate or
remove (subject to the provisions below) any of its water facilities covered by this
Agreement at its sole cost and expense, whenever the Director reasonably
determines that these actions are necessary for any of the following reasons:
(a) To improve traffic conditions or public safety;
(b) Street vacations, dedications or new rights-of-way and the establishment
and improvement thereof, freeway construction, change or establishment of street
grade; or
(c) The City’s construction of any public improvement or structure;
except that the District is authorized in all cases to temporarily bypass, in the
authorized portion of the same street upon approval by the City, any water main or
portion thereof required to be temporarily disconnected or removed.
7.2 The City acknowledges that the District Facilities are substantial and
cannot be relocated without the District suffering inordinate expense. The City will
make its best effort to design or redesign streets, avenues, alleys or public places
or ways, and other City utilities to minimize the impact on the District Facilities,
including the need to require the District Facilities to be relocated. PROVIDED
HOWEVER, that the City shall make the final determination on the need for
relocation of the District Facilities.
7.3 If the City determines that any of the above circumstances necessitate
the relocation of District Facilities, the City shall provide the District with at least
one hundred twenty (120) days’ written notice. The District shall complete the
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relocation at no cost to the City and within the time frame set by the City. If the
District fails to complete relocation of its facilities as so directed, the City may
remove the District Facilities at the District's expense. The parties agree to
coordinate their respective construction work and schedules in such event.
8. CONSTRUCTION AND EXCAVATION REQUIREMENTS.
8.1 Surface Structures. During any period of installation, relocation,
maintenance or repair of the District Facilities, all surface structures, if any, shall be
erected and used in such places and positions within the public rights-of-way and
other public properties so as not to contaminate, harm or otherwise injure the
City’s Clark Springs water supply source and to minimize interference with the free
passage of traffic and the free use of adjoining property. The District shall at all
times post and maintain proper barricades during such period of construction as
required by state law or City ordinance.
8.2 Excavation.
(a) The District shall apply to the City for a permit for any excavation
within any public right-of-way or other public property located within
the City for the purpose of installation, repair, maintenance or
relocation of the District Facilities at least three (3) working days in
advance of the excavation. Emergency repairs may be conducted
without such three (3) day notice; however, the District shall give as
much notice as is practical.
(b) During the progress of the work, the District shall not contaminate,
harm or otherwise injure the City’s Clark Springs water supply source,
nor shall the District unnecessarily obstruct the passage or proper use
of the right-of-way.
(c) If either the City or the District at any time plan to make excavations
in any area covered by this Agreement, the party planning such
excavation shall afford the other, an opportunity to share such
excavation, PROVIDED THAT:
(1) The joint use shall not unreasonably delay the work of the party
causing the excavation to be made;
(2) The joint use shall be arranged and accomplished on terms and
conditions satisfactory to both parties; and
(3) The initiating party may deny a joint excavation request for safety
reasons.
8.3 Survey Monuments and Markers. Prior to commencement of any
construction authorized by this Agreement, the District shall reference all
monuments and markers of every nature relating to highways and all other
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603894.3
surveys. The reference points shall be so located that they will not be disturbed
during the District's operations under this Agreement. The method of referencing
these monuments or other points to be referenced shall be approved by the
Director before placement. The replacement of all such monuments or markers
disturbed during construction shall be made as expeditiously as conditions permit
and as directed by the Director. The costs of monuments or other markers lost,
destroyed, or disturbed and the expense of replacement by approved monuments
shall be borne by the District.
8.4 Condition of Streets. After construction, maintenance or repair of the
District Facilities authorized by this Agreement, the District shall leave all streets,
avenues, highways or public places in as good and safe condition in all respects as
they were before commencement of such work by the District, its agents or
contractors. The Director shall have final approval of the condition of such streets
and public places after completion of construction.
9. APPROVAL OF FUTURE CONSTRUCTION.
9.1 Submission of Plans. Prior to construction of any pipes, conduits,
mains and appurtenances in the locations covered by this Agreement, the District
shall submit to the Director, electronic plans drawn to an accurate scale, showing
the exact location, character, position, dimension, depth and height of the work to
be done and all of the information contained within this Section 9.1.
(a) The plans shall accurately depict the relative position and location of
all pipes, conduits, mains, and appurtenances to be constructed, laid,
relaid, installed, replaced, repaired, connected or disconnected, and
the existing right-of-way or property lines. All right-of-ways denoted
shall be designated by their names and number.
(b) The plans shall include the local improvements present, such as
roadway pavement, shoulders, sidewalks, curbs, gutters, ditches,
driveways, parking strips, telephone or electric distribution poles,
conduits, storm, gas or water pipe lines.
(c) The plans shall include erosion control measures as well as protective
measures to be taken for fueling and lubrication of vehicles and
equipment to protect groundwater and surface waters throughout the
City right-of-way, and must be approved by the Director. Except that
the fueling and lubrication of vehicles and storage of equipment is
prohibited within the Clark Springs Area. Any plans within the Clark
Springs Area shall contain this prohibition.
(d) Plans shall include the requirement to have spill kits on site during the
entire time of construction or maintenance activities. In the event of a
spill, City of Kent staff should be contacted as soon as possible at
(253) 856-5600, and efforts made to contain and clean up the spill
immediately.
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603894.3
9.2 Material and Equipment Requirements. In any construction proposed
by the District pursuant to this Agreement, all materials and equipment shall be of
the first class type and kind. The plans shall include the exact class and type of the
materials and equipment to be used. The plans shall also include the mode of
safeguarding and facilitating the public traffic during construction (traffic control
plans).
9.3 Director Approval Required. The manner of excavation, construction
installation, backfill, and temporary structures (such as traffic turnouts, road
obstructions, etc.) shall meet with the approval of, pass all requirements of, and be
constructed under the supervision of the Director. Prior to approval of any work
under this Agreement, the Director may require such modifications or changes as
he or she deems necessary to properly protect the public in the use of the public
places, and may fix the time or times within and during which such work shall be
done.
9.4 Payment for Plan Review. The District shall pay to the City such
amounts as, in the judgment of the Director, are reasonably necessary to
investigate and process any plans for construction work, to inspect such work, to
secure proper field notes for location, to plat such locations on the permanent
records of the City Public Works Department, to supervise such work, or to inspect
or re-inspect as to maintenance, during the progress of or after the repair of, any of
the District Facilities constructed pursuant to this Agreement.
10. CITY CONSTRUCTION ADJACENT TO DISTRICT FACILITIES. The
laying, construction, maintenance and operation of the District Facilities shall not
preclude the City or its authorized agents and contractors from blasting, grading or
doing other necessary road or utility work contiguous to the District Facilities,
provided that the District shall have thirty (30) days’ notice of any blasting or
excavation in order that the District may protect its line of pipe and property. In the
event of an emergency, such work may be conducted without giving thirty (30)
days’ notice; however, such notice as is practical shall be given.
