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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 8/21/2018Kent City Council Regular Meeting Minutes August 2L,2OLB Kent, Washington Approved September 4, 2OI8 Date: August 2L,2OL8Time: 7 p.m. Place: Council Chambers East/West Attending: Bill Boyce, Council President Brenda Fincher, Councilmember Dennis Higgins, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order The meeting was called to orderat 7:03 p.m. with Council President Boyce presiding 2. Roll Call Mayor Ralph - Absent Council President Boyce - Present Brenda Fincher, Councilmember - Present Dennis Higgins, Councilmember - Present Satwinder Kaur, Councilmember - Excused Absence Marli Larimer, Councílmember - Excused Absence Les Thomas, Councilmember - Excused Absence Toni Troutner, Councilmember - Present 3. Changes to the Aoenda Councilmember Higgins moved to approve the agenda as presented, seconded by Councilmember Troutner. The motion passed unanimously with a vote of 4-O. 4. PublicCommunicationsA. Public Recognition Employee of the Month Council President Boyce recognized David Agnew as the City's August employee of the month. David is a construction inspectorand has worked for the City since August L,20t4. il.Meridian Orchard Neighborhood Council Toni Azzola, Neighborhoods Program Coordinator, presented details regarding the City's neighborhood program and recognized the Meridian Orchard Neighborhood Council. Call 253-856-5708 for more information regarding the program. Councilmember Fincher recognized the City staff for their work supporting the DUI court. Page 1 of 7 Kent City Council Regular Meeting Minutes August 2L,2OL8 Kent, Washington B Approved September 4, 20L8 Community Events Councilmember Troutner advised that single game tickets for Thunderbird games go on sale at 10 a.m. on August 22nd. Councilmember Fincher indicated the Spotlight Series tickets are now on sale and also advised of "The Time of Your Life" choir event at the Senior Center on August 23'd. Public Safety Report Chief Padilla expressed his appreciation of the support the Police Department has received over the past few weeks. The ceremony for Officer Moreno was outstanding and the Department is moving forward through grieving process. Council President Boyce performed the swearing in for Officer Eric Rodenberg and John Rainey. Chief Padilla provide brief histories on each of the officers. Chief Padilla presented information regarding the recent Chief for a Day program and the qualifications to participate in the program. Syelis "Sye" Lee Wakeman, 4, of Kent, served as the Kent Police Chief for a Day. Chief Padilla recognized Assistant Chief Kasner and the Meridian Kent Kiwanis Club for their assistance in organizing the event. School Zone Traffic Safety cameras will be installed at Springbrook and Meadowridge elementaries and should be up and running starting in mid- November. There will be a warning period for one month and the cameras will be fully operational with enforcement after the winter school break. The Department is moving forward with a feasibility study for red light cameras. They are looking at intersections with the highest rate of collisions. Data will be analyzed and a recommendations will be brought before the Council. If approved, the cameras will be installed, there will be public outreach and a warning period will take place prior to enforcement. Chief Padilla indicated the body camera project is on schedule and a pilot program will take place in October for 3-6 months for the purpose of gathering data. The pilot will include 10 body-worn cameras and 2 in car video cameras. Once the pilot is complete, recommendations regarding implementation will be brought before Council. 5. Reoorts from Council and Staff Derek Matheson, Chief Administrative Officer Matheson's written report is in today's agenda packet and there is no executive session. c Page 2 of 7 Kent City Council Regular Meeting Minutes August 2L,20t8 Kent, Washington Approved September 4, 20L8 The budget process is in full swing and the Mayor and Finance Department are working on preparing a balanced budget to be presented to the Council on Septemebr 25th. Matheson advised that the Mayor has appointed Michael Frans to the municipal court and the Council is scheduled to confirm that appointment during the September 21, 20t8, Council meeting. Frans will work in the court as a pro tem through the end of the year and will officially take office in January of 2019. Matheson advised that City staff