HomeMy WebLinkAboutCity Council Committees - Operations Committee - 02/06/2018 (2)Unless otherwise noted, the Operations Committee meets at 4 p.m. on the first and third
Tuesday of each month in Kent City Hall, Council Chambers East, 220 Fourth Ave S, Kent, WA
98032.
For additional information please contact Jennifer Hays at 253-856-5700, or via email at
jhays@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s
Office at 253-856-5725 in advance. For TDD relay service call Washington
Telecommunications Relay Service at 1-800-833-6388.
Operations Committee Agenda
Councilmembers: Bill Boyce – Dennis Higgins – Les Thomas, Chair
February 6, 2018
4 p.m.
Item Description Action Speaker Time Page
1.Call to order Chair Thomas 1
2.Roll Call Chair Thomas 1
3.Changes to the Agenda Chair Thomas 1
4.Approval of Check Summary Reports
dated 1/01/18 thru 1/15/18
YES Chair Thomas
5.Approval of Minutes dated January 16,
2018
YES Chair Thomas 2 1
6.Budget Certification for Annexation
Sales Tax Credit-Resolution -
Recommend
YES Barbara Lopez 5 5
7.2018 ECD Staffing Proposal -
Recommend
YES Kurt Hanson 10 15
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Operations Committee
Minutes
Approval Pending
Page 1 of 3
Date: January 16, 2018
Time: 4:00 p.m.
Place: Chambers East
Attending: Bill Boyce, Dennis Higgins, and Les Thomas, Chair
Agenda:
1. Call to Order.
2. Roll Call.
3. Changes to the Agenda.
There were no changes to the agenda.
4. Approval of Check Summary Reports dated 11/16/17 thru 11/30/17,
12/01/17 thru 12/15/17, and 12/16/17 thru 12/31/17.
B. Boyce moved to approve the check summary report dated 11/16/17 thru
11/30/17, 12/01/17 thru 12/15/17, and 12/16/17 thru 12/31/17. D.
Higgins seconded the motion, which passed 3-0.
5. Approval of Meeting Minutes dated December 5, 2017.
D. Higgins moved to approve the Operations Committee meeting minutes
dated December 5, 2017. B. Boyce seconded the motion, which passed 3-0.
6. Third Lease Amendment – City and Valley Communications –
Cambridge Site - Recommend.
City Attorney Tom Brubaker made a request to move forward a third lease
amendment between the City’s water utility and Valley Communications Center
(Valley Com) for a structure and tower for radio communications, the ground
space is located at the Cambridge tank site. The initial lease was entered into
on November 22, 1993, and amended on January 8, 2010 and December 14,
2016. This third amendment will extend the lease term through December 31,
2019, and will allow the term to automatically extend on a month-to-month
basis, terminable by either party upon thirty days’ notice.
The lease allows Valley Com to assign or sublet all or part of the leasehold
premises to King County’s Puget Sound Emergency Radio Network (PSERN)
project. The County will need to use some of Valley Com’s radio
communications facilities to complete this important next-generation
emergency radio system. Valley Com will be in charge of the details of any
sublease or assignment to King County, then King County will work directly
with the City to negotiate a new lease.
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Operations Committee
Minutes
Approval Pending
Page 2 of 3
B. Boyce moved to recommend Council authorize the Mayor to sign the third
lease amendment between the city of Kent and Valley Communications Center
for the Cambridge tank site subject to final contract terms and conditions
acceptable to the city attorney and public works director. D. Higgins seconded
the motion, which passed 3-0.
7. 2018 Insurance Program – Information Only.
Risk Manager Chris Hills updated committee members on the City’s 2018
insurance program. Highlights from the conversation are:
Liability – For 2017 the City’s Self-Insured Retention (SIR) increased to
$500,000 per loss. The City’s losses developed adversely during 2017. Three
lawsuits were settled during the year, all of which included payments by the
reinsurer in addition to the City’s payment of the full $250,000 SIR.
Considering these loss payments, premiums to remain at the $250,000 SIR
increased significantly. Evaluation of losses in the $250,000 to $500,000
layer combined with discussions with Finance suggested that moving to a
$500,000 SIR better fits the City’s risk profile and allows coverage to step in
where most appropriate, while providing better cash flow due to lower
premium.