11. INDEMNIFICATION.
11.1 District shall indemnify, defend and hold the City, its agents, officers,
employees, volunteers and assigns harmless from and against any and all claims,
demands, liability, loss, cost, damage or expense of any nature whatsoever,
including all costs and attorney's fees, made against them on account of injury,
sickness, death or damage to persons or property which is caused by or arises out
of, in whole or in part, the willful, tortious or negligent acts, failures and/or
omissions of District or its agents, servants, employees, contractors, subcontractors
or assigns in exercising the rights granted District in this Agreement; provided,
however, such indemnification shall not extend to injury or damage to the extent
caused by the negligence or willful misconduct of the City, its agents, officers,
employees, volunteers or assigns.
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603894.3
11.2 City shall indemnify, defend and hold the District, its agents, officers,
employees, volunteers and assigns harmless from and against any and all claims,
demands, liability, loss, cost, damage or expense of any nature whatsoever,
including all costs and attorney's fees, made against them on account of injury,
sickness, death or damage to persons or property which is caused by or arises out
of, in whole or in part, the willful, tortious or negligent acts, failures and/or
omissions of City or its agents, servants, employees, contractors, subcontractors or
assigns in exercising the rights granted City in this Agreement; provided, however,
such indemnification shall not extend to injury or damage to the extent caused by
the negligence or willful misconduct of the District, its agents, officers, employees,
volunteers or assigns.
11.3 In the event any such claim or demand be presented to or filed with
the District or the City arising out of or relating to the acts or omissions in whole or
in part of the other party, the party shall promptly notify the other party thereof,
and the notified party shall have the right, at its election and at its sole cost and
expense, to settle and compromise such claim or demand.
11.4 Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of City and District, their officers,
employees and agents, District's liability hereunder shall be only to the extent of
District's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the parties' waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification.
12. INSURANCE. The District shall procure and maintain for the duration
of this Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with the exercise of the rights,
privileges and authority granted hereunder to the District, its officers, officials,
agents, and employees. The District shall provide evidence of such insurance to the
City for its inspection prior to the adoption of this Agreement, and such insurance
shall evidence:
A. Automobile Liability Insurance with limits no less
than $1,000,000.00 Combined Single Limit per
accident for bodily injury and property damage;
and
B. Commercial General Liability Insurance written on
an occurrence basis with limits no less than
$5,000,000.00 Combined Single Limit per
occurrence and $5,000,000.00 aggregate for
personal injury, bodily injury and property damage.
15
8
603894.3
Any deductibles or self-insured retentions must be declared to and approved
by the City. Payment of deductible or self-insured retention shall be the sole
responsibility of the District.
The insurance obtained by the District shall name the City, its officers,
officials, employees and agents as insureds with regard to activities performed by
or on behalf of the District. The coverage shall contain no special limitations on the
scope of protection afforded to the City, its officers, officials, employees or agents.
In addition, the insurance policy shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability. The District's insurance
shall be primary insurance as respects the City, its officers, officials, employees and
volunteers. Any insurance maintained by the City, its officials, officers, employees
or agents shall be in excess of the District's insurance and shall not contribute with
it.
The insurance policy or policies required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (3O) days’ prior written notice by
certified mail, return receipt requested, has been given to the City. Any failure to
comply with the reporting provisions of the policies shall not affect coverage
provided to the City, its officers, officials, employees or volunteers.
The above referenced insurance coverage may be provided by comparable
insurance risk pool coverage, and a coverage letter from the risk pool administrator
may be provided in lieu of a certificate of insurance.
13. COMPLIANCE WITH LAWS. The District, its employees, contractors,
or any person acting on behalf of the District shall keep themselves fully informed
of all federal and state laws, and all municipal ordinances and regulations which in
any manner affect the work or performance of the work authorized under this
Agreement, and shall at all times observe and comply with such laws, ordinances
and regulations.
14. NON-DISCRIMINATION. The District agrees that it shall not
discriminate against any employee or applicant on the grounds of race, creed,
color, religion, national origin, sex, marital status, sexual orientation, gender
identity, honorably discharged veteran or military status, age or the presence of
any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification or any other unlawful basis. The District shall take such
action with respect to this Agreement as may be required to ensure full compliance
with chapter 49.60 RCW.
15. MODIFICATION. The City and District hereby reserve the right to
alter, amend or modify the terms and conditions of this Agreement upon the written
agreement of both parties.
16. TERMINATION FOR BREACH. If the District willfully violates or fails
to comply with any of the provisions of this Agreement, or fails to heed or comply
16
9
603894.3
with any notice given the District under the provisions of this Agreement, or
persistently disregards laws, ordinances or instructions of the Director, then the
City may, without prejudice to any other right or remedy and after giving the
District five (5) days’ written notice, terminate this Agreement.
17. REMEDIES TO ENFORCE COMPLIANCE. In addition to any other
remedy provided herein, the City reserves the right to pursue any remedy to
compel or force the District and/or its successors and assigns to comply with the
terms hereof, and the pursuit of any right or remedy by the City shall not prevent
the City from thereafter declaring this Agreement terminated for breach of the
conditions herein. District shall have the right of specific performance of the terms
hereof in the event of City’s breach.
18. CITY’S ABILITY TO ENACT AND ENFORCE ORDINANCES AND
REGULATIONS. This Agreement shall not restrict the City’s ability to adopt and
enforce all necessary and appropriate ordinances regulating the performance of the
conditions of this Agreement, including any reasonable ordinance made in the
exercise of its police powers in the interest of the public safety and for the welfare
of the public. The City shall have the authority at all times to control by appropriate
regulations the location, elevation and manner of construction and maintenance of
any District Facilities.
19. ASSIGNMENT. The District may not assign the rights, duties and
obligations under this Agreement without the prior, written consent of the City,
which consent shall not be unreasonably withheld. If such consent is given for
assignment, acceptance of the assignment shall be filed by the District’s successor
with the City.
20. SUCCESSORS AND ASSIGNS. All the provisions, conditions,
regulations and requirements contained in this Agreement shall be binding upon the
successors and assigns of the District, and all privileges of the District shall inure to
its successors and assigns equally as if they were specifically mentioned herein.
21. NOTICE. Any notice or information required or permitted to be given
to the parties under this Agreement may be sent to the following addresses unless
otherwise specified:
THE CITY OF KENT COVINGTON WATER DISTRICT
Director of Public Works General Manager
400 West Gowe 18631 SE 300th Place
Kent, WA 98032 Covington, WA 98042
CEDAR RIVER WATER & SEWER DISTRICT
General Manager
18421 SE Petrovisky Rd.
Renton, WA 98058
17
10
603894.3
22. AUTHORITY. Each party represents to the other parties that it has
the full power and authority to enter into this Agreement and to bind itself to, and
to perform, each and every term, covenant and condition herein, and that to do so
will not violate any other agreement, contract, condition, or covenant applicable to
the party.
23. ENTIRE AGREEMENT. This Agreement constitutes the entire
agreement between the parties with respect to the subject matter hereof. No prior
or contemporaneous representation, inducement, promise or agreement between or
among the parties which relate to the subject matter hereof which are not
embodied in this Agreement shall be of any force or effect.
