HomeMy WebLinkAboutCity Council Committees - Operations Committee - 01/16/2018
Unless otherwise noted, the Operations Committee meets at 4 p.m. on the first and third
Tuesday of each month in Kent City Hall, Council Chambers East, 220 Fourth Ave S, Kent, WA
98032.
For additional information please contact Jennifer Hays at 253-856-5700, or via email at
jhays@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s
Office at 253-856-5725 in advance. For TDD relay service call Washington
Telecommunications Relay Service at 1-800-833-6388.
Operations Committee Agenda
Councilmembers: Bill Boyce – Dennis Higgins – Les Thomas, Chair
January 16, 2018
4 p.m.
Item Description Action Speaker Time Page
1. Call to order Chair Thomas 1
2. Roll Call Chair Thomas 1
3. Changes to the Agenda Chair Thomas 1
4. Approval of Check Summary Reports
dated 11/16/17 thru 11/30/17;
12/01/17 thru 12/15/17, and; 12/16/17
thru 12/31/17
YES Chair Thomas
5. Approval of Minutes dated December 5,
2017
YES Chair Thomas 2 1
6. Third Lease Amendment – City and
Valley Communications – Cambridge
Site - Recommend
YES Tom Brubaker 15 9
7. 2018 Insurance Program – Information
Only
NO Chris Hills 5 15
8. 4th Quarter Procurement Report –
Information Only
NO Derek Matheson 5 29
9. Director’s Report – Information Only NO Aaron BeMiller 10 35
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Operations Committee
Minutes
Approval Pending
Page 1 of 7
Date: December 5, 2017
Time: 4:05 p.m.
Place: Chambers East
Attending: Bill Boyce, Les Thomas, and Dana Ralph, Chair
Agenda:
1. Call to Order.
2. Roll Call.
3. Changes to the Agenda.
There were no changes to the agenda.
4. Approval of Check Summary Reports dated 11/1/17 thru 11/15/17.
L. Thomas moved to approve the check summary report dated 11/1/17 thru
11/15/17. B. Boyce seconded the motion, which passed 3-0.
5. Approval of Meeting Minutes dated November 21, 2017.
B. Boyce moved to approve the Operations Committee meeting minutes dated
November 21, 2017. L. Thomas seconded the motion, which passed 3-0.
6. Court Security - New FTE position and Transfer of Current Position -
Recommend.
Police Chief Ken Thomas made a request to create an additional full-time court
security officer position for 2018 and to transfer the current part-time (.53
FTE) security officer position out of the Court budget into the Police
Department budget beginning January 2018; this position was already slated
to be transferred to the Police Department January 2019.
The current part-time security officer is scheduled to retire at the end of 2018.
Staff will reevaluate that position in light of the new full-time position as part
of the 2019-20 budget preparation process.
The requested full-time position is estimated to cost $107,000 that is budgeted
by the Police Department. The Court’s 2018 budget contains $40,000 for patrol
overtime and $18,000 to hire and train a new security officer which will be
reallocated to the Police Department for the new full time position, leaving
$49,000 to be covered by the general fund.
L. Thomas moved to recommend Council authorize the Mayor to approve a
new FTE court security officer position in the Police Department budget, and
transfer the current part time court security position from the Municipal Court
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Minutes
Approval Pending
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budget to the Police Department budget. B. Boyce seconded the motion,
which passed 3-0.
7. Comprehensive Plan/Capital Facilities Element Amendment and
Update to Kent City Code Chapter 12.13 School Impact Fees -
Recommend.
Economic and Community Development Long Range Planning Manager
Charlene Anderson made a request to move forward the City’s annual update
to the comprehensive plan to incorporate the capital facilities plans for Kent,
Auburn, Highline, and Federal Way (Federal Way) School Districts and to adopt
the school impact fees for Kent, Auburn, and Highline School Districts. Mayor
Cooke and staff recommended retaining the Federal Way School District’s
school impact fees.
The decision to retain Federal Way’s impact fees was in result to the significant
percentage increase to the multi-family fee to just over 1,500 percent in the
past two years. Staff will continue to work with Federal Way and also explore a
possible amendment to Chapter 12.13 Kent City Code setting a maximum
school impact fee obligation.
B. Boyce moved to recommend City Council adopt two ordinances updating
the Capital Facilities Element of the Kent Comprehensive Plan and Chapter
12.13 Kent City Code to incorporate the 2017/18 - 2022/23 Capital Facilities
Plans of the Kent, Auburn, Highline, and Federal Way School Districts with
updated school impact fees, retain the current fees for the Federal Way
School District, and direct staff to continue to work with the Federal Way
School District to determine appropriate impact fees for that District.
Passage of these ordinances should only occur once the City Council passes a
budget. L. Thomas seconded the motion, which passed 3-0.