Worker Compensation – For 2018, our Excess Worker Comp premium
remains the same as 2017.
Cyber Risk – This was a new coverage effective February 1, 2017. This
coverage provides compensation as well as recovery expenses in the event of
a serious Cyber incident, network extortion or ransomware loss. Premium
remains the same as 2017 while coverage limits increase to $3 million.
All programs (Liability, Worker Compensation and Cyber Risk) remain within
budgets projected during the 2017-2018 Budget process.
8. 4th Quarter Procurement Report – Information Only.
Chief Administrative Officer Derek Matheson reported on the third quarter
procurement report. There were no significant highlights to report.
9. Director’s Report – Information Only.
Mr. BeMiller reported out on two items, they are:
Debt Management Policy Resolution: at the end of 2017 staff issued two
interfund loans:
1. an “overnight loan” in the amount of $500,000 to provide general
fund cash to the Housing and Community Development (HCD)
fund in order to close the HCD fund books in a positive cash
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Operations Committee
Minutes
Approval Pending
Page 3 of 3
position. The loan was taken out December 31, 2017 and
returned January 2, 2018. Mayor Cooke provided the Golf fund
with the ongoing $4.2 million that came from the Insurance fund.
The hope is that the golf fund will only need about half that
amount next year with following years decreasing even more
and/or going away completely.
2. Crossover Refunding Ordinance: the bonds closed December 28,
2017 with an aggregate principal amount of $13,180,000. The
bonds were sold in the aggregate at 118 percent with the net
present value debt service savings of the refunded bonds being
5.9 percent, or $871,357. The true interest cost for the bonds
was 2.5 percent. The final maturity date for the bonds is no later
than December 1, 2029.
10. Adjournment.
The meeting was adjourned at 4:24 p.m. by L. Thomas.
J. Hays
Jennifer Hays
Operations Committee Secretary
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FINANCE DEPARTMENT
Aaron BeMiller, Director
Phone: 253-856-5260
Fax: 253-856-6255
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: February 6, 2018
TO: Operations Committee
FROM: Barbara Lopez, Deputy Director
SUBJECT: Budget Certification for Annexation Sales Tax Credit-Resolution
- Recommend
MOTION: Recommend Council approve the resolution certifying the
Panther Lake annexation sales tax credit of $4,977,770 for the period
July 1, 2018 through June 30, 2019.
SUMMARY: The City is required to certify to the State of Washington before March
1st of each year, the amount needed from the annexation sales tax credit to
provide services in the annexed area. The Finance Department has calculated
estimated costs and revenues within the Panther Lake annexation area and has
determined a gap between revenues generated and expenditures used to provide
services of $4,977,770 for July 1, 2018 through June 30, 2019.
This certification period is the ninth year the City will receive the annexation sales
tax credit, which will expire June 30, 2020.
BUDGET IMPACT: Estimated costs for the Panther Lake annexation area for the
State’s fiscal year 2018 is anticipated to be $14,243,180 in expenditures to provide
City services to those residents, while we anticipate revenues of $9,265,410 from
property taxes, sales taxes and other sources. The net of the revenues and costs
produces a deficit of $4,977,770, which is the amount being certified as the amount
of annexation sales tax credit we are requesting from the State.
EXHIBITS: Resolution
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1 Tax Credit Threshold
Panther Lake Annexation
RESOLUTION NO. ___________
A RESOLUTION of the City Council of the
City of Kent, Washington, determining a new
threshold amount for the sales and use tax
authorized by RCW 82.14.415 and codified in
Chapter 3.27 of the Kent City Code, relating to the
cost of providing municipal services to the Panther
Lake Annexation Area for the 2018 fiscal year, and
authorizing the Finance Director to certify the
threshold amount to the Washington State
Department of Revenue.
RECITALS
A. RCW 82.14.415 authorizes the City to impose a sales and use
tax as a credit against state retail sales and use taxes collected under
Chapters 82.08 and 82.12 RCW to assist the City in providing municipal
services to newly annexed areas.