24. RATIFICATION. All acts taken that are consistent with the 1992
Agreement and this Agreement and which occurred prior to the effective date of
this Agreement are hereby ratified and affirmed and the terms of the 1992
Agreement and this Agreement shall be deemed to have applied.
IN WITNESS WHEREOF, the parties have executed this Agreement effective
on the day and year first above written.
THE CITY OF KENT COVINGTON WATER DISTRICT
______________________ _______________________
By____________________ By_____________________
Its____________________ Its_____________________
ATTEST: CEDAR RIVER WATER &
SEWER DISTRICT
______________________
KIM KOMOTO, CITY CLERK
_______________________
APPROVED AS TO FORM: By_____________________
Its_____________________
____________________________
Kent Law Department
18
EXHIBIT A
TAX LOT 2622069010
CITY OF KENT CLARK SPRINGS -
ISLAND ANNEXATION AREA
THE SOUTH HALF OF SECTION 26, TOWNSHIP 22 NORTH, RANGE 6 EAST, W.M.,
TOCATED IN KING COUNTY, WASHINGTON.
CONTAINING 320 ACRES, MORE OR LESS
LANO
//o/2o17I
19
EXHIBIT B
THAT PORTION OF THE 60 FOOT WIDE ESTABLISHED RIGHT-OF-WAY KNOWN AS S.E.
KENT-KANGLEY ROAD LYING WITHIN THAT PORTION OF THE SOUTH HALF OF
SECTION 26, TOWNSHIP 22 NORTH, RANGE 6 EAST, W.M., LOCATED IN KING COUNTY,
WASHINGTON.
ALSO, THAT PORTION OF THE 60 FOOT WIDE ESTABLISHED RIGHT-OF-WAY KNOWN
AS S.E. SUMMIT-LANDSBURG ROAD LYING WITHIN THAT PORTION OF THE
NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 26, TOWNSHIP 22
NORTH, RANGE 6 EAST, W.M., LOCATED IN KING COUNTY, WASHINGTON.
1//okor?
20
MapleValley Clark Springs
C
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276th
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SR
16
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SE Kent-Kangley Rd
L a wso n St
Kanaskat
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SE
S E G r e e n R iver GorgeRd
RetreatKanaskat Rd
BlkDiamond-
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dlRd SE
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erland
Kan
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29
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ops17-31.mxd
Surface Boundary ofClark Springs Aquifer
City of Kent Property
Boundary
Surface Boundary of Clark
Springs Aquifer
January 18, 2018
Aquifer source data provided by R2 Resource Consultants.
Road celnterline, hydrography and contour data provided
by King County, 2017.
Kent property boundary provided by City of Kent.
Exhibit C
N1Mile
21
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22
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Director
Phone: 253-856-5454
Fax: 253-856-6500
220 Fourth Avenue South
Kent, WA 98032
DATE: March 5, 2018
TO: Public Works Committee
FROM: Alex Murillo, P.E. Environmental Engineering Supervisor
SUBJECT: Contract with Jacobs Engineering Group for the Green River Natural Resources
Area South Pump Station - Recommend
SUMMARY: The project would collect stormwater from existing channels that drain
the area near Hogan Park and pump it to the Green River. An existing outfall is
located near the Public Works Operations facility and would be utilized as the
discharge point.
This consultant services agreement with Jacobs Engineering Group, Inc. includes
completion of design plans and specifications including geotechnical engineering and
locating existing underground utilities. The new GRNRA stormwater south pump
station will reduce flood risk to roadways and properties in the Kent Valley.
EXHIBITS: Contract
BUDGET IMPACT: Funding for this contract will come from budgeted drainage utility
funds.
STRATEGIC PLAN GOAL(S):
☐ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging
technologies, and fostering new opportunities and industries that benefit our community.
☐ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
☐ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for
healthy growth and cultural celebration.
☒ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and
community partnerships.
☐ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong
sense of belonging.
MOTION: Move to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with Jacobs Engineering Group, Inc. in an
amount not to exceed $360,800.00 for engineering services on the Green
River Natural Resources Area South Stormwater Pump Station, subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director.
23
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24
CONSULTANT SERVICES AGREEMENT - 1
(Over $20,000)
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Jacobs Engineering Group, Inc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Jacobs Engineering Group, Inc. organized under the laws of the State of
Delaware, located and doing business at 600 108th Ave NE, Suite 700, Bellevue, WA 98004, Phone: (425)
456-9784, Contact: Erik Brodahl (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following
described plans and/or specifications:
The Consultant shall provide engineering services for the Green River Natural Resources
Area South Stormwater Pump Station Project. For a description, see the Consultant's Scope
of Work which is attached as Exhibit A and incorporated by this reference.
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Consultant shall complete the
work described in Section I by December 31, 2018.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
Three Hundred Sixty Thousand, Eight Hundred Dollars ($360,800.00), for the services
described in this Agreement. This is the maximum amount to be paid under this Agreement
for the work described in Section I above, and shall not be exceeded without the prior
written authorization of the City in the form of a negotiated and executed amendment to
this agreement. The Consultant agrees that the hourly or flat rate charged by it for its
services contracted for herein shall remain locked at the negotiated rate(s) for a period of
one (1) year from the effective date of this Agreement. The Consultant's billing rates shall
be as delineated in Exhibit A.
B. The Consultant shall submit monthly payment invoices to the City for work performed, and
a final bill upon completion of all services described in this Agreement. The City shall
provide payment within forty-five (45) days of receipt of an invoice. If the City objects to
all or any portion of an invoice, it shall notify the Consultant and reserves the option to only
pay that portion of the invoice not in dispute. In that event, the parties will immediately
make every effort to settle the disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
25
CONSULTANT SERVICES AGREEMENT - 2
(Over $20,000)
A. The Consultant has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant’s services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Consultant’s services, or the Consultant is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by Consultant’s
business, and has obtained a Unified Business Identifier (UBI) number from the
State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and earnings of
its business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement. After termination, the City may take possession of all records and data within the
Consultant’s possession pertaining to this project, which may be used by the City without restriction. If
the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or
legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation,
national origin, or the presence of any sensory, mental, or physical disability, discriminate against any
person who is qualified and available to perform the work to which the employment relates. Consultant
shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with
City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance
Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City
harmless, and Consultant’s liability accruing from that obligation shall be only to the extent of the
Consultant's negligence.
26
CONSULTANT SERVICES AGREEMENT - 3
(Over $20,000)
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made
pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having
jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then
Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and
reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful
refusal on the Consultant’s part.
The provisions of this section shall survive the expiration or termination of this Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by
this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the
work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings,
designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City. All records submitted by the City to the Consultant will be safeguarded
by the Consultant. Consultant shall make such data, documents, and files available to the City upon the
City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records
Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to
cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act.
