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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 08/16/2018 (2) Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the third Thursday of each month in the Kent City Hall, Council Chambers East, 220 Fourth Avenue South, Kent, WA 98032. For additional information please contact Ron Lashley at 253 -856-5101, or via email at RLashley@KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1. Parks and Human Services Committee Agenda Chair - Brenda Fincher Satwinder Kaur– Marli Larimer Thursday, August 16, 2018 5:00 p.m. Item Description Action Speaker Time 1. Call to Order Chair 01 MIN. 2. Roll Call Chair 01 MIN. 3. Changes to the Agenda Chair 01 MIN. 4. Approval of July 19, 2018 Minutes YES Chair 05 MIN. 5. Clark Lake Park Properties Demolition - Recommend YES Brian Levenhagen 05 MIN. 6. Resolution for Grant Applications to the Recreation and Conservation Office for Servi - Recommend YES Brian Levenhagen 05 MIN. 7. Director's Report NO Julie Parascondola 05 MIN. A. Action Items Chair 01 MIN. Page 1 of 3 Pending Approval Parks and Human Services Committee CC Parks Regular Meeting Minutes July 19, 2018 Date: July 19, 2018 Time: 5:00 PM Place: Chambers East Attending: Brenda Fincher, Committee Chair Satwinder Kaur, Councilmember Marli Larimer, Councilmember Agenda: 1. Call to Order 5:00 PM 2. Roll Call Attendee Name Title Status Arrived Brenda Fincher Committee Chair Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present 3. Changes to the Agenda Changes to Agenda: Deputy Director Brian Levenhagen filled in for Director Julie Parscondola as well as presented items six and seven instead of Hope Gibson. 4. Minutes Summary, dated 6/21/18 This was a unanimous vote. MOTION: Approval of Minutes Dates 6/21/18 RESULT: APPROVED [UNANIMOUS] MOVER: Satwinder Kaur, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Fincher, Kaur, Larimer 5. Valley Cities New Facility Guest Speakers from Valley Cities Counseling and Consultation, Ali Shekh, Acting CEO/CFO and Milena Stott, Chief of Transformation and Innovations. Shared information regarding the two recovery centers Valley Cities is opening in Kent. One will be a 16-bed secure detox center, and the other will be a 16 bed unit for mental illness cases. 4 Packet Pg. 2 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u l 1 9 , 2 0 1 8 5 : 0 0 P M ( O P E N S E S S I O N ) Parks and Human Services Committee CC Parks Regular Meeting Minutes July 19, 2018 Kent, Washington Page 2 of 3 6. Resolution for Grant Application #18-2207 to the Recreation and Conservation Office for the West Fenwick Park Renovation - Recommend Each grant cycle (every other year) Parks staff has been very successful in pursuing funding for park development and acquisition of property through the Washington Recreation and Conservation Office (RCO). Parks staff is requesting authorization to submit a grant application to the RCO’s Land and Water Conservation Fund program to help fund the West Fenwick Park Renovation project. Currently, in the early design stages, the project aims to update worn-out features in the park, i.e., the playground, picnic shelter and add additional new amenities such as adding a Futsal court. This was a unanimous vote. MOTION: Move to recommend council adopt the resolution authorizing the submittal of grant application #18-2207 to the Recreation and Conservation Office, for funding assistance for the West Fenwick Park Renovation project. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 8/7/2018 5:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Fincher, Kaur, Larimer 7. 2018 May and June Fee-in-Lieu Funds When developers subdivide small projects, they have the option to either provide recreational space or pay into a fee-in-lieu to have funds go into a nearby neighborhood park for improvements. We have three fee-in-lieu payments $29,700 at Chestnut Ridge Park $16,650 at Lake Meridian Park $11,925 at Clark Lake Park For a total of $58,275.00. We have five years to spend the funds on renovations and improvements. This was a unanimous vote. MOTION: Move to recommend Council accept $58,275 of fee-in-lieu funds, amend the Community Parks Reinvestment Program budget, and authorize the future expenditure of these funds for capital improvements at Chestnut Ridge Park, Lake Meridian Park and Clark Lake Park. 4 Packet Pg. 3 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u l 1 9 , 2 0 1 8 5 : 0 0 P M ( O P E N S E S S I O N ) Parks and Human Services Committee CC Parks Regular Meeting Minutes July 19, 2018 Kent, Washington Page 3 of 3 RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 8/7/2018 5:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Fincher, Kaur, Larimer 