HomeMy WebLinkAboutCity Council Committees - Public Safety Committee - 08/14/2018
Unless otherwise noted, the Public Safety Committee meets at 4:30 p.m. on the second
Tuesday of each month in the Kent City Hall, Council Chambers East, 220 Fourth Avenue
South, Kent, WA 98032.
For additional information please contact Jalene King at 253-856-5890 or via email at
JKing@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 7-1-1.
Public Safety Committee
Agenda
Chair - Toni Troutner
Bill Boyce– Les Thomas
Tuesday, August 14, 2018
4:30 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Approval of July 10, 2018
Minutes
YES Chair 05 MIN.
5. Vehicle Purchase from School
Zone Camera Funds
YES Ron Green/Robert
Stone
10 MIN.
6. Police Interceptor Vehicle
Purchase
YES Ron Green/Robert
Stone
15 MIN.
7. Chief's Update Chief Rafael Padilla 10 MIN.
8. Adjournment Chair 01 MIN.
Page 1 of 2
Pending Approval
Public Safety Committee
CC PS Regular Meeting Minutes
July 10, 2018
Date: July 10, 2018
Time: 4:30 PM
Place: Chambers East
Attending: Toni Troutner, Committee Chair
Bill Boyce, Councilmember
Les Thomas, Councilmember
Agenda:
1. Call to Order 4:30 PM
2. Roll Call
Attendee Name Title Status Arrived
Toni Troutner Committee Chair Present
Bill Boyce Councilmember Present
Les Thomas Councilmember Excused
3. Changes to the Agenda
No changes to the agenda.
4. Approval of Minutes dated June 12, 2018
MOTION: Move to approve the Minutes dated June 12, 2018
RESULT: APPROVED [UNANIMOUS]
AYES: Troutner, Boyce
EXCUSED: Thomas
5. School Zone Traffic Safety Camera Contract
Chief Padilla and Commander Durham requested authorizing the Mayor to
approve adding two school zone traffic safety cameras. The schools that have
been chosen are Meadow Ridge Elementary (27710 108th Ave SE) and
Springbrook Elementary (20035 100th Ave SE) as they are the two with the
highest number of speeding violations according to the speed study. The
other four school zone traffic safety cameras have notably decreased the
number of infractions since being installed.
MOTION: Authorize the Mayor to enter into a contract or contract
amendment with American Traffic Solutions for the addition of
Meadow Ridge Elementary and Springbrook Elementary to the school
zone traffic safety cameras, subject to final terms and conditions
acceptable to the city attorney and police chief.
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Public Safety Committee CC PS Regular Meeting
Minutes
July 10, 2018
Kent, Washington
Page 2 of 2
RESULT: APPROVED [UNANIMOUS]
AYES: Troutner, Boyce
EXCUSED: Thomas
6. Red Light Camera Feasibility Study with American Traffic Solutions
Chief Padilla requested authorizing American Traffic Solutions to conduct a
study of various traffic sites to determine whether the installation of a red
light camera system is feasible.
MOTION: Recommend Council authorize American Traffic Solutions to
conduct a study and analysis of various traffic sites identified by the Kent
Police Department, to determine whether the installation of a red light
camera system is feasible.
RESULT: APPROVED [UNANIMOUS]
AYES: Troutner, Boyce
EXCUSED: Thomas
7. Chief's Update
Chief Padilla explained that on the 4th of July there were less calls and no
major injuries or fires this year.
8. Adjournment 4:43 AM
Committee Secretary
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 14, 2018
TO: Public Safety Committee
FROM: Public Works
SUBJECT: Vehicle Purchase from School Zone Camera Funds
MOTION: Move to recommend Council authorize the expenditure of
$930,000 from the School Zone Traffic Safety Camera Fund, amend the
budget, authorize the Mayor to purchase 15 police vehicles for the second
phase of the car-per-officer program, utilizing the State’s master contract
with Columbia Ford, Inc., and authorize future purchases with Columbia
Ford if they are within the City’s established budgets and made during the
term of the master contract.
SUMMARY: The Police Department created a car-per-officer program to aid in the
recruitment and retention of staff. On May 15, 2018, Council authorized the
purchase of the initial 14 police vehicles for the program. It was originally
projected that the City would take two additional years to add the remaining 15
police vehicles to complete the program. However, due to an anticipated increase in
the purchase price, staff recommends Council authorize the remaining vehicles to
be purchased from available school traffic safety camera funds.
