HomeMy WebLinkAboutCity Council Committees - Operations Committee - 08/07/2018 Page 1 of 3
Approved
Operations Committee
CC Ops Regular Meeting
Minutes
August 7, 2018
Date: August 7, 2018
Time: 4:00 p.m.
Place: Chambers East
Attending: Les Thomas, Committee Chair
Bill Boyce, Councilmember
Dennis Higgins, Councilmember
Toni Troutner, Councilmember
Agenda:
1. Call to Order 4:00 p.m.
4:00 PM
2. Roll Call
Attendee Name Title Status Arrived
Les Thomas Committee Chair Excused
Bill Boyce Councilmember Present
Dennis Higgins Councilmember Present
Toni Troutner Councilmember Present
3. Changes to the Agenda
None
4. Approval of Minutes dated July 17, 2018
MOTION: Move to approve the Minutes dated July 17, 2018
RESULT: APPROVED [UNANIMOUS]
MOVER: Dennis Higgins, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Higgins, Troutner
5. Approval of Check Summary Report dated 7/1/2018-7/15/2018
MOTION: Move to approve the check summary report dated
7/1/2018-7/15/2018
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Boyce, Higgins, Troutner
6. Consolidating Budget Adjustment Ordinance for Adjustments
between January 1, 2018 and June 30, 2018 - Adopt
Operations Committee CC Ops Regular Meeting
Minutes
August 7, 2018
Kent, Washington
Page 2 of 3
Deputy Finance Director Barbara Lopez requested the council approve the
consolidating budget adjustment ordinance for adjustments made between
January 1, 2018 and June 30, 2018, reflecting an overall budget increase of
$11,145,837. Of that amount, $5,065,397 was previously approved by
council. It was noted that typically these are done quarterly however, this
one is for the first half of this year.
Adjustments totaling $6,080,440 not previously approved by Council include:
$4,118,880 for the use of previously collected Transportation Impact Fee
monies; $2,000,000 transfer of General Fund reserves to the Health
Care/Benefits Fund and Capital Resources Fund; $35,000 for temporary
Facilities staff; $21,820 use of ECD downtown strategic action plan monies to
fund downtown place making projects and art; and net reductions of
$(8,150) for liability insurance and $(87,110) for adjustments related to the
non-rep salary survey.
Councilmember Higgins moved to recommend Council approve the
consolidating budget adjustment ordinance for adjustments made between
January 1, 2018 and June 30, 2018, reflecting an overall budge t increase of
$11,145,837. Councilmember Troutner seconded the motion which passed 3-
0.
MOTION: Adopt Ordinance No. ____, approving the consolidating
budget adjustments made between January 1, 2018 and June 30,
2018, reflecting an overall budget increase of $11,145,837.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 8/21/2018
7:00 PM
MOVER: Dennis Higgins, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Higgins, Troutner
7. 2018-2019 Property Insurance Program Review - Info Only
Risk Manager Chris Hills reviewed the property insurance program and
premium history. Property insurance renewal was July 1 and the premium
remains within the projected budget.
8. June Financial Report - Info Only
Finance Director Aaron BeMiller presented an overall positive budget variance
of $3.9 million. General Fund Reserves are estimated to end the year at
$22.3 million and Revenues are estimated to end the year approximately
$3.3 million (3.2%) higher than expected. Proposed plans are to move about
$1 million of the excess fund balance to the LEOFF 1 long-term care fund to
help cover required expenses, and an additional $250,000 to the Wellness
Fund to ensure that we are in accordance with state law on reserves in that
fund.
Operations Committee CC Ops Regular Meeting
Minutes
August 7, 2018
Kent, Washington
Page 3 of 3
Through June, all departments are remaining fairly close to budget with an
overall favorable budget variance of $573,000, or 0.5%.
9. Director's Report - Info Only
Finance Director Aaron BeMiller provided an overview of the citywide debt,
the annual status of interfund loans and noted special recognition to Angie
Fealy, Cheryl Lopez, Dan Leahy and Lavina Brennecke for preparation of the
Debt Manual.
BeMiller touched on Limited Tax General Obligation Bonds, Longterm Notes
and Revenue Debt from the Debt Manual and then discussed in more depth
the City's Interfund Loans.
Discussion included a question from Council President Boyce and follow-up by
Councilmember Higgins regarding the LED lighting project and whether we
are realizing a cost savings on utility bills that is equal to the cost of the
interfund loan. BeMiller indicated he will need to get the answer to that
question and report back next month.
An additional question was raised by Councilmember Higgins whether there
is a limit to what can be taken out from a trust fund and whether we are
close to that limit. BeMiller will get the answer and report back next month.
10. Adjournment 4:44 p.m.
The meeting was adjourned at 4:44 by Council President Boyce.
Cathie Everett
Committee Secretary