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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 02/15/2018 (2) Page 1 of 3 Parks and Human Services Committee February 15, 2018 Minutes Kent Washington Approved Date: February 15, 2018 Time: 5:00 p.m. Place: Council Chambers Attending: Chair Brenda Fincher, Councilmembers and Satwinder Kaur Absent: Tina Budell, Agenda: 1. Call to Order Chair Brenda Fincher called the meeting to order at 5:09 p.m. 2. Roll Call Chair Brenda Fincher, Satwinder Kaur in attendance. 3. Changes to the Agenda Title change of Item 6 to 2018 CDBBG Annual Action Plan as well as a revised motion statement. 4. Minutes dated February 15, 2018 MOTION: Councilmember Kaur moved to approve the minutes dated January 18, 2018. Chair Fincher seconded. The motion passed 2-0. 5. 2018 City Art Plan and 2018-2022 Five Year Plan - Approved Detailed the City Art Plan projects for 2018 and art expenditures planned for 2018- 2022 as part of the 5-year plan. New Projects include continuation of Kent Summer Art Exhibit Purchase program, Collection maintenance, and programming, Meet me on Meeker Plan, Utility Box program, Opportunity Fund, Captial Art programs at Morrill Meadows/East Hill Park, Kent Vally Loop Trail. The Visual Arts Committee worked with staff to craft the plan which was approved by Kent Arts Commission on January 9, 2018. MOTION: Councilmember Kaur moved to recommend Council approve the 2018 City Art Plan and Five Year Plan. Chair Fincher seconded. The motion passed 2-0. 6. 2018 CDBG Annual Action Plan - Approved The City of Kent receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) as an Entitlement City. To receive this funding, the City is required to submit a Five-Year Consolidated Plan for Housing & Community Development. The City’s Consolidated Plan is in effect from 2015-2019. There are no changes to the projects for 2018. Prior to the Page 2 of 3 beginning of each year of the Consolidated Plan, the City must inform HUD and the community of the specific actions that the City will execute to implement the objectives and strategies of the Consolidated Plan; which is outlined in the 2018 Action Plan. The Action Plan also includes the allocation of estimated resources that will be used to carry out the objectives and strategies and a description of each program that will receive funds. In addition to investing the full 15% allowable by law into public service activities and 20% in planning and administration, the rest go into capital projects. This program serves many low-income, disabled and senior homeowners in Kent by providing needed repairs for maintaining and preserving housing. The City of Kent residents recommends that a significant portion of CDBG funds are distributed more equitably. This recommendation came about from the input of city of Kent residents at the two recent public hearing/discussion meeting for Human Services where they voiced a need for a more equitable distribution of funds because a significant of residents do not own homes and do not have access to the capital funds. At the last Human Services Committee meeting regarding the Action Plan, an edit was recommended to change the verbiage of 10 Years to “all Home Plans.” MOTION: Councilmember Kaur moved to recommend Council approve the Proposed Community Development Block Grant 2018 Annual Action Plan including funding allocations and contingency plans, and also including an amendment to the Action Plan to allocate $50,000 for a capital project consistent with tonight’s discussion, and authorize the Mayor to sign all necessary documents. Chair Fincher seconded. The motion passed 2-0. 7. 2017 CAPER - Approved The 2017 Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Kent is a report to the U.S. Department of Housing and Urban Development (HUD) on the City’s activities and accomplishments using Community Development Block Grant (CDBG) and other funds. The report is required by HUD annually and must be submitted by March 31st. The report includes information on how CDBG funds were used to further the goals and strategies of the Consolidated Plan, as well as other activities executed by the City. MOTION: Councilmember Kaur moved to recommend council approve the 2017 Consolidated Annual Performance and Evaluation Report and authorize the Mayor to submit the report to HUD. Chair Fincher seconded. The motion passed 2-0. 8. Indigent Conflict Counsel Agreement - Approved The City of Kent is required by statute to provide Indigent Counsel for individuals unable to afford legal representation when charged with a crime in Kent Municipal Court. The firm of Stewart MacNichols Harmell, Inc., P.S. is currently under contract to provide this service. If there is a conflict of interest between the said individual and Page 3 of 3 the said firm providing indigent counsel, the case is assigned to an attorney outside of the contracting firm to provide counsel and the City of Kent contracts with multiple attorneys for conflict counsel services. The contracts were written for case by case duration without end dates but include termination options if needed. We have attorneys that have exceeded payments of the $65,000 threshold for Council approval and so recommend Council authorize Parks Director (or Mayor) enter into contracts necessary to retain counsel. MOTION: Councilmember Kaur moved to recommend Council authorize the Parks Director (or Mayor) to enter into all contracts necessary to retain conflict counsel for indigent criminal defense in the Kent Municipal Court, so long as costs associated with the contracts can be paid from the Parks Department budget, and ratify all prior acts and contracts consistent with this grant authority, subject to the final contract terms and conditions acceptable to the Human Services Manager and Parks Director. Chair Fincher seconded. The motion passed 2-0. 9. Director's Report – Information Only The Parks Department has appointed Brain Levenhagan as the new Deputy Director of Parks. Brian was the department former Senior Planner until promoted. John McEuen will be the next performer of the Spotlight Series March 9th. The Kent Parks and Recreation Commission has three vacancies one of which will be a teen between the age 16 and 18. 10 Adjournment Chair Fincher adjourned the meeting at 6:35 p.m. Ronald Lashley Ronald Lashley Committee Secretary