Staff recommends the vehicles be purchased through a cooperative purchasing
agreement the State of Washington entered into with Columbia Ford, Inc. The
State’s cooperative purchasing agreement allows agencies to leverage their
spending through a single solicitation conducted by the State, who obtains more
competitive pricing and superior contract terms than the agencies could do on their
own individually. The State’s contract with Columbia Ford, Inc. runs until January 5,
2021, at which time the State can elect to renew annually thereafter for a
maximum contract term that will expire no later than January 5, 2025.
The Ford Motor Company has notified Columbia Ford that 2019 orders for the Police
Interceptor vehicle will end early due to redesign of the 2020 models and
recommended Public Safety Fleets should order as soon as possible to have the
best chance of receiving the 2019 model at the current market price—
approximately $62,000 per vehicle. Given estimates provided by the Ford Motor
Company, delaying the City’s order will increase purchase costs by approximately
$3,000 per vehicle, for a total budgetary impact of $45,000
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Kent City Code section 9.36.140(F) requires that funds derived from the use from
the traffic safety cameras be used to first cover the costs of administering the
program, with excess funds to be used for criminal justice related purposes. This
proposal has been discussed with the Finance Department, and the fund balance of
the School Zone Traffic Safety Camera Program is sufficient to cover the cost for
these 15 new vehicles.
In addition to seeking Council approval to purchase 15 new cars for delivery in
2019, authorization is sought for the Mayor to authorize additional purchases from
Columbia Ford, Inc. under the state’s cooperative purchasing agreement, if those
purchases can be paid for within the existing budgeted funds.
BUDGET IMPACT:
Expenditure of $930,000 to come from the School Zone Traffic Safety Camera
Fund.
The Police operating budget reserve and operating cost increases for the 15
additional vehicles are $135,000 and $55,500 respectively.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
RECOMMENDED BY: Tim LaPorte
ATTACHMENTS:
1. Exhibit 1 School Zone Traffic Safety Camera Prog (PDF)
2. Exhibit 2 School Zone Traffic Safety Camera Prog (PDF)
3. Exhibit 3 School Zone Traffic Safety Camera Prog (PDF)
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Green, Ron
From:
Sent:
To:
Cc:
Subject:
Stansfield, Matthew
Friday, July 06, 2018 10:17 AM
Green, Ron
Scholl, Robert
FW: News From Ford
Not sure if you received this
Matt Stansfield, Administrative Sergeant
Patrol I Police Department
220 Fourth Avenue South, Kent, WA 98032
Direct Line 253-856-5809
msta nsfield @ KentWA.qov
CITY OF KENT, WASHINGTON
KentWA.qov Facebook YouTube
PL€AsE EON91['ER THE Et{VIfIONMENT T]EFOR' itrRTN'TING iI.IiS E.M.qTL
From : Krista Bu rkha rt fma i lto : krista @systemsforpu bl icsafety.com ]
Sent: Friday, July 06, 2018 10:07 AM
Subject: News From Ford
Good Morning,
I had a Fleet Manager forward me this today and wanted to make sure all of customers were aware of this major
chassis change approaching as it may weigh heavily in one way or another on your upcoming vehicles purchasing for
2019 & 2020. Please see below from Marie Tellinghiusen.
'#l *
, Sorry for the confusion. I wanted to make sure everybody was aware that if you want a 20l9MY, you should order ASAP l
, to have best chance of production. Ford will only be able to produce a certain number of l9MY PIUs, then remaining
orders in the order bank will need to be cancelled and re-ordered as 2020MY (without price protection). Yes, the new :
2020MY is significantly changed and will have higher pricing (not sure how much yet). I do know that the 2020MY will
offer 3.3L V6 HYBRID (pursuit-rated) AWD as standard, the Hybrid system can be deleted for a credit, and the new
EcoBoost will be a 3.0L vs. the cuffent 3.5L. Ford is offering new officer safety features via the rearview camera system
and other technologies. I hope to have the new 2020MY PI available in the CARS system for ordering next week. The
201gMY will finish final production02128120l9 and the 2020MY will begin production 0310112019.
,' 't"tarie Tellinghiusen 'G
Columbia Ford Hyundai - Government Contracts Manager
7OO 7th Avenue, Longview WA 98632
P: 360-423-432I ext L87
mariet@colf ord.com
Thank You,
Krista Burkhart
Office Ad ministrato r & Co ntracti ng Specia list
t
:t
1
EXTERNAL EMAIL
\*f#e
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DATE:
TO:
FROM:
SUBJECT:
POLICE DEPARTMENT
Ken Thomas, Police Chief
Phone: 253-856-5800
Fax: 253-856-6802
220 Fourth Avenue South
Kent, WA 98032
May 1, 2018
Operations Committee
Chief Ken Thomas
school Tone Traffic safety camera Program Fund Expenditures-Recommend
MOTION: Recommend Council authorize the expenditure of 98681000 from the
School Zone Traffic Safety Camera Fund, amend the budget, and authorize the
Mayor to sign all documents necessary to purchase 14 police vehicles in order to
initiate a car-per-officer program, subject to final terms acceptable to the Police
Chief and City Attorney.