collaborated with the Kent Downtown Parnership (KDP) and participated in a parking sumit. Moving forward, the City and KDP will work together to come up with solutions to the increased need for parking downtown. Council President Boyce Boyce provided a brief recap of tonight's City Council workshop with presentations from Parks Director, Julie Parascondola regarding Morrill Meadows and the Kent YMCA project update. As well as a presentation by Puget Sound Energy and Danielle Butsick on the Green Direct Program. Boyce serves on the Sound Cities Association's Public Issues Committee. No report, Councilmember Higgins Councilmember Higgins is the Chair of the Public Works Committee. Meeting minutes are available online. Two items of note from yesterday's meeting: (1) King County Solid Waste division gave a presentation on the Cedar Hills landfill. The landfill only has capacilty until 2028 and they are planning foralternatives. The County executive recommended redesigning Cedar Hills by expanding for use for an additional 15 years. The proposal will go before the county council in the fall. All cities utilizing the landfill, including Kent, will need to approve the plan; and (2) The City's GIS group has created a geoportal that is now live on the City's website. Councilmember Higgins serves on the King County Regional Transit Committee. No report. Councilmember Troutner Councilmember Troutner serves on the Sound Cities Association Regional Law, Safety and Justice Committee. During the July 26th meeting, there was discussion regarding the use of the funds for the Best Starts for Kids. Troutner is the chair of the Public Safety Committee. During the August 14th meeting, information was presented regarding the Car-per-Officer program. Councilmember Fincher Councilmember Fincher serves on the Arts Commission and advised that the Spotlight Series tickets are now on sale and the latest KentCreates contest deadline is August 31st. Page 3 of 7 Kent City Council Regular Meeting Minutes Check Numbers 7578 - 7592 726044 - 726348 100981 - 101004 August 2L,2OL8 Kent, Washington Amount ç2,L39,4L3.96 $1,216,681.90 $153,091.57 ($0.00) Approved September 4, 2Ot8 Fincher is the chair of the Parks and Human Services Committee, During the last meeting, the committee received an update on the YMCA. Fincher advised that the City is looking for a restaurant for the golf course. Fincher also advised that residents interested in serving on either the Bicycle Advisory Board or Kent Arts Commission, should apply by completing the applications located on KentWA.gov. Fincher serves on the Sound Cities Association Mental Health and Drug Dependency Oversight Committee. No report, Fincher serves on the Sound Cities Association King Conservation District Advisory Committee. Discussed urban forestry. KCD provides assistance to cities participating in the program. Kent is involved in a project "ITree" a groundwater project. Ayden Bowl, a Boy Scout, stated that he is attending tonight's council meeting to fulfill the requirements of the Government and Citienship of the Community badge. 6. Public Hearing None. 7. Public Comment Dick Landen, a Kent resident, indicated he wanted to make himself available to answer any questions the Council may have regarding his communication to them regarding a recent decision made by the Land Use and Planning Board. 8. Consent Calendar Councilmember Higgins moved to approve the Consent Calendar ltems A through Lt seconded by Councilmember Troutner. The mot¡on passed unanimously with a 4-O vote. A. Minutes of August7,2OL8, Council Meeting - Approve Minutes of the August 7, 2Ot8 Council Meeting were approved. Payment of Bills - Approve Bills received through July 15, 2018 and paid on July 15, 2018 after auditing by the Operations Committee on August 7, 2018 were approved. B Approval of checks issued for vouchers Date 07/L5/18 Wire Transfers 07/IslLB Regular Checks 07/L5/LB Payment Plus Void Checks Page 4 of 7 Kent City Council Regular Meeting Minutes August 2L,2OL8 Kent, Washington oTltslt8 Approved September 4, 20LB Use Tax Payable s2,9L9.40 $3,512,106.93 Approval of checks issued for payroll forJuly 1, 2018 through July 15, 2018 and paid on )uly 20,2018: Date Check Numbers Amount 7/2O/2OL9 Checks 0 Voids and Reissues 7/20/20L8 Advices 4L2L45 - 413039 5LJ97,742.95 $t,797,742.95 C. Excused Absence for Satwinder Kaur - Approve Council approved an excused absence for Councilmember Kaur as she was unable to attend the City Council meeting of August 2L, 2018. D. Excused Absence