The City’s use or reuse of any of the documents, data, and files created by Consultant for this project by
anyone other than Consultant on any other project shall be without liability or legal exposure to
Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, the work must meet the approval of the City and shall be subject to the City's general right of
inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall
be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to
materials, tools, or other articles used or held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means
27
CONSULTANT SERVICES AGREEMENT - 4
(Over $20,000)
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be
made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City
and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part
of or altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable to
Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or
accruing out of the performance of those operations.
I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to
the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents,
notes, emails, and other records prepared or gathered by the Consultant in its performance of this
Agreement may be subject to public review and disclosure, even if those records are not produced to or
possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying
the City’s duties and obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of
the Kent City Code.
/ /
/ /
/ /
/ /
/ /
/ /
28
CONSULTANT SERVICES AGREEMENT - 5
(Over $20,000)
K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person.
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below. All acts consistent with the authority of this Agreement and prior
to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed
to have applied.
CONSULTANT:
By:
(signature)
Print Name:
Its
(title)
DATE:
CITY OF KENT:
By:
(signature)
Print Name: Dana Ralph
Its Mayor
DATE:
NOTICES TO BE SENT TO:
CONSULTANT:
Erik Brodahl
Jacobs Engineering Group, Inc.
600 108th Ave. NE, Sutie 700
Bellevue, WA 98004
(425) 456-9784 (telephone)
(425) 452-1212 (facsimile)
NOTICES TO BE SENT TO:
CITY OF KENT:
Tim LaPorte, P.E..
City of Kent
220 Fourth Avenue South
Kent, WA 98032
(253) 856-5500 (telephone)
(253) 856-6500 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
Jacobs Engineering Group, Inc - GRNRA South Stormwater Pump Station/Lincoln
29
EEO COMPLIANCE DOCUMENTS - 1
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City’s equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City’s sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
30
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City’s equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
31
EEO COMPLIANCE DOCUMENTS - 3
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
32
Exhibit A
Gity of Kent
SCOPE OF SERVICES
GRNRA South Stormwater Pump Station and Force Main
Engineering Design Services
Jacobs Engineering Group lnc.
February 2018
1. PROJECT UNDERSTANDING
Studv Area lssues / Problems:
The Green River Natural Resource Area (GRNRA) within the City of Kent (City) is a 304-acre
stormwater treatment, flood control and wildlife habitat area located within the Kent Valley. The
prolect converted previous sewage treatment facilities to the current use in 1996, and includes a
35-acre lagoon, 2}-acre constructed wetland, and three smaller pre-settling ponds (5.6 acres
total). The GRNRA contains extensive plantings and provides trails, significant habitat, wildlife
diversity and multiple uses.
The GRNRA has experienced high flood and stormwater runoff rates and has had higher
operating levels than the design target elevations, resulting in a loss of active flood storage
capacity. Ongoing redevelopment and increased stormwater runoff in the drainage basins
upstream of the GRNRA have necessitated the need to control flooding and for additional
upstream stormwater diversion from the GRNRA.
The City has worked with Anchor QEA to perform preliminary engineering and an alternatives
analysis to develop solutions to the flooding issues. The City has selected a combination of
alternatives from the Anchor QEA report to proceed into the design and construction phases.
The first alternative features a proposed stormwater pumping station located NW of the
intersection of West James Street and 64th Avenue South. The stormwater pump station
facilities are anticipated to include a precast concrete wet well; two wet well-mounted pumps
(VFD controlled); a CMU pump enclosure; a flow meter, an open-sided shelter over electrical,
control system, and telemetry cabinets; and a standby generator set with a sound attenuated
enclosure. Also associated with the stormwater pump station facilities will be a precast concrete
diversion structure with a weir, 40 lineal feet of a 3-foot by S-foot precast concrete box culvert,
and approximately 100 linealfeet of 18-inch diameter pipe. The proposed 24-inch diameter
HDPE force main (approximately 2,600 lineal feet) will be routed west along West James Street,
south and west around the Kent lce Center, west along the southern portion of the City's Public
Works Operations Facility, and north along Russell Road to the connection to the existing 30-
inch diameter Green River outfall (which will likely need debris removal and minor repairs, to be
determined by the City).
February 2078 Page 1. of 72 Jacobs Engineedng Group Inc.
33
The second alternative features a high flow gravity bypass connection to the existing outfall to
the Green River. This proposed system will include a precast concrete vault with a weir, a new
manhole and catch basins, and approximately 330 linealfeet of 3O-inch diameter pipe.
Proiect Goals and Obiectives:
Provide a pump station and force main system capable of diverting up to 25 cubic feet per
second (CFS) of stormwater runoff from the drainage channel along.64'n Avenue South to outfall
to the nearby'Green River, adjacent to the intersection of South 240th Street and Russell Road
South. Provide a high flow gravity bypass to divert stormwater runoff from the drainage channel
located at the southeast corner of Hogan Park. These improvements are intended to help
reduce repeated flooding in the downtown Kent and nearby industrial areas.
The City has asked Jacobs Engineering Group lnc. (Jacobs i Consultant) to provide engineering
design services for the stormwater pump station, force main, high flow bypass and associated
flow diversion facilities and piping, as described for the alternatives above. Additionally, site
work will include grading, paved site access, lighting, a stormwater detention/treatment system
for new impervious area (including LID features as necessary), fencing, and landscaping. ln
addition to complete design services, Jacobs will provide bidding support during project
advertisement to answer questions on the designs, provide clarifications during bidding and
assist in the preparation of addenda. Construction phase services are not currently included
with this scope of services, but may be added by amendment. The services herein are the
subsequent phase of the work started with the lnitial Field Reconnaissance Services, as
described further below.
2. ASSUMPTIONS
ln order to expedite design work for this project, the City amended the scope of an existing
contract for the GRNRA Pump Station and Force Main Project Evaluation and Alternatives
Analysis, to perform lnitial Field Reconnaissance Services for the GRNRA South Stormwater
Pump Station and Force Main project described above. The amendment included preliminary
topographic survey research; performing wet and dry utility locates; and performing
geotechnical field exploration, laboratory testing for soils properties, and a draft geotechnical
report.
Engineering design services necessary to complete a bid package for the project will be
performed as part of this contract. Bidding phase services will also be provided through this
contract.
Completion of the design will rely on work performed by the City and others during the
alternatives analysis. Due to the short schedule duration, no time or budget will be expended
reviewing the adequacy of past analyses. lt is generally assumed that all provided pumping
rates and pipes sizes are adequate for the intended project purpose. This scope of work is
based on the following assumptions:
City will provide record drawings of existing City utilities in project vicinity for referencea
February 2018 Page 2 of 12 Jacobs Engineering Gtoup Inc.
34
. City will provide topographic survey services in general accordance with previous scope
of work for Phase 1, including field topographic survey, and preparation of project base
maps to be provided to Jacobs.r Jacobs will subcontract to pothole utilities to verify feasibility of design layout and
alignment and to provide measurements as needed for potential utility conflicts, as
determined to be necessary by the City and Consultant team. Field measurements by
the potholing company will be provided (survey of exposed utilities will not be
performed).. Design will proceed as a combination of the alternatives described above, and will not
include advancing other alternatives.r The City will determine the design pumping rate for the stormwater pump station.
