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HomeMy WebLinkAboutCity Council Committees - Operations Committee - 11/06/2018 (2) Page 1 of 5 Approved Operations Committee CC Ops Special Meeting Minutes November 6, 2018 Date: November 6, 2018 Time: 3:30 PM Place: Chambers East Attending: Les Thomas, Committee Chair Bill Boyce, Councilmember Dennis Higgins, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order 3:30 PM 2. Roll Call Attendee Name Title Status Arrived Les Thomas Committee Chair Excused Bill Boyce Councilmember Present Dennis Higgins Councilmember Present Toni Troutner Councilmember Present 3. Changes to the Agenda 4. Approval of Minutes dated October 16, 2018 MOTION: Move to approve the Minutes dated October 16, 2018 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 5. Approval of Check Summary Report Dated 10/1/2018 to 10/15/2018 MOTION: Move to approve the check summary report dated 10/1/2018 to 10/15/2018. RESULT: APPROVED [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 6. Interagency Agreement to Fund DUI Court MOTION: Move to recommend council authorize the Mayor to sign an interagency agreement to fund a DUI court, signed by the Presiding Operations Committee CC Ops Special Meeting Minutes November 6, 2018 Kent, Washington Page 2 of 5 Judge, between the Washington Traffic Safety Commission and Kent Municipal Court, subject to final contract terms and conditions acceptable to the city attorney and Kent Municipal Court. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 7. Public Hearing on Regional Fire Authority CIP Update Chair Boyce opened the public hearing and Long Range Planning Manager Hayley Bonsteel gave a brief staff presentation regarding the ordinance to update the Regional Fire Authority capital improvement plan and fire impact fees. Councilmember Higgins moved to stay the hearing until later in the meeting when Captain Larry Rabel arrives. Councilmember Troutner seconded the motion and the motion passed. (The committee moved on to item nine on the agenda before returning to the public hearing.) Councilmember Higgins moved to re-open the hearing, Councilmember Troutner seconded the motion and the motion passed. Captain Rabel presented additional information regarding updates to the RFA capital improvement plan and fire impact fees. Rabel recognized three members of the Citizen's Advisory Committee who were present. Following the presentation Chair Boyce invited the public to make public comment. There were no public comments. Councilmember Troutner moved to close the public hearing, Councilmember Higgins seconded the motion and the motion was approved. RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 8. Ordinance to update Regional Fire Authority Capital Improvement Plan & Fire Impact Fees MOTION: Recommend City Council adopt an ordinance updating the Capital Facilities Element of the Kent Comprehensive Plan and to incorporate the Puget Sound Regional Fire Authority’s Capital Improvement Plan with updated Fire Impact Fees. Operations Committee CC Ops Special Meeting Minutes November 6, 2018 Kent, Washington Page 3 of 5 RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 9. Ordinances Amending Comp Plan & City Code to Incorporate School District Capital Facilities Plans and Update School Impact Fees Long Range Planning Manager Hayley Bonsteel gave a staff presentation regarding the annual update to the comprehensive plan to incorporate the capital facilities plans with updated school impact fees for the Kent, Federal Way, Auburn and Highline school districts. Councilmember Higgins asked if, apart from Federal Way, any districts are close to the maximum fee and the answer is no. A representative from the Auburn School District spoke briefly. He addressed the fact that their fees have gone up substantially. He pointed out that they had taken a huge drop last year and the increase this year brings them close to what the fees were in 2016. MOTION: Recommend to the City Council adoption of two ordinances updating the Capital Facilities Element of the Kent Comprehensive Plan and Chapter 12.13 Kent City Code to incorporate the 2018/19 - 2023/24 Capital Facilities Plans of the Kent, Federal Way, Auburn and Highline School Districts with updated School Impact Fees. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 10. Utility Tax Sunset & Allocation Ordinance - Recommend Finance Director Aaron BeMiller provided a presentation regarding removing the sunset of 15.38% of the internal utility tax following repayment of an internal loan as part of the strategy to deal with the fiscal cliff. Those funds would shift into the general fund for ongoing operations after the debt is retired in 2021. MOTION: Recommend Council adopt an ordinance relating to internal utility taxes amending Kent City Code 3.18.020 to remove the sunset of 15.38% of the internal utility tax collected, and to reallocate the funds generated from the 15.38% internal utility tax to the general fund once the other capital projects fund debt is retired. Operations Committee CC Ops Special Meeting Minutes November 6, 2018 Kent, Washington Page 4 of 5 RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 11. B & O Tax Amendment Ordinance - Recommend Finance Director BeMiller presented an updated copy of the B & O tax amendment ordinance and provided a summary of the ordinance in response to the "fiscal cliff" that the City has been planning for. Councilmember Higgins asked if the state's shared revenues are altered or if the state municipal tax structure was overhauled, if there is anything that would preclude a future council from making changes to this ordinance. Director BeMiller indicated that any council in the future can come back and re-amend or make changes to this ordinance. MOTION: Recommend Council adopt an ordinance relating to business and occupation taxes amending Kent City Code 3.28.050 to increase gross receipt and square footage taxes starting in 2020, and amending section 3.28.130 to clarify the allocation of revenues derived from business and occupation taxes. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 12. Amend Capital Facilities Element of Comprehensive Plan for 2019- 2024 Capital Improvement Plan Finance Director BeMiller presented an ordinance to amend the Capital Facilities Element of the Comprehensive Plan to reflect the updated 2019- 2024 Comprehensive Plan. MOTION: Recommend Council approve the ordinance amending the Capital Facilities Element of the Kent Comprehensive Plan to reflect the 2019-2024 Capital Improvement Plan. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 13. Property Tax Levy Ordinance - Recommend Operations Committee CC Ops Special Meeting Minutes November 6, 2018 Kent, Washington Page 5 of 5 Finance Director BeMiller presented an ordinance to levy a property tax increase of 1.0% on property, new construction and adjustments over the prior year for the year 2019. MOTION: Recommend Council adopt the property tax levy ordinance for the year 2019 of the 2019-2020 biennial budget. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 14. 2019-2020 Budget Adoption Ordinance - Recommend Finance Director BeMiller presented an ordinance to adopt the final 2019- 2020 biennial budget. The total gross expenditure budget for 2019 is $354,056,300 and 2020 is $322,797,600. Councilmember Troutner commented on the budget process and her appreciation of the opportunities to ask questions along the way. Councilmember Higgins echoed that and commended the Mayor and administration for the community outreach and communication during this process. MOTION: Recommend Council adopt the 2019-2020 Budget Ordinance. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Boyce, Higgins, Troutner EXCUSED: Thomas 15. Adjournment 4:28 AM Cathie Everett Committee Secretary