8. Extension of Interlocal Agreements for Court and Jail Services with
Maple Valley - Recommend.
Deputy City Attorney Pat Fitzpatrick asked members to move forward first
amendments of two interlocal agreements between the City of Maple Valley
and the City for municipal court and jail facility services through January 1,
2020; both agreements allow for additional three year extensions.
Maple Valley agreed to pay the City a minimum of $175,000 annually for
municipal court services; an additional $4,000 will be charged if more than 333
cases are filed during any given month. The agreement also allows the City to
apply charges if a Maple Valley judge or judge pro tem is not available to
appear in court. The agreement also requires an annual minimum fee of
$80,300 for guaranteed space for two inmates at the jail. Additional fees for
booking, additional space and electronic home monitoring, as required, will be
paid by Maple Valley.
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Fees are subject to an annual inflator, the terms of which have been clarified
by this First Amendment.
L. Thomas moved to recommend Council Authorize the Mayor to sign First
Amendments extending the terms of Interlocal Agreements between Maple
Valley and Kent for jail and municipal court services, subject to final terms
and conditions acceptable to the City Attorney. B. Boyce seconded the motion,
which passed 3-0.
9. Storm and Surface Water Ordinance – Add CPI - Recommend.
Public Works Acting Accounting Manager Krystin Lykken asked members to
adopt the ordinance to amend City code to add a cost-of-living increase to the
storm and surface water utility. The increase will be capped at 2.4 percent per
a year until January 2, 2023, will continue after that point without any cap or
action required, and is intended to accommodate ongoing increases to the
operational costs of the system in order to maintain and operate the City’s
storm and surface water utility at the existing levels of service.
B. Boyce moved to recommend Council adopt an ordinance that amends Kent
City Code to add a yearly cost of living increase to the Storm and Surface
Water Utility Rates. L. Thomas seconded the motion, which passed 3-0.
10. Ordinance for YMCA Project within Morrill Meadows/East Hill Park –
Authorize Execution of Conveyance and Project Agreements –
Recommend.
Parks and Community Services Director Julie Parascondola, City Attorney Tom
Brubaker, and YMCA of greater Seattle Vice President Nathan Philips asked
members to move forward an ordinance authorizing execution of the
conveyance and project agreements for the YMCA project within Morrill
Meadows and East Hill parks.
Ms. Parascondola, Mr. Brubaker, and Mr. Phillips presented details of the
agreement and explained how the various documents relate to one another,
what they each provide, and how they respectively bind and obligate both the
YMCA and the City through design, construction, and the ultimate operation
and maintenance of the completed project over the long-term.
The proposed ordinance would authorize the Mayor, or designee, to sign the
various documents, subject to final terms and conditions acceptable to the City
Attorney; to convey a portion of park property to the YMCA to construct its
community center; obligate the City to total principal lease payments in a
maximum amount not to exceed $8.5 million over the term of the lease; and
to take all actions necessary to carry out the project under the limits and
conditions provided for by the ordinance.
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Approval Pending
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L. Thomas moved to recommend Council adopt an ordinance that approves
conveying park land to the YMCA for its construction of a community center;
authorizes the lease and lease-back of a portion of park land for the
construction of project improvements; authorizes the execution of all
necessary conveyance, lease, development, and operation and maintenance
agreements; authorizes and declares the City’s principal lease payments, not
to exceed $8.5 million over the term of the lease, as a general obligation debt
of the City; and authorizes all other acts related thereto and provided for by
the ordinance. B. Boyce seconded the motion, which passed 3-0.
11. Consolidating Budget Adjustment Ordinance for Adjustments between
September 1, 2017 and November 30, 2017 - Recommend.
Deputy Finance Director Barbara Lopez made a request to move forward the
fourth quarter technical gross budget adjustment ordinance reflecting an
overall budget increase of $13,027,264. Of that amount, $3,769,470 was
previously approved by Council for the following items: $1,500,000 PSRC
Grant for the EVH S 196th St. to S 180th St. Project; $750,000 Grant for
Hogan Park at Railroad Field Conversion Project; $500,000 Lake Meridian Dock
Grant; $485,000 YMCA Grant; $191,815 KC Sub-regional Opportunities Grant
for Upper Mill Creek Dam; $125,000 Drug Free Communities Grant; $106,010
Commute Trip Reduction Grant; $64,500 Target Zero Grant, and; $47,145
STOP Act Grant.