B. After providing all appropriate notice and following appropriate
procedure, and following a favorable vote on the annexation proposition,
the Kent City Council adopted Ordinance No. 3936 on December 8, 2009,
approving the Panther Lake Annexation Area effective July 1, 2010. The
population within the annexation area determined at the time of
annexation was 25,458 people.
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2 Tax Credit Threshold
Panther Lake Annexation
C. On February 16, 2010, the City Council passed Ordinance No.
3947, creating Chapter 3.27 of the Kent City Code and imposing the sales
and use tax at the rate of 0.2 percent.
D. On February 15, 2011, the City Council adopted Resolution
No. 1839 confirming the tax rate at 0.2 percent and authorizing the finance
director to certify the threshold amount for the 2011 fiscal year.
E. On February 7, 2012, through Resolution No. 1853, the City
Council adopted a new threshold amount for the 2012 fiscal year and
authorized the finance director to certify the same.
F. On February 19, 2013, through Resolution No. 1871, the City
Council adopted a new threshold amount for the 2013 fiscal year and
authorized the finance director to certify the same.
G. On February 4, 2014, through Resolution No. 1881, the City
Council adopted a new threshold amount for the 2014 fiscal year and
authorized the finance director to certify the same.
H. On February 17, 2015, through Resolution No. 1904, the City
Council adopted a new threshold amount for the 2015 fiscal year and
authorized the finance director to certify the same.
I. On February 16, 2016, through Resolution No. 1920, the City
Council adopted a new threshold amount for the 2016 fiscal year and
authorized the finance director to certify the same.
J. On February 21, 2017, through Resolution No. 1940, the City
Council adopted a new threshold amount for the 2017 fiscal year and
authorized the finance director to certify the same.
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3 Tax Credit Threshold
Panther Lake Annexation
K. With this Resolution, the City authorizes the imposition of
similar annexation sales and use taxes for the 2018 fiscal year.
L. The City Council of the city of Kent, Washington, finds and
determines that the projected cost to provide municipal services to the
Panther Lake Annexation Area for the 2018 fiscal year will be at least
$14,243,180, and that this cost exceeds the projected general revenue
that the City would otherwise receive from the annexation during the 2018
fiscal year, which is estimated to be $9,265,410.
M. Pursuant to RCW 82.14.415, the city of Kent is authorized,
under the circumstances of this annexation, to impose a sales and use tax
for the 2018 fiscal year, which shall be collected by the State department
of revenue from those persons who are taxable by the state under
Chapters 82.08 and 82.12 RCW, upon the occurrence of any taxable event
within the City.
N. The rate of tax imposed shall be 0.2 percent, and shall be in
addition to other taxes authorized by law, and the threshold amount for the
2018 fiscal year is $4,977,770.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. – Rate and Threshold Amount. The Kent City Council
determines that the threshold amount for the City’s projected net cost in
providing municipal services to the Panther Lake Annexation Area for the
2018 fiscal year is $4,977,770. The City Council previously imposed a sales
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4 Tax Credit Threshold
Panther Lake Annexation
and use tax at the rate of 0.2 percent, with the passage of Ordinance No.
3947 on February 16, 2010.
SECTION 2. – Implementation and certification. The Mayor of the
city of Kent is authorized to implement administrative procedures as may
be necessary to carry out the provisions of this resolution. The City’s
Finance Director is authorized to certify the amount for the 2018 fiscal year
to the appropriate agencies within the State of Washington.
SECTION 3. – Severability. If any section, subsection, paragraph,
sentence, clause or phrase of this resolution is declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the
remaining portions of this resolution.
SECTION 4. – Savings. Resolution No. 1940 shall remain in full
force and effect until the effective date of this resolution.
SECTION 5. – Ratification. Any act consistent with the authority
and prior to the effective date of this resolution is hereby ratified and
affirmed.
SECTION 6. – Corrections by City Clerk or Code Reviser. Upon
approval of the City Attorney, the City Clerk and the code reviser are
authorized to make necessary corrections to this resolution, including the
correction of clerical errors; references to other local, state or federal laws,
codes, rules, or regulations; or resolution numbering and
section/subsection numbering.