8. Director’s Report Morrill Meadows/Kent YMCA Ground Breaking Ceremony will be this Saturday between 10 and 12 pm BeatBall 6 to 8 pm at Hogan Park Field 3 9. Adjournment 5:30 PM Committee Secretary 4 Packet Pg. 4 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u l 1 9 , 2 0 1 8 5 : 0 0 P M ( O P E N S E S S I O N ) PARKS AND HUMAN SERVICES COMMITTEE Julie Parascondola, CPRP 220 Fourth Ave S Kent, WA 98032 253-856-5100 DATE: August 16, 2018 TO: Parks and Human Services Committee SUBJECT: Clark Lake Park Properties Demolition - Recommend MOTION: Move to recommend council authorize the mayor to sign a public works agreement with Skycorp, in the amount of $80,245, for the demolition of houses and outbuildings on the Lake and Walla properties at Clark Lake Park, subject to final terms and conditions acceptable to the parks director and city attorney. SUMMARY: The Walla and Lake properties were purchased as part of the Clark Lake Park acquisition assemblage, a collection of properties the city has acquired over decades which will create a single large park surrounding and encompassing the lake. Houses and outbuildings on the properties must be demolished in compliance with conditions set by the Washington Recreation and Conservation Office (RCO), which provided grant funding to reimburse some acquisitions costs. BUDGET IMPACT: Expense impact to the Parks Land Acquisition budget SUPPORTS STRATEGIC PLAN GOAL: Thriving City, Evolving Infrastructure ATTACHMENTS: 1. Lake and Walla Properties Demolition (PDF) 5 Packet Pg. 5 CONTRACT THIS AGREEMENT, made in duplicate, is entered into between the CITY OF KENT, a Washington municipal corporation (“City”), and Skycorp, Ltd., organized under the laws of the State of Washington, located and doing business at 526 Northwest Avenue, Ste 11 Arlington, WA 98223 (“Contractor”). WITNESS: In consideration of the terms and conditions contained herein and attached and made a part of this Agreement, the parties agree as follows: 1. The Contractor shall do all work and furnish all tools, materials, and equipment for: Demolition of Lake and Walla Property Structures at Clark Lake in accordance with and as described in the Contract and shall perform any alterations in or additions to the work provided under the Contract and every part thereof. The Contract shall include all project specifications, provisions, and plans; the City’s general and special conditions; the current adopted Standard Specifications for Road, Bridge, and Municipal Construction, as prepared by the Washington State Department of Transportation and the Washington State Chapter of the American Public Works Association, including all published amendments issued by those organizations, if applicable (“Standard Specifications”); the City’s bid documents; and the Contractor’s response to the City’s bid. The Contractor is responsible to obtain copies of the current adopted WSDOT Standard Specifications including the latest amendments issued by WSDOT as of the date of bid opening. Unless otherwise directed by the City, work shall start within ten (10) days after the City issues its Notice to Proceed and be completed within ___ calendar days. The Contractor shall provide and bear all expense of all equipment, work, and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in the Contract and every part thereof, except as mentioned in the specifications to be furnished by the City. The total contract amount, including Washington State Sales Tax, is $80,245.00. 2. The City hereby promises and agrees with the Contractor to employ, and does employ, the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the Contract and the terms and conditions herein contained and hereby contracts to pay for the same according to the Contract and the schedule of unit or itemized prices provided by Contractor in its response to the City’s bid, at the time and in the manner and upon the conditions provided for in the Contract. 3. The Contractor for itself, and for its heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all covenants herein contained upon the part of the Contractor. 4. It is further provided that no liability shall attach to the City by reason of entering into this contract, except as expressly provided herein. 5.1 Packet Pg. 6 At t a c h m e n t : L a k e a n d W a l l a P r o p e r t i e s D e m o l i t i o n ( 1 3 5 2 : C l a r k L a k e P a r k P r o p e r t i e s D e m o l i t i o n - R e c o m m e n d ) 5. Contractor shall defend, indemnify, and hold the City, its officers, officials, employees, agents, volunteers and assigns harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this contract, except for injuries and damages caused by the sole negligence of the City. The City’s inspection or acceptance of any of Contractor’s work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, agents and volunteers, the Contractor’s liability hereunder shall be only to the extent of the Contractor’s negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONTRACTOR’S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this contract. 