Adjustments totaling $9,257,794 not previously approved by Council include:
$2,700,000 transfer of General Fund reserves in excess of 18 percent to the
Capital Resources Fund, which will help fund the YMCA and Quiet Zone projects
in 2018; $2,100,000 to cover increased medical claims in the Insurance Fund;
$1,370,760 for additional B&O revenues collected. $685,380 transfers the
monies out of the General Fund and $685,380 increases the expense budget
for the projects using the additional funds, which are S. 212th Way Overlay
and 80th Ave. Concrete; $534,800 for ShoWare POS system and rebranding ;
$500,000 to transfer 50 percent of the Par 3 sale proceeds received to Golf
capital projects. $250,000 represents the transfer out of the Golf Operating
Fund and $250,000 to set aside the funds in a Golf project; $550,000 to
provide additional funding for Naden property acquisitions. $275,000 to
transfer the monies out of the General Fund and $275,000 to increase the
property acquisition budget; $454,940 Parks Fee-in-lieu funds received for
various parks projects; $310,000 to correct PFD bond refunding debt service
budget; $263,410 KC Levy Distribution for various parks projects; $200,000
for increased liability coverage in the Insurance Fund; $130,890 for Cell Tower
Revenues used for Park Capital Projects; $62,980 for various other park fees
and revenues used for capital projects; $61,664 for minimum wage increases
for Parks temporary staff, and; $18,350 in other miscellaneous corrections,
reallocations, and small grants.
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B. Boyce moved to recommend Council approve the consolidating budget
adjustment ordinance for adjustments made between October 1, 2017
and November 30, 2017, reflecting an overall budget increase of
$13,027,264. L. Thomas seconded the motion, which passed 3-0.
12. Property Tax Levy Ordinance - Recommend.
Ms. Lopez made a recommendation to move forward the proposed property
tax levy ordinance; the 2018 levy totals over $30 million. This ordinance levies
a property tax increase of 28.8 percent, which includes an increase of one
percent on property, new construction, adjustments over the prior year, and
use of $6.409 million of banked capacity. The $4.164 million of banked
capacity not needed for operations will be transferred to the Capital Resources
Fund. The tax is for the City’s 2018 budget, to be applied to the general fund
for the purpose of paying the general expenses of municipal government.
L. Thomas moved to recommend Council adopt the property tax levy
ordinance for the 2018 budget. B. Boyce seconded the motion, which passed
3-0.
13. Amend the Capital Facilities Element of the Comprehensive Plan for
the 2018-2023 Capital Improvement Plan – Recommend.
Ms. Lopez made a request to amend the Capital Facilities element of the
Comprehensive Plan per procedures established in Kent City Code 12.02. The
2018-2023 Capital Improvement Plan identifies a six-year plan for capital
improvement projects, including costs and revenue sources.
B. Boyce moved to recommend Council approve the ordinance amending the
Capital Facilities Element of the Kent Comprehensive Plan to reflect the 2018-
2023 Capital Improvement Plan. L. Thomas seconded the motion, which
passed 3-0.
14. 2018 Mid-Biennium Budget Adjustment Ordinance – Recommend.
Ms. Lopez asked to approve the mid-biennium budget adjustment ordinance
per RCW 35A.34.130, the budget adjustment totals $49,343,610. There were
two changes that were made to the Mayor’s proposal, they are: $2.4 million
will be used to fund the Quiet Zone; $6.409 million of banked property tax
capacity will be applied to the general fund for the purpose of paying the
general expenses of municipal government. The $4.164 million of banked
capacity not needed for operations will be transferred to the Capital Resources
Fund.
L. Thomas moved to recommend Council approve the 2018 Mid-Biennium
Budget Adjustment Ordinance. B. Boyce seconded the motion, which passed
3-0.
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Approval Pending
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15. 2018 State Legislative Agenda – Information Only.
Communications Consultant Dana Neuts advised members there were non-
substantive corrections made to the 2018 state legislative agenda. Updates to
page one are technical changes; the change on page three is a correction.
16. October Financial Report – Information Only.
Finance Director Aaron BeMiller reported an overall positive budget variance of
$2.3 million. The 2017 budget reflects an expected use of $2.4 million of fund
balance, including $2 million for Parks capital projects. The budgeted use of
fund balance is offset by the positive budget variance of $2.3 million, reducing
the estimated actual use of fund balance to $1.2 million. General Fund
Reserves are estimated to end the year at $17.9 million, or 18 percent of
estimated 2017 expenditures. The following highlights were reported:
Revenues are estimated to end the year at approximately $4.3 million or 4.6
percent higher than budgeted.
Expenditures through October show all departments are remaining fairly close
to budget with an overall favorable budget variance of $-2 million or -2.1
percent.
17. Director’s Report – Information Only.
Mr. BeMiller reported out on two items, they are:
Senior Financial Analyst Joe Bartlemay provided an update to the
September 30, 2017 quarterly investment report. During the November
investment advisory board meeting it was announced the City would
continue to work with investment consultant PFM to manage the
portfolio; TVI has been informed of the decision. Going forward PFM will
consolidate the portfolio with an increase of $80 million, this amount
includes the $25 million already managed by PFM, the $10 million TVI
was managing, and adds approximately $20 million the City was
managing.
