HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 8/7/2018adccW18328
CITY OF KENT
Council MeetingAgenda
Mayor Dana Ralph
Council President Bill Boyce
Councilmembers
Marli Larimer Brenda Fincher
Satwinder Kaur Les Thomas
Toni Troutner Dennis Higgins
August 7, 2018
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KENT CITY COUNCIL AGENDAS
August 7, 2018
Council Chambers
Mayor Dana Ralph
Council President Bill Boyce
Councilmember Brenda Fincher Councilmember Dennis Higgins
Councilmember Satwinder Kaur Councilmember Marli Larimer
Councilmember Les Thomas Councilmember Toni Troutner
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NO WORKSHOP
COUNCIL MEETING AGENDA
5 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. AGENDA APPROVAL
Changes from Council, Administration, or Staff
4. PUBLIC COMMUNICATIONS
A. Public Recognition
i. Governor’s Award – Department of Commerce
B. Community Events
5. REPORTS FROM COUNCIL AND STAFF
6. PUBLIC HEARING
7. PUBLIC COMMENT - The Public Comment period is your opportunity to speak
to the Council and Mayor on issues that relate to the business of the city of Kent.
Comments that do not relate to the business of the city of Kent are not
permitted. Additionally, the state of Washington prohibits people from using this
Public Comment period to support or oppose a ballot measurement or candidate
for office. If you wish to speak to the Mayor or Council, please sign up at the City
Clerk’s table adjacent to the podium. When called to speak, please state your
name and address for the record. You will have up to three minutes to provide
comment. Please address all comments to the Mayor or the Council as a whole.
The Mayor and Council may not be in a position to answer questions during the
meeting.
8. CONSENT CALENDAR
A. Minutes of July 13, 2018, Special City Council Retreat, and July 17, 2018,
Workshop and Council Meeting – Approve
B. Payment of Bills – Approve
C. Excused Absence for Councilmember Thomas – Approve
D. Reappoint Randall Smith to the Public Facilities District Board – Approve
E. Resolution for Grant Application #18-2207 to the Recreation and
Conservation Office for the West Fenwick Park Renovation project –
Authorize
F. 2018 May and June Fee-in-Lieu Funds – Accept
G. Puget Sound Energy Master Lighting Services Agreement – Authorize
H. Consultant Services Agreement with Gray and Osborne, Inc for the South
240th and 98th Avenue South Water Reservoir Recoating and Fall Protection
Project – Authorize
I. Consultant Services Agreement with Alliant Insurance Services, Inc –
Authorize
J. Hawley Road Levee Connection to SR 167 – Accept as Complete
K. South 240th Street Pathway Improvements – Green River Trail to Lakeside
Boulevard – Accept as Complete
L. 72nd Avenue South Project – Accept as Complete
9. OTHER BUSINESS
10. BIDS
A. Pump Replacement for the Union Pacific Storm Water Pump Station – Award
B. Upper Mill Creek Dam Improvements and Diversion Structure Replacement -
Award
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
12. ADJOURNMENT
NOTE: A copy of the full agenda is available in the City Clerk's Office and at
KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at 253-856-5725. For TDD relay service, call the Washington
Telecommunications Relay Service at 7-1-1.
AGENDA APPROVAL
Changes from Council, Administration, or Staff
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PUBLIC COMMUNICATIONS
A) Public Recognition
i. Governor’s Award – Department of Commerce
B) Community Events
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REPORTS FROM COUNCIL AND STAFF
Mayor Ralph:
Derek Matheson/Administration:
Council President Boyce:
Councilmember Fincher:
Councilmember Higgins:
Councilmember Kaur:
Councilmember Larimer:
Councilmember Thomas:
Councilmember Troutner:
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OFFICE OF THE MAYOR
Derek Matheson, Chief Administrative Officer
Phone: 253-856-5700
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: 08/07/18
TO: Mayor Ralph
Councilmembers
FROM: Derek Matheson, Chief Administrative Officer
SUBJECT: CAO Report for Tuesday, August 07, 2018
The Chief Administrative Officer’s report is intended to provide Council, staff and
community an update on the activities of the City of Kent.
ADMINISTRATION
• The Mayor’s Office thanks everyone who has supported our police department
following the tragic events of July 22. We’re extremely proud of our city government
and Kent community!
• We’re wrapping up department budget presentations to the Mayor’s Office. The
mayor, CAO, and finance staff will spend the month of August reviewing department
proposals and developing a mayor’s proposed budget.
• Municipal Court judge interviews are August 8. Two panels will interview five
candidates. The mayor will need to appoint and the council confirm a new judge
before Karli Jorgensen retires at the end of the year.
• City and Puget Sound Regional Fire Authority leaders met in late July to begin to
update our inter-local agreement for shared services.
• Council Administrative Assistant Cathie Everett started August 1. Welcome Cathie!
ECONOMIC AND COMMUNITY DEVELOPMENT
Administration
• Susanna Chavez has been promoted to permit technician.
• David Leahy and Cindy Tyree have both resigned to pursue other opportunities.
• Candidates for the building services manager position are being reviewed and
interviews will begin the week of August 13.
Economic Development
• Staff met with Kent School District leadership to discuss projects of mutual interest,
including plans for a new valley school. The district team is interested in working
together on Meet Me on Meeker, workforce development and other planning efforts.
• Staff met with area colleges to discuss ways cities, educators and employers can
better collaborate on workforce development and funding opportunities for same.
• Staff attended a meeting of the group Automated Connected Electric and Shared
Northwest Network of the Cascadia Center. The group’s focus is creative
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public/private solutions to traffic and commuting issues on the east side of King
County.
• Staff met with Blue Origin to discuss workforce development, marketing of “new
space,” and the findings of the Puget Sound Regional Council Study of the
Commercial Space Sector.
• Staff presented a proposal to the Lodging Tax Advisory Committee to formalize and
streamline the committee’s operations. A more transparent biannual funding cycle
and competitive grant application process is expected to launch this fall.
Current Planning
• Inspectors and permit review staff are working closely with the design teams and
contractors to keep the Marquee on Meeker and GRE/ Meeker & 64th projects
moving through plan review and construction.
Long Range Planning
• Long range planning staff participated in Sound Transit’s Artist Selection (STArt)
process for the Kent Stations. Dozens of artist portfolios were reviewed by a diverse
panel of experts with established criteria in mind. Local and national artist candidates
will be interviewed this month.
Building Services/Permit Center
• Building Services added a sixth plan reviewer to help alleviate the backlog of plans to
be reviewed. Review timelines have decreased 40% from 85 days to 42 days since
May 2018; and resubmission review timelines have decreased 72% from 42 days to
10 days.
FINANCE
• The 2017 audit process is nearly complete. The State Auditor’s Office (SAO) has
completed their fieldwork here with the City and will be scheduling an audit exit
conference later this fall/winter. The City appreciates the audit process and partnering
with SAO to ensure that we are correctly and accurately recording, expending, and
accounting for City monies and that the City has the proper controls in place to ensure
the safeguarding of funds.
• The finance department is currently updating or creating several financial
policies. These policies are an important part of the City’s internal controls to ensure the
safeguarding of not only City assets but also the protection of staff.
HUMAN RESOURCES
Administration
• The Fleet Purchasing Process Value Stream Mapping workshop was held on
Thursday, August 2. This is a follow-up to session one where several improvement
items were identified and need to be prioritized for effectiveness against business
objectives and customer needs.
• Participants in the Innovate Advanced Training Cohort (Hurricane Ridge) are refining
the improvement projects they identified during the training and developing an
action to move forward. This includes analyzing the current problems and identifying
relevant improvement metrics.
Benefits/Risk Management
• We are continuing to work with the Moreno family to provide information and support
for all related benefits in light of the unfortunate passing of Officer Diego Moreno on
July 22, 2018.
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• Alliant Employee Benefits was selected by the Healthcare Board participants. Alliant
was selected because of the organization’s deep expertise in all benefits areas,
including contract negotiation, legal compliance, communication, patient advocacy,
online systems, and training and its vast experience in working with management
and labor unions.
Labor, Class & Compensation
• The update on City-wide job description format is continuing.
• Work continues on updating city policies, which includes re-numbering and
department assignments.
• Work continues on reclassifications from various departments
• Preparation work continues for collective bargaining with the KPOA.
Recruitment
• Court Security Officer interviews were held on August 1-2; the eligibility list will
be established on August 3.
INFORMATION TECHNOLOGY
Card Present Payment Processing (Finance/PD)
• Replacement of the current Point Of Sale (POS) software with an Enterprise System
Facilitates coordination and information sharing both internally and externally with
regards to the A/R and A/P of funds circulated through the Organization.
• Ensure that all areas and sub-areas that receive monies on the behalf of the
Organization all have equal input into the product selection process
• Provides an open, flexible, reliable technology base for the future
• Minimize impact to standard business operations within the affected units enhances
the ability and effectiveness of all staff to perform their jobs
• Provides high levels of data security
• Select a POS UI Software that is intuitive and easy to use
• Accomplish project business goals and objectives within defined budget and time
parameters
• Produce a secure agreement between the IT Department, users of the solution and
the selected vendor
PCI Compliance
• Identify components of PCI compliance as it relates to Finance and IT
• Document Process and activity owners of compliance process
• Complete assessments in 90 days
• Become PCIDSS Compliant
Information Technology operational support for July 18, 2018 to August 1, 2018
• Number of tickets opened – 290; number of tickets closed – 334.
LAW
• Assisted in drafting amendments to the wireless telecommunications facilities code
provisions to address small cells, and assisted with the presentation to the Land Use
Planning Board
• Continued to assist the Clerk’s office with public records requests; HR with a number
of complicated and sensitive employment issues; Parks, ECD, and PW with two
Sound Transit development projects and the closing of the YMCA transaction, and
property acquisitions in development of the 228th and 224th corridor projects and
various levee projects, including Lower Russell Road and Milwaukee II.
• Continue to negotiate small cell franchises and telecommunications facilities leases.
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• Two code enforcement mitigation hearings were conducted before the hearing
examiner on July 18:
o A property owner was served with a notice of violation for constructing a porch
structure in his home without the required city permits. Prior to the hearing,
the property owner applied for the permit as required, so the City agreed to
reduce the fine to $100, which was subsequently imposed by the hearing
examiner.
o Another property owner was served with a notice of violation for parking
related to home occupation and outdoor storage related to home occupation.
In response to the City’s notice, the owner removed the vehicles that caused
the parking issues, as a result, the City agreed to reduce the total fine to
$200, which was subsequently imposed by the hearing examiner.
PARKS, RECREATION, AND COMMUNITY SERVICES
Cultural Programs
• The Kent Summer Concert series kicked off on July 11 with a performance for kids
and families by Tickle Tune Typhoon. This “Wednesday Picnic Performances” favorite
drew a crowd of approximately 800 to Town Square Plaza. A similar crowd gathered
the next week on July 18 for physical comedy and juggling by Roberto the
Magnificent, and about 350 people braved the very hot day on July 25 to see the
Brian Waite Band.
• Local rock band Shaggy Sweet opened “Thursdays at the Lake” on July 12 to a crowd
of approximately 1,000. The next week, July 19, saw a cloudy, windy, chilly day and
a smaller crowd of 500 for the harmonic rock of The Noms. In addition to their public
concert, The Noms conducted a pre-show open sound check and Q&A session. This
outreach was part of a grant from WESTAF that funded the show and was very
successful, with about 150 in attendance. On July 26, Lake Meridian crowds of
approximately 800 enjoyed the gypsy jazz and swing of Ranger and the Re-
Arrangers.
• The Cornucopia Days 5K run hosted 501 registered participants on July 13. This
scenic 3.1 mile run along the Green River Trail features an out and back course
starting at the Three Friends Fishing Hole Park. Sponsorship was strong with Kent
Bowl once again generously paying for all participants age 60 and over
• The Kent Creates exhibit, “On the Water” application submissions closed June 30.
Arts Commissioners selected five submissions: John Armstrong, “Last Days of
Sailing,” photo; David Owen Hastings, “Sokukei (Measure),” monotype print; Ken
Morris, “Flying Fish – over the river,” photograph; Sheldon Ickes, “Beach on the
Fourth of July,” acrylic painting; and BethAnn Lawson, “To the Cut,” acrylic painting.
Each artist received featured status and a $200 honorarium. A new exhibit
“Vacations and Summer Celebrations” is now open through August 31.
Human Services
• Staff is in the process of preparing a notice of funding recommendations to send to
all agencies who applied for 2019-2020 human services funding. Any questions
received regarding funding should be forwarded to Human Services staff to respond
to on behalf of the Human Services Commissioners.
• The Kent Youth Initiative page is live on the Human Services website now. Currently,
general information about the Initiative is provided, including a list of those
participating in the collaborative, and website links and phone numbers for agencies
providing services to youth in Kent. Currently, the page is basic. However, additional
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content is forthcoming. https://www.kentwa.gov/government/human-social-
services/kent-youth-initiative
• A web-based survey has been sent to all youth providers in Kent to learn more about
the breadth of programs and services available in our community and who they
serve. The goal is to identify opportunities to work together, increase collaboration,
and identify gaps. The survey includes 19 questions and takes approximately 8-10
minutes to complete. To review the survey questions, visit:
https://www.surveymonkey.com/r/HVCJ998
• The human services manager has been invited by Sound Cities Association to
participate in regional homeless governance reform discussions. In May of 2018,
King County Executive Dow Constantine and Seattle Mayor Jenny Durkan signed an
MOU to increase collaboration of homelessness services and set a path for
governance reforms to better coordinate investments. One task outlined in the MOU
is the development of governance recommendations for increasing the effectiveness,
reach and efficiency of the countywide homeless response system. Some of the
current challenges include the overlapping and sometimes redundant responsibilities
of All Home, King County, and the City of Seattle. Each entity holds varying degrees
of responsibility in setting policies and strategic direction, managing support
functions, and allocating funding. All Home has a link to a survey for anyone who is
interested in sharing feedback on the current structure governing regional homeless
investments, and policies and to offer recommendations for the future state of
governance. https://www.surveymonkey.com/r/7VH2ZZR
• Staff attended the All Home Annual Conference. This year All Home staff provided
updates on the state of homelessness in King County and asked participants to share
their insights and feedback on regional policies and solutions. A prevention resource
fair was included to provide attendees an opportunity to learn about available
resources in the community.
Youth-Teen-Adaptive
• July is Park and Recreation Month. In celebration, Youth and Teen staff unveiled a
new “Smoothie Bike” and colorful pop-up tent at the July 17 pre-council meeting.
Council members pedaled their way to a very healthy strawberry/banana smoothie!.
These fun and unique program tools were made possible through a $25,000 Youth
Health and Fitness grant awarded by the National Recreation and Park Association
and The Walmart Foundation. The purpose of this “out of school time” grant-funded
program is to promote and improve healthy eating and physical activity behaviors in
children and their parents. Kids in Kent have been flocking to this new fitness and
nutrition program at various parks, apartments, and camps.
• Adaptive Recreation art classes, trips, and sports along with health and well-being
programs are full and providing persons with disabilities the opportunity to learn,
recreate, get fit, and participate in the community. Kent was well represented by 30
athletes at the Special Olympic softball regional tournament in Everett on July 28.
Our goal is to ensure that programming represents everyone’s interests; our less
active participants are enjoying the Summer Reading Club.
POLICE
Staff Changes - Hiring/Retirement/Recruitment/ Leaves/Promotions
• Lateral Officer John Rainey started August 1, 2018.
• Lateral Officer Kelly Robinson started August 1, 2018
• Maureen McCaughan started August 1, 2018 in the Community Education Unit.
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Significant crime activities/arrests/investigations
• On July 23, Kent PD and outside service agency units responded to the Twin Crest
Apartments in reference to a stranger rape. A 17-year-old girl reported an unknown
older male entered her family’s apartment through a rear slider, cornered her in a
back bedroom and raped her. When the uncle returned to the apartment, he found
the male inside and confronted him. The male ran out the back slider and was
chased by a neighbor into the Bryson Square apts. A K9 track proved negative.
McChevron had video of the subject.
• On July 27 patrol responded to the 300 block of Ridgeview Dr. for reports of a
stabbing. The female victim reportedly had been stabbed in the chest and arm and
the suspect was still on location. Upon arrival the victim was treated for her injuries
and the suspect was taken into custody. The victim was transported to Harborview
with non-life-threatening injuries. The victim is a friend of the suspect’s girlfriend and
was over at the apartment visiting when the suspect arrived home intoxicated. The
suspect began ordering the victim to leave. He took a large kitchen knife out and
followed her around the apartment as she gathered her belongings to leave. The
victim left the apartment and the suspect followed her outside and stabbed her in the
hallway. One of the small children recorded the encounter on her cell phone.
Events and awards
• Chief’s Award of Duty and Sacrifice
o On July 22 the occupants of a truck used several guns and fired off numerous
rounds in a parking lot, located at Russell Rd S and W. Meeker St, in the City
of Kent. The suspects then fled the scene, driving recklessly and attempting to
elude a pursuing officer. Officer Moreno deployed spike strips to slow the truck
down. The fleeing truck hit the spike strips causing it to crash. All suspects
from the vehicle were arrested. Officer Moreno received mortal injuries during
this incident. Officer Moreno is being awarded the Duty and Sacrifice medal for
his duty and compassion for the community which is an affirmation to his
character, the department and the police profession.
• Lifesaving awards
o On April 8 Kent Officers were dispatched to a possible drowning of a two-year-
old in a small pond. Officer Diego Moreno was the first to respond and
immediately began lifesaving efforts. Officer Moreno continued until Puget
Sound Regional Fire Authority arrived and took over lifesaving efforts. The
child regained a pulse and was transported to the hospital. Puget Sound
Regional Fire Authority advised that without Officer Moreno’s immediate
medical assistance the child would not have survived. Officer Moreno is being
awarded the lifesaving medal for saving the life of the child.
o Corrections Sergeant Christopher Ward and LPN Lori Horton. On June 9, while
working at the City of Kent Correction’s Facility, Sergeant Ward responded to a
medical code in E-unit. Sergeant Ward told LPN Lori Horton to grab the robo-
cart and respond with him for a medical emergency.
When Sergeant Ward arrived, he found the inmate lying on her back under the
stairs. The inmate was unresponsive to attempts to wake her up. Sergeant
Ward attempted to open the inmate’s airway as she was having difficulty
breathing. LPN Horton couldn’t find a pulse and the AED machine advised
sending a shock. A shock was given and chest compressions were started.
