HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 08/16/2018 (2)
Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the
third Thursday of each month in the Kent City Hall, Council Chambers East, 220 Fourth
Avenue South, Kent, WA 98032.
For additional information please contact Ron Lashley at 253 -856-5101, or via email at
RLashley@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 7-1-1.
Parks and Human Services
Committee
Agenda
Chair - Brenda Fincher
Satwinder Kaur– Marli Larimer
Thursday, August 16, 2018
5:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Approval of July 19, 2018
Minutes
YES Chair 05 MIN.
5. Clark Lake Park Properties
Demolition - Recommend
YES Brian Levenhagen 05 MIN.
6. Resolution for Grant Applications
to the Recreation and
Conservation Office for Servi -
Recommend
YES Brian Levenhagen 05 MIN.
7. Director's Report NO Julie Parascondola 05 MIN.
A. Action Items Chair 01 MIN.
Page 1 of 3
Pending Approval
Parks and Human Services
Committee
CC Parks Regular Meeting
Minutes
July 19, 2018
Date: July 19, 2018
Time: 5:00 PM
Place: Chambers East
Attending: Brenda Fincher, Committee Chair
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Agenda:
1. Call to Order 5:00 PM
2. Roll Call
Attendee Name Title Status Arrived
Brenda Fincher Committee Chair Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
3. Changes to the Agenda
Changes to Agenda: Deputy Director Brian Levenhagen filled in for Director
Julie Parscondola as well as presented items six and seven instead of Hope
Gibson.
4. Minutes Summary, dated 6/21/18
This was a unanimous vote.
MOTION: Approval of Minutes Dates 6/21/18
RESULT: APPROVED [UNANIMOUS]
MOVER: Satwinder Kaur, Councilmember
SECONDER: Marli Larimer, Councilmember
AYES: Fincher, Kaur, Larimer
5. Valley Cities New Facility
Guest Speakers from Valley Cities Counseling and Consultation, Ali Shekh,
Acting CEO/CFO and Milena Stott, Chief of Transformation and Innovations.
Shared information regarding the two recovery centers Valley Cities is
opening in Kent. One will be a 16-bed secure detox center, and the other will
be a 16 bed unit for mental illness cases.
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Parks and Human Services Committee CC Parks
Regular Meeting
Minutes
July 19, 2018
Kent, Washington
Page 2 of 3
6. Resolution for Grant Application #18-2207 to the Recreation and
Conservation Office for the West Fenwick Park Renovation -
Recommend
Each grant cycle (every other year) Parks staff has been very successful in
pursuing funding for park development and acquisition of property through
the Washington Recreation and Conservation Office (RCO). Parks staff is
requesting authorization to submit a grant application to the RCO’s Land and
Water Conservation Fund program to help fund the West Fenwick Park
Renovation project. Currently, in the early design stages, the project aims to
update worn-out features in the park, i.e., the playground, picnic shelter and
add additional new amenities such as adding a Futsal court.
This was a unanimous vote.
MOTION: Move to recommend council adopt the resolution authorizing the
submittal of grant application #18-2207 to the Recreation and Conservation
Office, for funding assistance for the West Fenwick Park Renovation project.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 8/7/2018 5:00
PM
MOVER: Marli Larimer, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Fincher, Kaur, Larimer
7. 2018 May and June Fee-in-Lieu Funds
When developers subdivide small projects, they have the option to either
provide recreational space or pay into a fee-in-lieu to have funds go into a
nearby neighborhood park for improvements.
We have three fee-in-lieu payments
$29,700 at Chestnut Ridge Park
$16,650 at Lake Meridian Park
$11,925 at Clark Lake Park
For a total of $58,275.00. We have five years to spend the funds on
renovations and improvements.
This was a unanimous vote.
MOTION: Move to recommend Council accept $58,275 of fee-in-lieu
funds, amend the Community Parks Reinvestment Program budget,
and authorize the future expenditure of these funds for capital
improvements at Chestnut Ridge Park, Lake Meridian Park and Clark
Lake Park.