Council approved the 2009 revenue bonds crossover refunding.
Upcoming tax changes will eliminate the ability of advance refunding.
The market is reactive to every news report that comes out causing
fluctuation in the amount of savings.
18. Adjournment.
The meeting was adjourned at 5:30 p.m. by D. Ralph.
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Minutes
Approval Pending
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J. Hays
Jennifer Hays
Operations Committee Secretary
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Office of the City Attorney
Tom Brubaker, City Attorney
Phone: 253-856-5770
Fax: 253-856-6770
Address: 220 Fourth Avenue S.
Kent, WA. 98032
DATE: January 16, 2018
TO: Operations Committee
FROM: Tom Brubaker, City Attorney
SUBJECT: Third Lease Amendment – City and Valley Communications –
Cambridge Site - Recommend
MOTION: Recommend Council authorize the Mayor to sign the third lease
amendment between the city of Kent and Valley Communications Center
for the Cambridge tank site subject to final contract terms and conditions
acceptable to the city attorney and public works director.
SUMMARY: The City’s water utility leases ground space at the Cambridge tank site
to Valley Communications Center (Valley Com) for a structure and tower for radio
communications. The initial lease was entered into on November 22, 1993, and
amended on January 8, 2010 and December 14, 2016.
This third amendment extends the lease term through December 31, 2019, and will
allow the term to automatically extend on a month-to-month basis, terminable by
either party upon thirty days’ notice.
The lease allows Valley Com to assign or sublet all or part of the leasehold premises
to King County’s Puget Sound Emergency Radio Network (PSERN) project. The
County will need to use some of Valley Com’s radio communications facilities to
complete this important next-generation emergency radio system. Valley Com will
be in charge of the details of any sublease or assignment to King County, then King
County will work directly with the City to negotiate a new lease.
Exhibits: Third Addendum to Lease Agreement
Budget Impact: None
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10105 00001 ha03d223gj
THIRD ADDENDUM TO LEASE AGREEMENT BETWEEN THE CITY OF KENT
(LESSOR) AND VALLEY COMMUNIATIONS CENTER (LESSEE)
This THIRD ADDENDUM TO LEASE AGREEMENT (“Third Addendum”) is made
this _____ day of January, 2018, by and between the City of Kent, a municipal
corporation formed pursuant to RCW 35A (“Lessor”), and Valley Communications
Center, an administrative agency formed pursuant to RCW 39.34 (“Lessee”).
RECITALS
A. Lessor and Lessee entered into that certain Lease Agreement dated
November 22, 1993 (the “Initial Lease”), as amended by that certain First Addendum to
Lease Agreement dated as of January 8, 2010 (the “First Addendum”) and that certain
Second Addendum to Lease Agreement dated December 14, 2016 (“Second
Addendum”) for certain real property located in the City of Kent, State of Washington as
described in Exhibit A to the Initial Lease (the “Premises”). The term “Amended Lease”
shall mean the Initial Lease as amended by the First Addendum and Second Addendum.
As used herein the term “Lease” shall mean the Amended Lease as further amended
by this Third Addendum.
B. The parties desire to amend the Amended Lease to extend the term of the
Amended Lease as more fully set forth below.
C. Except as otherwise specifically defined herein all capitalized terms shall
have the meanings assigned in the Amended Lease.
AGREEMENT
In furtherance of the Recitals set forth above, which are incorporated herein by
reference, and in consideration of the mutual promises and covenants set forth below,
and for other good and valuable consideration, the receipt of which is hereby
acknowledged, the parties acknowledge and agree to the following:
1. Second Extended Term. The term of the Lease is hereby extended for
twenty-four (24) months (“Second Extended Term”) commencing on January 1, 2018 and
terminating on December 31, 2019. If not renewed or terminated as provided in the Lease
and its Addenda, the term will automatically extend on a month-to-month basis,
terminable by either party upon providing at least 30 days prior written notice.
2. Rent Payment. Lessee shall pay to Lessor the sum of $3,180.00 for each
additional year on or before January 31 of each respective year as rent for the Second
Extended Term. If extended on a month-to-month basis, Lessee’s rent will be $265.00
per month.
3. Condition of Premises. Lessee leases the Premises during the Second
Extended Term in as-is, where-is condition and acknowledges that Lessor has not agreed
to and shall not be required to make any improvements or alterations to the same.