Additional hydraulic modeling of incoming flow rates and weir gate levels will not be
included in this scope of services, and computations for confirming capacity of facilities
will not be provided by Consultant.r lt is assumed that a hydraulic transient (surge) analysis will not be required for this
project.r The weirs at the flow diversion structures will be manually adjusted, and not automated
or tied to the telemetry system.o Standard debris removal structures suitable for ditches in upstream system will be
included; specialized screening facilities are not part of this scope of services.o The existing concrete cylinder pipe outfall to the Green River has an adequate rating for
the pressures associated with the new stormwater pump station and force main system,
and is in suitable condition other than needing debris removal and minor repairs (City to
confirm this by TV inspection). The City will perform the debris removal and minor
repairs separately from this project / contract. The new force main will connect to an
existing manhole, and it will not be necessary to connect to or modify the existing 30-
inch diameter outfall pipe.. Basic utility building architectural design for the CMU pump enclosure, electrical
equipment enclosure, and generator set enclosure will be provided; specialized
architectural features will not be incorporated. Enclosures will have open sides, and will
not require insulation, fans, or other HVAC equipment.o Structural design of the wet well is not included (assumed to be precast concrete).. Design of temporary shoring and dewatering systems will be the Contractor's
responsibility.. Three-phase power is readily available adjacent to the site, and a transformer vault will
be installed near the new stormwater pump station facilities (City to confirm with Puget
Sound Energy tPSEI).o The City will coordinate with PSE regarding design and installation of electrical service
and transformer for the pump station, including application and payment for service.o The Contractor will be responsible for obtaining any necessary electrical permits
required for construction.. The generator set will be housed in a standard "quiet-site" enclosure rather than a
custom sound-enclosure (as manufactured by Alum-Tek, etc.).. Services of an acoustical consultant are assumed to not be required.. Traffic control plans will be City-prepared and contractor modified as needed (not
included as part of this scope).. City will lead and prepare the submittals of all City permit applications. City permitting
support from Consultant is not included in this scope of services.
February 2018 Page 3 of 12 Jacobs Engineering Group Inc.
35
. The City is currently preparing a wetland evaluation for the project site under a separate
effort.o City will lead and prepare all environmental permit applications. Environmental
permitting support from Consultant is not included in this scope of services.
. City will prepare Stormwater Pollution Prevention Plan (SWPPP). SWPPP development
support from consultant is not included in this scope of services.. Design of a standard 1O-foot wide landscaping strip around the edge of the stormwater
pump station site is assumed. Wetland buffer mitigation plantings and/or specialized LID
plantings are not included in this scope, and would need to be added as an amendment
from the City if necessary for the project.
. City will provide community involvement / public relations as needed for the project.
. City will be responsible for right-of-way, easement, and property acquisition as needed
for the project, including acquisition of title reports.. Some elements of the project schedule are beyond the Consultant's control, including
topographic survey and creation of project base maps, City and environmental
permitting, and right-of-way/easemenVproperty acquisition. These elements may have
variable timeframes, and could potentially impact the design delivery schedule.. This scope of services ends with bidding services; construction phase services, including
preparation of issued for construction (lFC) drawings and conformed specifications are
not part of this scope.
Preliminary estimates of construction cost prepared by the Consultant represent the
Consultant's best judgment as a design professional familiar with the construction industry. lt is
recognized, however, that neither the Consultant nor the City has control over the cost of labor,
materials or equipment, over the Contractor's methods of determining bid prices, or over
competitive bidding, market or negotiating conditions. Accordingly, the Consultant cannot and
does not warrant or represent that prolect costs will not vary from the estimates of construction
cost or evaluation prepared or agreed to by the Consultant.
The City has provided and will provide certain additional documents including the following
r Preliminary location for stormwater pump station
. Preliminary alignment for force main
r Preferences for facility type, pumps and related equipment, generator set, etc.
. Design pumping rate for new stormwater pump station
r Wetland and biological evaluations and reports
. Hydraulic modeling information for river and stormwater pump station
. GIS data for project area
. Topographic survey and base maps for project area.
. Standard City specifications and contract documents in Microsoft Word format
. City standard details in AutoCAD and/or PDF format
. Sample plans and specifications from recent City stormwater pump station contract
(James Street Stormwater Pump Station)for reference
February 2018 Page 4 of 1,2 Jacobs Engineering Group Inc.
36
3. PROPOSED SCOPE OF WORK FOR ENGINEERING DESIGN
Below are the identified tasks for the prolect. Before the start of each task of work, Jacobs will
get written or verbal notice to proceed from the City's Project Manager prior to initiating work.
Task 100 - Project Management
The purpose of this task is to provide oversight and management of the work including contract
administration, quality review and assurance, and periodic communication with the City.
Activities
Proiect Administration. The following activities are included:. The Consultant will manage the project according to the Scope, Schedule, and Budget
as defined in herein and as contracted.r The project schedule will identify significant tasks and anticipated durations, significant
milestones, and agency reviews and approvals.o The Consultant will monitor the schedule and prepare updates monthly, as necessary.o The Consultant will prepare a monthly progress report to accompany each monthly
invoice. Progress reports will include a narrative of work completed, schedule
adherence, budget adherence, and anticipated work for the next period.
o The Consultant will prepare meeting agendas will include review of action items and
significant decisions. Action items will include action, responsible party, and resolution
date.
Periodic Communication. The Consultant will maintain regular communication with the City's
Project Manager to discuss and review information and issues that may affect the progress of
the work. Communication may include phone conversations, scheduled meetings, and
electronic communication. The Scope of Work includes one two-hour project management
meeting per month for the Consultant Project Manager, including agendas and meeting notes.
This Scope of Work includes an allowance of five (5.0) man-hours per calendar month (up to six
(6) months) for periodic communication to support the City's Project Manager in completion of
the work.
Quality Gontrol. The Consultant will implement quality assurance procedures so that project
deliverables are subjected to in-house reviews prior to submittal to the City. These reviews will
be conducted under the direction of the Consultant's Project Quality Assurance Manager,
Manager of Projects, and Project Manager, and will focus on checking the major elements with
respect to adequacy of response to the specific design challenges, conformance to accepted
design practices, compliance with the City's standards and that the work is of professional
quality meeting the customary standard of care.
Deliverables:
The following Deliverables are included in this Task:
. Project schedule identifying significant tasks and anticipated durations, significant
February 2018 Page 5 of 72 Jacobs Engineedng Group Inc
37
milestones, and agency reviews and approvals.
. Monthly Progress Report & lnvoices.
. Periodic communications documentation as requested
Task 200 - Geotechnical Engineering Services
The purpose of this task is to provide a final geotechnical engineering report with project
recommendations, based on information obtained and the draft geotechnical engineering report
from the lnitial Field Reconnaissance Services phase of this project.
Assumptions:
. The geotechnical engineering subconsultant will research available soils and data from
other reports in the project vicinity.
