HomeMy WebLinkAboutCity Council Committees - Lodging Tax Advisory Committee - 11/08/2018 (2)
Unless other noted, the Lodging Tax Advisory Committee meets in October and
March to review grant requests. Unless otherwise noted, meetings are held in the
Centennial North and South Conference Rooms, 400 West Gowe Street, Kent, WA
98032.
For additional information please contact Rhonda Bylin at 253-856-5457 or via
email at RBylin@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s
Office at 253-856-5725 in advance. For TDD relay service all Washington
Telecommunications Relay Service at 7-1-1.
Lodging Tax Advisory Committee
Agenda
Committee Members: Bill Boyce, Chair
John Casey - Tim Higgins – Andrew Hutchison – Andrea Keikkala
- David Kwok - Bryan Powell - Barbara Smith
City Staff: Bill Ellis – Rhonda Bylin – Michelle Wimot
Thursday, November 8, 2018
4:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Approval of the Minutes - July
23, August 8, October 29
Chair 01 MIN.
Approval of July 23, 2018
Minutes
YES Chair 05 MIN.
Approval of August 8, 2018
Minutes
YES Chair 05 MIN.
Approval of October 29, 2018
Minutes
YES Chair 05 MIN.
5. Evaluate/score grant applications Chair 01 MIN.
6. Discuss Committee Membership Chair 01 MIN.
7. Adjournment Chair 01 MIN.
Page 1 of 2
Pending Approval
Lodging Tax Advisory
Committee
Lodging Tax Advisory
Committee-Regular Meeting
Minutes
July 23, 2018
Date: July 23, 2018
Time: 4:00 PM
Place: Centennial Center - 1St Flr
Attending: Bill Boyce, Committee Chair
David Kwok,
John Casey,
Barbara Smith,
Josh Bang,
Tim Higgins,
Agenda:
1. Call to Order NO Bill Boyce 1 min.
2. Roll Call
Attendee Name Title Status Arrived
Bill Boyce Committee Chair Present
David Kwok Present
John Casey Present
Barbara Smith Present
Josh Bang Present
Tim Higgins Present
A quorum of members were in attendance
3. Approval of April 18, 2018 Special Meeting
April 18, 2018 Special Meeting Minutes were approved
4. Budget Update NO Barbara Lopez 5 min.
Barbara Lopez presented an update on the budge of the committee and
spoke about predicted amounts that would be collected by year end
5. USSSA Dual Major YES Strojan Kennison 10 min.
NIT Softball Event
The USSSA Dual Major NIT Event had already occurred so Mr. Kennison gave
a brief report and asked for a donation of $7,500.
A motion was made and seconded; a vote was taken, all ayes no nays.
Motion Passed
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Lodging Tax Advisory Committee Lodging Tax
Advisory Committee-Regular Meeting
Minutes
July 23, 2018
Kent, Washington
Page 2 of 2
5. The Gut Check Challenge YES Phillip Pine 20 min.
Washington State
Marc Kaye, Tournament Director for Washington State Wrestling Foundation
presented a comprehensive proposal and request for funds.
The original request was for $30,000 but the Kent Downtown Partnership
has donated $17,500. The request was lowered to $12,500.
A motion was made, seconded and a vote was taken.
All ayes no nays**
Motion passed
6. LTAC Process Revamp Discussion NO Michelle Wilmot 45 min.
Michelle Wilmot gave a detailed presentation on the proposal to revamp the
LTAC proposal process.
There was a long discussion and some minor changes were suggested
those will be incorporated into the proposal and committee members will
review it again.
7. Vacant LTAC Position NO Kurt Hanson 5 min.
Item tabled due to length of meeting.
8. Adjournment 5:45 PM
Committee Secretary
** Committee Secretary Rhonda Bylin was on vacation and meeting notes were
taken by T. Kosen. The mover and seconder for action items were not noted for
the record.
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Pending Approval
Lodging Tax Advisory
Committee
Lodging Tax Advisory
Committee-Special Meeting
Minutes
August 8, 2018
Date: August 8, 2018
Time: 2:30 PM
Place: Centennial Center 3rd Floor ECD
Large Conf. Room
Attending: Bill Boyce, Chair
Erin Buck,
John Casey,
Tim Higgins,
David Kwok,
Bryan Powell,
Agenda:
1. Call to Order 2:30 PM
Brief explanation of circumstances of special meeting. Meeting was held by
conference call to achieve the quorum and vote on proposed changes the
LTAC grant application process.