3. Brokers. Each party warrants to the other party that it has not dealt with
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any broker or agent in connection with the negotiation or execution of this Third
Addendum. Each party shall indemnify, defend and hold the other party harmless from
and against all costs, expenses, attorneys’ fees, liens and other liability for commissions
or other compensation claimed by any broker or agent claiming the same by, through, or
under such party.
4. Entire Agreement. This Third Addendum and the Amended Lease
constitute the entire agreement between Lessor and Lessee with respect to the subject
matter of this Third Addendum.
5. Full Force and Effect. Except as specifically set forth herein, the
Amended Lease is and remains in full force and effect and binding on the parties.
Lessee confirms that Lessor is not now and has not in the past been in default under the
Lease, and Lessee has no claim against Lessor for damages or offset of any type.
6. Authority. Each party acknowledges that it has all necessary right, title and
authority to enter into and perform its obligations under this Third Addendum, that this
Third Addendum is a binding obligation of such party and has been authorized by all
requisite action under the party's governing instruments, that the individuals executing this
Third Addendum on behalf of such party are duly authorized and designated to do so,
and that no other signatories are required to bind such party.
7. Counterparts. This Third Addendum may be executed in one or more
facsimile or pdf counterparts, each of which shall be deemed the original, but which
together shall constitute one and the same instrument.
8. Ratification. The parties hereto ratify all past acts of the parties taken
consistent with the terms and conditions of the Amended Lease.
IN WITNESS WHEREOF, the parties have executed this Third Addendum as of
the date set forth above.
LESSOR:
CITY OF KENT
By: _____________________________
Name: Dana Ralph
Title: Mayor
LESSEE:
VALLEY COMMUNICATIONS CENTER
By: _________________________
Name: _______________________
Title: ________________________
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10105 00001 ha03d223gj
STATE OF WASHINGTON )
COUNTY OF KING )
I certify that I know or have satisfactory evidence that Dana Ralph is the person who
appeared before me, and she acknowledged that she signed this instrument, on oath
stated that she was authorized to execute the instrument and acknowledged it as the
Mayor of the City of Kent to be the free and voluntary act of such party for the uses and
purposes mentioned in the instrument.
Dated this ____ day of January, 2018.
____________________________
[Signature of Notary]
NOTARY PUBLIC in and for the State of
Washington, residing at ____________.
My commission expires: ___________.
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STATE OF WSHINGTON )
COUNTY OF KING )
I certify that I know or have satisfactory evidence that _______________________
is the person who appeared before me, and she acknowledged that she signed this
instrument, on oath stated that she was authorized to execute the instrument and
acknowledged it as the Executive Director of Valley Communications Center to be the
free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
Dated this ____ day of January, 2018.
_______________________________
[Signature of Notary]
NOTARY PUBLIC in and for the State of
Washington, residing at ____________.
My commission expires:____________.
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Human Resources Department
Marty Fisher, Director
Phone: 253-856-5276
Fax: 253-856-6270
Address: 400 W. Gowe Street
Kent, WA. 98032
DATE: January 16, 2018
TO: Operations Committee
FROM: Chris Hill, Risk Manager
SUBJECT: 2018 Insurance Program – Information Only
MOTION: Information Only
SUMMARY: Briefing on the City’s 2018 Insurance Programs.
BUDGET IMPACT: All programs (Liability, Worker Compensation and Cyber Risk)
remain within budgets projected during the 2017-2018 Budget process.
BACKGROUND:
Liability – For 2017 the City’s Self-Insured Retention (SIR) increased to
$500,000 per loss. Our losses developed adversely during 2017. We settled
three lawsuits during the year, all of which included payments by our
reinsurer in addition to our payment of the full $250,000 SIR. Considering
these loss payments, premiums to remain at the $250,000 SIR increased
significantly. Evaluation of losses in the $250,000 to $500,000 layer
combined with discussions with Finance suggested that moving to a
$500,000 SIR better fits our risk profile and allows our coverage to step in
where most appropriate, while providing better cash flow due to lower
premium. Additional information is provided in the accompanying packet for
discussion at the briefing.
Worker Compensation – For 2018, our Excess Worker Comp premium
remains the same as 2017.
Cyber Risk – This was a new coverage effective February 1, 2017. This
coverage provides compensation as well as recovery expenses in the event of
a serious Cyber incident, network extortion or ransomware loss. Premium
remains the same as 2017 while coverage limits increase to $3 million.