Sergeant Ward and LPN Horton rotated doing chest compressions until
relieved by Puget Sound Regional Fire Authority. The inmate was transported
to Valley Medical Center where they were able to get her breathing on her
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own. Sergeant Ward and LPN Horton are being commended for their quick
actions which certainly saved the inmate’s life.
• Letters of Commendation
o On June 18, Officers Birkhofer and Ferguson contacted a group of subjects
who were scrapping at a vacant lot at Willis/Railroad. The materials strewn
about the property appeared to be related to Puget Sound Energy. Based upon
the history of the subjects and the material at the scene, they began a
convoluted investigation that involved networking with multiple internal and
external police, legal and civilian resources. Their investigation solved an
ongoing crime spree in which the subjects were chopping down power poles in
order to steal the PSE property for scrapping. Officers Birkhofer and Ferguson
were commended because, as a result of their efforts, a number of charges
were filed on the subjects and a costly crime spree was solved. Notably,
Officer Ferguson’s leadership in this investigation was exceptional.
PUBLIC WORKS
Design
• S 228th UP Grade Separation - two early work projects, storm pipe replacement and
remaining joint utility trench projects will bid August 1. The next phase will bid the
remaining bridge shafts, bridge embankments and walls, impacted driveways, and
water on August 2.
• S 224th St Project Phase II - early work project identified on 80th to 63rd contingent
on receipt of CORP permit.
• S 212th St bridge deck resurface - project advertised August 1.
• 4th Ave & Meeker complete streets - project advertised August 1.
• SR 167 James St underpass lighting - team is working on the Public Art Plan to
submit for WSDOT approval.
Environmental
• King County Flood Control District (KCFCD) - The KCFCD Board of Supervisors
approved their mid-year budget adjustment at their July 30 meeting. This included
an additional $6 million for Lower Russell to fully fund the $52 million project.
• Milwaukee II levee - the levee alternative analysis is completed and has been
provided to the Flood Control District for review and adoption at the upcoming
KCFCD Executive Committee on August 20. Approval from the full KCFCD Board of
Supervisors is anticipated shortly thereafter. Additionally, we are preparing a draft
inter-local agreement (ILA) with the KCFCD for design and construction of the levee.
• Signature Pointe Levee - the KCFCD executive director approved the project charter
and scope of work for a levee alternatives analysis on July 31. A consultant services
contract for levee design alternatives will be presented to the Public Works
Committee on August 6.
• Clean Water Act compliance – staff is reviewing the new draft Stormwater
Management Manual for Western Washington (WA Department of Ecology, 2019).
• Staff has begun working with the Law Department to amend the city of Kent
stormwater code sections; KCC 7.05, 7.06, and 7.07.
• Wellhead Protection Program – the city sent a letter to the Washington State
Department of Ecology expressing frustration with recent Landsburg Mine
contaminant detections and the seeming lack of action on the part of the potentially
liable parties (PLPs). We have asked for more information from Ecology and will be
monitoring the situation closely.
• Clark Springs groundwater monitoring – the City is working with our hydro-geo
consultant to validate the ability of four existing Clark Springs-area wells to act as
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monitoring wells. These include wells on the Donnelly, French, and Lorang
properties.
Construction
• LID 363 - S 224th St improvements at 84th Ave S to 88th Ave S (Ph 1)
o The closure of 88th Ave S between 93rd Pl S and 22401 88th Ave S will be in
place until the end of July 2019.
o SR 167 / Median – forming and pouring span one and span two diaphragms
will be taking place this week and next. There are no travel lane impacts in SR
167 in the following several weeks.
• Cambridge Reservoir recoating and fall protection improvements - offsite fabrications
are taking place and installation will begin in early August.
• East Valley Highway pavement preservation - the contract is executed, and we are
working with the contractor to schedule the project’s preconstruction meeting.
• 2018 asphalt overlays - concrete sidewalk and curb ramp removal and replacements
are complete in the Kent Ridge Estates. Demolition in the Meridian Glen
neighborhood is underway and concrete flatwork removal and replacements will be
continued over the following three weeks. Grinding in the Kent Ridge Estates
neighborhood took place July 31 and August 1. Paving will follow.
• Kent Springs and Pump Station No. 4 electrical upgrades - field work began on July
30. Installing underground communication and electrical will be the first on-site
activities.
• 132nd Ave SE pedestrian improvements - cut and fill for walkway and block wall
construction is approximately 80% complete.
• James Street pavement rehabilitation (Central Ave. N, to Clark Ave. N.)
o James Street Closure - The closure of James street was implemented on July
21 at 7 a.m. Staff expects the road to be reopened to traffic on or before
August 10. The final pour is scheduled for August 3 and asphalt grind and
pave will take place early next week. The work is still on schedule to have the
road opened back up prior to August 10.
• Downey and Naden clearing and grading
o Council has authorized the award of this project to Scarsella Bros., Inc.
• Development/utility projects
o Yorkshire neighborhood natural gas main replacement – PSE is replacing the
existing underground natural gas main on S 252nd Pl and S 253rd St between
32nd Pl S and Military Rd S. The road surfacing will be temporarily patched as
the replacement work progresses and will eventually receive a full grind and
overlay.
o The Ridge Townhomes – earthwork, grading, pond excavation, and wall
construction on site is ongoing. Offsite sewer installation on 88th is scheduled
to resume on August 6.
o Marquee on Meeker – two connections to the City’s water main on Meeker
were successfully completed on the night of July 25. Onsite utility installation
is ongoing.
Land Survey and GIS
• GIS has been implementing a series of GIS online mapping class for Public Works
Department staff to create efficient work plans for 2019. The GIS supervisor is
secretary for the Sound to Summit Regional GIS Steering Committee and attended
the monthly Skype call to engage in regional GIS. External server project
deployment is on time and will be available to the public the first week of August
which gives residents the ability to view and download GIS data. Survey is locating
and mapping survey monuments in future construction zones that are in danger of
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being destroyed. Survey is currently working on James St. paving, 224th corridor
phase 1 and 132nd pedestrian improvement projects as well as building a map for the
Signature Point levee project.
Transportation
• Kent Bicycle Advisory Board (KBAB) met on July 30. Rich Davis was voted as
president through the end of 2018. KBAB will provide staff with input on future non-
motorized projects for inclusion in the Transportation Master Plan (TMP).
• Staff has begun updating the TMP goals and policies, trends and conditions, transit
and non-motorized chapters. Meetings have been scheduled with Parks and
Economic and Community Development (ECD) staff to solicit input.
• Staff is preparing transportation improvement board grants for the 228th Street
grade separation project, and safety improvements near Meridian Elementary. Staff
continues to support ECD on the complete streets award nominations as needed.
• A meeting with WSDOT staff was held last week to discuss the approval process for
the roundabout on Fourth Ave and Willis. A project kickoff meeting is scheduled for
August 2.
• Signal techs installed radar speed signs on 94th Ave S. The northbound radar sign is
now operational.
• Signal tech crews replaced traffic controller cabinet at 84th Ave S. and S. 220th St.
Streets
• The street maintenance crews will be grinding and paving the roadway on SE 237th Pl
at 138th Ave SE and on 256th St between 144th St and 148th St. Crews will also be
performing hot patch repairs on 208th just west of 84th Ave and on 182nd St at 72nd
Ave. The concrete crew will be repairing a sound wall that is located at S 228th St,
east of Russell Rd and will be backfilling the sidewalk located on 260th St between
101st Ave and 100th Ave. Signs crews are focused on traffic control for Officer Diego
Moreno’s procession. Vegetation crews have scheduled the 277th triangles for
vegetation maintenance, as well as performing maintenance on 132nd Ave at 228th Pl,
226th St and 219th Pl SE; on 100th Ave at 226th St and 219th St and at the Kent Des
Moines Crossing on Pacific Highway and Kent Des Moines Rd and will also be clearing
property lines of blackberries at 511 James, just east of Woodford.
Water
• Water distribution staff will focus on the 111th St. water main project, as well as
paving the utility cut for the 80th Ave project. Hydrants and large meters crews will
be flushing and taking purity samples at the auto chlor project and replacing a
hydrant at 26018 36th Pl. Source and supply crews will be turning on the Tacoma
water supply at the Kent springs site.
Utilities
• Storm crews will be cleaning for the 2020 overlays on 96th Ave S at 276th St and
128th St SE. Drainage crews have a scheduled repair of potholes at 12519 SE 277th Pl
and prepping for the installation of a new catch basin at the intersection of 3rd Ave
and Willis St. NPDES crews have a repair at 228th St and 110th St. and have
assessments at 218th St and 94th Pl S, S 235th Pl and 96th Ave S, and on 98th Pl S at
S 208th St.
• Sewer crews are continuing to carry out TV inspections for the 2020 overlays on
124th at 132nd Pl and on 124th St from 276th Pl up to SE 280th St. Crews will be
cleaning the sewer line at 114th and 272nd to prepare for the upcoming overlay.
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PUBLIC HEARING
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 8A_
CONSENT CALENDAR
8. City Council Action:
Councilmember ________ moves,
Councilmember ________ seconds
to approve Consent Calendar Items A through L.
Discussion
Action
8A. Approval of Minutes.
Minutes of July 13, 2018, Special City Council Retreat, and July 17, 2018,
Workshop and Council Meeting – Approve
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Special Kent City Council Workshop July 13, 2018
Minutes Kent, Washington
Approval Pending
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Date: July 13, 2018
Time: 1:30 p.m.
Place: The Platform Apartments – Rooftop Meeting Room
Attending: Mayor Dana Ralph
Bill Boyce, Council President
Brenda Fincher, Councilmember
Dennis Higgins, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Toni Troutner, Councilmember
Staff
Attending: Derek Matheson, Chief Administrative Officer
Aaron BeMiller, Finance Director
Mike Carrington, Information Technology Director
Pat Fitzpatrick, City Attorney
Kurt Hanson, Economic and Community Development Director
Tim LaPorte, Public Works Director
Dana Neuts, Communications Manager
Rafael Padilla, Police Chief
Julie Parascondola, Parks Director
Mary Fisher, Human Resources Director
Margaret Yetter, Court Administrator
Kim Komoto, City Clerk
Council President Boyce opened the meeting at 1:30 p.m., made opening comments,
and advised that the desired outcome of today’s meeting is to provide the Mayor and
leadership team clear direction in preparing the budget.
Mayor Ralph provided opening comments regarding her commitment to take this
budget journey together and that today’s conversations will be the foundation of what
the budget is developed from.
Mayor Ralph provided a review of where we are at now regarding B&O Tax and the
long process to develop options, keeping in mind the reinvisioning of the Kent
Industrial Valley that includes moving away from warehousing.
Agenda:
Aaron BeMiller provided details on the presentation materials provided to attendees
that included information regarding:
1. How we got here?
• 2009 Streamline Sales Tax Mitigation
• 2010 Annexation Sales Tax Credit
• 2010-2018 Structural Imbalance
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Approval Pending
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2. Actions taken to date
• Started talking about the fiscal cliff early
• Conservative budgeting approach
• Refunding existing debt to reduce rates
• Restructured debt payments
• Building fund balances/updating policies
• Levied full allowable property tax
3. 2019-2020 Budget Assumptions
Revenue that includes property, sales, utility, B&O, and real estate excise
taxes.
Expenditures that include salary COLA, health plans, retirement, supplies, and
services.
4. 2020 Target Impacts
Reduction target impacts per departments. There are no reductions to public
safety. Reductions to staff will also include reductions to services.
5. High Level Assumptions:
• Sales Tax to General Fund beginning in 2021
• 2% Internal Utility Tax beginning in 2021
• Move eligible costs to Criminal Justice Fund beginning in 2021
• Reduce Street Fund subsidy beginning in 2023
• Eliminate 4% Internal Utility Tax to Capital Resource Fund in 2028
• Phase in $12m in new B&O revenues beginning in 2020
• 3 Additional officers per year through 2029
• No other new positions or expenditures
• Consistent revenue growth
6. 2019-2033 Forecast Includes:
• $12 million in new revenues
• No Streamline Sales Tax revenues
• Department Expenditure Reductions
• 3 Police positions per year through 2029
• Consistent Revenue Growth
• No new positions or other expenditures
Discussion occurred regarding the current state of streamline sales tax
mitigation and property tax revenues.
7. B&O Increase
BeMiller reviewed a handout regarding examples of the impacts of increasing
B&O Tax rates by category and year. The proposed rates were developed in
consultation with the Mayor and Economic and Community Development
Director.
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BeMiller provided AWC’s local B&O Tax rates per city.
8. B&O Tax Hypothetical Impacts
Discussion occurred regarding the process that went into coming up with the
various changes to the B&O taxes.
Council expressed concerns over making reductions to staff when the City is
already running lean.
Councilmembers all expressed their support of raising B&O Taxes as presented.
Mayor Ralph and the Councilmembers will all work to communicate to the legislators
the need to restructure streamline sales tax and property taxes.
Council expressed their appreciation of Mayor Ralph for including them in this budget
process.
Mayor advised of the next steps including individual budget meetings with
departments and drafting a balanced budget that will be presented to the Council
during the special city council meeting scheduled for September 25, 2018.
The meeting concluded at 3:03 p.m.
Kimberley A. Komoto
City Clerk
July 13, 2018
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Kent City Council Workshop July 17, 2018
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Date: July 17, 2018
Time: 5 p.m.
Place: Council Chambers East/West
Attending: Mayor Dana Ralph
Bill Boyce, Council President
Brenda Fincher, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Dennis Higgins, Councilmember
Toni Troutner, Councilmember
Council President Boyce opened the meeting at 5:11 p.m.
Agenda:
King County Assessor
John Wilson, King County Assessor, gave a PowerPoint presentation to the council
that was titled, “A Time for Caution Amid Boom Times.”
Wilson advised that the region is booming - setting records; there is $10.2 billion in
new construction and Wilson compared King County to San Francisco and Vancouver
housing markets.
Wilson advised that some of the last affordable housing in King County is in Kent and
provided extensive details on the rising property taxes and how the taxes are
allocated.
Wilson reviewed the Legislature’s McCleary property tax fix to fund schools.
Beyond rising taxes, Wilson advised of the other problems that include:
• Low income seniors have not been exempted from special levies.
• Property taxes are finite – capped by construction. We can’t rely on voter
approved levies.
• Using special levies to pay for basic services like schools, human services, and
parks is risky, inequitable and unstable.
• What happens when the voters say no.
• The 1% cap is forcing cuts by small counties and King County of services not
funded with a special levy, especially criminal justice.
• Rising property taxes adds to our housing affordability problem.
Wilson reviewed the impacts of the federal tax law change capping state and local
taxes at $10,000 and indicated that King County wants cities to be a part of the
discussion regarding how to fix the tax system.
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Port of Seattle Commissioner
Courtney Gregoire, Port of Seattle Commission President, presented information on
the Port of Seattle’s economic impact through Sea-Tac airport, maritime international
trade, Cruise Seattle, and the Port’s direct and indirect jobs and transportation
investments.
Gregoire advised that 8.7% of employees at the Sea-Tac airport live in Kent, and
that that port provided a $65,000 development grant in 2017 to the City.
Gregoire provided information regarding the Port’s economic development
partnership with Kent, the effects of tariffs on local imports and exports, and the
clean truck program.
Gregoire advised that the Port strives to be the best gateway by sea through the
Northwest Seaport Alliance, the Maritime Industrial and Marinas, the Homeport of
the North Pacific Fishing Fleet, and the largest Cruise Port on the U.S. West Coast.
Also, the Port strives to be the best by air through the mega projects under way at
Sea-Tac airport.
Gregoire indicated the Port wants quality jobs with future opportunities and will
continue to invest in environmental sustainability.
Council advised that it depends on partnerships with the Port, State, and King County
to help sustain the City’s warehouse industrial area and asked the Port to lobby the
State on the City’s behalf.
Gregoire conveyed that she is glad to continue being a good partner and will educate
other commissioners on the need to convey to the State, a change in streamline sales
tax.
The meeting concluded at 6:15 p.m.
Kimberley A. Komoto
City Clerk
July 17, 2018
Kent City Council Regular Meeting July 17, 2018
Minutes Kent, Washington
Pending Approval
Page 1 of 8
Date: July 17, 2018
Time: 7 p.m.
Place: Council Chambers East/West
Attending: Mayor Dana Ralph
Bill Boyce, Council President
Brenda Fincher, Councilmember
Dennis Higgins, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Toni Troutner, Councilmember
Agenda:
1. Call to Order
The meeting was called to order at 7:01 p.m. with Mayor Ralph presiding.
2. Roll Call
Mayor Ralph – Present
Council President Boyce - Present
Brenda Fincher, Councilmember – Present
Dennis Higgins, Councilmember – Present
Satwinder Kaur, Councilmember – Present
Marli Larimer, Councilmember – Present
Les Thomas, Councilmember – Excused Absence
Toni Troutner, Councilmember – Present
3. Changes to the Agenda
Derek Matheson, Chief Administrative Officer, removed item 10A – Upper Mill Creek
Dam Bid Award.
Council President Boyce moved to approve the agenda as presented,
seconded by Councilmember Higgins. The motion passed unanimously with
a vote of 6-0.
4. Public Communications
A. Public Recognition
Mayor Ralph recognized the Lions Club for hosting the Kent Cornucopia Days
i. Proclamation for National Night Out
Mayor Ralph presented Stacy Judd, Community Education Coordinator, with
the Proclamation for National Night Out. Stacy provided information
regarding the August 7th event and advised that the public can register their
neighborhood at KentWA.gov/NNO.
Kent City Council Regular Meeting July 17, 2018
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ii. Proclamation for National Parks and Recreation Month
Julie Parascondola, Parks, Recreation, and Community Services Director,
provided information regarding Parks and Recreation month. Parascondola
expressed appreciation for Parks and Recreation Team and encouraged
everyone to get out and enjoy the parks system.
Council expressed their appreciation for the entire Parks Department team.
iii. Proclamation for Diversity Employment Day
Mayor Ralph presented the Proclamation for Diversity Employment Day to
Bruce Williams, Campus Director for the University of Phoenix. Williams
provided details regarding the employment fair that will be held at the
accesso ShoWare Center on July 18th.
iv. Proclamation for Experience Historical Kent
Mayor Ralph presented Tim Clark, President of the Greater Kent Historical
Society, with the proclamation for Experience Historical Kent. Clark
expressed his appreciation for the Experience Historical Kent committee
members and provided details regarding the August 11th Downtown walking
tour that begins at 11 a.m. Clark indicated the public can sign up at the booth
during the Kent Saturday Market.