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Parks and Human Services Committee CC Parks
Regular Meeting
Minutes
July 19, 2018
Kent, Washington
Page 3 of 3
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 8/7/2018 5:00
PM
MOVER: Satwinder Kaur, Councilmember
SECONDER: Marli Larimer, Councilmember
AYES: Fincher, Kaur, Larimer
8. Director’s Report
Morrill Meadows/Kent YMCA Ground Breaking Ceremony will be this Saturday
between 10 and 12 pm
BeatBall 6 to 8 pm at Hogan Park Field 3
9. Adjournment 5:30 PM
Committee Secretary
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: August 16, 2018
TO: Parks and Human Services Committee
SUBJECT: Clark Lake Park Properties Demolition - Recommend
MOTION: Move to recommend council authorize the mayor to sign a public
works agreement with Skycorp, in the amount of $80,245, for the
demolition of houses and outbuildings on the Lake and Walla properties at
Clark Lake Park, subject to final terms and conditions acceptable to the
parks director and city attorney.
SUMMARY: The Walla and Lake properties were purchased as part of the Clark
Lake Park acquisition assemblage, a collection of properties the city has acquired
over decades which will create a single large park surrounding and encompassing
the lake. Houses and outbuildings on the properties must be demolished in
compliance with conditions set by the Washington Recreation and Conservation
Office (RCO), which provided grant funding to reimburse some acquisitions costs.
BUDGET IMPACT: Expense impact to the Parks Land Acquisition budget
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure
ATTACHMENTS:
1. Lake and Walla Properties Demolition (PDF)
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CONTRACT
THIS AGREEMENT, made in duplicate, is entered into between the CITY OF KENT, a
Washington municipal corporation (“City”), and Skycorp, Ltd., organized under the laws of the
State of Washington, located and doing business at 526 Northwest Avenue, Ste 11
Arlington, WA 98223 (“Contractor”).
WITNESS:
In consideration of the terms and conditions contained herein and attached and made a part of
this Agreement, the parties agree as follows:
1. The Contractor shall do all work and furnish all tools, materials, and equipment for:
Demolition of Lake and Walla Property Structures at Clark Lake in accordance with
and as described in the Contract and shall perform any alterations in or additions to the
work provided under the Contract and every part thereof. The Contract shall include all
project specifications, provisions, and plans; the City’s general and special conditions; the
current adopted Standard Specifications for Road, Bridge, and Municipal Construction, as
prepared by the Washington State Department of Transportation and the Washington
State Chapter of the American Public Works Association, including all published
amendments issued by those organizations, if applicable (“Standard Specifications”); the
City’s bid documents; and the Contractor’s response to the City’s bid. The Contractor is
responsible to obtain copies of the current adopted WSDOT Standard Specifications
including the latest amendments issued by WSDOT as of the date of bid opening. Unless
otherwise directed by the City, work shall start within ten (10) days after the City issues
its Notice to Proceed and be completed within ___ calendar days.
The Contractor shall provide and bear all expense of all equipment, work, and labor of any
sort whatsoever that may be required for the transfer of materials and for constructing
and completing the work provided for in the Contract and every part thereof, except as
mentioned in the specifications to be furnished by the City. The total contract amount,
including Washington State Sales Tax, is $80,245.00.
2. The City hereby promises and agrees with the Contractor to employ, and does employ,
the Contractor to provide the materials and to do and cause to be done the above
described work and to complete and finish the same according to the Contract and the
terms and conditions herein contained and hereby contracts to pay for the same according
to the Contract and the schedule of unit or itemized prices provided by Contractor in its
response to the City’s bid, at the time and in the manner and upon the conditions
provided for in the Contract.
3. The Contractor for itself, and for its heirs, executors, administrators, successors, and
assigns, does hereby agree to the full performance of all covenants herein contained upon
the part of the Contractor.
4. It is further provided that no liability shall attach to the City by reason of entering into this
contract, except as expressly provided herein.
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5. Contractor shall defend, indemnify, and hold the City, its officers, officials, employees,
agents, volunteers and assigns harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection
with the performance of this contract, except for injuries and damages caused by the sole
negligence of the City.
The City’s inspection or acceptance of any of Contractor’s work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this contract is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Contractor and the City, its officers, officials, employees, agents and volunteers, the
Contractor’s liability hereunder shall be only to the extent of the Contractor’s negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONTRACTOR’S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES
OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this contract.
6. Contractor agrees, upon the City's written demand, to make all books and records
available to the City for inspection, review, photocopying, and audit in the event of a
contract related dispute, claim, modification, or other contract related action at reasonable
times (not to exceed three (3) business days) and at places designated by the City.
7. The Contractor shall procure and maintain, during the term of construction and
throughout the specified term of maintenance, insurance of the types and in the amounts
described in Exhibit A attached and incorporated by this reference.