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2018 Insurance Program
Review and Update
17
2017 Liability Loss Development
•Adverse loss development which began in 2016 continued to
worsen during 2017
•20 claims over $50,000 2017, 19 in 2016, 10 in 2015
•Resolved 3 lawsuits in mediation, all above Self-Insured
Retention (SIR)
•Won 2 Summary Judgement Motions
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Options provided in light of
circumstances
•Remain with current carrier (MunichRe) at current SIR
($250,000) = 28% increase over 2017
•Move to new carrier (Safety National) at current SIR = 10%
increase over 2017
•Remain with current carrier at increased SIR $500K = 9%
decrease
•RECOMMENDED - Move to Safety National at $500K SIR =
savings of $198,000 (25% decrease)
–Includes $10,000 Loss Control grant
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Claims in Reinsurance layer by year
4
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2012 2013 2014 2015 2016 2017
Claims in Excess of $250K SIR Claims in Excess of $500K SIR $250K SIR $500K SIR
$250K SIR
$500K SIR
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Rationale for Change
•Assume $198K premium savings per year (based on 2018
savings) over 6 years = $1.18M
•Our claims cost would have been $760,000 in the $250K to
$500K layer, thus saving a total of $420,000
•Result is a more efficient use of insurance – apply only to
significant losses
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Historical Liability Premiums
Year Premium % Change
2007 $803,000 12.5%
2008 $910,000 13.3%
2009 $1,057,000 16.2%
2010 $1,164,000 10.1%
2011 $812,375
(changed from WCIA to Alliant)
-30.2%
2012 $648,500* -20.2%
2013 $671,981 3.6%
2014 $699,240 4.0%
2015 $663,768 -5.3%
2016 $664,278 0.07%
2017 $703,898 6.0%
2018 $576,654** -18.0%
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*SIR raised from $100K to $250k
**SIR raised from $250K to $500K
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Liability Claims History
Year Number of Claims Incurred Loss Cost
2017 106 $299,791
2016 114 $437,948
2015 102 $1,270,661
2014 108 $1,224,787
2013 76 $1,109,084
2012 111 $817,010
2011 102 $590,105
Cost as of 1/1/2018
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Excess Worker Comp
•Continue with Safety National, 2 year policy
•Rate did not increase
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Excess Worker Comp
YEAR RATE WORKER
HOURS PREMIUM SIR
2010 .045 1,820,500 $73,730 $500K Police/Fire $400K All Other
2011 .045 1,529,500 $68,828 $500K Police/Fire $400K All Other
2012 .0298 1,454,000 $43,329 $500K Police $400K All Other
2013 .0341 1,467,000 $50,025 $500K All
2014 .0375 1,468,000 $55,050 $500K All
2015 .04275 1,424,000 $60,876 $500K All
2016 .0456 1,424,000 $64,934 $500K All
2017 .0456 1,506,000 $68,674 $500K All
2018 .0456 1,506,000 $68,674 $500K All
Rate is still below the 2003 rate
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Excess Worker Comp
Claims History
Year Number of Claims Cost
2017 69 $299,791
2016 64 $329,713
2015 80 $684,759
2014 61 $748,395
2013 65 $740,396
2012 66 $288,609
2011 76 $502,539
2010 95 $895,313
2009 85 $446,802
As of 12/31/2016
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Cyber Risk
•New coverage began 2/1/2017
•Renewed 1/1/18 with increased coverage for
Incident Response ($3M, up from $1M)
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MAYOR’S OFFICE
Derek Matheson, Chief Administrative Officer
Phone: 253-856-5700
Fax: 253-856-6050
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: January 16, 2018
TO: Operations Committee
FROM: Derek Matheson, CAO
SUBJECT: 4th Quarter Procurement Report – Information Only
MOTION: Informational only.
SUMMARY: The city council adopted a new procurement policy in 2015 that
requires staff to provide a quarterly report to council on new procurements over
specified dollar amounts and not previously approved by the city council,
specifically all contracts/agreements over $25,000 and all leases/agreements that
convey an interest in real property. The attached report is for the fourth quarter of
2017.