Clark expressed his appreciation for the City’s support and partnership.
Nancy Simpson, Historian for the City of Kent, invited the public to participate
in the Experience Historical Kent events and provided details regarding the
events.
v. Reappointments to Cultural Communities Board
Mayor Ralph advised that she is recommending reappointment of all Cultural
Community Board members that are up for reappointment.
Councilmember Higgins recognized former Kentwood High School pitcher
Austin Voth for his Major League Baseball debut on Saturday with the
Washington Nationals.
B. Community Events
Council President Boyce provided information regarding past and upcoming events at
the accesso ShoWare Center.
Boyce advised of the Saturday, July 21st, groundbreaking of the YMCA facility in Kent.
Boyce advised of the opportunity to be Chief of Police for the Day on August 16th.
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Boyce also provided information regarding the ‘Cruisin’Kent’ car show that will be
held on July 21st at the Kent Station. Any profits will be donated to the VET Fund at
Green River College.
C. Public Safety Report
Chief Rafael Padilla and Corrections commander Diane McCuistion, presented
Lifesaving awards to Sergeant Christopher Ward and Lori Horton, LPN at the
correctional facility, for their lifesaving efforts on an unresponsive inmate. The quick
actions of Ward and Horton, certainly saved the inmate’s life.
Chief Padilla presented the Fourth of July after action report that included information
regarding the communications plan, calls for service, and indicated that there were
no major injuries.
Chief Padilla provided crime data, including property and persons crime rates
compared to other jurisdictions from 2014-2018.
Chief Padilla provided information regarding the addition of school zone cameras at
Meadow Ridge and Springbrook elementaries.
Chief Padilla provided information regarding the potential to explore/study traffic data
regarding the feasibility of implementing red light cameras
Chief Padilla provided information regarding body cameras, supported by the Mayor
and Chief, to improve officer safety, accountability, reduction in complaints and
assaults on officers. The camera program is a tool to be transparent. The City will
move forward with a pilot program in October and will consult with experts regarding
best practices for the integration of body and in-car cameras. The Chief indicated he
will return to the Council later this year regarding the potential implementation date.
Chief Padilla indicated that Cornucopia days went well with no major issues.
5. Reports from Council and Staff
Mayor Ralph
Mayor Ralph serves on the Transportation Policy Board and advised that Kent was
successful in obtaining two federal grants - $4m for Veteran’s Drive, the extension of
509, and $1.4m in a preservation grant for East Valley Highway (72nd) & 212th
Mayor Ralph serves on the South County Area Transportation Board and advised of
the discussion regarding the Regional Integrated Transit Network presentation.
Mayor Ralph indicated she was pleased to crown Jessica Plett, a Kentwood High
School graduate as Miss Cornucopia.
Derek Matheson, Chief Administrative Officer
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Matheson advised that the City has extended an offer of employment for the City
Council Administrative Assistant position, and it was accepted. The assistant will
begin on August 1st.
Matheson’s written report is in today’s agenda packet and there is an executive
session discussing collective bargaining and the potential acquisition of property that
is expected to last 20 minutes with action expected when Council reconvenes.
Council President Boyce
Boyce provided a brief recap of tonight’s City Council workshop with presentations
from the King County Assessor, John Wilson and Port of Seattle Commissioner,
Courtney Gregoire.
Boyce serves on the Sound Cities Association’s Public Issues Committee. No report.
Boyce serves on the Best Starts for Kids. No report.
Councilmember Kaur
Councilmember Kaur serves on the Sound Cities Association Puget Sound Clean Air
Agency Advisory Council as the Chair. During the July 11th meeting, zero emission
vehicles and issues with infrastructure were discussed. The Council is working on a
pilot project for the installation of charging stations. There were also presentations
from staff regarding equity and environmental justice
Councilmember Kaur serves on the Sound Cities Association Growth Management
Planning Council. No report.
Councilmember Higgins
Councilmember Higgins is the Chair of the Public Works Committee. Meeting minutes
are available online.
Councilmember Higgins serves on the King County Regional Transit Committee. No
report.
Councilmember Troutner
Councilmember Troutner serves on the Sound Cities Association Regional Law, Safety
and Justice Committee. No report.
Troutner is the chair of the Public Safety Committee. No additional information from
what Chief Padilla presented tonight.
Troutner serves on the Puget Sound Regional Fire Authority Governance Board. No
report.
Kent City Council Regular Meeting July 17, 2018
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Councilmember Fincher
Councilmember Fincher serves on the Arts Commission. Visit KentCreates.com for
information on the new contest “Vacations and Summer Celebrations” that is open
from July 12 – August 31st.
Fincher is the chair of the Parks and Human Services Committee and provided
information regarding the Human Services grants and the amendments to the action
plan.
Fincher serves on the Sound Cities Association Mental Health and Drug Dependency
Oversight Committee. No report.
Fincher serves on the Sound Cities Association King Conservation District Advisory
Committee that recently presented their program of work from 2017 to the King
County Council.
6. Public Hearing
None.
7. Public Comment
Gina Petry, a Seattle resident, expressed her concerns over the way the police
handled the June 9, 2018, protest and asked the Chief of Police to investigate.
Patrick Burns, a Seattle resident, expressed his concerns over the way the police
handled the June 9, 2018, protest and asked the police department to stop using
pepper spray and require that all officer name badges are property displayed.
Emma Allen, a Seattle resident, expressed her concerns over the way the police
handled the June 9, 2018, protest, and asked the Kent Police Department to withdraw
from the Valley Civil Disturbance Unit, stop using chemicals, establish a civilian
review board, and require that all officer name badges are properly displayed.
Randy Meeker, a Tacoma resident, expressed concerns over the way the police
handled the June 9, 2018, protest.
Gil Veyha, a Seattle resident, expressed concerns over the way the police handled
the June 9, 2018, protest and indicated she wanted to file a complaint.
Adriene Willer, a Seattle resident, expressed her concerns over the way the police
handled the June 9, 2018, protest.
Margaret Viggiani, a Seattle resident, expressed concerns over the June 9, 2018,
protest and wants a system in place to file a complaint and requested the City get
out of the Valley Civil Disturbance Unit.
Kent City Council Regular Meeting July 17, 2018
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Pending Approval
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Chris Smith, a Seattle resident, expressed his concerns over the June 9, 2018,
protest, wants to file a complaint.
Kirk Duncan, a Seattle resident, spoke in support of Kent Business, Planned
Parenthood and expressed his concerns over the way the police handled the June 9,
2018, protest.
TJ Petersen, a Kent resident, expressed his concerns over the way the police handled
the June 9, 2018, protest.
Mayor Ralph indicated that the complaints have been received and will be
investigated.
Councilmember Higgins stated that he was not aware of these complaints or that
there were concerns over how this was handled and pledged to talk with the police
chief and get some answers.
8. Consent Calendar
Council President Boyce moved to approve the Consent Calendar Items A
through F, seconded by Councilmember Higgins. The motion passed
unanimously with a 6-0 vote.
A. Minutes of July 3, 2018, Special Council Meeting – Approve
The minutes of the July 3, 2018 Special Council Meeting were approved.
B. Excused Absence for Councilmember Thomas - Approve
The excused absence for Councilmember Thomas was approved.
C. January – April 2018 - Fee-in-Lieu Funds – Authorize
The Mayor was authorized to accept $33,225 of fee-in-lieu funds, amend the
Community Parks Reinvestment Program budget, and authorize the future
expenditure of these funds for capital improvements at Clark Lake Park, Chestnut
Ridge Park and Morrill Meadows Park.
D. Consultant Agreement with KBA for East Valley Highway Preservation
Project – Authorize
The Mayor was authorized to sign a Consultant Services Agreement with KBA, Inc.
in an amount not to exceed $167,350, for contract administration, quality control
and inspection services for the East Valley Highway Pavement Preservation, S 180th
St to S 196th St Project, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
E. Contract Amendment with American Traffic Solutions for School Zone
Traffic Safety Cameras – Authorize
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Pending Approval
Page 7 of 8
The Mayor was authorized to enter into a contract amendment with American
Traffic Solutions for the addition of Meadow Ridge Elementary and Springbrook
Elementary to the school zone traffic safety cameras, subject to final terms and
conditions acceptable to the City Attorney and Police Chief.
F. Reappointments to the Cultural Communities Board – Confirm
Council confirmed the reappointment of 12 members to the Kent Cultural
Communities Board.
9. Other Business
A. Ordinance Amending Kent City Code 9.38 – Parking – Adopt
Rob Brown, City engineer, presented information regarding the ordinance including
details on the proposed parking amendments to the Laurel Springs, Ceder Point, and
Shadowbrook Ridge neighborhoods.
Councilmember Higgins moved to adopt Ordinance No. 4283 amending
Chapter 9.38 of the Kent City Code, limiting parking to one side of the street
in the Laurel Springs, Ceder Point and Shadowbrook Ridge neighborhoods
to be consistent with adopted Kent Design and Construction Standards.
Seconded by Councilmember Fincher, the motion passed with a vote of 6-0.
10. Bids
A. Upper Mill Creek Dam Improvements and Diversion Structure
Replacement – Award – REMOVED
B. Downey Farmstead and Naden Clearing and Grading Project Bid – Award
Tim LaPorte, Public Works Director, provided details regarding the Downey and Naden
Clearing and Grading project.
Councilmember Higgins moved to award the Downey and Naden Clearing
and Grading Project Alternate 2 to Scarsella Brothers, Inc. in the amount of
$857,754.81 and authorized the Mayor to sign all necessary documents,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director. Seconded by Councilmember Troutner, the motion
passed with a vote of 6-0.
At 8:56, the Council went into executive session
At 9:21, the Council reconvened.
11. Executive Session and Action after Executive Session
A. Collective Bargaining, as per RCW 42.30.140(4)
B. Property Negotiations, as per RCW 42.30.110(1)(b) – Purchase of Lease
Kent City Council Regular Meeting July 17, 2018
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Pending Approval
Page 8 of 8
Councilmember Higgins moved to authorize the Mayor to sign all necessary
documents to complete the purchase of the SUH property (vacant land)
located at 260XX Russell Road South, in an amount not to exceed $55,000,
plus reasonable closing costs, subject to approval of the final terms and
conditions by the City Attorney and Public Works Director. Seconded by
Councilmember Fincher, the motion passed with a unanimous vote of 6-0.
Higgins provided additional information regarding the purchase of the SUH property.
Mayor Ralph advised that James Street will be closed for 20 days from July 21st from
Central to Clark/Jason.
12. Adjournment
Mayor Ralph adjourned the meeting at 9:23 pm.
Kimberley A. Komoto
City Clerk
July 17, 2018
Agenda Item: Consent Calendar – 8B_
8C. Approval of Bills:
Approval of payment of the bills received through June 15, 2018 and paid on
June 15, 2018. The Operations Committee audited the payment of bills on July
17, 2018.
Approval of checks issued for vouchers:
Date Check Numbers Amount
06/15/18 Wire Transfers 7540 - 7556 $2,658,332.51
06/15/18 Regular Checks 725206 - 725549 $1,819,862.06
06/15/18 Payment Plus 100937 - 100956 $53,571.58
Void Checks $0.00
06/15/18 Use Tax Payable $5,307.29
$4,537,073.44
Approval of payment of the bills received through June 30, 2018 and paid on
June 30, 2018. The Operations Committee audited the payment of bills on July
17, 2018.
Approval of checks issued for vouchers:
Date Check Numbers Amount
06/30/18 Wire Transfers 7557 - 7577 $2,179,747.89
06/30/18 Regular Checks 725550 - 726043 $4,739,372.56
06/30/18 Payment + 100957 - 100980 $63,323.61
Void Checks $0.00
06/30/18 Use Tax Payable $5,464.68
$6,987,908.74
Approval of checks issued for payroll for June 1, 2018 through June 15, 2018
and paid on June 20, 2018:
Date Check Numbers Amount
6/20/2018 Checks $0.00
Voids and Reissues
6/20/2018 Advices 410388 - 411262 $1,746,103.47
$1,746,103.47
Approval of checks issued for payroll for June 16, 2018 through June 30, 2018
and paid on July 5, 2018:
Date Check Numbers Amount
7/5/2018 Checks $0.00
Voids and Reissues
7/5/2018 Advices 744596 - 745477 $1,835,881.03
$1,835,881.03
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Agenda Item: Consent Calendar – 8C_
TO: City Council
DATE: August 7, 2018
SUBJECT: Excused Absence for Councilmember Thomas - Approve
SUMMARY: Councilmember Thomas is unable to attend the City Council meeting
of August 7, 2018 and has requested an excused absence.
RECOMMENDED BY: Council President Boyce
MOTION: Approve an excused absence for Councilmember Thomas as he is
unable to attend the City Council meeting of August 7, 2018.
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0.
Agenda Item: Consent Calendar – 8D_
TO: City Council
DATE: August 7, 2018
SUBJECT: Reappoint Randall Smith to the Public Facilities District Board – Approve
SUMMARY: In May of 2018, Randall Smith expressed his desire to continue serving on
the Public Facilities District board. RCW 35.57.010 requires that the members appointed
must be based on recommendations received from local organizations that may include
but are not limited to the local chamber of commerce, local economic development
council, and the local labor council.
The City Clerk reached out to both the Kent Chamber of Commerce and Kent Downtown
Partnership for recommendations. The Kent Downtown Partnership has recommended
Randall Smith be reappointed to an additional 4-year term that will be effective
September 1, 2018 and expire on August 31, 2022.
RECOMMENDED BY: Economic and Community Development Committee
YEA: Boyce, Kaur, Larimer NAY:
MOTION: Approve the reappointment of Randall Smith to Position Number
3 of the Public Facilities District Board, for a 4-year term that will expire on
August 31, 2022.
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Agenda Item: Consent Calendar – 8E_
TO: City Council
DATE: August 7, 2018
SUBJECT: Resolution for Grant Application #18-2207 to the Recreation and
Conservation Office for the West Fenwick Park Renovation Project –
Authorize
SUMMARY: Each grant cycle (every other year) Parks staff pursues funding for park
development and/or acquisition of property through the Washington Recreation and
Conservation Office (RCO). Parks staff is requesting authorization to submit a grant
application to the RCO’s Land and Water Conservation Fund program to help fund the
West Fenwick Park Renovation project. The project aims to update worn out features in
the park and add additional new amenities.
EXHIBITS: Resolution
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Kaur, Larimer NAY:
BUDGET IMPACT: None
STRATEGIC PLAN GOAL(S):
☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
☒ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong sense of
belonging.
MOTION: Adopt Resolution No. , authorizing the submittal of grant
application #18-2207 to the Recreation and Conservation Office, for funding
assistance for the West Fenwick Park Renovation project.
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1
West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
RESOLUTION NO. _______
A RESOLUTION of the city council of the
city of Kent, Washington, that: (1) authorizes the
submission of an application for grant funding
assistance through the Land and Water
Conservation Fund Outdoor Recreation Legacy
Partnership Program of the Recreation and
Conservation Office, as provided for in Chapters
79A.15 and 79A.25 of the Revised Code of
Washington, Chapter 286 of the Washington
Administrative Code, and other applicable
authorities, for renovation of West Fenwick Park,
and (2) identifies the Parks Director as the City’s
authorized representative for purposes of securing
the grant and binding the City to the grant’s terms
and conditions.
RECITALS
A. The city of Kent has approved a comprehensive parks and
recreation or habitat conservation plan that includes capital improvements
at West Fenwick Park.
B. Under the provisions of the Land and Water Conservation
Fund, Outdoor Recreation Legacy Partnership Program, state grant
assistance is requested by the city of Kent to aid in financing the cost of
the West Fenwick Park renovations.
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West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
C. The city of Kent considers it in the best public interest to
complete the project described in the application.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. – Intent to Apply. The City has applied for or intends to
apply for funding assistance managed by the Washington State Recreation
and Conservation Office (“RCO”) for the West Fenwick Park Renovation
Project (“Project”).
SECTION 2. – Authorized Representative. Julie Parascondola, the
Director of the City’s Parks, Recreation, and Community Services
Department or her designee (“Parks Director”), is authorized to make
formal application to RCO for grant assistance. The Parks Director is the
City’s authorized representative who has full authority to bind the City
regarding all matters related to the Project, including without limitation
authority to: (1) approve submittal of a grant application to RCO, (2) sign
any amendments to the Project Agreement approved by the Mayor, (3)
make any decisions and submissions required with respect to the Project,
and (4) designate a Project contact to implement the day-to-day
management of the grant.
SECTION 3. – Project Agreement. The City has reviewed the sample
Project Agreement on the Recreation & Conservation Office’s web site at
http://www.rco.wa.gov/documents/manuals&forms/SampleProjAgreement.
pdf and authorizes Dana Ralph, the City’s Mayor, to enter into such Project
Agreement, if funding is awarded. The City understands and acknowledges
that the Project Agreement will contain an indemnification and legal venue
3
West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
stipulation, and other terms and conditions substantially in the form
contained in the sample Project Agreement. Once signed by the Mayor, the
Project Agreement will be legally binding on the City. The City is aware that
RCO reserves the right to revise the Project Agreement prior to execution,
but RCO has agreed to communicate any such revisions with the City’s
authorized representative prior to the Project Agreement’s execution.
SECTION 4. – Legal Authority. The City acknowledges that with
adoption of this Resolution, the city council has granted the Mayor and the
City’s Parks Director the authority necessary to enter into the Project
Agreement on the City’s behalf without further Council approval, which
Project Agreement will include indemnification, stipulated legal venue for
lawsuits, and other terms and conditions substantially in the form contained
in the sample Project Agreement, or as may be revised prior to execution.
SECTION 5. – Use of Funds. Any grant assistance received will be
used for only direct eligible and allowable costs that are reasonable and
necessary to implement the Project.
SECTION 6. – City Match & Non-Cash Commitments. The City
expects its matching share of Project funding will be derived from City
funds and that pursuant to WAC 286-13-040 the City must certify the
availability of match at least one month before funding approval. In
addition, the City understands it is responsible for supporting all non-cash
commitments to this Project should they not materialize.
