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HomeMy WebLinkAboutCity Council Committees - Operations Committee - 05/01/2018 (2)Operations Committee Minutes Approved May 15, 2018 Page 1 of 3 Date: May 01, 2018 Time: 4:00 p.m. Place: Chambers East Attending: Bill Boyce, Dennis Higgins, Toni Troutner Agenda: 1. Call to Order Council President Bill Boyce called the meeting to order at 4:00 2. Roll Call Councilmember Les Thomas had an excused absence 3. Changes to the Agenda No changes 4. Excused Absence for Councilmember Thomas No motion, see minutes of May 15, 2018. 5. Approval of Meeting Minutes dated April 17, 2018. Councilmember Toni Troutner moved to approve the minutes dated April 17, 2018. Boyce seconded the motion, which passed 2-0 6. Approval of Check Summary Reports dated 4/1/18 thru 4/15/18. Troutner moved to approve the check summary report dated 4/1/18 thru 4/15/18 Boyce seconded the motion, which passed 2-0. 7. School Zone Traffic Safety Camera Program Fund Expenditures. Police Chief Ken Thomas presented the car per officer program. This program will allow for better recruitment and retention of staff. Chief Thomas explained that a car per officer is the industry standard and this will allow Kent to be more competitive in recruiting new police officers. The funds to purchase the cars will be provided from the School Zone Traffic Safety Camera Program. Kent City code requires funds derived from the use of traffic safety cameras be used first to cover the cost of administering the program and excess funds to be used for criminal justice related purposes. The current balance of the fund is $876,000. This balance will allow for the initial 14 cars to be purchased. The department intends to complete outfitting of the fleet over a three year period of time. Chief Thomas discussed various benefits, most importantly the ability Operations Committee Minutes Approved May 15, 2018 Page 2 of 3 to rapidly respond to critical incidents. The program will also free up much needed parking spaces at police headquarters. Troutner commented that this is a one-time expenditure Boyce asked who would get the cars first. Chief Thomas explained he would start with sergeants first and on down by seniority. Troutner Recommend Council authorize the expenditure of $868,000 from the School Zone Traffic Safety Camera Fund, amend the budget, and authorize the Mayor to sign all documents necessary to purchase 14 police vehicles in order to initiate a car-per-officer program, subject to final terms acceptable to the Police Chief and City Attorney. Boyce Seconded the motion, which passed 2-0 8. CORE Networking Routing Contract for Technical hardware Upgrade James Endicott, Information Technology Technical Services Manager reported that on March 1, 2018 CORE network routers failed, which created an emergent need to order a replacement. IT purchased the routers under the state Department of Enterprise Services (DES) contract instead of the purchasing with Allied Telesis who is currently under contact with the city. Endicott explained how the support the city is receiving from their current vendor isn’t meeting contract obligation and moving forward with replacement of the system on the DES contract was a necessity to maintain the city CORE Networking System. Boyce asked if we have an Service Level Agreement (SLA) with Allied Telesis. Endicott said they do have an SLA but CORE is not the only system that the SLA supports. The CORE only represents about ten percent of that cost. Boyce asked about the stability of the other networks in the city. J. Endicott explained the edge network will need to be replaced but they plan to do the replacements in phases starting with the CORE. Troutner Recommend the City Council authorize the Mayor to purchase technology equipment through the cooperative purchasing agreement the state Department of Enterprise Services has with Cisco Systems, Inc., if those purchases are within the City’s established budgets and made during the term of the state contract, which is current through May 31, 2019 and any later contract extensions the state may authorize. Councilmember Dennis Higgins seconded the motion, which passed 3-0. 9. Finance Director’s Report, Including the March 2018 Financial Report Operations Committee Minutes Approved May 15, 2018 Page 3 of 3 Finance Director Aaron BeMiller presented his First Quarter report he summed up by saying “steady as she goes and nothing alarming.” BeMiller had three additional items 1. His department is working on central services cost allocation plan – it is a Federally compliant plan that will allow each department to allocate for services they provide to clients. Higgins commented that this will help bring clarity to the citizens of Kent around the general fund. By doing this type accounting we will be able to go back to the public and represent to them properly items that come out of the general fund. 2. State Auditors are now on site doing 2017 audit 3. BeMiller expressed appreciation for his finance staff and their work on the 2017 year-end report A. Adjournment The meeting was adjourned at 4:38 by Council President Bill Boyce. Bonnie Peterson Bonnie Peterson Interim Operations Committee Secretary