. The City will provide any adjacent geotechnical studies (such as for the Public Works
Operations Facility).
. Preliminary infiltration evaluation as needed for LID facilities will be provided to
determine the feasibility of on-site infiltration.
r lt is assumed that the geotechnical recommendations report will be made available to
prospective bidders and the contractor, and a separate geotechnical data report (GDR)
will not be developed.
. Jacobs plans to subcontract with HWA Geosciences, lnc. (HWA) to complete this task
(as a continuation of the previous phase).
Activities:
Data Review. The City will provide copies of previous studies, information, and any known
issues with subsurface conditions for the project area. The geotechnical subconsultant will
review the data and applicable reports, and incorporate the research into their report and
recommendations.
Final Geotechnical Report. The geotechnical consultant will complete an engineering analysis
from data derived from the field explorations. The analysis will include development of seismic
design parameters, foundation design, uplift evaluations, dewatering analysis, potentialfor
onsite infiltration, temporary shoring earth pressures, permanent earth pressures and trench
backfill recommendations. The final geotechnical report will contain results of the geotechnical
engineering investigation, including description of surface and subsurface conditions; a site plan
showing exploration locations and other pertinent features; summary boring logs; and laboratory
test results. The report will provide a narrative and geotechnical recommendations for each of
the above described geotechnical aspects of the prolect.
Deliverables:
. Schedule providing delivery dates for all other deliverables under this task.
o Final geotechnical report, electronic version, three hard copies for City, and two hard
copies for Consultant.
February 2018 Page 6 of 1,2 Jacobs Engineering Group Inc.
38
o Plan review related to the geotechnical aspects of the project at the 50 percent
milestone.
Task 300 - Potholing
The purpose of this task is to provide potholing to identify potential utility conflicts
Assumptions:
. Field measurements of existing utilities exposed during potholing will be provided and
recorded by APS. Survey of existing utilities by City will not be performed.
. Jacobs plans to subcontract with Applied Professional Services, lnc. (APS) to complete
the potholing (as a continuation of the previous phase).
Activities
Potholinq. Consultant will identify up to six (6) locations for potholing to identify potential utility
crossing conflicts. Locations will be provided to City for review and input prior to proceeding
with the work. APS will perform potholing using a Vactor truck, and will provide measurements
of exposed utilities.
Deliverables:
r Schedule providing delivery dates for all other deliverables under this task. Map identifying proposed pothole locations.. Recorded field measurements of exposed utilities.
Task 400 - 50 Percent Design
The purpose of this task is to provide 50% level design drawings, specifications/contract
documents, and a Class 4 OPCC for disciplines including civil, mechanical, structural,
architectural, HVAC, electrical, and landscaping.
To obtain concurrence that the proposed design concept is aligned with the City's project goals,
the Consultant will provide conceptual-level drawings of the stormwater pump station, force
main, and bypass facilities and piping. Concepts in the selected alternatives from the previous
alternatives analysis will be advanced to this higher level of detail to obtain City input prior to full
50 percent-level plan development.
Activities:
Preliminarv Drawinqs/Calculations/Research. The conceptual-level design drawings will
focus on establishing the location and approximate size and layout of the main components of
the stormwater pump station, and establishing the necessary property dimensions. Similarly,
the drawings will focus on the plan view layout of the piping and bypass facilities. Piping profiles
and connection / fitting details will be provided for future submittals, after the layout has been
accepted by the City.
February 2018 Page7 of 12 Jacobs Engineedng Group Inc.
39
lncluded disciplines at conceptual-level design: Civil, stormwater pump station mechanicali
piping, electrical (one-line diagram only). Excluded disciplines at conceptual-level design:
Structural, architectural, HVAC, and landscaping (other than showing rough planting locations
on the plans).
50% Drawinqs/Galculations/Research. The 50% level design drawings are anticipated to
include the following:
. Overall project cover sheet
. Sheet index
. General notes, abbreviations, and legend
o Survey and datum information for existing site
o Ternporary erosion and sediment controls (TESC)
. Wet well plan and profile
. Pumping system layout
. Force main plan and profile
. Gravity storm pipes, manholes, and catch basins plan and profile
. Diversion structures and box culvert plan and profile
. Control building
o Plumbing
o Structural cover sheet with abbreviations and legend
o Structural special inspections
. Pump enclosure roof
. Concrete slabs and foundations
o Structural plan and sections
o Structural details
. Architectural cover sheet with abbreviations and legend
. Architectural plan and sections
r Architecturaldetails
. HVAC system
o Electrical cover sheet with abbreviations and legend
. Electrical schedules including conduit and cable
. Electrical site plan, with power and grounding
. Electrical plan and section views, including open-sided shelter
. Lighting plan, details, and fixture schedules
. Switchboard, motor control centers, and main control panel plans and elevations
. Standby generator set
. Electrical one-line diagram
. Electrical details
o lnstrumentationdiagrams
. Landscaping plans
. Landscaping details
February 2018 Page 8 of 12 Jacobs Engineering Group Inc.
40
This scope of work assumes approximately 40 total drawings sheets will be necessary, although
not all of these are necessarily expected to be provided at the 50% design stage.
Electrical design will be prepared in accordance with current NEC and Washington State energy
codes. Structural design will be prepared in accordance with current lBC.
Additional details and/or drawing sheets may be added as needed between the 50% and g0%
design stages.
Specifications. Technical specifications and contract documents in the City's standard format
will be provided by the City for all disciplines and modified by the Consultant as necessary to
address prolect specifics.
OPCC. An American Association of Cost Engineering (AACE) Class 4 OPCC will first be
provided at the 50% design review stage, and further refined at future design iterations.
Meetinqs. Attend a total of three (3) meetings with the City. One workshop with City
Engineering and Operations staff (to discuss project preferences); one conceptual-level design
review meeting with City to review conceptual plans and technical memorandum summarizing
main design concept, goals, equipment, and City preferences (informal basis of design report);
and one 50% level meeting to review design drawings, specifications/contract documents, and
OPCC for disciplines including the civil, mechanical, structural, architectural, HVAC, electrical,
and landscaping.
Deliverables:
r Three hard copies of half size conceptual-level design drawings (1 1 x 17-inch), and
electronic (PDF) version.o Memo summarizing proposed design concept, equipment, and preferences (electronic
version).
r Three hard copies of half-size 50% design drawings (1 1 x 17-inch), and electronic (PDF)
version.
o Three hard copies of 50% technical specifications and electronic (Microsoft Word)
version.
o Three hard copies of 50% OPCC and electronic (Microsoft Excel) version.
Task 500 - 90 Percent Design
The purpose of this task is to provide 90% level design drawings, specifications/contract
documents, and OPCC for disciplines including the civil, mechanical, structural, architectural,
HVAC, electrical, and landscaping.
Activities:
February 201,8 Page 9 of 72 Jacobs Engineedng Group Inc.
41
Drawinqs/Specifications/OPGG. The items identified in the 50% stage will be further
progressed and refined to the 90% design level. A Class 3 OPCC will be provided at the 90%
level.