SECTION 7. – Grant on Reimbursement Basis. The City
acknowledges that if the RCO approves grant assistance for the Project,
RCO will pay the City on only a reimbursement basis. The City understands
reimbursement basis means that the City will only request payment from
RCO after the City incurs eligible and allowable costs and pays them. RCO
4
West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
may also determine an amount of retainage and hold that amount until the
Project is complete.
SECTION 8. – Dedication in Perpetuity. The City acknowledges that
any property owned by the City that is developed, renovated, enhanced, or
restored with grant assistance must be dedicated for the purpose of the
grant in perpetuity unless otherwise allowed by grant program policy, or
RCO in writing and per the Project Agreement or an amendment thereto.
SECTION 9. – Resolution – Part of Application. This resolution
becomes part of a formal application to RCO for grant assistance.
SECTION 10. – Certification. The City certifies that this resolution
was properly and lawfully adopted following the requirements of the City
and applicable laws and policies and that the person signing as authorized
representative is duly authorized to do so.
SECTION 11. – Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this _______ day of , 2018.
CONCURRED in by the Mayor of the City of Kent this ______ day of
, 2018.
DANA RALPH, MAYOR
5
West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
___
ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY
P:\Civil\Resolution\RCO-WestFenwickParkRenovations.docx
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Agenda Item: Consent Calendar – 8F_
TO: City Council
DATE: August 7, 2018
SUBJECT: 2018 May and June Fee-in-Lieu Funds – Accept
SUMMARY: In May and June of 2018 the city of Kent received a total of $58,275.00
from the following developers, who voluntarily paid a fee in lieu of dedicating park land
to mitigate the development of homes in local subdivision. These funds will be held in
a reserve account for capital improvements at Chestnut Ridge Park, Lake Meridian Park
and Clark Lake Park and must be expended within five years.
• NW Developers: Subdivision into 15 lots, at 20615 92nd Avenue South;
$29,700 at Chestnut Ridge Park
• Lakeridge Development: Subdivision into 15 lots, at 26404 132nd Avenue SE;
$16,650 at Lake Meridian Park
• Kirk McArthur: Subdivision into 12 lots at 25419 124th Avenue SE; $11,925
at Clark Lake Park
EXHIBITS: Copy of Revenue Report
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Satwinder, Larimer NAY:
BUDGET IMPACT: Revenue and expense impact of $58,275.00 to the Community Park
Reinvestment Program budget.
STRATEGIC PLAN GOAL(S):
☒ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and community
partnerships.
MOTION: Authorize the Mayor accept $58,275 of fee-in-lieu funds, amend
the Community Parks Reinvestment Program budget, and authorize the
future expenditure of these funds for capital improvements at Chestnut
Ridge Park, Lake Meridian Park and Clark Lake Park.
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R55GA014 7/3/2018 9:49:33Search GL by Account Number
Page:16/30/20185/1/2018 -GL Dates:
Amount PO# Ref 2 PC R/V RecLT Description Vendor or CustomerSubledgerBatch # Doc #GL Date Acount Number
1816205/9/2018 P438887 P20006.56730 (29,700.00)18-94015 891690 Northwood Estate LlcJK AA
1817915/21/2018 P440230 P20006.56730 (16,650.00)18-94244 896419 Wayne JonesJK AA
1818275/23/2018 P440544 P20006.56730 (11,925.00)18-94299 896971 Kirk McarthurJK AA
(58,275.00)Account Total
(58,275.00)Report Total
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Agenda Item: Consent Calendar – 8G_
TO: City Council
DATE: August 7, 2018
SUBJECT: Puget Sound Energy Master Lighting Services Agreement - Authorize
SUMMARY: The City owns, and the Public Works Department maintains, approximately
2,600 lights. Puget Sound Energy (PSE) owns approximately 3,500 lights within City
limits for which Kent pays electricity and maintenance via tariff. The Master Lighting
Service agreement clarifies terms of service and how new lights are added to the
system.
This agreement addresses products, services, performance, permits when required,
providing easements when necessary, reimbursement for construction costs and
liability. A Master Lighting Services Agreement does not currently exist.
When the City requests additional lights, PSE will continue to provide the City a written
cost estimate, and if approved by Kent, the work will be authorized and added to the
inventory and billed accordingly.
PSE is seeking Master Lighting Service agreements with all municipalities to standardize
its operations.
EXHIBITS: Master Lighting Services Agreement
RECOMMENDED BY: Public Works Committee
YEA: Fincher, Troutner, Higgins NAY:
BUDGET IMPACT: None
STRATEGIC PLAN GOAL(S):
☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
MOTION: Authorize the Mayor to sign a Master Lighting Services Agreement
with Puget Sound Energy, subject to final terms and conditions acceptable
to the City Attorney and Public Works Director.
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-1-
MASTER LIGHTING SERVICES AGREEMENT
NO. 0032
This Master Lighting Services Agreement (this “Agreement”) is made effective as of
August XX, 2018 (the “Effective Date”), by and between Puget Sound Energy, Inc. (“PSE”), and
City of Kent (“Customer”) (each a “Party,” and collectively the “Parties”).
RECITALS
A. PSE is in the business of, among other things, providing custom lighting services
(“Lighting Services”) under and pursuant to Schedule 51, Schedule 52, Schedule 53 and/or any
other applicable schedule included in PSE’s Electric Tariff G (each, a “Schedule”) on file with
the Washington Utilities and Transportation Commission (“WUTC”).
B. The Customer desires PSE to provide certain Lighting Services to the Customer
as set forth in each Custom Street Lighting Order, substantially in the form attached hereto as
Exhibit A to this Agreement, entered into by the Parties from time to time during the term of this
Agreement that references this Agreement and is signed by both Parties (each, an “Order”).
C. PSE is willing to provide such Lighting Services to the Customer subject to and in
accordance with the terms and conditions set forth in this Agreement, in the applicable Order and
in the associated Schedule.
AGREEMENT
The Parties, therefore, agree as follows:
Section 1. Lighting Services
1.1 Products and Services. PSE will provide to the Customer the Lighting Services
set forth in each Order and the most current version of the Schedule applicable to the Lighting
Services covered by such Order (the “Services”). Each Order will describe and identify the
Lighting Services and the associated Schedule applicable to the Lighting Services covered by the
Order and set forth all materials, information, property and other items provided for, used or
incorporated into the Services (collectively, the “Facilities”). Each such Order and associated
Schedule are hereby incorporated into and made a part of this Agreement by this reference.
1.2 Performance of Services. Subject to the terms and conditions of this Agreement
and any applicable tariffs on file with the WUTC, including the applicable Schedule(s), PSE
shall use reasonable efforts to perform the Services. PSE shall perform the Services in
accordance with the schedule provided in the applicable Order or associated Schedule with
reasonable diligence in the ordinary course of its business and in light of any operational issues
as to the remainder of its utility systems that may be influenced by the Services.
1.3 Adjustments to the Services. PSE shall notify the Customer in writing of any
reasonably anticipated adjustments to the Services that result from delays in PSE’s performance
of the Services caused by the Customer (or its agents, servants, employees, contractors,
subcontractors, or representatives), or any conditions beyond PSE’s control. The Parties
-2-
acknowledge that additional requirements not contemplated by the Parties may arise during the
performance of the Services. In the event such additional requirements arise, the Parties shall
provide written notice thereof and shall use reasonable efforts to promptly respond to such
requirements.
1.4 Performance by Customer. The Customer shall pay PSE for the Services in
accordance with the applicable Order and the associated Schedule. In the event the Customer is
unable to perform any of its obligations under this Agreement to PSE’s satisfaction, the Parties
shall use reasonable efforts to adjust the Services to allow additional time for the Customer to
perform such obligations. If the Parties cannot reasonably agree upon such a schedule
adjustment, PSE may, at its option, terminate this Agreement by giving written notice to the
Customer, and the Customer shall promptly pay PSE the amounts payable to PSE in connection
with such termination under Section 1.5.
1.5 Term and Termination. The term of this Agreement will commence on the
Effective Date and will end thirty (30) days after the expiration or termination of all Orders
entered into by the Parties under this Agreement, unless earlier terminated by mutual written
agreement of the Parties. Service under each Order is effective for as long as such Order remains
in effect, as specified in the Order and/or in the then-current version of the Schedule applicable
to the Lighting Services covered by the Order. The effect of termination of any given Order,
including the Parties’ respective responsibilities for the costs of removal or salvage of any
Facilities associated with the Services, will be as set forth in the Order or associated Schedule.
Section 2. Permits.
The Customer shall be solely responsible for any costs related to the acquisition of any
and all operating rights, permits, licenses, certificates, inspections, reviews, impact statements,
determinations, authorizations, exemptions or any other form of review or approval necessary or
convenient for the Services (collectively, “Permits”). PSE will be responsible for obtaining the
Permits and as such will have the opportunity to review, modify, approve or disapprove the
terms and conditions of the Permits. PSE shall not be obligated to commence construction for
the Services, or otherwise in any way change, limit, curtail, impair or otherwise affect the normal
and reliable operation of the Facilities, unless and until PSE is in possession of all Permits
necessary for the Services and all rights of appeal with respect to the Permits shall have been
exhausted. The Customer shall be responsible for performance of and any actual, reasonable and
documented costs associated with any mitigation required by the Permits.
Section 3. Easements.
The Customer shall be solely responsible for any costs related to the acquisition of any
and all easements, right-of-ways, or any other property rights necessary or convenient for the
Services (collectively, “Easements”). The Easements shall be on such terms and conditions as
PSE shall, in its sole discretion, determine to be appropriate to its needs. PSE shall not be
obligated to commence performance of the Services, or otherwise in any way change, limit,
curtail, impair or otherwise affect the normal and reliable operation of the Facilities, unless and
until PSE is in possession of all Easements necessary for the Services and all rights of appeal
with respect to the Easements shall have been exhausted. The Customer shall be responsible for
-3-
performance of and any actual, reasonable and documented costs associated with any mitigation
required by the Easements.
Section 4. Construction Services
4.1 Construction Services. The Customer shall be solely responsible for, or shall
reimburse PSE for, all costs and expenses for any construction or installation services necessary
to perform the Services as set forth in each Order (“Construction Services”), which may include
any restoration costs and/or the removal of excavated materials; costs and expenses to relocate or
rebury Facilities if the area is not within grade; costs and expenses for trenching and backfilling
of pole holes; costs and expenses associated with any unforeseen soil or pavement conditions
that would increase the cost of service; and all costs and expenses associated with any other
unforeseen Construction Services that would increase the cost of service. The costs for the
Construction Services (“Construction Costs”) shall include, without limitation, any and all
actual, reasonable and documented direct and indirect costs incurred by PSE in connection with
the costs enumerated in this Section, including, but not limited to, labor, personnel, supplies,
materials, overheads, contractors, consultants, attorneys and other p rofessionals, administration
and general expenses and taxes.
4.2 Payment. The Customer shall pay PSE for the Construction Costs in accordance
with the applicable Order.
Section 5. Transfer of Assets
If the Customer and PSE have agreed that, as part of any Order, the Customer shall
transfer certain assets to PSE, Customer shall, contemporaneously with the execution of the
applicable Order, duly execute and deliver to PSE a Bill of Sale in form and content as mutually
agreed upon between the Parties and, pursuant to the terms of the Bill of Sale, sell, transfer,
assign, convey and deliver to PSE all right, title and interest in the assets set forth or otherwise
described in the Bill of Sale.
Section 6. Disclaimers and Limitation of Liability
6.1 Disclaimer. Without limiting any express obligations PSE has under this
Agreement or under the applicable Order or associated Schedule (or other applicable tariff on file
with the WUTC), PSE makes no representations or warranties of any kind, express or implied,
with respect to the Services or other items or services provided under this Agreement including,
but not limited to, any implied warranty of merchantability or fitness for a particular purpose or
implied warranty arising out of course of performance, course of dealing or usage of trade.
6.2 Limitation of Liability. In no event shall either party be liable, whether in
contract, warranty, tort or otherwise, to any other party or to any other person for any indirect,
incidental, special or consequential damages arising out of the performance or nonperformance
of the Services or this Agreement, provided that the foregoing does not limit any indemnification
obligations owed by either party in connection with this Agreement, and will not limit PSE
liability to any third party arising out of the negligent acts of PSE, its employees, agents, officers,
successors or assigns.
-4-
Section 7. Miscellaneous
7.1 Tariffs Control. This Agreement is in all respects subject to all applicable tariffs
of PSE now or hereafter in effect and on file with the WUTC, including the applicable
Schedule(s). In the event of any conflict or inconsistency between any provision of this
Agreement and any such tariff, the terms of the tariff shall govern and control.
7.2 Survival. Sections 1.5, 4.2, 5, 6 and 7 shall survive any expiration or termination
of this Agreement. Except as otherwise provided herein, following expiration or termination of
this Agreement neither Party shall have any further obligations arising under this Agreement.
7.3 Waiver. The failure of any Party to enforce or insist upon strict performance of
any provision of this Agreement shall not be construed to be a waiver or relinquishment of any
such provision.
7.4 Entire Agreement. This Agreement, including any exhibits hereto, sets forth the
complete and integrated agreement of the Parties. This Agreement canno t be amended or
changed except by written instrument signed by both Parties.
7.5 Force Majeure. In the event that either Party is prevented or delayed in the
performance of any of its obligations under this Agreement by reason be yond its reasonable
control (a “Force Majeure Event”), then that Party’s performance shall be excused during the
Force Majeure Event. Force Majeure Events shall include, without limitation, war; civil
disturbance; storm, flood, earthquake or other Act of God; storm, earthquake or other condition
which necessitates the mobilization of the personnel of a Party or its contractors to restore utility
service to customers; laws, regulations, rules or orders of any governmental agency; sabotage;
strikes or similar labor disputes involving personnel of a Party, its contractors or a third party; or
any failure or delay in the performance by the other Party, or a third party who is not an
employee, agent or contractor of the Party claiming a Force Majeure Event, in connection with
the Services or this Agreement. Upon removal or termination of the Force Majeure Event, the
Party claiming a Force Majeure Event shall promptly perform the affected obligation in an
orderly and expedited manner under this Agreement or procure a substitute for such obligation.
The Parties shall use all commercially reasonable efforts to eliminate or minimize any delay cause
by a Force Majeure Event.
7.6 Enforceability. The invalidity or unenforceability of any provision of this
Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in
all respects as if such invalid or unenforceable provisions were omitted.
7.7 Notice. Any notice or other communication under this Agreement given by either
Party to the other Party shall be in writing and shall be delivered in person or mailed to the
attention of the signatories below. Either Party may change such address or contact by written
notice to the other Party.
7.8 Governing Law. This Agreement shall be interpreted, construed and enforced in
accordance with the laws of the State of Washington without reference to its choice of law
provisions. This Agreement shall be fully binding upon the Parties and their respective
successors, assigns and legal representatives.
-5-
In witness whereof, the Parties have executed this Agreement as of the date set forth above.
PSE: Customer:
Puget Sound Energy, Inc.
By By
Its Its
Address: Address:
Attn: Attn:
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Agenda Item: Consent Calendar – 8H_
TO: City Council
DATE: August 7, 2018
SUBJECT: Consultant Services Agreement with Gray and Osborne, Inc for the South
240th and 98th Avenue South Water Reservoir Recoating and Fall
Protection Project – Authorize
SUMMARY: This elevated reservoir was constructed in 1958 and is located just north
of South 240th Street and west of 98th Avenue South on the east hill of Kent. The
reservoir was recoated in 1991.
The coating analysis performed in 2015 indicated the exterior coating of the reservoir
has notable failures. There are locations around the reservoir where the paint has
delaminated from the primer paint. There are some areas where the steel is exposed,
and those areas are corroding. The interior paint of the tank also needs to be recoated
in order to maintain water quality.
Safety and security improvements to the tank will be performed while the tank is offline,
which will to reduce costs. Security and safety improvements are necessary to provide
worker safety and provide undisturbed water service.
EXHIBITS: Consultant Service Agreement
RECOMMENDED BY: Public Works Committee
YEA: Troutner, Fincher, Higgins NAY:
BUDGET IMPACT: This project is funded through previously budgeted water utility
funds.
STRATEGIC PLAN GOAL(S):
☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior
infrastructure, enriched community interactions, and responsive, trusting relationships.
MOTION: Authorize the Mayor to sign a Consultant Services Agreement with
Gray and Osborne Inc., in an amount not to exceed $43,500, for the 125,000-
gallon water reservoir near South 240th Street and 98th Avenue South for
the Recoating and Fall Protection Improvements Project, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director.
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KENT
WasHrNcroN
CONSULTANT SERVICES AGREEM ENT
between the City of Kent and
Gray & Osborne, fnc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Gray & Osborne, Inc. organized under the laws of the State of Washington,
located and doing business at 701 Dexter Ave N. Suite 200, Seattle, WA 98109, Phone: (206) 284-0860,
Contact: Russell Porter (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following
described plans and/ or specifications:
The Consultant shall provide Engineering Consulting services for the t25K Reservoir
Recoating Project. For a description, see the Consultant's Scope of Work which is attached
as Exhibit A and incorporated by this reference.
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPTETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Consultant shall complete the
work described in Section I by December 31, 2018.
III. COMPENSATION.
The City shall pay the Consultant, based on time and materials, an amount not to exceed
Forty Three Thousand and Five Hundred Dollars ($43,500.00), for the services described in
this Agreement, This is the maximum amount to be paid under this Agreement for the work
described in Section I above, and shall not be exceeded without the prior written
authorization of the City in the form of a negotiated and executed amendment to this
agreement. The Consultant agrees that the hourly or flat rate charged by it for its services
contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1)
year from the effective date of this Agreement. The Consultant's billing rates shall be as
delineated in Exhibit A.
The Consultant shall submit monthly payment invoices to the City for work performed, and
a final bill upon completion of all services described in this Agreement. The City shall
provide payment within forty-five (45) days of receipt of an invoice. If the City objects to
all or any portion of an invoice, it shall notify the Consultant and reserves the option to only
pay that portion of the invoice not in dispute, In that event, the parties will immediately
make every effort to settle the disputed portion,
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
CONSULTANT SERVICES AGREEMENT - 1
(Over $20,000)
A.
