HomeMy WebLinkAboutCity Council Committees - Operations Committee - 07/17/2018 (2) Page 1 of 3
Approved
Operations Committee
CC Ops Regular Meeting
Minutes
July 17, 2018
Date: July 17, 2018
Time: 4:00 PM
Place: Chambers East
Attending: Les Thomas, Committee Chair
Bill Boyce, Councilmember
Dennis Higgins, Councilmember
Toni Troutner, Councilmember
Agenda:
1. Call to Order 4:00 PM
2. Roll Call
Attendee Name Title Status Arrived
Les Thomas Committee Chair Excused
Bill Boyce Councilmember Present
Dennis Higgins Councilmember Present
Toni Troutner Councilmember Present
3. Changes to the Agenda
Chief Administrative Officer Derek Matheson requested to move Item #7, 2018-2019 Property
Insurance Program Review to the August 7 meeting.
4. Approval of Minutes dated June 19, 2018
MOTION: Move to approve the Minutes dated June 19, 2018
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Boyce, Higgins, Troutner
5. Approval of Check Summary Reports dated 6/1/2018-6/15/2018
and 6/16/2018-6/30/2018
MOTION: Move to approve the check summary reports dated
6/1/2018-6/15/2018 and 6/16/2018-6/30/2018
RESULT: APPROVED [UNANIMOUS]
MOVER: Dennis Higgins, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Higgins, Troutner
6. Consultant Services Agreement with Alliant Insurance Services, Inc.
Operations Committee CC Ops Regular Meeting
Minutes
July 17, 2018
Kent, Washington
Page 2 of 3
HR Director Marty Fisher and Benefits Manager Laura Horea discussed the
background of replacing the current insurance consultant of 35 years. The
City has outgrown the support RL Evans Company is able to provide with
the changing landscape of insurance benefits. After the City Healthcare
Board review of the RFPs, Alliant Employee Benefits was selected as the new
consultant. They are located in Seattle so accessible when you have benefits
questions. Highlights of their support include deep expertise with working
with labor unions, experts in contract negotiations, a benefits advocate
employees can contact directly, and no actuary expenses. RL Evans could
not offer the same services. As well, we feel we can include the Wellness
program as part of the strategic planning Alliant will provide.
MOTION: Recommend Council authorize the Mayor to sign a contract
with Alliant Insurance Services, Inc. to provide benefits and actuarial
services for an initial term of 3.5 years, at an approximate cost of
$$85,000 per year, with an option to renew for an additional 3 year
term, subject to final terms and conditions acceptable to the HR
Director and City Attorney.
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Boyce, Higgins, Troutner
7. 2018-2019 Property Insurance Program Review - Information Only
This item was pulled from the agenda and moved the August 7 Operations
meeting.
8. May Financial Report - Information Only
The financial report was presented by Finance Director Aaron BeMiller. In
summary, the May numbers show nothing of concern and an overall positive
budget variance of $1.1m. Revenues were $2.7m higher than budgeted,
which is up from the April report. Expenditures show an increase of $1.9m,
which is due to transfers of $750k to the Wellness Fund and $1.25m to
Capital Resource Fund. Also noted is the variance in Police due to overtime
and the Parks expenditures due to the sale of the Par Three, which was
planned to pay back half of the loan they received. Forecast is to end the
year with a $900k positive revenues minus expenditures.
9. Asset Management System Update - Information Only
Presenting the Asset Management System Replacement project overview
and status report was Information Technology Director Mike Carrington,
IT Project Manager Melissa Janson, Levin Conway of Public Works, and
SI Development Manger Somen Palit. Melissa briefed council on the
project overview, schedule and accomplishments and next steps. The
system upgrade is to manage all of PW assets and automate workflow
(create work orders, service requests and manage costs). The
Operations Committee CC Ops Regular Meeting
Minutes
July 17, 2018
Kent, Washington
Page 3 of 3
upgrade will improve efficiency by integrating with other City systems
and eventually be used by Parks and other departments for their asset
management. Councilmember Higgins expressed that Cityworks is
becoming the enterprise standard for system asset management and
that King County GIS uses the system. Implementation will begin at
the end of 2018 with use of Hanson continuing through the
implementation. The plan is to take the contract to council for approval
in August. The software is already budgeted so there is no
additional cost.
10. Adjournment 4:32 PM
Committee Secretary