for Les Thomas - Approve Council approved an excused absence for Councilmember Thomas as he was unable to attend the City Council meeting of August 21,2OL8. E. Excused Absence for Marli Larimer - Approve Council approved an excused absence for Councilmember Larimer as she was unable to attend the City Council meeting of August 21, 2OL8. F. Consultant Services Agreement with GeoEngineers for Signature Point Levee - Authorize The Mayor was authorized to sign a Consultant Services Agreement with GeoEngineers, Inc. in an amount not to exceed $210,919.00, for the Signature Pointe Levee Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. School Zone Traffic Safety Camera Program Fund Expenditures for Vehicle Purchases - Authorize Council authorized the expenditure of $930,000 from the School Zone Traffic Safety Camera Fund, amend the budget, authorize the Mayor to purchase 15 police vehicles for the second phase of the car-per-officer program, utilizing the State's master contract with Columbia Ford, Inc,, and authorize future purchases with Columbia Ford if they are within the City's established budgets and made during the term of the master contract. H. Police fnterceptor Vehicles - Authorize Page 5 of 7 Kent City Council Regular Meeting Minutes August 2L,2OL8 Kent, Washington Approved September 4, 20L8 Council authorized the expenditure of $434,000 from the 2OL9 Fleet Reserve fund, amend the budget, and authorize the Mayor to purchase 7 replacement police vehicles utilizing the State's master contract with Columbia Ford. L Resolution Recognizing the Meridian Orchard Neighborhood Council - Adopt Resolution No. 1972 was adopted, recognizing the Meridian Orchard Neighborhood Council, supporting its community building efforts, and conferring on it all opportunities offered by the City's neighborhood program. J. Consolidating Budget Adjustment Ordinance for Adjustments Between January 1, 2018 and June 30, 2018 - Adopt Ordinance No. 4284 was adopted, approving the consolidating budget adjustments made between January L,20L8 and June 30, 2018, reflecting an overall budget increase of $1L,L45,837 . K. Resolution for Two Grant Applications to the Recreation and Conservation Office for the Service Club Ballfields Drainage and West Fenwick Park Renovation projects - Adopt Resolution No. L973 was adopted, authorizing the submission of applications for grant funding assistance through the Land and Water Conservation Fund Outdoor Recreation Legacy Partnership Program of the Recreation and Conservation Office for renovation of West Fenwick Park and field drainage services at Service Club Ballfields, and identifying the Parks Director as the City's authorized representative for purposes of securing the grants and binding the City to the grant terms and conditions. L. South 228th Street Grade Separation at Union Pacific Railroad Joint Trench - Accept as Complete The Mayor was authorized to accept the South 228th Street Grade Separation at Union Pacific Railroad Joint Utility Trench Project as complete and release retainage to Scarsella Brothers, Inc. upon receipt of standard releases from the state and the release of any liens. 9. Other Business None, 1O. Bids A. South 228th Street Union Pacific Railroad Underground Utilities Project B¡d - Award Tim LaPorte, Public Works Director provided details regarding the South 228rh Street Union Pacific Railroad Underground Utilities Project. Councilmember Higgins moved to award the South 228th St. Union Pacific Railroad Underground Utilities Project to Road Construction Northwest, Inc.in the amount of #Lt923,246.25 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to Page 6 of 7 Kent City Council Regular Meeting Minutes August 2L,2OL8 Kent, Washington Approved September 4, 2Ot8 the City Attorney and Public Works Director. Seconded by Councilmember Fincher, the motion passed with a vote of 4-O. B. 4th Avenue and Meeker Street Complete Streets Project - Award Tim LaPorte, Public Works Director, provided details regarding the 4th Avenue and Meeker Street Complete Streets project. Councilmember Higgins moved to award the 4th Avenue and Meeker Street Complete Streets Project to R. W. Scott Construction Co. in the amount of #454,3L6.OO and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Seconded by Councilmember Troutner, the motion passed with a vote of 4-O. 11, Executive Session and Action after Executive Session None. 12. Adjournment Council President Boyce adjourned the meeting at 7:47 pm û Kimberley A City Clerk August 2L,2OL8 moto Page 7 of 7