B
EXHIBIT A
EXHIBITB
ENGINEERING SERVICES
SCOPE AND ESTIMATED COST
City of Kent -J 25K Re:'iervoir Recoating
Project Civil
Manager Engineer
Tas~ Hours Hours
Project Management 6
Initial Site Visit 4 4
Plan Sheet Preparation 4 20
Specifications 4 20
Cost Estimate I 4
Deliverables and City Review 12 12 (one each at 60% and 90%)
final Plans, Specifications, and Cost Estimate 1 4
Bid and Award Assistance I 6
Quality Assurance/Quality Control 3 3
Hour Estimate: 36 73
Fully Burdened Billing Rate Range:+ $106 to $184 $96 to $126
Estimated Fully Burdened Billing Rate:* $160 $105
Fully Burdened Labor Cost: $5,760 $7,665
Total Fully Burdened Labor Cost: $ 43,375
Direct Non-Salary Cost:
Mileage & Expenses (mileage @current IRS rate) $ 125
TOTAL ESTIMATED COST: $ 43,500
Structural Electrical AutoCAD/GIS
Engineer Engineer Technician
Hours Hours Hours
4 4
80 8 100
16 2
4 I
12 3
4 I IO
2
3 I
125 20 110
$100 to $168 $103 to $184 $42 to $120
$140 $155 $85
$17,500 $3,100 $9,350
* Actual labor cost will be based on each employee's actual rate. estimated rates arc for de1ermining total estimated cost only. Fully burdened billing rates include
direct salary cost, overht:ad, and profit.
G&O 1120184 7.8 Page I of 1
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Agenda Item: Consent Calendar – 8I_
TO: City Council
DATE: August 7, 2018
SUBJECT: Consultant Services Agreement with Alliant Insurance Services, Inc –
Authorize
SUMMARY: Working with a consulting firm with a wide range of expert resources is
critical for the City to develop a sustainable benefits strategy that provides excellent
benefits at affordable costs for both staff and the City.
A Request for Proposal process was held in May/June 2018. Twelve firms were invited
to present proposals and four were selected to give final presentations to
representatives of the City’s Healthcare Board. The four firms were RL Evans Co., Alliant
Employee Benefits, Mercer, and Aon Hewitt.
Based on those presentations, Alliant Employee Benefits was selected by the Healthcare
Board participants. Alliant was the clear winner for the following reasons:
• Comprehensive, transparent, all-inclusive contract with a reasonable annual fee
• Staff with deep expertise in all benefits areas, including contract negotiation, legal
compliance, communication, patient advocacy, online systems, and training
• Vast experience in working with management and labor unions
EXHIBITS: Alliant Employee Benefits Consulting Agreement; Alliant Additional
Commissions Opt-out
RECOMMENDED BY: Operations Committee
YEA: Boyce, Higgins, Troutner NAY:
BUDGET IMPACTS: $85,000
STRATEGIC PLAN GOAL(S):
☒ Sustainable Services – Providing quality services through responsible financial management, economic growth, and partnerships.
MOTION: Authorize the Mayor to sign a contract with Alliant Insurance
Services, Inc., to provide benefits, consulting, and actuarial services for an
initial term of 3.5 years, with an option to renew for an additional 3-year
term, subject to final terms and conditions acceptable to the Human
Resources Director and City Attorney.
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Version 04.10.2018 1
CONSULTING SERVICES AGREEMENT
This Consulting Services Agreement (“Agreement”) is effective August 1, 2018 (“Effective
Date”) between Alliant Insurance Services, Inc., a Delaware corporation with its principal place of
business at 1301 Dove Street, Suite 200, Newport Beach, CA 92660 (“Alliant”), and the City of
Kent, a public employer with its principal place of business at 400 West Gowe Street, Kent, WA
98032 (“Client”). Alliant and Client may be referred to in this Agreement individually as a “Party”
and together as the “Parties.”
1. Services.
a. Scope of Services. Alliant shall provide the services described in Schedule I
(collectively, “Services”) for Client’s employee benefit plan(s) for which Alliant is
designated as the broker of record (“Plan(s)”).
b. Services Warranty. Alliant warrants that the Services will be performed in a
professional and workmanlike manner in accordance with industry standards and in
compliance with applicable laws and regulations.
2. Compensation. As consideration for the Services, Alliant shall receive the compensation
described in Schedule II.
3. Client Obligations.
a. Service-Specific Obligations. Client shall be responsible for all client obligations
identified in Schedule I.
b. Client-Provided Information. Client shall, promptly after the Effective Date and
thereafter upon Alliant’s request, provide all information requested by Alliant that may
be necessary for Alliant to perform the Services, including, without limitation,
information about Client, Client’s existing employee benefits plans, loss experience,
and risk exposures; provided that, Client shall not provide Alliant with any individual’s
personally identifiable information unless Alliant specifically requests such
information in order to perform the Services. Client acknowledges that Alliant relies
on such Client-provided information in order to perform the Services. Client confirms
that all information it provides to Alliant will be complete and accurate.
c. Material Changes. Client shall promptly report to Alliant in writing any significant
changes in exposures, loss-related data, Client’s operations, coverages or limits,
lines of coverage, or any other change that will change the scope or nature of
Client’s insurance plans.
d. Review. Client shall promptly review coverage documents, templates, and other
documents for the Plan(s) provided by Alliant, the insurer, or the third party
administrator (TPA), to ensure that the documents are consistent with Client’s
specifications. Client shall promptly inform Alliant of any discrepancies or required
changes.
e. Delay. Client shall perform its obligations under this Section 3, including the
obligation to provide all information requested by Alliant, as soon as practicable but
no later than the dates agreed upon by Alliant and Client. Alliant is not liable for any
delay or partial performance in performing the Services to the extent such delay or
partial performance arises from Client’s delay in performing its obligations under this
Section 3 or promptly making decisions related to the Plan(s).
Version 04.10.2018 2
4. Disclaimers.
a. Not Legal or Tax Advice. Alliant is not responsible for Client’s compliance with any
laws, regulations, and/or statutes affecting the Plan(s). None of the services, advice,
recommendations, or communications provided by Alliant constitutes legal or tax
advice, analysis, or opinion, and Client shall not interpret or rely on any of Alliant’s
services, advice, recommendations, or communications as legal or tax advice,
analysis, or opinion.
b. No Fiduciary Relationship. Alliant will not have discretionary authority or
discretionary control with respect to the administration or management of any of the
Plan(s). Alliant also will not have authority to exercise any discretion or control with
regard to the management, use, or disposition of any assets of the Plan(s) and will
not render any investment advice with respect to the Plan(s) or any assets of the
Plan(s). Alliant’s performance of the Services will not make it a “fiduciary” for
purposes of the Employee Retirement Income Security Act of 1974 (“ERISA”), as
amended. Client shall not represent that Alliant is a fiduciary for purposes of ERISA.
c. Plan Recommendations and Funding. Any plans or plan provisions recommended
by Alliant are solely recommendations, and Client, not Alliant, has the ultimate
authority to select and modify the plans. Alliant shall have no responsibility, risk,
liability, or obligation for funding the Plan(s). All responsibility, risk, liability, and
obligation for funding the Plan(s) lies solely with the Plan(s) and the plan sponsor(s).
d. Other Brokers. Alliant is not responsible for, and hereby disclaims all liability for,
any acts, errors, and/or omissions of Client’s previous brokers, consultants, and/or
advisors. If Client has any employee benefits plan(s) for which Alliant is not the
broker of record, Alliant is not responsible for performing any services with respect to
such plan(s) and hereby disclaims all liability for any acts, errors, and/or omissions of
Client’s other brokers, consultants, and/or advisors. The exclusions provided by this
section shall not apply to any subcontractors or other agents Alliant may retain to
perform the Services under this Agreement.
5. Confidentiality.
a. Definitions. The Services and work product exchanged by the Parties under this
Agreement are to be used exclusively to carry out the terms, conditions, and
purposes set forth in this Agreement. However, as a public agency, records and
information provided to or otherwise used by the Client may be subject to a request
submitted under the Washington State Public Records Act. During the Term, the
Parties may each exchange information considered and conspicuously marked
“confidential,” “proprietary,” and/or “trade secret,” including, without limitation,
financial information, pricing information, intellectual property, ideas, concepts,
systems, designs, research and technical information, business and operational
policies, plans, processes, procedures and strategies, system design and operating
specifications, data, recommendations, proposals, reports and similar information
(collectively, “Confidential Information”). For purposes of this Section 5, the Party
disclosing Confidential Information is the “Disclosing Party” and the Party receiving
Confidential Information is the “Receiving Party.”
b. Exclusions. Confidential Information does not include information that is (i) in, or
that becomes part of, the public domain other than as a result of a breach of this
Section 5; (ii) independently developed by the Receiving Party as demonstrated by
Version 04.10.2018 3
its records; (iii) lawfully known by the Receiving Party, without any obligation of
confidentiality or other restriction on use or disclosure, prior to disclosure of the
information by Disclosing Party; or (iv) disclosed by a third party whom the Receiving
Party has no reason to believe has any confidentiality or fiduciary obligation to such
information’s owner.
c. Legal Compulsion. A Receiving Party may disclose Confidential Information only to
the extent necessary to comply with a valid order of a court or governmental agency
with proper jurisdiction or as required by law or regulation; provided that, the
Receiving Party shall, to the extent allowed by law, make reasonable efforts to
promptly advise the Disclosing Party of the order, subpoena, or request in order to
enable the Disclosing Party to employ lawful means to avoid or limit disclosure. In the
event Alliant takes action to avoid or limit the Client’s disclosure of information Alliant
claims is Confidential Information, Alliant agrees to defend, indemnify, and hold the
Client, its officers, officials, employees, and agents harmless from any and all claims,
injuries, damages, losses or suits including all legal costs, attorney fees, and
penalties, arising out of or in connection with Alliant’s efforts to avoid or limit
disclosure of claimed Confidential Information. Either Party is also entitled to release
Confidential Information as required to prosecute or defend any claim under this
Agreement; provided however, that the Party seeking to release or use the
information shall take all reasonable steps necessary to avoid disclosing Confidential
Information, including filing documents and papers under seal.
d. Non-Disclosure; Reasonable Efforts. Except as otherwise provided in this
Agreement or as required by applicable law, a Receiving Party shall not knowingly
distribute, use, or rely upon Confidential Information without the Disclosing Party’s
permission. Additionally, except as otherwise provided in this Agreement, a
Receiving Party shall not directly or indirectly communicate, divulge, or otherwise
disclose the Confidential Information to any unauthorized person or entity. The
Parties shall employ reasonable and customary business practices to protect and
secure Confidential Information from unauthorized release or distribution and to limit
access and usage of Confidential Information to those employees, officers, directors,
agents, subcontractors, representatives, and advisors (including, without limitation,
attorneys, accountants, and financial advisors) (collectively, its “Representatives”)
who have legitimate “need to know” the information in order to perform under this
Agreement and who are bound by obligations of confidentiality no less restrictive
than this Section 5. The Receiving Party will be liable for any breach of this
Agreement by any of its Representatives.
e. Ownership of Confidential Information. Except as otherwise provided in this
Agreement, Confidential Information is and remains the absolute and exclusive
property of the Disclosing Party and its unique and variable asset.
f. Return of Confidential Information. Upon the Disclosing Party’s request at the
time of this Agreement’s termination, or earlier, the Receiving Party shall promptly
return all Confidential Information, including all copies, received in non-electronic
form and shall destroy all information received electronically. Notwithstanding
anything to the contrary in this Agreement, the Receiving Party may retain copies of
Confidential Information in order to comply with legal or regulatory requirements and
any electronic files automatically saved pursuant to its archiving and document
retention procedures and that cannot reasonably be deleted; with respect to all such
retained copies, the Receiving Party will remain subject to the confidentiality
obligations stated in this Section 5 for so long as the copies are retained.
Version 04.10.2018 4
g. Survival. The obligations contained in this Section 5 will survive termination of this
Agreement for a period of two years or longer as required by law. Nothing in this
section limits or otherwise diminishes the protections afforded to trade secret
information or by applicable law.
h. Injunctive Relief. A breach of this Section 5 may cause irreparable injury to a
Disclosing Party. For this reason, in the event of a breach, a Disclosing Party is
entitled to seek injunctive relief or other equitable relief, without prejudice to any
other remedies that may be available.
6. Licenses and Ownership.
a. Media License. To the extent that Alliant will prepare benefit brochures, open
enrollment materials, or other benefit communications for Client’s employees
(collectively, “Benefit Materials”), and Client has or will provide photographs,
images, other media, trademarks, and/or logos (collectively, “Media”) to include in
the Benefit Materials, Client hereby grants Alliant a worldwide, perpetual, royalty-
free, non-exclusive, sublicensable right and license to use the Media in the Benefit
Materials. This license includes the right to use, reproduce, edit, crop, retouch,
distribute, and create derivative works of the Media as needed to incorporate the
Media into the Benefit Materials and to otherwise prepare and distribute the Benefit
Materials. Client represents and warrants that (i) it is the owner of the Media or has
the right to grant Alliant the licenses to use the Media, free of all liens, claims, and
encumbrances; and (ii) Alliant’s use of the Media as specified in this Agreement will
not infringe the rights, including the personal or proprietary rights, of any other party.
b. Other Client Information. Client hereby grants Alliant a worldwide, royalty-free,
non-exclusive, sublicensable, and revocable license to use all Client-provided
information as necessary to provide the Services. Client represents and warrants
that it has or will obtain the necessary consents from each individual before providing
or otherwise disclosing any of the individual’s personally identifiable information to
Alliant.
c. Ownership. Except as otherwise expressly stated in this Agreement, Client will
retain all ownership rights in the Media and other Client-provided information. Alliant
will retain all ownership rights to all information, data, benefit analysis, materials,
specifications, and products supplied by Alliant (collectively, “Work Product”),
together with all intellectual property rights in the Work Product. Work Product is
solely for use by Client and its Plan(s) and may not, without Alliant’s prior written
consent, be shared with anyone other than Client’s employees and advisors who
have a legitimate need to know, Plan participants and beneficiaries, or as required by
law.
7. Term and Termination.
a. Term. Unless terminated in accordance with this Section 7, this Agreement will have
an initial term of three and a half (3.5) years from the Effective Date (“Initial Term”),
after which the Parties agree the Agreement may be extended, at the Client’s
discretion, for one (1) additional three-year period, under the same pricing and terms,
for a total contract duration of six and a half (6.5) years. (“Renewal Term(s)”). The
Initial Term and all Renewal Term(s) are collectively the “Term.”
Version 04.10.2018 5
b. Termination. Either Party may terminate this Agreement, with or without cause,
upon providing the other party thirty (30) days advance written notice to its address
set forth in this Agreement.
c. Final Fees. No later than 30 days after this Agreement’s termination, Alliant shall
issue a final invoice for any services performed and expenses incurred by Alliant on
or before the Agreement’s effective date of termination and that remain payable by
Client. The Client shall pay such invoice within 45 days of its receipt of the invoice.
d. Survival. Except as otherwise stated in this Agreement, the rights and obligations
contained in Sections 1, 5, 7, 8, 9, 10, and 11 of this Agreement shall survive the
termination of this Agreement.
8. Indemnification.
Alliant shall defend, indemnify and hold the Client, its officers, officials, employees, agents
and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including all legal costs and attorney fees, arising out of or in connection with Alliant’s
negligent performance of this Agreement, except for that portion of the injuries and damages
caused by the Client's negligence.
The Client's inspection or acceptance of any of Alliant’s work when completed shall not be
grounds to avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES ALLIANT’S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE
PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE
THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Alliant refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined
by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on
Alliant’s part, then Alliant shall pay all the Client’s costs for defense, including all reasonable
expert witness fees and reasonable attorneys’ fees, plus the Client’s legal costs and fees
incurred because there was a wrongful refusal on Alliant’s part.
a.
b. Process. The Client will promptly notify Alliant in writing of any claims subject to
indemnification under this Section 8, provided that the Client’s delay in providing
such notice will not relieve Alliant of its indemnification obligations except to the
extent that Alliant is materially prejudiced by the delay. Alliant, at its sole expense,
will have the right to control the defense and settlement of the claim. Alliant may
settle or consent to the entry of any judgment with respect to any claim involving only
the payment of money, but shall not, without the Client’s prior written consent, which
shall not be unreasonably withheld, settle any other claim or consent to any judgment
that obligates the Client to take any independent action or pay money. The Client
shall reasonably cooperate with Alliant, at Alliant’s expense, in connection with the
defense of any claim subject to this Section 8 and shall, at Alliant’s expense, provide
all information reasonably requested for defense of such claim. The Client may, at its
own expense, retain separate counsel and participate in (but not control) any action
under this Section 8, unless that separate counsel is required due to any legal
conflict of interest that prohibits dual representation of both Alliant and the Client.
Version 04.10.2018 6
9.
10. Resolution of DisputesArbitration. If the Parties are unable to resolve any dispute,
difference or claim arising from the Parties’ performance of this Agreement, the exclusive
means of resolving that dispute, difference or claim, shall only be by filing suit exclusively
under the venue, rules and jurisdiction of the King County Superior Court, King County,
Washington, unless the parties agree in writing to an alternative dispute resolution process.
In any claim or lawsuit for damages arising from the parties' performance of this Agreement,
each party shall pay all its legal costs and attorney's fees incurred in defending or bringing
such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
Client's right to indemnification under this Agreement.
11. Miscellaneous.
a. Independent Contractor. Alliant is an independent contractor for Client. This
Agreement does not create a partnership, joint venture, franchise, employment, or
any agency relationship between the Parties. Neither Party has any authority to act
on behalf of the other Party or bind the other Party in any respect; provided,
however, that Alliant has the authority to act as a broker on behalf of Client as
contemplated hereunder.
b. Notice. All notices given under this Agreement shall be in writing and deemed given:
(i) on the business day when delivered personally; (ii) one business day after being
sent by a reputable overnight courier services (charges prepaid); or (iii) five business
days after being sent by certified mail (charges prepaid). Notices must be sent to the
Party’s following address or any other address that the Party designates by proper
notice:
If to Client: If to Alliant:
City of Kent Alliant Insurance Services, Inc.
400 West Gowe Street 1420 5th Avenue, Suite 1500
Kent, WA 98032 Seattle, WA 98101
Attn: Marty Fischer Attn: Keith Robertson
With a copy to:
General Counsel
701 B Street, 6th Floor
San Diego, CA 92101
c. Governing Law; Venue. This Agreement will be governed by and construed in
accordance with the laws of the State of Washington without regard to its conflicts of
law principles, and the Parties each consent to the exclusive jurisdiction of the state
and federal courts in Washington.
d. Assignment. Neither Party may assign this Agreement without the prior written
consent of the other Party, except that prior written consent will not be required for a
Party to assign this Agreement to its successor in interest after a merger,
consolidation, reorganization, or sale of substantially all of that Party’s assets.