6. Contractor agrees, upon the City's written demand, to make all books and records available to the City for inspection, review, photocopying, and audit in the event of a contract related dispute, claim, modification, or other contract related action at reasonable times (not to exceed three (3) business days) and at places designated by the City. 7. The Contractor shall procure and maintain, during the term of construction and throughout the specified term of maintenance, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference. 8. Contractor is responsible for locating any underground utilities affected by the work and is deemed to be an excavator for purposes of RCW Ch. 19.122, as amended. Contractor shall be responsible for compliance with RCW Ch. 19.122, including utilization of the “one call” locator service before commencing any excavation activities. 9. Contractor shall fully cover any and all loads of loose construction materials, including but not limited to sand, dirt, gravel, asphalt, excavated materials, construction debris, etc, to protect said materials from air exposure and to minimize emission of airborne particles to the ambient air environment within the City. 5.1 Packet Pg. 7 At t a c h m e n t : L a k e a n d W a l l a P r o p e r t i e s D e m o l i t i o n ( 1 3 5 2 : C l a r k L a k e P a r k P r o p e r t i e s D e m o l i t i o n - R e c o m m e n d ) CITY OF KENT BY: DANA RALPH, MAYOR DATE: ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK APPROVED AS TO FORM: KENT LAW DEPARTMENT CONTRACTOR BY: PRINT NAME: TITLE: DATE: 5.1 Packet Pg. 8 At t a c h m e n t : L a k e a n d W a l l a P r o p e r t i e s D e m o l i t i o n ( 1 3 5 2 : C l a r k L a k e P a r k P r o p e r t i e s D e m o l i t i o n - R e c o m m e n d ) PARKS AND HUMAN SERVICES COMMITTEE Julie Parascondola, CPRP 220 Fourth Ave S Kent, WA 98032 253-856-5100 DATE: August 16, 2018 TO: Parks and Human Services Committee SUBJECT: Resolution for Grant Applications to the Recreation and Conservation Office for the Service Club Ballfields Drainage and West Fenwick Park Renovation projects - Recommend MOTION: Move to recommend council adopt the resolution authorizing the submittal of grant applications #18-1527 for Service Club Ballfields Drainage Improvements and #18-2207 for West Fenwick Park Renovation to the Recreation and Conservation Office (RCO), for funding assistance for these projects. SUMMARY: Each grant cycle (every other year) Parks staff pursues funding for park development and/or acquisition of property through the Washington Recreation and Conservation Office (RCO). Parks staff is requesting authorization to submit two grant applications to the RCO’s Land and Water Conservation Fund program to help fund the Service Club Ballfields Drainage Improvement and West Fenwick Park Renovation projects. BUDGET IMPACT: None SUPPORTS STRATEGIC PLAN GOAL: Thriving City, Evolving Infrastructure ATTACHMENTS: 1. 6.1_Resolution for Grant Apps to RCO for SCB and WF-EXHIBIT (PDF) 6 Packet Pg. 9 1 West Fenwick Park and Service Club Park— Application to Recreation & Conservation Office Land and Water Conservation Fund, Outdoor Recreation Legacy Partnership Program RESOLUTION NO. _______ A RESOLUTION of the city council of the city of Kent, Washington, that: (1) authorizes the submission of applications for grant funding assistance through the Land and Water Conservation Fund Outdoor Recreation Legacy Partnership Program of the Recreation and Conservation Office, as provided for in Chapters 79A.15 and 79A.25 of the Revised Code of Washington, Chapter 286 of the Washington Administrative Code, and other applicable authorities, for renovation of West Fenwick Park and field drainage services at Service Club Ballfields, and (2) identifies the Parks Director as the City’s authorized representative for purposes of securing the grants and binding the City to the grant terms and conditions. RECITALS A. Under the provisions of the Land and Water Conservation Fund, Outdoor Recreation Legacy Partnership Program, state grant assistance is requested by the city of Kent to aid in financing the cost of the West Fenwick Park renovations. Under the provisions of the Youth Athletic Facilities Program, state grant assistance is requested by the city of Kent to aid in financing the cost of the Service Club Park field drainage services. 