Meetinqs, The City and consultant will meet for a g0% design review meeting to discuss the
City's review comments. Due to aggressive project schedule, consultant will continue to work
after submittal of 90% design to City.
Storm Drainaqe Report. Prepare storm drainage report addressing detention, water quality
control, and TESC, as applicable for submittal to City for permitting purposes.
Deliverables:
o Three hard copies of half-size 90% design drawings (1 1 x 17-inch), and electronic (PDF)
version.
. Three hard copies of 90% technical specifications and electronic (Microsoft Word)
version.
r Three hard copies of 90% OPCC and electronic (Microsoft Excel) version.
. Three hard copies of storm drainage report, draft and final, and electronic (PDF) version.
Task 600 - Final Design
The purpose of this task is to finalize the design drawings, specifications, and OPCC for
disciplines including civil, mechanical, structural, architectural, HVAC, electrical, and
landscaping.
Activities
Drawinqs/Specifications/OPcc. The items identified in the 50% and 90% design stage will be
progressed to the final design level. A Class 2 OPCC will be provided at the final design stage.
Deliverables:
. Three hard copies of half-size final design drawings (11 x 17-inch) and three hard copies
of full size final design drawings (22 x34-inch), and electronic (PDF) version (all signed
and stamped).
o Three hard copies of final technical specifications and electronic (Microsoft Word)
version (signed and stamped).
o Three hard copies of final OPCC and electronic (Microsoft Excel) version.
. Engineer's estimate (electronic version).
Task 700 - Control System, lnstrumentation, SCADA, and Telemetry Design
The purpose of this task is to provide design services associated with the control,
instrumentation, alarms/SCADA, and telemetry systems associated with the new station
Assumptions:
February 2018 Page 70 of 72 Jacobs Engineedng Group Inc.
42
The systems for this project will be of similar scope and complexity to other similar City
stormwater pump station facilities.
Construction phase services (submittal review, RFls, change orders, etc.) are not
included in this scope of work.
Programming modifications to the Master Telemetry Panel at the City headquarters to
communicate with the new stormwater pump station would be completed separately.
This work would be proposed as a subcontractor during the bidding phase of the work,
separate from the City's engineering contract.
Jacobs plans to subcontract with Systems lnterface, lnc. to complete this task.
Activities:
Technical Memorandum. The technical memorandum will summarize the main decisions,
preferences, and equipment selections to be included in the prolect.
Engineering Design Services. The following services will be included as part of this project:
Prepare bid specification text and drawings for a new Stormwater Pump Station.
The specifications will include Division 16 (partial, remainder of section to be
provided by Consultant Electrical Engineer) and Division 17 (complete).
Significant equipment that will be specified include:o Pump Motor Controlso Variable Frequency Drives (used as phase converters)o Motor Contactors and Overload Protectiono lnstrumentationo Telemetry and Control Panelo lntrusion Monitoring (via Limit Switches, PIR Motion Sensors, etc.)o Wet well Level Detection (float based)o Check Valve Position Monitoring (via Limit Switches)o Programmable Logic Controllers (Siemens 57 series)o Radio Communication lnterfaceso Power Monitoringo lnterfaces to Generator and ATS systemso SCADA lnterfaces at the Master Telemetry Station
Prepare a Radio Communications Path Study to establish direction, height, style,
and gain of the Stormwater Pump Station radio antenna.
Attendance by Systems lnterface lnc. at one design coordination meeting at
Jacobs or City of Kent offices.
Prepare an Engineer's Estimate for the Pump Controls, lnstrumentation,
Telemetry, and SCADA portions of the project cost (to be integrated in overall
Consultant OPCC).
Deliverables:
r Draft technical memo, electronic version.o Final technical memo, electronic version and three hard copies
a
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a
a
a
a
a
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February 2018 Page 17 of 12 Jacobs Engineering Group Inc.
43
Design input (plans and technical specifications) incorporated to overall Consultant 50%,
90%, and finaldesign packages.
Task 800 - Bidding Services
The purpose of this task is to provide consulting services during the bidding phase to address
prospective bidder's questions.
Activities:
It is assumed that the City will take lead in the bidding administration. Consultant will respond to
questions from prospective bidders, as directed by City, in the form of written addenda as
needed. Efforts will include research and resolution of issues needing clarification or
modification to the lssued for Bid documents, up to thirty (30) hours.
Deliverables:
. Written addenda in electronic format, for formal issue by City
4. PROPOSED SCHEDULE
a
(Phase 1 Kickoff Meeting:
(Phase 1 Begin utility locating and survey control:
(Phase 1 Complete field survey and processing [by City]:
(Phase 1 Complete geotechnical field explorations:
(Phase 1 Complete geotechnical laboratory testing:
Phase 2 Notice to proceed from City:
Submit 50% design for review by City:
City complete 50% design review:
Complete geotechnical report:
Submit 90% drawings, specifications, and OPCC for City review:
City complete 90% design review:
Final design:
Bidding support
February 14,2018)
February 19, 2018)
March 12,2018)
March 12,2018)
March 28,2018)
March 12,2018
April 9,2018
April 16,2018
April27,2018
May 14,2018
May 21,2018
June 4,2018
TBD, depending on
City's bid schedule
END OF SCOPE OF WORK
February 2018 Page 72 of 72 Jacobs Engineering Gtoup Inc
44
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Director
Phone: 253-856-5454
Fax: 253-856-6500
220 Fourth Avenue South
Kent, WA 98032
DATE: March 5, 2018
TO: Public Works Committee
FROM: Kelly Peterson, AICP - Transportation Manager
SUBJECT: Traffic Signal Warehouse Lease Agreement - Authorize
SUMMARY: Public Works has leased warehouse space for the traffic signal technicians
at the Plemmons Industrial Park on Central Avenue since 2006. The lease expires at the
end of May 2018. The traffic signal technicians use the warehouse space to store
equipment and parts for the traffic signal system and test and repair controllers and
other electronic devices. There is no room in existing city-owned facilities to house these
operations.
The rent under the previous agreement was $2,045.00 per month plus a $335.00
Common Area Maintenance Charge, for a total of $2,380 per month. The proposed lease
is $2,075 per month plus a $360.00 Common Area Charge for a total of $2,435 per
month.
The new lease term would be from June 1, 2018 through May 31, 2021.
EXHIBITS: Lease Extension Letter dated February 13, 2018
BUDGET IMPACT: None. This expense has been budgeted out of the Transportation
Operating Budget.
STRATEGIC PLAN GOAL(S):
☒ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging
technologies, and fostering new opportunities and industries that benefit our community.
☐ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
☐ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for
healthy growth and cultural celebration.
☒ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and
community partnerships.
☐ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong
sense of belonging.
MOTION: Authorize the Mayor to sign all necessary documents to lease
warehouse space for 36 months at the Plemmons Industrial Park for
traffic signal system storage and workspace, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
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I]UDUETRIË8
PLEMMONS INDUSTRIES, ING.