SUMMARY: The Police Department intends to implement a car-per-officer program, This
program will help with the recruitment and retention of staff, We are in a highly competitivejob market where the applicant pool for qualified police officers is incredibly small and
shrinking. Many law enforcement agencies are looking to fill vacancies. Attractive working
conditions, incentives and benefits such as car per officer programs are vital to keeping our
department competitive. The current state of police hiring is such that car per officer
programs are becoming the industry standard.
Funds from the School Zone Traffic Safety Camera program will provide the capital
investment to purchase the vehicles for this program. The department intends to complete
outfitting of the fleet over a three-year period of time. Once the vehicles are purchased, they
are expected to last considerably longer than the fleet pool program that we currently use,
A study has been conducted by the police department, city fleet services and the finance
department. Once the capital cost of the program has been made out of this fund, it is
believed that the car per officer program will be net neutral or possibly even save money for
the general fund as compared to our current pool car system.
The car per officer program will also provide for additional space in the police headquafters
building. Locker rooms will no longer be needed and can be repurposed as additional work
space area. Additional parking will also be available around city hall as a benefit.
If authorized, the department's ability to rapidly respond to critical incidents such as active
shooters, acts of terrorism and natural disasters would be significantly improved.
Kent City Code section 9.36,140(F) requires that funds derived from the use of the traffic
safety cameras be used to first cover the costs of administering the program, with excess
funds to be used for criminal justice-related purposes. The current unbudgeted and available
balance of the fund is $876,000, and the Kent Police Department seeks approval to use
$868,000 of unbudgeted funds to cover the cost of purchasing the initial 14 take home cars.
EXHIBITS: Car Per Officer Program Cost Executive Summary
BUDGET IMPACT: Expenditure of $868,000 to come from the School Zone Traffic
Safety Camera Fund.
STRATEGTC PLAN GOAL(S):
X Sustainable Fundino - Maximizing long-term financial success through responsibte fiscat oversight, economic growth, and
commu n ity pa rtne rsh i ps.
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Car Per Officer Program Cost Executive Summary
Estimated additional cost per year for commute (less capital) S168,000
MMO per vehicle reduced to $3700/year
Reserve per vehicle reduced to S8800/year
There will be cost savings in lower maintenance required, Iess services required per vehicle, lower
reserve per year based on longer life cycle, less fuel consumption, less collision damage that
compensate for commute costs.
Cost Comparison:
There will be an initial cost increase with capital expense but program will have cost savings over time:
Currently we have 41 vehicles that cost S21,500 per year (operation/maintenance/replacement reserve)
Completed program (estimated at 3 years) would have 70 vehicles that cost S12,500 per year
(operation/maintenance/replacement reserve)
4l vehicles @ 52t.St= 5881,500
70 vehicles @ S1z.sr= 5875,000
5
4
3
2 -
Qu rpsnl
-New7
0
Year 1 Year 2 Year 3 Year 4
Start up:
1't Year 14 additional vehicles purchased at 562,000 s36h=$g68,000
Reserve cost for 14 additional vehicles is $124,000
Operating cost for 14 additional vehicles is 551,800
Total Start Up Cost For First Year= 51,043,800
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 14, 2018
TO: Public Safety Committee
FROM: Public Works
SUBJECT: Police Interceptor Vehicle Purchase
MOTION: Move to recommend Council authorize the expenditure of
$434,000 from the 2019 Fleet Reserve fund, amend the budget, and
authorize the Mayor to purchase 7 replacement police vehicles utilizing the
State’s master contract with Columbia Ford.
SUMMARY: Fleet Services and City of Kent Police Department are requesting to
order 7 new Ford Police Interceptors prior to the adoption of the 2019/2020 budget.
The Ford Motor Company has notified Columbia Ford that the 2019 orders for the
Police Interceptor vehicles will end early due to redesign of the 2020 models and
recommended that public safety fleets be ordered as soon as possible in order to
have the best chance of receiving the 2019 model and the current pricing. Ford is
estimating a $3,000 increase to the Washington State Contract pricing for the new
2020 redesigned Police Interceptors, which would be an additional $21,000 impact
to the fleet budget if the order and purchase is delayed.
The 2019 Fleet Reserve fund will cover the cost of the 7 vehicles. The expenditure
of the vehicles is not incurred until the City takes possession of the vehicles, which
will be after January 1, 2019. Fleet and Finance have discussed the 2019 Fleet
Reserve fund as part of budget preparation, and the fund will be adequate to cover
the expense when the expense is incurred.