6.a Packet Pg. 10 At t a c h m e n t : 6 . 1 _ R e s o l u t i o n f o r G r a n t A p p s t o R C O f o r S C B a n d W F - E X H I B I T ( 1 3 5 3 : R e s o l u t i o n f o r G r a n t A p p l i c a t i o n s t o t h e R e c r e a t i o n a n d 2 West Fenwick Park and Service Club Park— Application to Recreation & Conservation Office Land and Water Conservation Fund, Outdoor Recreation Legacy Partnership Program B. The city of Kent considers it in the best public interest to complete the projects described in the applications. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1. – Intent to Apply. The City has applied for or intends to apply for funding assistance managed by the Washington State Recreation and Conservation Office (“RCO”) for the West Fenwick Park Renovation Project (#18-2207) and the Service Club Park Ballfield Drainage Services Project (#18-1527) (“Projects”). SECTION 2. – Authorized Representative. The City has applied for or intends to apply for funding assistance managed by the Office for the above Projects. Julie Parascondola, Parks Director, is authorized to act as a representative/agent for the City with full authority to bind the organization regarding all matters related to the Project(s), including but not limited to, full authority to: (1) approve submittal of a grant application to the Office, (2) enter into a project agreement(s) on behalf of the City, (3) sign any amendments thereto on behalf of the City, (4) make any decisions and submissions required with respect to the Project(s), and (5) designate a project contact(s) to implement the day-to-day management of the grant(s). SECTION 3. – Agreement. The City has reviewed the sample project agreement on the Recreation and Conservation Office’s WEBSITE at: https://rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf. The City understands and acknowledges that if offered a project agreement to sign in the future, it will contain an indemnification and legal venue 6.a Packet Pg. 11 At t a c h m e n t : 6 . 1 _ R e s o l u t i o n f o r G r a n t A p p s t o R C O f o r S C B a n d W F - E X H I B I T ( 1 3 5 3 : R e s o l u t i o n f o r G r a n t A p p l i c a t i o n s t o t h e R e c r e a t i o n a n d 3 West Fenwick Park and Service Club Park— Application to Recreation & Conservation Office Land and Water Conservation Fund, Outdoor Recreation Legacy Partnership Program stipulation (applicable to any sponsor) and a waiver of sovereign immunity (applicable to Tribes) and other terms and conditions substantially in the form contained in the sample project agreement and that such terms and conditions of any signed project agreement shall be legally binding on the sponsor if the City’s representative/agent enters into a project agreement on the City’s behalf. The Office reserves the right to revise the project agreement prior to execution and shall communicate any such revisions with the above authorized representative/agent before execution. SECTION 4. – Legal Authority. The City acknowledges and warrants, after conferring with its legal counsel, that its authorized representative/agent has full legal authority to enter into a project agreement(s) on its behalf, that includes indemnification, waiver of sovereign immunity (as may apply to Tribes), and stipulated legal venue for lawsuits and other terms substantially in the form contained in the sample project agreement or as may be revised prior to execution. SECTION 5. – Contingent Funding. Grant assistance is contingent on a signed project agreement. Entering into any project agreement with the Office is purely voluntary on the City’s part. SECTION 6. – Varying Policies and Requirements. The City understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the project agreement, the characteristics of the project, and the characteristics of the City. SECTION 7. – Revisions to Agreement. The City further understands that prior to the City’s authorized representative/agent executing the 6.a Packet Pg. 12 At t a c h m e n t : 6 . 1 _ R e s o l u t i o n f o r G r a n t A p p s t o R C O f o r S C B a n d W F - E X H I B I T ( 1 3 5 3 : R e s o l u t i o n f o r G r a n t A p p l i c a t i o n s t o t h e R e c r e a t i o n a n d 4 West Fenwick Park and Service Club Park— Application to Recreation & Conservation Office Land and Water Conservation Fund, Outdoor Recreation Legacy Partnership Program project agreement(s), the RCO may make revisions to its sample project agreement and that such revisions could include the indemnification, the waiver of sovereign immunity, and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior to execution of the project agreement(s), confer with the City’s authorized representative/agent as to any revisions to the project agreement from that of the sample project agreement. The City also acknowledge and accept that if the City’s authorized representative/agent executes the project agreement(s) with any such revisions, all terms and conditions of the executed project agreement (including but not limited to the indemnification, the waiver of sovereign immunity, and the legal venue stipulation) shall be conclusively deemed to be executed with the City’s authorization. SECTION 8. – Allowable Costs. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. SECTION 9. – No Additional Authorization Requred. The City acknowledges and warrants, after conferring with its legal counsel, that no additional legal authorization beyond this authorization is required to make the indemnification, the waiver of sovereign immunity (as may apply to Tribes), and the legal venue stipulation substantially in form shown on the sample project agreement or as may be revised prior to execution legally binding on the City upon execution by the City’s representative/agent. SECTION 10. –Matching Funds Availability. If match is required for the grant, the City understands the City must certify the availability of match at least one month before funding approval. In addition, the City 6.a Packet Pg. 13 At t a c h m e n t : 6 . 1 _ R e s o l u t i o n f o r G r a n t A p p s t o R C O f o r S C B a n d W F - E X H I B I T ( 1 3 5 3 : R e s o l u t i o n f o r G r a n t A p p l i c a t i o n s t o t h e R e c r e a t i o n a n d 5 West Fenwick Park and Service Club Park— Application to Recreation & Conservation Office Land and Water Conservation Fund, Outdoor Recreation Legacy Partnership Program understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. SECTION 11. – Reimbursement Basis. The City acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. The City understands reimbursement basis means that the City will only request payment from the Office after the City incur grant eligible and allowable costs and pay them. The Office may also determine an amount of retainage and hold that amount until the Project is complete. SECTION 12. – Property Dedications. The City acknowledges that any property owned by the City that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or Office in writing and per the project agreement or an amendment thereto. SECTION 13. – Puget Sound Partnership. The City certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. SECTION 14. – Resolution – Part of Application. This resolution/authorization is deemed to be part of the formal grant application to the Office. SECTION 15. – Certification. The City warrants and certifies, after conferring with its legal counsel, that this resolution/authorization was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to 6.a Packet Pg. 14 At t a c h m e n t : 6 . 1 _ R e s o l u t i o n f o r G r a n t A p p s t o R C O f o r S C B a n d W F - E X H I B I T ( 1 3 5 3 : R e s o l u t i o n f o r G r a n t A p p l i c a t i o n s t o t h e R e c r e a t i o n a n d 6 West Fenwick Park and Service Club Park— Application to Recreation & Conservation Office Land and Water Conservation Fund, Outdoor Recreation Legacy Partnership Program commit the City to the warranties, certifications, promises and obligations set forth herein. SECTION 16. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this _______ day of , 2018. CONCURRED in by the Mayor of the City of Kent this ______ day of , 2018. DANA RALPH, MAYOR 6.a Packet Pg. 15 At t a c h m e n t : 6 . 1 _ R e s o l u t i o n f o r G r a n t A p p s t o R C O f o r S C B a n d W F - E X H I B I T ( 1 3 5 3 : R e s o l u t i o n f o r G r a n t A p p l i c a t i o n s t o t h e R e c r e a t i o n a n d 7 West Fenwick Park and Service Club Park— Application to Recreation & Conservation Office Land and Water Conservation Fund, Outdoor Recreation Legacy Partnership Program ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK APPROVED AS TO FORM: ___ ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY P:\Civil\Resolution\RCO-WestFenwickParkRenovations.docx 6.a Packet Pg. 16 At t a c h m e n t : 6 . 1 _ R e s o l u t i o n f o r G r a n t A p p s t o R C O f o r S C B a n d W F - E X H I B I T ( 1 3 5 3 : R e s o l u t i o n f o r G r a n t A p p l i c a t i o n s t o t h e R e c r e a t i o n a n d PARKS AND HUMAN SERVICES COMMITTEE Julie Parascondola, CPRP 220 Fourth Ave S Kent, WA 98032 253-856-5100 DATE: August 16, 2018 TO: Parks and Human Services Committee SUBJECT: Director's Report SUMMARY: Julie Parascondola, Director of the Parks, Recreation and Community Services Department, will inform the committee of noteworthy information and upcoming events. 7 Packet Pg. 17