P'o. Box 1l!68'1311 CENTRAL AVENUE sourfl, sulrE 201 . KENT wAsHlNcroN 98ßs.t06o
TELEPHONE (25:l) 854-2600 . FAGS|M|LE (259) S52-7s6S
February 13,2018
City of Kent
Attn: Mike Sorensen
220 4tt Avenue S
Kent, WA 98032
REr PLEMMONS INDUSTRIAL PARK - l62t S. Gentral, Units 24 & 25
Dear Mike,
Our records indicate that your Lease for the premises located a|1621 Central Avenue South, Units 24 & 25, Kent, Washington,
is expiring May 31 , 2018.
The Landlord would like to extend two lease offers for the premises as follows:
3 Year Renewal Estimated MonthlLCAM
$360.00
Would require the following:
Additional Last Month's Rent Deposit: $30.00
Additional Last Month's CAM Deposit $25.00
$55.00
lf you intend to renew your Lease, please sign below, indicating which term you desire and email to
tarah@plemmonsindushies.com as soon as possible. lf your intent is not to renew, then per your Lease Agreement, g0 day
written notice is due February 28,2018.
This offer is good for ten (10) days of this letter, after that time rates and conditions are subject to change.
We would like to take this opportunity to express our appreciation for your tenancy and look forward to continuing this
relationship into the future. lf I can be of further assistance, please call me at (253) 854-2600.
ACCEPTANCE
STRIAL PARK
Fl¡fa'
Tarah Plemmons
Commercial Real Estate Division
Base Monthly Rent
$2,075,00
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Director
Phone: 253-856-5454
Fax: 253-856-6500
220 Fourth Avenue South
Kent, WA 98032
DATE: March 5, 2018
TO: Public Works Committee
FROM: Tony Donati, Assistant Conservation Specialist
SUBJECT: Information Only/Environmental Stewardship at Millennium Elementary, Spring
Recycling Event and Curbside Cleanup
SUMMARY: As part of its mission to increase Environmental Stewardship, Millennium
Elementary School held a school-wide assembly on February 16, organized by 2nd grade
teacher Maylene Siu and her students. Students learned about recycling, with everyone
pledging to recycle at home and at school. Participants received one of our popular recycling
bags to make the job easy. Students also learned the importance of putting litter in the can,
instead of on the ground, with a fun song performed by the 2nd graders. It was a fun event!
We hope to use the lessons learned at Millennium Elementary to inspire other schools in our
area to take on recycling and other stewardship efforts. The messages students learn at
school will likely make it home, to increase recycling there as well.
Spring Recycling Event - Saturday, March 17, 9 am-3 pm at Hogan Park at Russell
Road We’ll be accepting appliances, tires, bulky yard debris, Styrofoam & reusable household
goods. The event will be funded by the King County Waste Reduction and Recycling Grant and
the Local Hazardous Waste Management Program Grant.
Spring Curbside Cleanup – April 2 – 13, 2018
Residents can place up to ten, 32-gallon units of extra garbage and yard waste at the curb at
no additional charge, but only on their normal yard waste collection day.
EXHIBITS: None
BUDGET IMPACT: None
STRATEGIC PLAN GOAL(S):
☒ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging
technologies, and fostering new opportunities and industries that benefit our community.
☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
☒ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for
healthy growth and cultural celebration.
☐ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and
community partnerships.
☐ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong
sense of belonging.
Information Only/No Motion Required
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, Director
Phone: 253-856-5454
Fax: 253-856-6500
220 Fourth Avenue South
Kent, WA 98032
DATE: March 5, 2018
TO: Public Works Committee
FROM: Bill Thomas, Street & Vegetation Manager
SUBJECT: 2018 Additional Road Repair Work
SUMMARY: The pavement condition of 80th Avenue South, between South 188th
Street and 80th Place South, 76th Avenue South between the 22300 block and 22600
block, and portions of 88th Avenue South, South of South 180th Street are classified
as ‘Poor’, the City’s lowest pavement condition classification. The roadways are
located within the industrial hub of Kent, have an underlying high groundwater table,
and are impacted by the substantial volume of repetitive truck traffic from nearby
businesses.
The deterioration of these sections of roadway has accelerated in the last three
months. Large portions of the roadways are now in need of grind and inlay repairs.
Street Maintenance staff proposes adding this work to the 2018 work plan. The work
will be scheduled as early as possible.
EXHIBITS: None
BUDGET IMPACT: Total expenditures for repairs are projected to be below $150k.
B&O funds will be used to cover the cost of these repairs.
STRATEGIC PLAN GOAL(S):
☐ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging
technologies, and fostering new opportunities and industries that benefit our community.
☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
☐ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for
healthy growth and cultural celebration.
☐ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and
community partnerships.
☐ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong
sense of belonging.
No Motion Required/Information Only
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Director
Phone: 253-856-5454
Fax: 253-856-6500
220 Fourth Avenue South
Kent, WA 98032
DATE: March 5, 2018
TO: Public Works Committee
FROM: Greg Reed, Utilities Manager
SUBJECT: Information Only/Sanitary Sewer Update
SUMMARY: Staff will provide a PowerPoint presentation and share some of the successes
and challenges they experience while operating and maintaining Kent’s 216 miles of sanitary
sewer pipes and 7 pump stations.
EXHIBITS: N/A
BUDGET IMPACT: N/A
STRATEGIC PLAN GOAL(S):
☒ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging
technologies, and fostering new opportunities and industries that benefit our community.
☐ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
☒ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for
healthy growth and cultural celebration.
☒ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and
community partnerships.
☐ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong
sense of belonging.
No Motion Required/Information Only
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Director
Phone: 253-856-5454
Fax: 253-856-6500
220 Fourth Avenue South
Kent, WA 98032
DATE: March 5, 2018
TO: Public Works Committee
FROM: Tim LaPorte, P.E. Public Works Director
SUBJECT: Information Only - 228th Street Corridor Union Pacific Railroad Overpass Update
on the Right of Way Acquisition
SUMMARY: Staff will provide a brief update to the Committee members on the acquisition
progress required to move this project into construction.
EXHIBITS: None
BUDGET IMPACT: N/A
STRATEGIC PLAN GOAL(S):
☐ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging
technologies, and fostering new opportunities and industries that benefit our community.
☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
☐ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for
healthy growth and cultural celebration.
☐ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and
community partnerships.
☐ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong
sense of belonging.
Information Only/No Motion Required
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Director
Phone: 253-856-5454
Fax: 253-856-6500
220 Fourth Avenue South
Kent, WA 98032
DATE: March 5, 2018
TO: Public Works Committee
FROM: Sean Bauer Water Systems Manager
SUBJECT: Quiet Zone Update
SUMMARY: Staff will give an update on the status of the Quiet Zone.
EXHIBITS: None
BUDGET IMPACT: N/A
STRATEGIC PLAN GOAL(S):
☐ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging
technologies, and fostering new opportunities and industries that benefit our community.
☐ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
☒ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for
healthy growth and cultural celebration.
☒ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and
community partnerships.
☐ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong
sense of belonging.
No Motion Required/Information Only
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