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HomeMy WebLinkAboutCity Council Committees - Operations Committee - 11/20/2018 (2) Page 1 of 5 Approved Operations Committee CC Ops Regular Meeting Minutes November 20, 2018 Date: November 20, 2018 Time: 4:00 PM Place: Chambers East Attending: Les Thomas, Committee Chair Bill Boyce, Councilmember Dennis Higgins, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order 4:00 PM 2. Roll Call Attendee Name Title Status Arrived Les Thomas Committee Chair Excused Bill Boyce Councilmember Present Dennis Higgins Councilmember Present Toni Troutner Councilmember Present 3. Changes to the Agenda There were no changes to the agenda. 4. Approval of Minutes dated November 6, 2018 MOTION: Move to approve the Minutes dated November 6, 2018 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 5. Approval of Check Summary MOTION: Move to approve check summary report dated October 16, 2018 to October 31, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 6. Emergency Management Performance Grant Operations Committee CC Ops Regular Meeting Minutes November 20, 2018 Kent, Washington Page 2 of 5 Emergency Manager John Madson and Program Coordinator Kimberly Behymer presented the annual Emergency Management Performance Grant in the amount of $71,321 for approval. A couple of highlights included in the work plan are the new emergency employee notification system to notify City employees of emergency situations on campus. This will include the cost of the software, training and roll-out of the system. Also included will be some hardening devices for ShoWare to be installed primarily in the plaza area. MOTION: Recommend council authorize the Mayor to accept and sign the Emergency Management Performance Grant from the Washington Military Department/Emergency Management Division and the U.S. Department of Homeland Security, in the amount of $71,321, sign all necessary grant documents and authorize expenditure of the funds in accordance with final grant terms and conditions acceptable to the city attorney. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 7. Legislative Agenda Communications Manager Dana Neuts and Lobbyist Briahna Murray presented the City of Kent's proposed legislative agenda and priorities for 2019. The process used to arrive at the legislative priorities identified included Neuts and Murray meeting with department leadership to discuss hot topics and hot issues and determine the priorities of each department. These priorities were then presented to CAO Derek Matheson and Mayor Dana Ralph and boiled down to the two documents included in the agenda packet. Ms. Murray has been, and will continue working with legislators to bring to their attention the positions that are most important to the City of Kent. MOTION: Move to recommend Council approve Kent’s 2019 State Legislative Agenda. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 8. Stoplight Traffic Safety Camera Ordinance Chief Rafael Padilla, Commander Todd Durham and Assistant City Attorney Ifeoma Canfield presented an ordinance to amend Kent City Code to authorize use of automated traffic cameras to detect stoplight violations, adopt standards and restrictions regarding use of automated traffic safety Operations Committee CC Ops Regular Meeting Minutes November 20, 2018 Kent, Washington Page 3 of 5 cameras and set monetary penalties for infractions detected by automatic safety cameras. Chief Padilla informed the committee that each violation recorded will be reviewed by an officer who will use processes consistent with tickets that would be given out in person when deciding whether a ticket will be issued. Council President Boyce asked what the implementation timeline would be. Chief Padilla indicated it will be roughly 6 to 8 months. Once cameras are in place there will be a communications campaign followed by a "warning" period prior to tickets being issued. MOTION: Recommend Council adopt an ordinance amending Chapter 9.36 of the Kent City Code by adding the new section 9.36.150 entitled, “Stoplight traffic safety cameras.” RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 9. Stoplight Traffice Safety Camera Contract Chief Rafael Padilla, Commander Todd Durham and Assistant City Attorney Ifeoma Canfield presented the Stoplight Safety Camera contract for approval. This contract modifies the existing contract with American Traffic Solutions, the vendor currently being used for the school zone cameras, to include stop light cameras at 11 approaches at six intersections identified following a traffic study. MOTION: Authorize the Mayor to enter into a contract or contract amendment with American Traffic Solutions for stoplight traffic safety cameras, subject to final terms and conditions acceptable to the city attorney and police chief. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 10. Highline Water District Franchise Chief Administrative Officer Derek Matheson presented a draft franchise agreement with Highline Water District. The agreement provides for a 6% franchise fee in exchange for the city's commitment not to attempt to collect our utility tax from the district and not to take over the district during the term of the agreement. The term of the agreement is 15 years plus an automatic extension for five years plus recurring automatic extensions of one year each after that unless/until either party terminates the agreement. The Highline Water District franchise also resolves a system of overlapping and Operations Committee CC Ops Regular Meeting Minutes November 20, 2018 Kent, Washington Page 4 of 5 confusing boundaries between the city and the district's respective water service areas. These changes were made collaboratively and through a lens of which entity can best serve a particular parcel. MOTION: Recommend the City Council approve an ordinance establishing a 15-year franchise agreement with Highline Water District, and adjust the general fund budget accordingly. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 11. Midway Sewer District Franchise Chief Administrative Officer Derek Matheson presented a draft franchise agreement with Midway Sewer District. The agreement provides for a 6% franchise fee in exchange for the city's commitment not to attempt to collect our utility tax from the district and not to take over the district during the term of the agreement. The term of the agreement is 15 years plus an automatic extension for five years plus recurring automatic extensions of one year each after that unless/until either party terminates the agreement. MOTION: Recommend the City Council approve an ordinance establishing a 15-year franchise agreement with Midway Sewer District, and adjust the general fund budget accordingly. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 12. Consolidating Budget Adjustment Ordinance for Adjustments between 7/1/18 and 11/14/18 Deputy Finance Director Barbara Lopez recommended adoption of a consolidating budget adjustment ordinance for adjustments made between July 1, 2018 and November 14, 2018, reflecting an overall budget increase of $22,989,456. Adjustments totaling $11,440,194 have previously been approved by Council. Adjustments totaling $11,549,262 have not been previously approved by Council and include: transfer of general fund reserves in excess of 18% to augment fund balances of several funds, transfer of general fund reserves in excess of 18% to provide funding for projects, targeted increases to ensure sufficient budget authority for several funds, along with other projects and transfers. These expenditures are funded by grants, existing fund balance, or other revenues. Ms. Lopez distributed copies of the ordinance to be approved as it was not included in the agenda packet. Operations Committee CC Ops Regular Meeting Minutes November 20, 2018 Kent, Washington Page 5 of 5 MOTION: Recommend Council adopt a consolidating budget adjustment ordinance for adjustments made between July 1, 2018 and November 14, 2018, reflecting an overall budget increase of $22,989,456. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 13. Adjournment The meeting was adjourned at 4:59. Cathie Everett Committee Secretary