8. Contractor is responsible for locating any underground utilities affected by the work and is
deemed to be an excavator for purposes of RCW Ch. 19.122, as amended. Contractor
shall be responsible for compliance with RCW Ch. 19.122, including utilization of the “one
call” locator service before commencing any excavation activities.
9. Contractor shall fully cover any and all loads of loose construction materials, including but
not limited to sand, dirt, gravel, asphalt, excavated materials, construction debris, etc, to
protect said materials from air exposure and to minimize emission of airborne particles to
the ambient air environment within the City.
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CITY OF KENT
BY:
DANA RALPH, MAYOR
DATE:
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
KENT LAW DEPARTMENT
CONTRACTOR
BY:
PRINT NAME:
TITLE:
DATE:
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: August 16, 2018
TO: Parks and Human Services Committee
SUBJECT: Resolution for Grant Applications to the Recreation and
Conservation Office for the Service Club Ballfields Drainage
and West Fenwick Park Renovation projects - Recommend
MOTION: Move to recommend council adopt the resolution authorizing the
submittal of grant applications #18-1527 for Service Club Ballfields
Drainage Improvements and #18-2207 for West Fenwick Park Renovation
to the Recreation and Conservation Office (RCO), for funding assistance for
these projects.
SUMMARY: Each grant cycle (every other year) Parks staff pursues funding for
park development and/or acquisition of property through the Washington
Recreation and Conservation Office (RCO). Parks staff is requesting authorization to
submit two grant applications to the RCO’s Land and Water Conservation Fund
program to help fund the Service Club Ballfields Drainage Improvement and West
Fenwick Park Renovation projects.
BUDGET IMPACT: None
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure
ATTACHMENTS:
1. 6.1_Resolution for Grant Apps to RCO for SCB and WF-EXHIBIT (PDF)
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West Fenwick Park and Service Club Park—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
RESOLUTION NO. _______
A RESOLUTION of the city council of the
city of Kent, Washington, that: (1) authorizes the
submission of applications for grant funding
assistance through the Land and Water
Conservation Fund Outdoor Recreation Legacy
Partnership Program of the Recreation and
Conservation Office, as provided for in Chapters
79A.15 and 79A.25 of the Revised Code of
Washington, Chapter 286 of the Washington
Administrative Code, and other applicable
authorities, for renovation of West Fenwick Park
and field drainage services at Service Club
Ballfields, and (2) identifies the Parks Director as
the City’s authorized representative for purposes of
securing the grants and binding the City to the
grant terms and conditions.
RECITALS
A. Under the provisions of the Land and Water Conservation
Fund, Outdoor Recreation Legacy Partnership Program, state grant
assistance is requested by the city of Kent to aid in financing the cost of
the West Fenwick Park renovations. Under the provisions of the Youth
Athletic Facilities Program, state grant assistance is requested by the city
of Kent to aid in financing the cost of the Service Club Park field drainage
services.
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West Fenwick Park and Service Club Park—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
B. The city of Kent considers it in the best public interest to
complete the projects described in the applications.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. – Intent to Apply. The City has applied for or intends to
apply for funding assistance managed by the Washington State Recreation
and Conservation Office (“RCO”) for the West Fenwick Park Renovation
Project (#18-2207) and the Service Club Park Ballfield Drainage Services
Project (#18-1527) (“Projects”).
SECTION 2. – Authorized Representative. The City has applied for or
intends to apply for funding assistance managed by the Office for the above
Projects. Julie Parascondola, Parks Director, is authorized to act as a
representative/agent for the City with full authority to bind the organization
regarding all matters related to the Project(s), including but not limited to,
full authority to: (1) approve submittal of a grant application to the Office,
(2) enter into a project agreement(s) on behalf of the City, (3) sign any
amendments thereto on behalf of the City, (4) make any decisions and
submissions required with respect to the Project(s), and (5) designate a
project contact(s) to implement the day-to-day management of the
grant(s).
SECTION 3. – Agreement. The City has reviewed the sample project
agreement on the Recreation and Conservation Office’s WEBSITE at:
https://rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf.
The City understands and acknowledges that if offered a project agreement
to sign in the future, it will contain an indemnification and legal venue
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West Fenwick Park and Service Club Park—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
stipulation (applicable to any sponsor) and a waiver of sovereign immunity
(applicable to Tribes) and other terms and conditions substantially in the
form contained in the sample project agreement and that such terms and
conditions of any signed project agreement shall be legally binding on the
sponsor if the City’s representative/agent enters into a project agreement
on the City’s behalf. The Office reserves the right to revise the project
agreement prior to execution and shall communicate any such revisions
with the above authorized representative/agent before execution.