BUDGET IMPACT:
Funding from Budgeted 2019 Fleet Reserves
Reserves and M&O remain same for #7 Replacement Police Vehicles
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
RECOMMENDED BY: Tim LaPorte
ATTACHMENTS:
1. Exhibit 1 Police Interceptor (PDF)
2. Exhibit 2 Police Interceptor (PDF)
6
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7131t2018 Contract Vehicle Menu
Contract Automobile Request System (CARS)
Contract Vehicle Menu
&\Ahshington $tate Departnrent of
Enterprise Seruices
13 O Vehicte
Vehicles Buses Forklifts Category:Police-Sedan&Utility V CARS Purchaser lnstructions
Comments
Ford Fusion Sedan
Platform.
Ford Fusion Sedan
Platform.
IMPORTANT Fi
Due Date for the 2019MY is
0912112018 with final
production date of
0212812019. The 2020MY
will be available for ordering
Platform. AWD available
Final order due date is
0912112018,
ln
Stock
No
No
I
a
No
No
No
Available
Yes
Yes
-
Yes
Yes
Cutoff
Date
a
09-1 9-
2018
I
09-1 9-
2018
Base
Price
$34,248.00
$28,399.00
$32,633.00
$29,394.00
$24,282.00
Dealer
BUD CLARY
AUTO
DEALERSHIPS
Columbia Ford
Columbia Ford
Columbia Ford
Columbia Ford
Manufacturer
Chevrolet
Ford
Ford
Ford
Ford
Year
2419
2019
2019
2019
J
2019
Vehicle Description
2019 Chevrolet Tahoe Police
Pursuit Vehicle
2019 Ford Police Pursuit-Rated
Responder Hybrid (HEV)
2019 Ford Police SSV
Responder, Plug-ln Hybrid
Sedan (PHEV), Front-Wheel
2019 Ford Police lnterceptor
AWD Pursuit-Rated Utility SUV
Pursuit-Rated Sedan, Front-
WheelDrive
2019 Ford
#
Contract
05916
05916
05916
I
05916
I
05916
Create quote
Create quote
Create quote
Create quote
Create quote
hft ps :/lfortress.wa. gov/es/apps/CARS/ContractVeh icleMen u. aspx
Yes
1t3
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Green, Ron
From:
Sent:
To:
Cc:
Subject:
Stansfield, Matthew
Friday, July 06, 2018 10:17 AM
Green, Ron
Scholl, Robert
FW: News From Ford
Not sure if you received this
Matt Stansfield, Administrative Sergeant
Patrol I Police Department
220 Fourth Avenue South, Kent, WA 98032
Direct Line 253-856-5809
msta nsfield @ KentWA.qov
CITY OF KENT, WASHINGTON
KentWA.qov Facebook YouTube
PL€AsE EON91['ER THE Et{VIfIONMENT T]EFOR' itrRTN'TING iI.IiS E.M.qTL
From : Krista Bu rkha rt fma i lto : krista @systemsforpu bl icsafety.com ]
Sent: Friday, July 06, 2018 10:07 AM
Subject: News From Ford
Good Morning,
I had a Fleet Manager forward me this today and wanted to make sure all of customers were aware of this major
chassis change approaching as it may weigh heavily in one way or another on your upcoming vehicles purchasing for
2019 & 2020. Please see below from Marie Tellinghiusen.
'#l *
, Sorry for the confusion. I wanted to make sure everybody was aware that if you want a 20l9MY, you should order ASAP l
, to have best chance of production. Ford will only be able to produce a certain number of l9MY PIUs, then remaining
orders in the order bank will need to be cancelled and re-ordered as 2020MY (without price protection). Yes, the new :
2020MY is significantly changed and will have higher pricing (not sure how much yet). I do know that the 2020MY will
offer 3.3L V6 HYBRID (pursuit-rated) AWD as standard, the Hybrid system can be deleted for a credit, and the new
EcoBoost will be a 3.0L vs. the cuffent 3.5L. Ford is offering new officer safety features via the rearview camera system
and other technologies. I hope to have the new 2020MY PI available in the CARS system for ordering next week. The
201gMY will finish final production02128120l9 and the 2020MY will begin production 0310112019.
,' 't"tarie Tellinghiusen 'G
Columbia Ford Hyundai - Government Contracts Manager
7OO 7th Avenue, Longview WA 98632
P: 360-423-432I ext L87
mariet@colf ord.com
Thank You,
Krista Burkhart
Office Ad ministrato r & Co ntracti ng Specia list
t
:t
1
EXTERNAL EMAIL
\*f#e
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