Subject to the foregoing, this Agreement shall inure to the benefit of and be binding
upon the Parties and their permitted successors and assigns.
Version 04.10.2018 7
e. Waiver. A Party’s failure to enforce any provision of this Agreement shall not be
construed as a waiver of that provision and shall not prevent the subsequent
enforcement of each and every provision of this Agreement.
f. No Third Party Beneficiaries. Except as stated in this Agreement, this Agreement
does not create any right or cause of action in or on behalf of any person or entity
other than the Parties.
g. Entire Agreement; Amendments; Severability. This Agreement, together with its
attached schedules and incorporated documents, constitutes the entire agreement
between the Parties relating to its subject matter and supersedes all prior or
contemporaneous agreements, negotiations, representations and proposals of any
kind, whether written, oral, express or implied, related to its subject matter. Any
modification to this Agreement must be in writing and signed by authorized
representatives of both Parties. If any provision of this Agreement is declared invalid
by a court of competent jurisdiction, that provision will be severed from this
Agreement without affecting the validity or enforceability of all other provisions of this
Agreement, which will remain in full force and effect.
h. Construction. The Parties jointly negotiated the terms of this Agreement and each
Party has had an opportunity to review and discuss each provision with legal
counsel, to the extent desired. Therefore, the normal rule of construction that
construes any ambiguities against the drafting party shall not be employed in the
interpretation of this Agreement.
SO AGREED:
City of Kent
By: _________________________________
Name: Dana Ralph
Title: Mayor
Alliant Insurance Services, Inc.
By: _________________________________
Name:
Title:
Version 04.10.2018 8
Schedule I
Version 04.10.2018 1
SCHEDULE I
SERVICES
In accordance with the Client’s Request for Proposals for Benefits Consulting and Actuarial Services
(“RFP”), Alliant’s Response to that RFP, and any supplemental documentation and information
Alliant provided during the RFP process, all of which are incorporated herein by this reference,
Alliant shall perform the following Services during the term of this Agreement. “Standard” services as
indicated in this Schedule I are included in fees. If an additional fee applies, it is indicated below.
Except where specified, the services set forth below do not include the provision of third-party
administrator services.
A. Strategic Benefit Consulting
1. Quarter One - Annual benefit objective setting and
development of strategic plan with post-open enrollment
review, if applicable.
Standard
2. Quarter Two Meeting – Planning or Pre-renewal Standard
3. Quarter Three Meeting - Pre-renewal or Renewal Standard
4. Quarter Four Meeting – Renewal or Open Enrollment Standard
5. Agenda, meeting notes and project management Standard
6. Annual service/benefit calendar Standard
7. Introduction to new and progressive benefit innovations Standard
8. Benchmarking Standard
B. Health & Productivity Consulting
1. Development and alignment of health and productivity
strategy including incentive design in coordination with
annual benefit planning and goal setting
Standard
2. Annual review of Incentive design review in partnership with
compliance team, if needed
Standard
3. Assistance in procuring carrier dollars for wellness and
leveraging carrier solutions
Standard
4. Access to annual benchmarking reports, updates on industry
trends and proprietary health and wellness toolkits and
templates
Standard
5. Assistance in implementing wellness champion programs,
facilitating meetings and implementing culture building
policies and strategies
Standard
6. Access to health education library includes posters,
pamphlets and monthly employee facing newsletter
Standard
7. Vendor review, market assessment and project management
of implementation, as needed
Standard
C. Annual Renewal Report & Financial Analysis
1. Vendor marketing (as required) Standard
Schedule I
Version 04.10.2018 2
a. Pre-qualify potential vendors and develop bid specs Standard
b. Detailed evaluation of plan design, cost and funding
alternatives
Standard
2. Premium rate and service fee negotiation Standard
3. Benefit analysis and plan design modeling (self-funded) Standard
4. Employee contribution strategy Standard
5. Annual cost summary Standard
6. Underwriting calculations
a. Annual Renewal Projection Standard – Self-funded
b. Annual High Claims Analysis Standard – Self-funded
c. Quarterly IBNR Standard – Self-funded
7. Experience Reports (monthly, quarterly) Standard – Quarterly/Monthly
D. Plan Implementation & Administration Support
1. Project Management of vendor relationship
a. Regular evaluation of service providers Standard
b. Resolve problems relating to vendor performance Standard
c. Network updates Standard
d. Assist in resolving claim problems or procedures,
plan design issues, billing problems, etc.
Standard
2. Create custom employee communication campaign and
materials to include:
a. Branded benefit summary Standard
b. Open enrollment memos Standard
c. Annual notices (i.e. Medicare Part D, CHIP, etc.) Standard
d. Open enrollment PPT presentations Standard
e. Ben-IQ Mobile application Standard
f. Employee portal Standard
g. Home mailings Standard
h. Wallet cards Standard
i. Total compensation statements Standard
3. Coordinate/conduct open enrollment meetings and/or
benefits fairs
a. WebEx Standard
b. Travel for meetings Standard
c. Travel for meetings in locations with less than 25
employees
Standard
Schedule I
Version 04.10.2018 3
4. Benefit Advocate Department – Assist HR, employees and
families with benefit questions, claims issues, appeals
Standard
a. Quarterly utilization reports Standard
E. Compliance Consulting
1. Plan Administration Support
a. Integrated daily support from assigned in house
compliance professional
b. Risk analysis and recommendations for short term
and long term plan design strategies
Standard
2. Ongoing Client Education
a. Compliance Alerts
b. Compliance Updates
c. Alliant Insights (white papers)
d. Friday Fast Facts
e. Quarterly HRCI accredited webinars
f. Compliant with Alliant Podcast
Standard
3. Annual Reporting and Disclosure Support
a. Facilitate annual 5500 Preparation and Filing
b. Wrap SPD Plan Document
c. Summary Material Modification
d. Customizable Compliance Calendar and Checklist
e. Annual Notices Package
f. PCORI Fee Calculation Support
Standard
4. HIPAA Compliance Infrastructure
a. Review plan design and recommend HIPAA
compliance strategy
b. Implementation-ready HIPAA Privacy & Security
Policies and Procedures
c. HIPAA Training for Benefits Team
Standard
5. Practical Compliance Tools
a. Cadillac Tax Modeler
b. ACA Employer Reporting Guide
c. Pay or Play Risk Assessment
d. ACA Health Care Reform Review Analysis
Standard
F. Human Resources Consulting (ThinkHR) Standard
G. Benefit Administration Outsourcing
1. Vendor RFP and evaluation Standard
2. Implementation support Standard
Schedule II
Version 04.10.2018 1
SCHEDULE II
COMPENSATION
1. Compensation. As consideration for the Services, Alliant shall receive the following
compensation:
a. Fees and Payment.
i. Fees. The fee for the standard Services will be $85,000 per year or
$7,083.33 per month.
ii. Payment. Client shall pay any fee hereunder within 45 days of its receipt of
Alliant’s invoice.
b. Changes in Services. If Client requests a change in Services or if changes in
Client’s size, operations, or organization require a change in the scope and/or nature
of the Services and/or Plans, the compensation described in this Section 1 will be
adjusted accordingly.
2. Transparency and Disclosure. Upon Client’s reasonable request, Alliant will disclose
compensation it receives, where possible, in connection with any insurance placements on
behalf of Client under Alliant’s “Transparency and Disclosure” policy, a copy of which is
made available upon request. Pursuant to its policy, Alliant will conduct business in
conformance with all applicable insurance regulations and in advancement of the best
interests of its clients. In addition, Alliant’s conflict of interest policy precludes it from
accepting any form of broker incentives that would result in business being placed with
carriers in conflict with the interests of Alliant’s clients.
3. Services Included in Cost of Premium. In addition to the compensation described in this
Schedule II, Alliant and/or its related entities may receive additional compensation for
underwriting, program administration, and other services that are (a) provided to either Client
or the insurance carrier, (b) not contracted for directly by Client, and (c) outside the scope of
Services described in Schedule I. This additional compensation, if any, will be included in the
cost of the premium Client pays to the carrier and accordingly, will create no additional cost
for Client. Notwithstanding this paragraph, any services contracted for directly by Client may
be subject to additional costs, as provided in Section 1 above.
4. Indirect Income. Alliant has provided the City of Kent with an “opt-out” form for review and
sign off. The form may also be found on Alliant’s website: http://www.alliant.com/Legal-
Notices/Pages/Disclosure-Policy.aspx. The City of Kent has elected to have the premium
associated with all policies managed by Alliant excluded from consideration in any and all
contingent and supplemental income.
ADDITIONAL COMMISSION “OPT OUT”
Attn: General Counsel
Alliant Insurance Services, Inc.
701 B Street, 6th Floor
San Diego, CA 92101
RE: Additional Commission “Opt Out”
Please be advised that the City of Kent has elected to have the premium associated with
any and all insurance policies where Alliant is the broker of record excluded from
consideration in any and all:
Contingent income agreements
Supplemental income agreements
Sincerely,
Company Name
By:
Title:
Dated:
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Agenda Item: Consent Calendar – 8J_
TO: City Council
DATE: August 7, 2018
SUBJECT: Hawley Road Levee Connection to SR 167 - Accept as Complete
SUMMARY: This project consisted of the construction of approximately 200 yards of
levee fill, 90 feet of curbing, small amounts of paving, and the installation of erosion
control fabric and seeding. The project connects the existing Hawley Road Levee to the
SR 167 roadway embankment/retaining wall.
Work took place along Hawley Road in Kent, at the end of the small parking lot just
south of 600 Washington Avenue South.
The final contract total paid was $94,993.04 which is $ 6,335.24 over the original
contract amount of $88,657.80.
EXHIBITS: None
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: This project is funded through previously budgeted drainage utility
funds and is a necessary part of the levee accreditation process for the Hawley Road
Levee.
MOTION: Authorize the Mayor to accept the Hawley Road Levee Connection
to SR 167 Project as complete and release retainage to SCI Infrastructure
Inc., upon receipt of standard releases from the state and the release of any
liens.
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Agenda Item: Consent Calendar – 8K_
TO: City Council
DATE: August 7, 2018
SUBJECT: South 240th Street Pathway Improvements Green River Trail to
Lakeside Boulevard - Accept as Complete
SUMMARY: This project consisted of the construction of approximately 800 linear feet
of asphalt pathway on the north side of South 240th Street to provide a route for
pedestrians and cyclists to access the Green River Trail from Lakeside Boulevard. An
Ultrablock retaining wall was included in this project.
Additional improvements included the construction of a 400 square foot asphalt landing,
an asphalt pedestrian access ramp, and a pedestrian handrail at the South reach of the
Upper Russell Road Levee.
The final contract total paid was $217,379.66 which is $64,935.34 under the original
contract amount of $282,312.94.
EXHIBITS: None
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: This project was fully funded within the approved B&O and
Drainage capital budget.
MOTION: Authorize the Mayor to accept the South 240th Street Pathway
Improvements Green River Trail to Lakeside Boulevard Project as complete
and release retainage to Fenix Earthworks, LLC, upon receipt of standard
releases from the state and the release of any liens.
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Agenda Item: Consent Calendar – 8L_
TO: City Council
DATE: August 7, 2018
SUBJECT: South 72nd Avenue South Extension Project - Accept as Complete
SUMMARY: This project extended 72nd Avenue South from South 200th Street to South
196th Street with a three-lane road section along most of its length, and a four-lane
section at the South 196th Street intersection. The improvements included a bridge over
Mill Creek, curbs, gutters, sidewalks, storm drainage, street trees, street lighting and
traffic signal modifications at South 196th Street.
The final contract total paid was $2,863,243.34 which is $170,430.30 over the original
contract amount of $2,692,813.01.
EXHIBITS: None
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: Project funding included $1,182,420 from the Transportation
Improvement Board, $1,200,000 from the Regional Fire Authority and the remainder
from Traffic Impact Fees and Storm Drainage Fund.
MOTION: Authorize the Mayor to accept the South 72nd Avenue South
Extension Project as complete and release retainage to Scarsella Brothers,
Inc., upon receipt of standard releases from the state and the release of any
liens.
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OTHER BUSINESS
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Agenda Item: BIDS – 10A_
TO: City Council
DATE: August 7, 2018
SUBJECT: Union Pacific Storm Water Pump Station - Pump Replacement Project –
Award
SUMMARY: This project consists of replacing two existing pump and motor assemblies
at the Union Pacific storm water pump station. The basin for the pump station is
bordered by the Green River to the north, State Route 167 to the west, the Union Pacific
Railroad to the east, and South 277th Street to the south. Storm water from the basin
flows by gravity to the Green River. However, when river levels are high, a pump station
is needed to prevent flooding within the basin.
The bid opening for the Union Pacific Storm Water Pump Station - Pump Replacement
Project was held on July 31, 2018 with two bids received, both were responsive. The
lowest responsible and responsive bid was submitted by Pease & Sons, Inc. in the
amount of $200,478.03.
Bid Tab Summary
01.Pease & Sons, Inc.$200,478.03
02.Road Construction Northwest, Inc.$209,000.00
Engineer's Estimate $150,425.00
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: The project is funded with previously budgeted drainage funds.
MOTION: Award the Union Pacific Storm Water Pump Station Pump
Replacement Project to Pease & Sons, Inc., in the amount of $200,478.03 and
authorize the Mayor to sign all necessary documents, subject to final terms
and conditions acceptable to the City Attorney and Public Works Director.
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Agenda Item: BIDS – 10B
TO: City Council
DATE: August 7, 2018
SUBJECT: Upper Mill Creek Dam Improvements and Diversion Structure
Replacement Project - Award
SUMMARY: This project consists of raising the height of the existing Upper Mill
Creek Dam along the east side of 104th Avenue south near SE 267th Street. The dam
will be raised by approximately 5 feet by adding a reinforced concrete parapet wall to
the top of the existing dam to increase flood storage. The project also includes
replacement of the existing flood flow diversion structure and addition of fish passage
to Upper Mill Creek.
The bid opening for the Upper Mill Creek Dam Improvements and Diversion Structure
Replacement Project was held on July 10, 2018 with six (6) bids received. The lowest
responsible and responsive bid was submitted by Quigg Bros., Inc. in the amount of
$5,951,037.95.
Bid Tab Summary
01. McClure and Sons, Inc. $5,164,687.61 bid withdrawn
02. Quigg Bros., Inc. $5,951,037.95
03. Goodfellow Brothers, Inc. $6,198,791.28
04. Ceccanti, Inc. $6,415,031.70
05. Highmark Concrete Contractors LLC $7,501,538.06
06. James W. Fowler Co. $7,848,836.82
Engineer's Estimate (incl. sales tax) $5,304,515.15
EXHIBITS: Upper Mill Creek Dam Improvements and Diversion Structure
Replacement Bid Tab
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: Previously budgeted drainage funds are allocated to complete
this project.
MOTION: Award the Upper Mill Creek Dam Improvements and Diversion Structure
Replacement Project to Quigg Bros., Inc. in the amount of $5,951,037.95 and
authorize the Mayor to sign all necessary documents, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
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Upper Mill Creek Dam Improvements and
Diversion Structure Replacement
McClure and Sons, Inc.Quigg Bros., Inc.Goodfellow Bros., Inc.Ceccanti, Inc.
Bid Opening: July 10, 2018, 11:00 AM 15714 Country Club Dr.PO Box 1707 PO Box 1419 4116 Brookdale Rd. E.
Mill Creek, WA 98012 Aberdeen, WA 98520-0281 Maple Valley, WA 98038 Tacoma, WA 98446
TOTAL $5,164,687.61 $5,951,037.95 $6,198,791.28 $6,415,031.70
ITEM DESCRIPTION QTY UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO.PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
SCHEDULE I: STREET
1000 Mobilization 1 LS 275,000.00 $275,000.00 580,000.00 $580,000.00 470,000.00 $470,000.00 1,472,000.00 $1,472,000.00
1001 Field Trailer 1 LS 7,500.00 $7,500.00 15,000.00 $15,000.00 20,000.00 $20,000.00 27,000.00 $27,000.00
1002 Partial Structural Demolition - Dam 1 LS 511,400.00 $511,400.00 300,000.00 $300,000.00 200,000.00 $200,000.00 65,000.00 $65,000.00
1003 Structural Demolition - Diversion Structure 1 LS 100,000.00 $100,000.00 250,000.00 $250,000.00 50,000.00 $50,000.00 65,000.00 $65,000.00
1004 Removing Guardrail 100 LF 24.00 $2,400.00 10.00 $1,000.00 15.00 $1,500.00 10.00 $1,000.00
1005 Clearing & Grubbing 1 LS 6,500.00 $6,500.00 20,000.00 $20,000.00 75,000.00 $75,000.00 2,700.00 $2,700.00
1006 Fish Exclusion 1 LS 60,000.00 $60,000.00 5,000.00 $5,000.00 10,000.00 $10,000.00 15,000.00 $15,000.00
1007 Stream Diversion & Surface Water Control 1 FA 250,000.00 $250,000.00 250,000.00 $250,000.00 250,000.00 $250,000.00 250,000.00 $250,000.00
1008 Dewatering 1 FA 450,000.00 $450,000.00 450,000.00 $450,000.00 450,000.00 $450,000.00 450,000.00 $450,000.00
1010 Remove Existing Asphalt Concrete Pavement 930 SY 13.00 $12,090.00 10.00 $9,300.00 11.00 $10,230.00 20.00 $18,600.00
1050 Saw Cut Existing Asphalt Concrete Pavement 700 LF 1.00 $700.00 7.00 $4,900.00 4.00 $2,800.00 5.00 $3,500.00
1055 Saw Cut Existing Cement Concrete Pavement 50 LF 7.00 $350.00 15.00 $750.00 6.00 $300.00 5.00 $250.00
1080 Crushed Surfacing Top Course, 5/8 Inch Minus 530 TON 49.00 $25,970.00 55.00 $29,150.00 30.00 $15,900.00 37.00 $19,610.00
1085 Crushed Surfacing Base Course, 1-1/4 Inch Minus 100 TON 49.00 $4,900.00 55.00 $5,500.00 30.00 $3,000.00 37.00 $3,700.00
1100 HMA for Full Width Overlay Class 1/2", PG 58H-22 170 TON 210.00 $35,700.00 200.00 $34,000.00 160.00 $27,200.00 165.00 $28,050.00
1280 Install New Chain Link Fence 190 LF 45.00 $8,550.00 50.00 $9,500.00 50.00 $9,500.00 42.00 $7,980.00
1281 Install Double Swing Chain Link Fence Gate 2 EA 1,845.00 $3,690.00 1,200.00 $2,400.00 1,700.00 $3,400.00 1,700.00 $3,400.00
1290 Install City Supplied Fixed or Removable Bollard 3 EA 823.00 $2,469.00 750.00 $2,250.00 750.00 $2,250.00 350.00 $1,050.00
1295 Handrail 170 LF 200.00 $34,000.00 125.00 $21,250.00 500.00 $85,000.00 190.00 $32,300.00
1300 Rock Retaining Wall 1 LS 14,000.00 $14,000.00 10,000.00 $10,000.00 10,000.00 $10,000.00 15,000.00 $15,000.00
1310 Beam Guardrail Anchor Type 1 Non-flared 1 EA 5,500.00 $5,500.00 3,000.00 $3,000.00 2,500.00 $2,500.00 1,700.00 $1,700.00
1312 Beam Guardrail Anchor Type 31 1 EA 5,500.00 $5,500.00 2,500.00 $2,500.00 2,500.00 $2,500.00 1,700.00 $1,700.00
1315 Pothole Utilities 20 EA 384.00 $7,680.00 750.00 $15,000.00 400.00 $8,000.00 350.00 $7,000.00
1320 Project Sign Installation 2 EA 956.00 $1,912.00 2,000.00 $4,000.00 500.00 $1,000.00 430.00 $860.00
1355 Minor Changes 1 CALC 63,000.00 $63,000.00 63,000.00 $63,000.00 63,000.00 $63,000.00 63,000.00 $63,000.00
SUB TOTAL $1,888,811.00 $2,087,500.00 $1,773,080.00 $2,555,400.00
10% SALES TAX $188,881.10 $208,750.00 $177,308.00 $255,540.00
SCHEDULE I TOTAL $2,077,692.10 $2,296,250.00 $1,950,388.00 $2,810,940.00
SCHEDULE II: WATER
2100 Hydrant Assembly 1 EA 7,300.00 $7,300.00 10,000.00 $10,000.00 10,000.00 $10,000.00 7,000.00 $7,000.00
2105 Remove Hydrant Assembly 1 EA 2,400.00 $2,400.00 1,750.00 $1,750.00 3,000.00 $3,000.00 900.00 $900.00
SUB TOTAL $9,700.00 $11,750.00 $13,000.00 $7,900.00
10% SALES TAX $970.00 $1,175.00 $1,300.00 $790.00
SCHEDULE II TOTAL $10,670.00 $12,925.00 $14,300.00 $8,690.00
1 2 3 4
Upper Mill Creek Dam Improvements and
Diversion Structure Replacement
McClure and Sons, Inc.Quigg Bros., Inc.Goodfellow Bros., Inc.Ceccanti, Inc.