SECTION 4. – Legal Authority. The City acknowledges and warrants,
after conferring with its legal counsel, that its authorized representative/agent
has full legal authority to enter into a project agreement(s) on its behalf, that
includes indemnification, waiver of sovereign immunity (as may apply to
Tribes), and stipulated legal venue for lawsuits and other terms substantially in
the form contained in the sample project agreement or as may be revised prior
to execution.
SECTION 5. – Contingent Funding. Grant assistance is contingent on
a signed project agreement. Entering into any project agreement with the
Office is purely voluntary on the City’s part.
SECTION 6. – Varying Policies and Requirements. The City
understands that grant policies and requirements vary depending on the
grant program applied to, the grant program and source of funding in the
project agreement, the characteristics of the project, and the
characteristics of the City.
SECTION 7. – Revisions to Agreement. The City further understands
that prior to the City’s authorized representative/agent executing the
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West Fenwick Park and Service Club Park—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
project agreement(s), the RCO may make revisions to its sample project
agreement and that such revisions could include the indemnification, the
waiver of sovereign immunity, and the legal venue stipulation. The City
accepts the legal obligation that the City shall, prior to execution of the
project agreement(s), confer with the City’s authorized
representative/agent as to any revisions to the project agreement from
that of the sample project agreement. The City also acknowledge and
accept that if the City’s authorized representative/agent executes the
project agreement(s) with any such revisions, all terms and conditions of
the executed project agreement (including but not limited to the
indemnification, the waiver of sovereign immunity, and the legal venue
stipulation) shall be conclusively deemed to be executed with the City’s
authorization.
SECTION 8. – Allowable Costs. Any grant assistance received will be
used for only direct eligible and allowable costs that are reasonable and
necessary to implement the project(s) referenced above.
SECTION 9. – No Additional Authorization Requred. The City
acknowledges and warrants, after conferring with its legal counsel, that no
additional legal authorization beyond this authorization is required to make
the indemnification, the waiver of sovereign immunity (as may apply to
Tribes), and the legal venue stipulation substantially in form shown on the
sample project agreement or as may be revised prior to execution legally
binding on the City upon execution by the City’s representative/agent.
SECTION 10. –Matching Funds Availability. If match is required for
the grant, the City understands the City must certify the availability of
match at least one month before funding approval. In addition, the City
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West Fenwick Park and Service Club Park—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
understands it is responsible for supporting all non-cash matching share
commitments to this project should they not materialize.
SECTION 11. – Reimbursement Basis. The City acknowledges that if
it receives grant funds managed by the Office, the Office will pay us on only
a reimbursement basis. The City understands reimbursement basis means
that the City will only request payment from the Office after the City incur
grant eligible and allowable costs and pay them. The Office may also
determine an amount of retainage and hold that amount until the Project is
complete.
SECTION 12. – Property Dedications. The City acknowledges that
any property owned by the City that is developed, renovated, enhanced, or
restored with grant assistance must be dedicated for the purpose of the
grant in perpetuity unless otherwise allowed by grant program policy, or
Office in writing and per the project agreement or an amendment thereto.
SECTION 13. – Puget Sound Partnership. The City certifies the
following: the Project does not conflict with the Puget Sound Action Agenda
developed by the Puget Sound Partnership under RCW 90.71.310.
SECTION 14. – Resolution – Part of Application. This
resolution/authorization is deemed to be part of the formal grant
application to the Office.
SECTION 15. – Certification. The City warrants and certifies, after
conferring with its legal counsel, that this resolution/authorization was
properly and lawfully adopted following the requirements of the City and
applicable laws and policies and that the City has full legal authority to
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West Fenwick Park and Service Club Park—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
commit the City to the warranties, certifications, promises and obligations
set forth herein.
SECTION 16. – Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this _______ day of , 2018.
CONCURRED in by the Mayor of the City of Kent this ______ day of
, 2018.
DANA RALPH, MAYOR
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West Fenwick Park and Service Club Park—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
___
ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY
P:\Civil\Resolution\RCO-WestFenwickParkRenovations.docx
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: August 16, 2018
TO: Parks and Human Services Committee
SUBJECT: Director's Report
SUMMARY: Julie Parascondola, Director of the Parks, Recreation and Community
Services Department, will inform the committee of noteworthy information and
upcoming events.
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