EXHIBITS: Report is attached
BUDGET IMPACT: N/A
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CONTRACTS GREATER THAN $25,000 NOT APPROVED BY COUNCIL
QTR CONTRACT NO.CONTRACTOR'S NAME PROJECT NAME TERM CONTRACT
AMOUNT
APPROVAL
AUTHORITY DEPARTMENT
Q4 PW17-497 Farralane Lighting and Audio, Inc.SR 167 Underpass Lighting at Meeker St.11/6/2017-11/30/2017 $30,804.65 Mayor Public Works
Q4 IT17-507 Nelson Electric Inc.Jail Camera Replacement 11/14/2017-11/30/2018 41,463.77 Mayor IT
Q4 PW17-507 Bargreen-Ellingson, Inc.Kitchen Equipment Replacement-Senior
Center 11/22/2017-12/29/2017 $46,960.28 Mayor Public Works
Q4 PW17-509 KBA, Inc.Construction Management Services 11/22/2017-2/28/2018 $42,900.00 Mayor Public Works
Q4 PK17-519 KOMPAN, INC.Green View Park Playgorund Equipment 12/4/2017-6/30/2022 $59,484.70 Mayor Parks
Q4 EC17-521 Kent Downtown Partnership Annual Contract to Sustain Kent's
Downtown Core 12/4/204-12/31/2018 $33,600.00 Mayor
Economic and
Community
Development
Q4 EC17-537 VanNess Feldman LLP Federal Lobbyist 12/13/2017-12/31/2018 $56,000.00 Mayor
Economic and
Community
Development
Q4 PK17-546 King Conservation District Green Kent Partnership Year 9 Funding 4/1/2018-3/31/2019 $57,000.00 Mayor Parks
Q4 HR17-552 R.L. Evans Co., Inc.Health Care Insurance Brokerage and
Consulting Services 12/15/2017-12/31/2018 $45,000.00 Mayor Human
Resources
Q4 PW17-561 Traffic Count Consultants Traffic Counts 12/28/2017-6/15/2018 $32,742.00 Mayor Public Works
Q3 PD17-391 Seattle, City of 2016 Justice Assistance Grant (JEG)
Interlocal Agreement)7/7/2017-9/30/2019 $42,062.00 Mayor Police
Q3 EC17-397 4Leaf Inc Plan Review 2017 7/17/2017-11/21/2017 $60,000.00 Mayor
Economic and
Community
Development
Q3 PK17-403 Skycorp Ltd Martin Property Structure Demolitions 7/15/2017-12/31/2017 $34,980.00 Mayor Parks
Q3 PW17-404 Anchor QEA LLC Naden Ave Site Improvements 7/21/2017-12/31/2017 $35,000.00 Mayor Public Works
Q3 PW17-405 GeoEngineers Inc Linda Heights Pump Station 7/21/2017-7/1/2018 $34,260.00 Mayor Public Works
Q3 EC17-084 KPG Inc
Meet Me on Meeker Design and
Construction Standards
Amendment No 1
7/26/2017-12/31/2017 $26,881.94 Mayor
Economic and
Community
Development
Q3 EC17-418 Tube Art Displays Inc Showare Wall Sign 7/27/2017-9/21/2017 $53,684.95 Mayor
Economic and
Community
Development
Q3 PW17-419 A Plus Demolition & Excavation Inc Barber Property Demolition 7/26/2017-8/31/2017 $38,950.00 Mayor Public Works
Q3 PD17-426 King County Sheriff's Office Registered Sex Offender Checks - 2017 7/1/2017-6/30/2018 $36,559.76 Mayor Police
Q3 PW17-430 JECB LLC S 212th St and 72nd Ave S Intersection
Improvements 8/2/2017-12/31/2018 $28,720.00 Mayor Public Works
Q3 EC17-432 Thunderbirds Hocket Enterprises LLC Thunderbirds/City of Kent Advertising 8/9/2017-5/31/2018 $59,400.00 Mayor
Economic and
Community
Development
Q3 PK17-433 Greenshield Systems LLC Service Club Ballfields Drainage System
Installation 8/4/2017-10/30/2017 $49,914.70 Mayor Parks
Q3 PK17-258 Christensen Inc General Contractor Legal Department TI 8/18/2017-11/17/2017 $28,594.50 Mayor Parks
31
CONTRACTS GREATER THAN $25,000 NOT APPROVED BY COUNCIL
QTR CONTRACT NO.CONTRACTOR'S NAME PROJECT NAME TERM CONTRACT
AMOUNT
APPROVAL
AUTHORITY DEPARTMENT
Q3 EC17-278 SAFEbuilt Washington LLC Plan Review 8/30/2017-12/31/2017 $30,000.00 Mayor
Economic and
Community
Development
Q3 PD17-285 Kent Youth and Family Services Victim Advocate Services for Human
Trafficking Victims 9/12/2017-6/30/2018 $50,000.00 Mayor Police
Q3 PW17-286 SkyCorp Ltd Gribble Property Demolition 9/14/2017-9/30/2017 $29,669.80 Mayor Public Works
Q3 IT17-292 2FA Inc 2016-2017 2FA One Security Solution (for
Police Department)1/29/2016-7/29/2017 $49,585.99 Mayor IT
Q3 PK17-443 PACE Engineers Survey Mapping of 248th Street Frontage
at Morrill Meadows Park 9/6/2017-1/31/2018 $25,000.00 Mayor Parks
