HomeMy WebLinkAboutCity Council Committees - Operations Committee - 04/03/2018 (2)Operations Committee
Minutes
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APPROVED
Date: April 03, 2018
Time: 4:00 p.m.
Place: Chambers East
Agenda:
1. Call to Order
Chair Thomas called the meeting to order at 4:00pm.
2. Roll Call.
All committee members present
3. Changes to the Agenda.
No Finance Director’s report.
4. Approval of Check Summary Reports dated 3/1/18 thru 3/15/18.
D. Higgins moved to approve the check summary report dated 3/1/18 thru
3/15/18 B. Boyce seconded the motion, which passed 3-0.
5. Approval of Meeting Minutes dated March 20, 2018.
B. Boyce moved to approve the Operations Committee meeting minutes dated
March 20, 2018. D. Higgins seconded the motion, which passed 3-0.
6. Document Routing System: Information Technology Consultant
Services, Robert Half International – Recommended
Information and Technology Director Mike Carrington reported that his staff
is working with departments, following lead of the City Clerk’s office, to
replace the scanning and image system Oracle Captivation. This system will
be replaced by the Laserfiche document system. The new system
leverages these artifacts and provides for the ability to create everything
from electronic approval to digital signatures and automated alerts. The
business analysis services that are currently in progress are for Personnel
Change Request Process Mapping, Payroll, Multimedia Ticketing System and
Employee Lifecycle workflow automation. $110,000 is targeted for business
analysis services with Robert Half.
L.Thomas asked about the difference between the two contracts being
presented tonight. Carrington explained that both contracts are extensions and
will be vital in the implementation process and will focus on the workflow
automation process. The Laserfiche System will be replacing the Oracle
Captivation system and all the data will be extracted out of Oracle and
Operations Committee
Minutes
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transferred into the Laserfiche System. D. Higgins clarified that both contracts
are for the implementation process and were already approved in the 2017-
2018 budget process.
D. Higgins recommend council authorize the Mayor to approve a
Consultant Services Agreement with Robert Half International to
provide business analysis services necessary to assist the City’s
Information Technology Department with active projects, in a total
amount not to exceed $110,000, subject to final terms and conditions
acceptable to the Information Technology Director, and the City
Attorney. B. Boyce seconded the motion, which passed 3-0
7. Document Routing system: Information Technology Consultant
Services, Prime Team Partners- Recommended
B. Boyce recommend council authorize the Mayor to approve an
extension of the City’s contract with Prime Team Partners to provide
business analysis services necessary to assist the City’s Information
Technology Department with active projects through December 31,
2018, for an additional sum not to exceed $190,000, subject to final
terms and conditions acceptable to the Information Technology
Director, and the City Attorney. D. Higgins seconded the motion,
which passed 3-0.
8. Adjournment.
The meeting was adjourned at 4:10 by L. Thomas
/S/ Bonnie Peterson
Bonnie Peterson, Secretary