2. Roll Call
Attendee Name Title Status Arrived
Bill Boyce Chair Remote
Erin Buck Absent
John Casey Remote
Tim Higgins Present
David Kwok Absent
Bryan Powell Remote
Andy Rosas Absent
Barbara Smith Present
3. Changes to the Agenda
No changes to the agenda
4. Formalize Lodging Tax Committee OperationsStructure & Grant
Award Funding Cycle
Changes from 1st draft were summarized by Michelle Wilmot and committee
members posed questions for the purpose of clarifying. Chair Boyce wants to
leave some aspect of ad hoc funding as a possibility for worthy projects
which may come up on a short timeline.
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Lodging Tax Advisory Committee Lodging Tax
Advisory Committee-Special Meeting
Minutes
August 8, 2018
Kent, Washington
Page 2 of 2
MOTION: Implement Operations Structure and Biannual Funding Cycle as
outlined in the attached Proposal.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Boyce, Chair
SECONDER: Tim Higgins
AYES: Boyce, Casey, Higgins, Powell, Smith
ABSENT: Buck, Kwok, Rosas
5. Adjournment 3:00 PM
Committee Secretary
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Pending Approval
Lodging Tax Advisory
Committee
Lodging Tax Advisory
Committee-Special Meeting
Minutes
October 29, 2018
Date: October 29, 2018
Time: 4:00 PM
Place: Centennial Center - 1St Flr
Attending: Bill Boyce, Chair
Erin Buck,
John Casey,
Tim Higgins,
David Kwok,
Bryan Powell,
Agenda:
I. Call to Order 4:00 PM
Attendee Name Title Status Arrived
Bill Boyce Chair Present
Erin Buck Present
John Casey Present
Tim Higgins Present
David Kwok Absent
Bryan Powell Absent
Andy Rosas Absent
Barbara Smith Present
Andrew Hutchinson Present
Andrea Keikala Present
II. Changes to the Agenda
3 sets of minutes will be approved at the next LTAC meeting. Previously
drafted minutes require editing by the committee secretary so were not
submitted to the committee.
III. Review Lodging Tax Account Fund Balance
Barbara Lopez presented for Aaron BeMiller. Budget report was not
submitted for the agenda packet but will be incorporated into the public
minutes.
IV. Economic Development Update - Bill Ellis
Why Kent Valley Matters - Bill Ellis presented the concept of the Kent Valley
and its nearly 50/50 split between wholesale and manufacturing category
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Lodging Tax Advisory Committee Lodging Tax
Advisory Committee-Special Meeting
Minutes
October 29, 2018
Kent, Washington
Page 2 of 2
businesses as the primary reason to undertake an overhaul of the LTAC grant
awarding process. Real data shows that the majority of travel to the Kent
Valley is related to the employment and industries located there. Therefore
support of events which take place outside the city limits but support the
companies and industries that do call Kent home and which will elevate our
brand in advanced manufacturing circles may be a good use of these funds.
V. Application Process
Michelle provided a brief summary of the changes to the applications and
explained the format of the agenda for the benefit of the committee
members.
VI. Evaluate and Score Grant Applications
Discussion and questions from committee members to clarify the evaluation
criteria. Chair Boyce, and city staff both provided clarification to committee
members charged with scoring the applications. Then a few applications
were selected for the committee to go through together and score. After
scoring 2 applications as a group, Bill called on individual committee
members to share their scores and explain how they arrived at them. He
then charged committee members to go home and score the rest on their
own, but send their scores to Michelle Wilmot for tallying by ECD
administrative staff.
Bill Boyce suggested a score aggregator form be sent to each committee
member in the next day or two to expedite the process.
Date for the next meeting was discussed and settled at Thursday, Nov. 8th,
next week.
VII. Discuss Committee Membership, need for 1 new member, and term
expirations
Three Committee Members terms are up at the end of the year, including
that of the Chair. All three of those were present and expressed their desire
to continue serving on the committee. Bill also discussed the qualifications of
a potential new member, who he met with recently and found him to be a
very engaged and impressive hotel professional.
VIII. Adjournment 5:03 PM
The meeting was adjourned at 5:03 pm.
Committee Secretary
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