SECTION 7. – Effective Date. This resolution shall take effect and
be in force immediately upon its passage, however the imposition of the
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5 Tax Credit Threshold
Panther Lake Annexation
sales and use taxes for the 2018 state fiscal year authorized by this
resolution shall not take effect until the commencement of that fiscal year.
PASSED at a regular open public meeting by the City Council of the
city of Kent, Washington, this _______ day of _________________, 2018.
CONCURRED in by the Mayor of the city of Kent this ______ day of
__________________, 2018.
DANA RALPH, MAYOR
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
ARTHUR FITZPATRICK, CITY ATTORNEY
P:\Civil\Resolution\Annexation Sales Tax Threshold 2018 - Resolution.docx
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Estimated
Description Revenues
Property Taxes 4,244,290
Sales and Use Tax 197,160
Sales and Use Tax - Criminal Justice 730,780
Utility Taxes 2,741,000
Cable Franchise Fee 326,160
Liquor - Excise Tax & Board Profits 376,860
Fuel Tax 611,880
Other State Shared Revenues 37,280
9,265,410
Maximum Sales Tax Credit 4,977,770
14,243,180
Estimated
Department Expenditures
City Council 86,980
Mayor's Office & City Clerk 570,680
Municipal Court 683,290
Employee Services 230,710
Law 589,780
Finance 633,500
Information Technology 376,750
Police 6,398,230
Fire Services 280,220
Economic & Community Development 854,920
Public Works 1,334,960
Parks, Recreation & Community Services 2,203,160
14,243,180
Revenues Over / (Under) Expenditures -
CITY OF KENT
PANTHER LAKE ANNEXATION CERTIFICATE
JULY 1, 2018 THROUGH JUNE 30, 2019
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ECONOMIC and COMMUNITY DEVELOPMENT
Ben Wolters, Director
Phone: 253-856-5454
Fax: 253-856-6454
220 Fourth Avenue S.
Kent, WA 98032-5895
DATE: February 6, 2018
TO: Operations Committee
FROM: Kurt Hanson, Deputy Director
SUBJECT: 2018 ECD Staffing Proposal - Recommend
SUMMARY:
SUMMARY: The robust local economy has created an increase in building activity
and a high demand for city review of construction projects. While productivity
among our staff remains high, the demand has resulted in a growing backlog of
work and strain on ECD staff throughout the permit review and inspection process.
In order to avoid falling further behind, additional staff resources are needed.
One result of the increased activity is revenues significantly in excess of the city’s
budget for the ECD department. Revenue for 2017 was approximately $2.9 million
over budget and the current economic forecast indicates the city will experience a
similar level of activity into the next biennium.
Three new hires would add to the department’s building plan review and inspection
capacity. These positions would be term-limited, meaning that they will be hired to
work full-time with benefits, but for a limited period of up to three years.
Additionally, we are seeking overtime funding for existing permit review staff as
well as contract permit review help in the Development Engineering section.
Finally, to address permit volume-related support needs, we propose increasing a
Planning Technician position that is currently a .75 FTE to 1.0 FTE.
Because of the need to eliminate the existing backlog on permit review and
inspections as quickly as possible, this item will be presented to the full council for
approval tonight.
Because of the need to eliminate the existing backlog on permit review and
inspections as quickly as possible, this item is coming to the full council on the
same day it is being brought before the Operations Committee. If passed
MOTION: Recommend that Council authorize the Mayor to fill two new
limited-term Plans Examiner positions and one new limited-term building
inspector position. Also, fund additional overtime and contract permit
review, and increase a Planning Technician position from .75 FTE to 1.0
FTE.
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unanimously by the committee, it will remain on the Consent Calendar; if not
passed unanimously, it will be moved to Other Business.
EXHIBITS: None.
RECOMMENDED BY: Administration, ECD Deputy Director
BUDGET IMPACT: We currently estimate a budget increase of $450,000 to cover
the proposed staffing increases in 2018. The precise budget impact will be refined
as we have more information on start dates, benefit selections, etc. When this is
known, the Finance Department will bring forward a budget supplemental that will
cover these costs for 2018. Funding will come from permit revenue generated
above what was anticipated in the 2018 budget.
Continuation of costs beyond 2018 will be included in the 2019-2020 budget
requests.
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