HomeMy WebLinkAboutCity Council Committees - Operations Committee - 04/17/2018 (2)Operations Committee
Minutes
KENT Approved May 1, 2018
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Date: April 17, 2018
Time: 4:00 p.m.
Place: Chambers East
Attending: Les Thomas, Dennis Higgins, Bill Boyce,
Agendar
Call to Order
L. Thomas called the meeting to order at 4:01
Roll Call.
All committee members present
Changes to the Agenda
No Changes
Aooroval of Check Summary Reports dated 3/16/18 thru 3/31/18
B. Boyce moved to approve the check summary report dated 3lL6lt8
thru 3l3Ll18. D. Higgins seconded the motion, which passed 3-O.
5. Aoproval of Meeting Minutes dated Aoril O3, 2O18
D. Higgins approved the minutes dated April 03, 2018. B. Boyce
seconded the motion, which passed 3-O.
6. l't Quarter Procurement Reoort - Info onlv
Chief Administrative Officer Derek Matheson presented the report per the city
council adopted procurement policy. Council had no questions regarding the
report.
D. Matheson explained that when the council required the report back in 2OL5,
the city Council didn't have a clear understanding of what type of contracts
were in the $25,000 - $65,000 range. Now that the committee has had time to
review those contracts, would the committee be willing to recommend to the
council to eliminate the report? D. Matheson explained that the time staff is
using to prepare the report and presentation could be better used elsewhere.
B. Boyce agreed it would be good to free up staff time for other things.
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Operations Committee
Minutes
Approved May 1, 2018
D. Higgins asked if there was a central repository for the report. D. Matheson
explained that the report is generated in the clerk's office and easy to maintain
but it takes several hours to locate and print the back-up information.
Currently all the reports are available through a public records request and
once the Laserfiche software is available the public would be able to view it
online.
D. Matheson said he would have staff prepare an ordinance to eliminate the
report.
7, Hvas Grouo - Investment Consultant Services Agreement
Benefits Manager Laura Horea stated after reviewing Hyas Group's past
performance, the Deferred Compensation Plan Committee is recommending
renewing the contract with the Hyas Group for a three-year period. This
agreement will also include work to issue a Request for Proposal and lead a
selection process to hire a third-party administrator for the City's deferred
compensation plan.
D. Higgins wanted to know who was on the Deferred Compensation Plan
Committee and what feedback they received regarding the Hyas Group, L.
Horea responded that Derek Matheson, Aaron BeMiller, Pat Fitzpatrick and two
HR staff members were on the committee. and that when they go through the
RFP for the third party administrator that would be a good time to receive
feedback from city employees.
L. Thomas clarified that this was already an approved budget item
D. Higgins Recommend Council authorize the Mayor to approve
renewal of the City's agreement with the Hyas Group which will
provide Investment Consulting Services for the 457 Deferred
Compensation Plan for three years, subject to approval of final terms
and conditions with Changes by the Human Resources Director and the
City Attorney. B. Boyce seconded, which passed 3-O.
8. Adjournment.
The meeting was adjourned at 4:13 by L. Thomas
Bonnie Peterson
Interim Operations Committee Secretary
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