Bid Opening: July 10, 2018, 11:00 AM 15714 Country Club Dr.PO Box 1707 PO Box 1419 4116 Brookdale Rd. E.
Mill Creek, WA 98012 Aberdeen, WA 98520-0281 Maple Valley, WA 98038 Tacoma, WA 98446
TOTAL $5,164,687.61 $5,951,037.95 $6,198,791.28 $6,415,031.70
ITEM DESCRIPTION QTY UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO.PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 2 3 4
SCHEDULE III: SANITARY SEWER
3000 Sanitary Sewer Casing 1 LS 10,000.00 $10,000.00 20,000.00 $20,000.00 8,000.00 $8,000.00 10,000.00 $10,000.00
SUB TOTAL $10,000.00 $20,000.00 $8,000.00 $10,000.00
10% SALES TAX $1,000.00 $2,000.00 $800.00 $1,000.00
SCHEDULE III TOTAL $11,000.00 $22,000.00 $8,800.00 $11,000.00
SCHEDULE IV: DAM & DIVERSION STRUCTURE IMPROVEMENTS
4001 Conc. Class 4000 for Dam Improvements 335 CY 686.00 $229,810.00 1,300.00 $435,500.00 1,600.00 $536,000.00 1,400.00 $469,000.00
4002 Conc. Class 4000 for Emergency Spillway 125 CY 577.00 $72,125.00 1,000.00 $125,000.00 950.00 $118,750.00 1,400.00 $175,000.00
4003 Conc. Class 4000 for Stilling Basin 85 CY 738.00 $62,730.00 2,400.00 $204,000.00 1,800.00 $153,000.00 1,400.00 $119,000.00
4004 Conc. Class 4000 for Principal Spillway Outlet Structure 65 CY 646.00 $41,990.00 900.00 $58,500.00 1,700.00 $110,500.00 1,400.00 $91,000.00
4005 Conc. Class 4000 for Diversion Structure/Fish Ladder 175 CY 735.00 $128,625.00 1,100.00 $192,500.00 1,800.00 $315,000.00 1,400.00 $245,000.00
4006 Conc. Class 4000 for Diversion Channel 285 CY 563.00 $160,455.00 950.00 $270,750.00 1,500.00 $427,500.00 1,400.00 $399,000.00
4007 Conc. Class 4000 for Retaining Wall 40 CY 532.00 $21,280.00 1,100.00 $44,000.00 1,400.00 $56,000.00 1,400.00 $56,000.00
4008 St. Reinf. Bar for Dam Improvements 45,623 LB 1.85 $84,402.55 1.50 $68,434.50 1.60 $72,996.80 2.00 $91,246.00
4009 St. Reinf. Bar for Emergency Spillway 12,500 LB 1.05 $13,125.00 1.50 $18,750.00 0.90 $11,250.00 2.00 $25,000.00
4010 St. Reinf. Bar for Stilling Basin 22,500 LB 1.90 $42,750.00 1.50 $33,750.00 1.60 $36,000.00 2.00 $45,000.00
4011 St. Reinf. Bar for Principal Spillway Outlet Structure 9,300 LB 3.35 $31,155.00 1.50 $13,950.00 3.00 $27,900.00 2.00 $18,600.00
4012 St. Reinf. Bar for Diversion Structure/Fish Ladder 25,400 LB 2.50 $63,500.00 1.50 $38,100.00 2.20 $55,880.00 2.00 $50,800.00
4013 St. Reinf. Bar for Diversion Channel 24,100 LB 1.96 $47,236.00 1.50 $36,150.00 1.70 $40,970.00 2.00 $48,200.00
4014 St. Reinf. Bar for Retaining Wall 7,000 LB 2.00 $14,000.00 1.50 $10,500.00 1.80 $12,600.00 2.00 $14,000.00
4015 Gravel Base 84 TON 43.00 $3,612.00 85.00 $7,140.00 25.00 $2,100.00 30.00 $2,520.00
4016 Precast Reinf. Conc. Box Culvert 4'x4' Single Barrel 1 LS 17,000.00 $17,000.00 50,000.00 $50,000.00 70,000.00 $70,000.00 24,000.00 $24,000.00
4017 Precast Reinf. Conc. Box Culvert 8'x3' Single Barrel 1 LS 66,000.00 $66,000.00 150,000.00 $150,000.00 250,000.00 $250,000.00 90,000.00 $90,000.00
4018 Precast Reinf. Conc. Box Culvert 10'x5' Double Barrel 1 LS 127,000.00 $127,000.00 200,000.00 $200,000.00 250,000.00 $250,000.00 145,000.00 $145,000.00
4019 Low Permeability Fill 1,900 TON 58.00 $110,200.00 27.00 $51,300.00 40.00 $76,000.00 37.00 $70,300.00
4020 Rock for Erosion & Scour Protection 205 TON 55.00 $11,275.00 50.00 $10,250.00 100.00 $20,500.00 32.00 $6,560.00
4021 Permeable Ballast 100 TON 49.00 $4,900.00 40.00 $4,000.00 40.00 $4,000.00 35.00 $3,500.00
4022 Culvert Bedding Material 14 CY 58.00 $812.00 75.00 $1,050.00 50.00 $700.00 55.00 $770.00
4023 Gravel Backfill for Pipe Zone Bedding 20 CY 48.00 $960.00 60.00 $1,200.00 50.00 $1,000.00 47.00 $940.00
4024 Foundation Material, Class I & II 20 CY 53.00 $1,060.00 60.00 $1,200.00 75.00 $1,500.00 55.00 $1,100.00
4025 Bank Run Gravel for Trench Backfill 20 CY 48.00 $960.00 60.00 $1,200.00 75.00 $1,500.00 55.00 $1,100.00
4026 Streambed Gravel 26 TON 93.00 $2,418.00 75.00 $1,950.00 125.00 $3,250.00 41.00 $1,066.00
4027 Streambed Cobbles 7 TON 116.00 $812.00 75.00 $525.00 125.00 $875.00 100.00 $700.00
4028 Streambed Boulders 50 EA 297.00 $14,850.00 100.00 $5,000.00 175.00 $8,750.00 80.00 $4,000.00
4029 MSE Wall 1,260 SF 51.00 $64,260.00 35.00 $44,100.00 75.00 $94,500.00 48.00 $60,480.00
4030 8-inch Schedule 40 Perforated PVC Drain Pipe 300 LF 62.00 $18,600.00 45.00 $13,500.00 80.00 $24,000.00 40.00 $12,000.00
4031 6-inch Schedule 40 Perforated PVC Drain Pipe 820 LF 41.00 $33,620.00 40.00 $32,800.00 35.00 $28,700.00 40.00 $32,800.00
4032 Shoring/Trench Protection, 4'x4' Box Culvert 360 SF 103.00 $37,080.00 25.00 $9,000.00 2.00 $720.00 5.00 $1,800.00
4033 Shoring/Trench Protection, Outlet Structure 1,870 SF 20.00 $37,400.00 12.00 $22,440.00 2.00 $3,740.00 5.00 $9,350.00
4034 Shoring Trench Protection, 8'x3' Box Culvert 2,608 SF 10.00 $26,080.00 15.00 $39,120.00 2.00 $5,216.00 5.00 $13,040.00
4035 Shoring/Trench Protection, Stilling Basin 1,746 SF 40.00 $69,840.00 25.00 $43,650.00 2.00 $3,492.00 5.00 $8,730.00
4036 6" Schedule 40 Galvanized Steel Pipe 60 LF 340.00 $20,400.00 80.00 $4,800.00 80.00 $4,800.00 55.00 $3,300.00
4037 4" Galvanized Steel Pipe, Air Vents, Bends, Fittings, &
Strainers
60 LF 417.00 $25,020.00 100.00 $6,000.00 75.00 $4,500.00 50.00 $3,000.00
4038 Concrete Slope Protection 240 SY 194.00 $46,560.00 250.00 $60,000.00 200.00 $48,000.00 250.00 $60,000.00
4039 Rebuild Ecology Block Wall 900 SF 108.00 $97,200.00 15.00 $13,500.00 40.00 $36,000.00 24.00 $21,600.00
Upper Mill Creek Dam Improvements and
Diversion Structure Replacement
McClure and Sons, Inc.Quigg Bros., Inc.Goodfellow Bros., Inc.Ceccanti, Inc.
Bid Opening: July 10, 2018, 11:00 AM 15714 Country Club Dr.PO Box 1707 PO Box 1419 4116 Brookdale Rd. E.
Mill Creek, WA 98012 Aberdeen, WA 98520-0281 Maple Valley, WA 98038 Tacoma, WA 98446
TOTAL $5,164,687.61 $5,951,037.95 $6,198,791.28 $6,415,031.70
ITEM DESCRIPTION QTY UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO.PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 2 3 4
4040 Metal Fabrications 1 LS 272,998.00 $272,998.00 350,000.00 $350,000.00 275,000.00 $275,000.00 350,000.00 $350,000.00
4041 24-Inch Duck-Bill Valve 2 EA 14,000.00 $28,000.00 12,000.00 $24,000.00 15,000.00 $30,000.00 9,500.00 $19,000.00
4042 12-inch Schedule 40 PVC Drain Pipe 32 LF 69.00 $2,208.00 100.00 $3,200.00 150.00 $4,800.00 40.00 $1,280.00
SUB TOTAL $2,154,308.55 $2,700,809.50 $3,227,989.80 $2,794,782.00
10% SALES TAX $215,430.86 $270,080.95 $322,798.98 $279,478.20
SCHEDULE IV TOTAL $2,369,739.41 $2,970,890.45 $3,550,788.78 $3,074,260.20
SCHEDULE V: TRAFFIC CONTROL
5005 Traffic Control Labor 1,000 HR 79.00 $79,000.00 62.00 $62,000.00 55.00 $55,000.00 55.00 $55,000.00
5010 Construction Signs Class A 420 SF 8.00 $3,360.00 25.00 $10,500.00 20.00 $8,400.00 24.00 $10,080.00
5015 Traffic Control Supervisor 1,000 HR 90.00 $90,000.00 67.00 $67,000.00 60.00 $60,000.00 60.00 $60,000.00
5020 Police Provided Traffic Control 160 HR 125.00 $20,000.00 60.00 $9,600.00 60.00 $9,600.00 85.00 $13,600.00
5030 Portable Changeable Message Sign (PCMS)42 DAY 707.00 $29,694.00 100.00 $4,200.00 60.00 $2,520.00 80.00 $3,360.00
5040 Traffic Safety Drum 5 EA 209.00 $1,045.00 175.00 $875.00 125.00 $625.00 40.00 $200.00
5060 Type III Barricade 6 EA 226.00 $1,356.00 275.00 $1,650.00 125.00 $750.00 250.00 $1,500.00
5074 Removal & Replacement of Traffic Signs 1 LS 1,621.00 $1,621.00 7,500.00 $7,500.00 3,000.00 $3,000.00 800.00 $800.00
5075 Permanent Channelization 1 LS 2,215.00 $2,215.00 25,000.00 $25,000.00 3,000.00 $3,000.00 2,200.00 $2,200.00
SUB TOTAL $228,291.00 $188,325.00 $142,895.00 $146,740.00
10% SALES TAX $22,829.10 $18,832.50 $14,289.50 $14,674.00
SCHEDULE V TOTAL $251,120.10 $207,157.50 $157,184.50 $161,414.00
SCHEDULE VI: ELECTRICAL
6000 Dam & Diversion Structure Electrical, Illumination,
Control, Mechanical, & Telemetry Systems
1 LS 330,000.00 $330,000.00 375,000.00 $375,000.00 350,000.00 $350,000.00 300,000.00 $300,000.00
SUB TOTAL $330,000.00 $375,000.00 $350,000.00 $300,000.00
10% SALES TAX $33,000.00 $37,500.00 $35,000.00 $30,000.00
SCHEDULE VI TOTAL $363,000.00 $412,500.00 $385,000.00 $330,000.00
Upper Mill Creek Dam Improvements and
Diversion Structure Replacement
McClure and Sons, Inc.Quigg Bros., Inc.Goodfellow Bros., Inc.Ceccanti, Inc.
Bid Opening: July 10, 2018, 11:00 AM 15714 Country Club Dr.PO Box 1707 PO Box 1419 4116 Brookdale Rd. E.
Mill Creek, WA 98012 Aberdeen, WA 98520-0281 Maple Valley, WA 98038 Tacoma, WA 98446
TOTAL $5,164,687.61 $5,951,037.95 $6,198,791.28 $6,415,031.70
ITEM DESCRIPTION QTY UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO. PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 2 3 4
SCHEDULE VII: TEMPORARY EROSION & SEDIMENTATION CONTROL
7000 Seeding, Fertilizing, & Mulching 1 AC 8,600.00 $8,600.00 6,000.00 $6,000.00 5,000.00 $5,000.00 3,000.00 $3,000.00
7001 Construction Geotextile for Soil Stabilization 700 SY 6.00 $4,200.00 3.00 $2,100.00 4.00 $2,800.00 2.00 $1,400.00
7005 Filter Fabric Fence 300 LF 3.00 $900.00 7.00 $2,100.00 9.00 $2,700.00 6.00 $1,800.00
7006 High Visibility Fence 600 LF 3.00 $1,800.00 4.00 $2,400.00 4.00 $2,400.00 3.00 $1,800.00
7015 Inlet Protection 5 EA 89.00 $445.00 250.00 $1,250.00 100.00 $500.00 85.00 $425.00
SUB TOTAL $15,945.00 $13,850.00 $13,400.00 $8,425.00
10% SALES TAX $1,594.50 $1,385.00 $1,340.00 $842.50
SCHEDULE VII TOTAL $17,539.50 $15,235.00 $14,740.00 $9,267.50
SCHEDULE VIII: ROADSIDE RESTORATION
8001 Tree Planting & Staking 4 EA 633.00 $2,532.00 400.00 $1,600.00 1,100.00 $4,400.00 400.00 $1,600.00
8002 Preserve or Replace Existing Tree 1 EA 583.00 $583.00 200.00 $200.00 2,500.00 $2,500.00 500.00 $500.00
8003 Wetland Restoration & Enhancement at Dam Interior
Face & Outfall
1 LS 55,000.00 $55,000.00 11,000.00 $11,000.00 100,000.00 $100,000.00 6,500.00 $6,500.00
SUB TOTAL $58,115.00 $12,800.00 $106,900.00 $8,600.00
10% SALES TAX $5,811.50 $1,280.00 $10,690.00 $860.00
SCHEDULE VIII TOTAL $63,926.50 $14,080.00 $117,590.00 $9,460.00
SUMMARY:
SCHEDULE I TOTAL $2,077,692.10 $2,296,250.00 $1,950,388.00 $2,810,940.00
SCHEDULE II TOTAL $10,670.00 $12,925.00 $14,300.00 $8,690.00
SCHEDULE III TOTAL $11,000.00 $22,000.00 $8,800.00 $11,000.00
SCHEDULE IV TOTAL $2,369,739.41 $2,970,890.45 $3,550,788.78 $3,074,260.20
SCHEDULE V TOTAL $251,120.10 $207,157.50 $157,184.50 $161,414.00
SCHEDULE VI TOTAL $363,000.00 $412,500.00 $385,000.00 $330,000.00
SCHEDULE VII TOTAL $17,539.50 $15,235.00 $14,740.00 $9,267.50
SCHEDULE VIII TOTAL $63,926.50 $14,080.00 $117,590.00 $9,460.00
CONSTRUCTION CONTRACT TOTAL $5,164,687.61 $5,951,037.95 $6,198,791.28 $6,415,031.70
Upper Mill Creek Dam Improvements and
Diversion Structure Replacement
Bid Opening: July 10, 2018, 11:00 AM
TOTAL
ITEM DESCRIPTION QTY UNIT
NO.
