HomeMy WebLinkAboutCity Council Committees - Operations Committee - 02/20/2018Operations Committee
Minutes
Approved
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Date: February 20, 2018
Time: 4:02 p.m.
Place: Chambers East
Attending: Bill Boyce and Dennis Higgins
Agenda:
1. Call to Order.
2. Roll Call.
Chair Les Thomas had an excused absence.
3. Changes to the Agenda.
There were no changes to the agenda.
4. Approval of Check Summary Reports dated 1/16/18 thru 1/31/18.
D. Higgins moved to approve the check summary report dated 1/16/18 thru
1/31/18. B. Boyce seconded the motion, which passed 2-0.
5. Approval of Meeting Minutes dated February 6, 2018.
D. Higgins moved to approve the Operations Committee meeting minutes
dated February 6, 2018. B. Boyce seconded the motion, which passed 2-0.
6. Finance/Police Department Point of Sale Replacement Project -
Recommend.
Information Technology Director Mike Carrington asked to move forward the
replacement of the City’s current point-of-sale (POS) system with the iNovah
solution, manufactured by N. Harris Computer Corporation. The current POS
system used by the City’s Finance and Police Departments is at its end of life
and is no longer supported by the vendor (CLASS).
City staff surveyed potential replacement options and selected the iNovah
solution as its preferred system due to its open application programming
interface, allowing the City to integrate the iNovah solution with other
systems. On December 18, 2017, former Mayor Cooke issued a waiver under
KCC 3.70.110(A)(3) authorizing the City to enter into direct negotiations with
N. Harris Computer Corporation for the iNovah solution. These agreements will
allow for the replacement of the current CLASS system and includes the core
POS application, POS hardware, and Europay Mastercard Visa (EMV) Chip Card
Readers.
Operations Committee
Minutes
Approved
Page 2 of 2
Funding for this system was approved in the City’s 2017 -2018 Capital Biennial
Budget.
Item Price
Hardware $ 15,504.00
Software $ 97,500.00
Professional Services $ 108,000.00
Travel $ 16,000.00
Annual License Renewal $ 24,375.00
Subtotal $ 261,379.00
Tax $ 13,108
Total $ 274,487
Councilmember Higgins requested to have the final negotiated agreements be
brought back to Committee for an update of maintenance fees.
D. Higgins moved to Recommend Council to authorize the Mayor to sign
software license, implementation, and support and maintenance
agreements with N. Harris Computer Corporation to replace the City’s
existing Point of Sale system, subject to final terms and conditions
acceptable to the Information Technology Director, and the City Attorney,
in a total amount not to exceed $300,000. B. Boyce seconded the motion,
which passed 2-0.
7. Adjournment.
The meeting was adjourned at 4:15 p.m. by B. Boyce.
J. Hays
Jennifer Hays
Operations Committee Secretary