Q3 PW17-445 Forest Clouds LLC Meridian Valley Creek Erosion Repair 9/20/2017-10/13/2017 $45,460.00 Mayor Public Works
Q2 PW17-155 ICF Jones & Stokes Inc North Hytek Mitigation - S 216th St 4/4/2017-5/31/2018 $50,887.61 Mayor Public Works
Q2 PW17-165 Transpo Group USA Inc 212th & 72nd Traffic Signal 4/14/2017-10/1/2017 $27,749.00 Mayor Public Works
Q2 PW17-178 Tetra Tech Inc Lakes Monitoring & Leber Homestead 4/18/2017-4/15/2018 $42,204.99 Mayor Public Works
Q2 PW17-187 Shearer Design LLC Garrison Creek Bridge 4/24/2017-12/31/2017 $62,252.00 Mayor Public Works
Q2 PW17-200 A Plus Demolition & Excavation Inc Recycling Events 4/28/2017-12/31/2017 $48,000.00 Mayor Public Works
Q2 EC17-214 Van Ness Feldman LLP Federal Lobbying 5/4/2017-12/31/2017 $56,000.00 Mayor
Economic and
Community
Development
Q2 PW17-215 GeoEngineers Inc S 218th Street Improvements 5/11/2017-12/31/2018 $48,442.00 Mayor Public Works
Q2 PK17-221 NETServices LLC Kent Memorial Park Pole Replacement and
Barrier Netting Installation 5/15/2017-8/14/2017 $46,417.85 Mayor Parks
Q2 IT17-223 VeriPic PD Digital Evidence and Mobile Licensing 11/1/2016-12/31/2017 $25,459.50 Mayor IT
Q2 PW17-239 JECB LLC 2017 Plastic Markings 5/22/2017-12/31/2018 $34,733.33 Mayor Public Works
Q2 PW17-240 JECB LLC 2017 Paint Line Striping & RPM
Replacement 5/22/2017-12/31/2018 $38,375.00 Mayor Public Works
Q2 HR17-351 RL Evans Inc Health Care Insurance Brokerage 1/1/2016-12/31/2017 $45,000.00 Mayor Human
Resources
Q2 PK17-352 Stripe Rite Inc Service Club Ballfields-Sealcoating and
Restriping of Parking Lot 5/31/2017-9/29/2017 $25,411.30 Mayor Parks
Q2 PD17-377 Washington State Department of
Social and Health Services (DSHS)
Interlocal Agreement for CSEC Task Force
Support - Fund a human trafficking victim
advocate at Kent Youth and Family
Services
6/27/2017-6/30/2018 $50,000.00 Mayor Police
Q2 PW17-386 Raedeke Associates Inc Valley Floor Community Park Wetland
Delineation 6/30/2017-6/15/2018 $26,700.00 Mayor Public Works
Q1 PW17-013 SH&H Valuation LLC 132nd Ave SE Sidewalk Improvements 1/5/2017-12/31/2017 $29,650.00 Mayor Public Works
Q1 PW16-012-003 GeoEngineers Inc Amendment No 2
S 228th St UPRR Grade Separation 1/13/2017-12/31/2017 $30,562.00 Mayor Public Works
Q1 PW17-036 David Evans and Associates Inc 132nd Pedestrian Improvements 1/23/2017-4/1/2017 $41,124.00 Mayor Public Works
Q1 PW17-037 David Evans and Associates Inc East valley Highway Overlay 1/23/2017-5/1/2017 $40,868.00 Mayor Public Works
32
CONTRACTS GREATER THAN $25,000 NOT APPROVED BY COUNCIL
QTR CONTRACT NO.CONTRACTOR'S NAME PROJECT NAME TERM CONTRACT
AMOUNT
APPROVAL
AUTHORITY DEPARTMENT
Q1 PK17-124 Middleton, Reid Lake Fenwick Floating Walkway
Replacement Oversight 3/10/2017-12/31/2018 $56,683.00 Mayor Parks
Q1 PK17-131 Washington State Slo-Pitch Umpires
Association
2017 Softball Umpires Goods and Services
Agreement 4/12/2017-9/30/2017 $45,000.00 Mayor Parks
Q1 PK17-136 Highline School District No 401 2017 Camp Waskowitz 7/31/2017-8/4/2017 $40,500.00 Department
Director Parks
Q1 PK17-145 Miller Hayashi Architects PLLC Lake Meridian Bathhouse Renovation
Project Oversight 3/7/2017-12/31/2018 $42,400.00 Mayor Parks
Q1 PK17-148 Vital Mechanical Service Heat Exchanger Replacement at Kent-
Meridian Pool 4/1/2017-6/30/2017 $37,041.97 Mayor Parks
33
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Kent Council Operations Committee
FINANCE DEPARTMENT
Aaron BeMiller Director
Phone: 253-856-5260
Fax: 253-856-6255
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: January 16, 2018
TO: Operations Committee
FROM: Aaron BeMiller, Director
SUBJECT: Director’s Report – Information Only
MOTION: No motion: Non-action item
SUMMARY: The Finance Director will report out financial or operational item(s).
Exhibits: n/a
Budget Impact: n/a
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