SCHEDULE I: STREET
1000 Mobilization 1 LS
1001 Field Trailer 1 LS
1002 Partial Structural Demolition - Dam 1 LS
1003 Structural Demolition - Diversion Structure 1 LS
1004 Removing Guardrail 100 LF
1005 Clearing & Grubbing 1 LS
1006 Fish Exclusion 1 LS
1007 Stream Diversion & Surface Water Control 1 FA
1008 Dewatering 1 FA
1010 Remove Existing Asphalt Concrete Pavement 930 SY
1050 Saw Cut Existing Asphalt Concrete Pavement 700 LF
1055 Saw Cut Existing Cement Concrete Pavement 50 LF
1080 Crushed Surfacing Top Course, 5/8 Inch Minus 530 TON
1085 Crushed Surfacing Base Course, 1-1/4 Inch Minus 100 TON
1100 HMA for Full Width Overlay Class 1/2", PG 58H-22 170 TON
1280 Install New Chain Link Fence 190 LF
1281 Install Double Swing Chain Link Fence Gate 2 EA
1290 Install City Supplied Fixed or Removable Bollard 3 EA
1295 Handrail 170 LF
1300 Rock Retaining Wall 1 LS
1310 Beam Guardrail Anchor Type 1 Non-flared 1 EA
1312 Beam Guardrail Anchor Type 31 1 EA
1315 Pothole Utilities 20 EA
1320 Project Sign Installation 2 EA
1355 Minor Changes 1 CALC
SUB TOTAL
10% SALES TAX
SCHEDULE I TOTAL
SCHEDULE II: WATER
2100 Hydrant Assembly 1 EA
2105 Remove Hydrant Assembly 1 EA
SUB TOTAL
10% SALES TAX
SCHEDULE II TOTAL
Highmark Concrete Contractors LLC James W. Fowler Co.
PO Box 1713 12775 Westview Dr.Engineer's Estimate
Buckley, WA 98321 Dallas, OR 97338 Steve Lincoln
$7,501,538.06 $7,848,836.82 $5,304,515.15
UNIT TOTAL UNIT TOTAL UNIT TOTAL
PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
676,308.00 $676,308.00 1,772,742.00 $1,772,742.00 482,000.00 $482,000.00
63,185.00 $63,185.00 57,000.00 $57,000.00 45,000.00 $45,000.00
103,000.00 $103,000.00 343,068.00 $343,068.00 22,000.00 $22,000.00
70,000.00 $70,000.00 319,003.00 $319,003.00 22,000.00 $22,000.00
22.00 $2,200.00 13.00 $1,300.00 5.00 $500.00
28,000.00 $28,000.00 49,600.00 $49,600.00 10,000.00 $10,000.00
14,300.00 $14,300.00 198,000.00 $198,000.00 10,000.00 $10,000.00
250,000.00 $250,000.00 250,000.00 $250,000.00 250,000.00 $250,000.00
450,000.00 $450,000.00 450,000.00 $450,000.00 450,000.00 $450,000.00
15.75 $14,647.50 17.50 $16,275.00 15.00 $13,950.00
3.55 $2,485.00 2.50 $1,750.00 3.00 $2,100.00
10.65 $532.50 4.50 $225.00 60.00 $3,000.00
100.00 $53,000.00 40.00 $21,200.00 30.00 $15,900.00
126.00 $12,600.00 71.00 $7,100.00 31.00 $3,100.00
221.00 $37,570.00 182.00 $30,940.00 100.00 $17,000.00
54.00 $10,260.00 46.00 $8,740.00 30.00 $5,700.00
2,223.00 $4,446.00 1,855.00 $3,710.00 1,000.00 $2,000.00
858.00 $2,574.00 549.00 $1,647.00 700.00 $2,100.00
319.00 $54,230.00 290.00 $49,300.00 100.00 $17,000.00
30,000.00 $30,000.00 39,000.00 $39,000.00 10,000.00 $10,000.00
5,900.00 $5,900.00 3,000.00 $3,000.00 1,000.00 $1,000.00
6,380.00 $6,380.00 2,500.00 $2,500.00 1,000.00 $1,000.00
2,465.00 $49,300.00 1,400.00 $28,000.00 500.00 $10,000.00
2,400.00 $4,800.00 879.00 $1,758.00 1,000.00 $2,000.00
63,000.00 $63,000.00 63,000.00 $63,000.00 63,000.00 $63,000.00
$2,008,718.00 $3,718,858.00 $1,460,350.00
$200,871.80 $371,885.80 $146,035.00
$2,209,589.80 $4,090,743.80 $1,606,385.00
16,116.00 $16,116.00 9,300.00 $9,300.00 7,500.00 $7,500.00
2,088.00 $2,088.00 2,400.00 $2,400.00 2,500.00 $2,500.00
$18,204.00 $11,700.00 $10,000.00
$1,820.40 $1,170.00 $1,000.00
$20,024.40 $12,870.00 $11,000.00
5 6
Upper Mill Creek Dam Improvements and
Diversion Structure Replacement
Bid Opening: July 10, 2018, 11:00 AM
TOTAL
ITEM DESCRIPTION QTY UNIT
NO.
SCHEDULE III: SANITARY SEWER
3000 Sanitary Sewer Casing 1 LS
SUB TOTAL
10% SALES TAX
SCHEDULE III TOTAL
SCHEDULE IV: DAM & DIVERSION STRUCTURE IMPROVEMENTS
4001 Conc. Class 4000 for Dam Improvements 335 CY
4002 Conc. Class 4000 for Emergency Spillway 125 CY
4003 Conc. Class 4000 for Stilling Basin 85 CY
4004 Conc. Class 4000 for Principal Spillway Outlet Structure 65 CY
4005 Conc. Class 4000 for Diversion Structure/Fish Ladder 175 CY
4006 Conc. Class 4000 for Diversion Channel 285 CY
4007 Conc. Class 4000 for Retaining Wall 40 CY
4008 St. Reinf. Bar for Dam Improvements 45,623 LB
4009 St. Reinf. Bar for Emergency Spillway 12,500 LB
4010 St. Reinf. Bar for Stilling Basin 22,500 LB
4011 St. Reinf. Bar for Principal Spillway Outlet Structure 9,300 LB
4012 St. Reinf. Bar for Diversion Structure/Fish Ladder 25,400 LB
4013 St. Reinf. Bar for Diversion Channel 24,100 LB
4014 St. Reinf. Bar for Retaining Wall 7,000 LB
4015 Gravel Base 84 TON
4016 Precast Reinf. Conc. Box Culvert 4'x4' Single Barrel 1 LS
4017 Precast Reinf. Conc. Box Culvert 8'x3' Single Barrel 1 LS
4018 Precast Reinf. Conc. Box Culvert 10'x5' Double Barrel 1 LS
4019 Low Permeability Fill 1,900 TON
4020 Rock for Erosion & Scour Protection 205 TON
4021 Permeable Ballast 100 TON
4022 Culvert Bedding Material 14 CY
4023 Gravel Backfill for Pipe Zone Bedding 20 CY
4024 Foundation Material, Class I & II 20 CY
4025 Bank Run Gravel for Trench Backfill 20 CY
4026 Streambed Gravel 26 TON
4027 Streambed Cobbles 7 TON
4028 Streambed Boulders 50 EA
4029 MSE Wall 1,260 SF
4030 8-inch Schedule 40 Perforated PVC Drain Pipe 300 LF
4031 6-inch Schedule 40 Perforated PVC Drain Pipe 820 LF
4032 Shoring/Trench Protection, 4'x4' Box Culvert 360 SF
4033 Shoring/Trench Protection, Outlet Structure 1,870 SF
4034 Shoring Trench Protection, 8'x3' Box Culvert 2,608 SF
4035 Shoring/Trench Protection, Stilling Basin 1,746 SF
4036 6" Schedule 40 Galvanized Steel Pipe 60 LF
4037 4" Galvanized Steel Pipe, Air Vents, Bends, Fittings, &
Strainers
60 LF
4038 Concrete Slope Protection 240 SY
4039 Rebuild Ecology Block Wall 900 SF
Highmark Concrete Contractors LLC James W. Fowler Co.
PO Box 1713 12775 Westview Dr.Engineer's Estimate
Buckley, WA 98321 Dallas, OR 97338 Steve Lincoln
$7,501,538.06 $7,848,836.82 $5,304,515.15
UNIT TOTAL UNIT TOTAL UNIT TOTAL
PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
5 6
26,181.00 $26,181.00 16,000.00 $16,000.00 10,000.00 $10,000.00
$26,181.00 $16,000.00 $10,000.00
$2,618.10 $1,600.00 $1,000.00
$28,799.10 $17,600.00 $11,000.00
1,956.00 $655,260.00 707.00 $236,845.00 990.00 $331,650.00
1,805.00 $225,625.00 354.00 $44,250.00 990.00 $123,750.00
2,313.00 $196,605.00 589.00 $50,065.00 1,800.00 $153,000.00
2,190.00 $142,350.00 472.00 $30,680.00 1,800.00 $117,000.00
2,043.00 $357,525.00 707.00 $123,725.00 1,200.00 $210,000.00
796.00 $226,860.00 354.00 $100,890.00 850.00 $242,250.00
1,563.00 $62,520.00 354.00 $14,160.00 850.00 $34,000.00
2.35 $107,214.05 4.15 $189,335.45 2.50 $114,057.50
2.85 $35,625.00 2.17 $27,125.00 1.25 $15,625.00
1.85 $41,625.00 4.29 $96,525.00 1.25 $28,125.00
2.30 $21,390.00 8.08 $75,144.00 1.25 $11,625.00
2.45 $62,230.00 5.82 $147,828.00 1.25 $31,750.00
2.08 $50,128.00 4.48 $107,968.00 1.25 $30,125.00
2.47 $17,290.00 4.71 $32,970.00 1.25 $8,750.00
129.00 $10,836.00 146.00 $12,264.00 30.00 $2,520.00
40,500.00 $40,500.00 55,724.00 $55,724.00 109,000.00 $109,000.00
153,000.00 $153,000.00 55,724.00 $55,724.00 207,400.00 $207,400.00
230,000.00 $230,000.00 114,308.00 $114,308.00 81,000.00 $81,000.00
82.00 $155,800.00 60.00 $114,000.00 20.00 $38,000.00
139.00 $28,495.00 129.00 $26,445.00 30.00 $6,150.00
105.00 $10,500.00 129.00 $12,900.00 50.00 $5,000.00
257.00 $3,598.00 208.00 $2,912.00 50.00 $700.00
117.00 $2,340.00 472.00 $9,440.00 50.00 $1,000.00
140.00 $2,800.00 292.00 $5,840.00 50.00 $1,000.00
90.00 $1,800.00 272.00 $5,440.00 50.00 $1,000.00
215.00 $5,590.00 182.00 $4,732.00 35.00 $910.00
200.00 $1,400.00 218.00 $1,526.00 30.00 $210.00
300.00 $15,000.00 153.00 $7,650.00 130.00 $6,500.00
80.00 $100,800.00 78.00 $98,280.00 55.00 $69,300.00
79.00 $23,700.00 130.00 $39,000.00 45.00 $13,500.00
70.00 $57,400.00 124.00 $101,680.00 45.00 $36,900.00
50.00 $18,000.00 270.00 $97,200.00 66.00 $23,760.00
60.00 $112,200.00 52.00 $97,240.00 66.00 $123,420.00
65.00 $169,520.00 38.00 $99,104.00 66.00 $172,128.00
92.00 $160,632.00 62.00 $108,252.00 66.00 $115,236.00
150.00 $9,000.00 268.00 $16,080.00 175.00 $10,500.00
150.00 $9,000.00 410.00 $24,600.00 175.00 $10,500.00
454.00 $108,960.00 138.00 $33,120.00 200.00 $48,000.00
49.00 $44,100.00 49.00 $44,100.00 50.00 $45,000.00
Upper Mill Creek Dam Improvements and
Diversion Structure Replacement
Bid Opening: July 10, 2018, 11:00 AM
TOTAL
ITEM DESCRIPTION QTY UNIT
NO.
4040 Metal Fabrications 1 LS
4041 24-Inch Duck-Bill Valve 2 EA
4042 12-inch Schedule 40 PVC Drain Pipe 32 LF
SUB TOTAL
10% SALES TAX
SCHEDULE IV TOTAL
SCHEDULE V: TRAFFIC CONTROL
5005 Traffic Control Labor 1,000 HR
5010 Construction Signs Class A 420 SF
5015 Traffic Control Supervisor 1,000 HR
5020 Police Provided Traffic Control 160 HR
5030 Portable Changeable Message Sign (PCMS)42 DAY
5040 Traffic Safety Drum 5 EA
5060 Type III Barricade 6 EA
5074 Removal & Replacement of Traffic Signs 1 LS
5075 Permanent Channelization 1 LS
SUB TOTAL
10% SALES TAX
SCHEDULE V TOTAL
SCHEDULE VI: ELECTRICAL
6000 Dam & Diversion Structure Electrical, Illumination,
Control, Mechanical, & Telemetry Systems
1 LS
SUB TOTAL
10% SALES TAX
SCHEDULE VI TOTAL
Highmark Concrete Contractors LLC James W. Fowler Co.
PO Box 1713 12775 Westview Dr.Engineer's Estimate
Buckley, WA 98321 Dallas, OR 97338 Steve Lincoln
$7,501,538.06 $7,848,836.82 $5,304,515.15
UNIT TOTAL UNIT TOTAL UNIT TOTAL
PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
5 6
264,000.00 $264,000.00 201,532.75 $201,532.75 115,000.00 $115,000.00
22,569.00 $45,138.00 14,445.00 $28,890.00 1,050.00 $2,100.00
123.00 $3,936.00 161.00 $5,152.00 50.00 $1,600.00
$3,990,292.05 $2,700,646.20 $2,699,041.50
$399,029.21 $270,064.62 $269,904.15
$4,389,321.26 $2,970,710.82 $2,968,945.65
73.00 $73,000.00 73.00 $73,000.00 66.00 $66,000.00
32.00 $13,440.00 17.00 $7,140.00 25.00 $10,500.00
98.00 $98,000.00 100.00 $100,000.00 88.00 $88,000.00
127.50 $20,400.00 115.00 $18,400.00 100.00 $16,000.00
114.00 $4,788.00 88.00 $3,696.00 110.00 $4,620.00
135.00 $675.00 93.00 $465.00 77.00 $385.00
282.00 $1,692.00 140.00 $840.00 440.00 $2,640.00
3,500.00 $3,500.00 5,858.00 $5,858.00 2,500.00 $2,500.00
7,500.00 $7,500.00 2,929.00 $2,929.00 2,200.00 $2,200.00
$222,995.00 $212,328.00 $192,845.00
$22,299.50 $21,232.80 $19,284.50
$245,294.50 $233,560.80 $212,129.50
429,000.00 $429,000.00 318,000.00 $318,000.00 401,000.00 $401,000.00
$429,000.00 $318,000.00 $401,000.00
$42,900.00 $31,800.00 $40,100.00
$471,900.00 $349,800.00 $441,100.00
Upper Mill Creek Dam Improvements and
Diversion Structure Replacement
Bid Opening: July 10, 2018, 11:00 AM
TOTAL
ITEM DESCRIPTION QTY UNIT
NO.
SCHEDULE VII: TEMPORARY EROSION & SEDIMENTATION CONTROL
7000 Seeding, Fertilizing, & Mulching 1 AC
7001 Construction Geotextile for Soil Stabilization 700 SY
7005 Filter Fabric Fence 300 LF
7006 High Visibility Fence 600 LF
7015 Inlet Protection 5 EA
SUB TOTAL
10% SALES TAX
SCHEDULE VII TOTAL
SCHEDULE VIII: ROADSIDE RESTORATION
8001 Tree Planting & Staking 4 EA
8002 Preserve or Replace Existing Tree 1 EA
8003 Wetland Restoration & Enhancement at Dam Interior
Face & Outfall
1 LS
SUB TOTAL
10% SALES TAX
SCHEDULE VIII TOTAL
SUMMARY:
SCHEDULE I TOTAL
SCHEDULE II TOTAL
SCHEDULE III TOTAL
SCHEDULE IV TOTAL
SCHEDULE V TOTAL
SCHEDULE VI TOTAL
SCHEDULE VII TOTAL
SCHEDULE VIII TOTAL
CONSTRUCTION CONTRACT TOTAL
Highmark Concrete Contractors LLC James W. Fowler Co.
PO Box 1713 12775 Westview Dr.Engineer's Estimate
Buckley, WA 98321 Dallas, OR 97338 Steve Lincoln
$7,501,538.06 $7,848,836.82 $5,304,515.15
UNIT TOTAL UNIT TOTAL UNIT TOTAL
PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
5 6
10,815.00 $10,815.00 8,787.00 $8,787.00 2,200.00 $2,200.00
11.00 $7,700.00 139.00 $97,300.00 2.00 $1,400.00
36.00 $10,800.00 13.00 $3,900.00 11.00 $3,300.00
23.50 $14,100.00 7.50 $4,500.00 11.00 $6,600.00
1,115.00 $5,575.00 70.00 $350.00 110.00 $550.00
$48,990.00 $114,837.00 $14,050.00
$4,899.00 $11,483.70 $1,405.00
$53,889.00 $126,320.70 $15,455.00
800.00 $3,200.00 1,800.00 $7,200.00 250.00 $1,000.00
7,000.00 $7,000.00 586.00 $586.00 1,000.00 $1,000.00
65,000.00 $65,000.00 35,151.00 $35,151.00 33,000.00 $33,000.00
$75,200.00 $42,937.00 $35,000.00
$7,520.00 $4,293.70 $3,500.00
$82,720.00 $47,230.70 $38,500.00
$2,209,589.80 $4,090,743.80 $1,606,385.00
$20,024.40 $12,870.00 $11,000.00
$28,799.10 $17,600.00 $11,000.00
$4,389,321.26 $2,970,710.82 $2,968,945.65
$245,294.50 $233,560.80 $212,129.50
$471,900.00 $349,800.00 $441,100.00
$53,889.00 $126,320.70 $15,455.00
$82,720.00 $47,230.70 $38,500.00
$7,501,538.06 $7,848,836.82 $5,304,515.15
EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION
ADJOURNMENT