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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 5/1/2018adccW18328 CITY OF KENT Council MeetingAgenda Mayor Dana Ralph Council President Bill Boyce Councilmembers Vacant Position No. 1 Brenda Fincher Satwinder Kaur Les Thomas Toni Troutner Dennis Higgins May 1, 2018 This page intentionally left blank. KENT CITY COUNCIL AGENDAS May 1, 2018 Council Chambers Mayor Dana Ralph Council President Bill Boyce Vacant Council Position No. 1 Councilmember Dennis Higgins Councilmember Brenda Fincher Councilmember Les Thomas Councilmember Satwinder Kaur Councilmember Toni Troutner ******************************************************************** WORKSHOP AGENDA 5 p.m. Subject Speaker Time 2017 Year-End Financial Report Aaron BeMiller 45 min 2018 Street Repair Program Public Works Staff 45 min COUNCIL MEETING AGENDA 7 p.m. 1.CALL TO ORDER/FLAG SALUTE 2.ROLL CALL 3.AGENDA APPROVAL Changes from Council, Administration, or Staff 4.PUBLIC COMMUNICATIONS A. Public Recognition i.Proclamation for Affordable Housing Week ii.Proclamation for Hillside Paradise Parking Plots Community Garden Day iii.Proclamation for Kent Healthy Eating Month iv.Proclamation for Kent Rotary Day B. Community Events 5.REPORTS FROM COUNCIL AND STAFF 6.PUBLIC HEARING 7.PUBLIC COMMENT - If you wish to speak to the Council, please sign up at the City Clerk’s table adjacent to the podium. When called to speak, please state your name and address for the record. You will have up to three minutes to provide comment. Please address all comments to the Mayor or the Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. 8.CONSENT CALENDAR A. Approval of Minutes B. Payment of Bills C. Hyas Group Investment Consultant Services Agreement – Authorize D. Resolution for Grant Application to the Recreation and Conservation Office for Service Club Ball Field – Adopt E. Parks and Recreation Commission Ordinance – Adopt F. Human Services Commission Ordinance – Adopt G. Right-of-Way Dedication for South 224th Street Project – Authorize 9. OTHER BUSINESS 10. BIDS A. 2018 Asphalt Overlays Project – Award B. 2018 Asphalt Grinding Project - Award 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION 12. ADJOURNMENT NOTE: A copy of the full agenda is available in the City Clerk's Office and at KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253-856-5725. For TDD relay service, call the Washington Telecommunications Relay Service at 1-800-833-6388. COUNCIL WORKSHOP A) 2017 Year-End Financial Report/Aaron BeMiller B) 2018 Street Repair Program/Public Works Staff This page intentionally left blank. AGENDA APPROVAL Changes from Council, Administration, or Staff This page intentionally left blank. PUBLIC COMMUNICATIONS A) Public Recognition i. Proclamation for Affordable Housing Week ____________________________________________________________ _____________________________________________________________ ii. Proclamation for Hillside Paradise Parking Plots Community Garden Day _____________________________________________________________ _____________________________________________________________ iii. Proclamation for Kent Healthy Eating Month _____________________________________________________________ _____________________________________________________________ iv. Proclamation for Kent Rotary Day _____________________________________________________________ _____________________________________________________________ B) Community Events This page intentionally left blank. Whereas, 59olo of Kent families are considered "housing insecure" because they are spending more than 30o/o of their income on rent and utilities; and Whereas, Whereas, Whereas, Whereas, Whereas, Whereas, PROCLAMATION all people should have access to safe, healthy, and affordable homes within communities of oppoftunity; and Kent's median rent prices have Íncreased 5.8% in the past year, and increases in rent have a strong connection to increasing homelessness in communities; and the combined cost burden of housing plus transportation can be substantially reduced by locating housing in proximity to transit; and the All Home community aims to make homelessness rare, brief, and one-time; and everyone benefits from affordable housing, including the people who reside in these properties, their neighbors, businesses, employers and the community as a whole; and The Association of Washington Cities determined that increasing affordable and workforce housing, and improving a strained mental and behavioral health system were critical priorities for the 2018 legislative session; and Whereas,united in an effort to raise public awareness, communities throughout King County are pafticipating in local Affordable Housing Week effofts to inform the public of the critical need to preserve and/or increase affordable housing ín our communities. NOW, THEREFORE,I, Mayor Dana Ralph, do hereby proclaim the week of May 14- 18, 2018 as Affordable Housing Week in the city of Kent and urge our citizens join the city in ensuring that our community thrives with opportunity, and that all people in it live with dignity in safe, healthy, and affordable homes. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the city of Kent this l't day of May 2018. KENT WAsHrNcroN Mayor Dgna Ralph PROCLAMATTON WHEREAS, Kent is the 10th most diverse city in the United States and many refugee and immigrant community members struggle with access to healthy and affordable food; and WHEREAS, Many of the past and present refugee and asylee participants of World Relief Seattle, as well as the diverse community in Kent have agricultural backgrounds; and WHEREAS, Living in apaftments offers community members little connection to the soil and a chance to grow culturally appropriate fruits and vegetables that are not readily available in the local grocery stores; and WHEREAS, Hillside Church on James Street is conveniently located and has partnered with World Relief Seattle to generously donate an acre of parking lot to be transformed as a community garden; and WHEREA9 The purpose of the Hillside Paradise Parking Plots Community Garden is to grow culturally appropriate foods that promote a healthier lifestyle, improve food access, foster economic independence and build community; and WHEREA9 The large scale de-pave, giant cisterns for water catchment and five rain gardens on site will be used to educate students and the community about conservation and sustainability issues. NOW, THEREFORE, l, Dana Ralph, Mayor of the city of Kent, do hereby declare May 9, 2018 as Hillside Paradise Parking Plots Community Garden Day In the city of Kent and urge all residents and community organizations to join in this special observance and invite them to stop by and view the gardens personally. Signed this 1't day of May, 2018 KENT WAgHTNGToN Dana Ralph, Mayor PROCLAMATTON Whereas, Kent Healthy Eating is a community-driven initiative that encourages healthier food choices, lifestyles and better livíng; and Whereas, The city of Kent is recognized as the 10th most diverse city in the Nation and seeks to understand and celebrate one another's cultures and values, address barriers to accessibility of healthy foods with all community groups regardless of race, ethnicity, âgê, gender, and religious beliefs; and Whereas, Living Well Kent and the Food Policy Council are focused on creating a food system that is ecologically sustainable, economically viable and socially just; and Whereas, Living Well Kent and the Food Policy Council in partnership with the city of Kent and other partners, work to ensure a community in which all residents thrive, with access to healthy, affordable, culturally appropriate food; and Whereas, Living Well Kent, the Food Policy Council, the Kent Farmer's Market, the YMCA and other Kent community leaders have joined together and planned the Kent East Hill Farmer's Market and will plan more events and activities that create a healthier lifestyle for all residents. NOW, THEREFORI I, Dana Ralph, Mayor of the city of Kent, do hereby proclaim the month of May to be "Kent Healthy Eating Month" in the city of Kent and encourage all residents, businesses and community organizations join in this special observance about the impoftance of healthy eating choices, lifestyles and better living! Signed this l't day of May, 2018 Dana Ralph, Mayor KENT WAsHr ñGToN WHEREAS, wHEREAS, wHEREAS, PROCLAMATTON In May of 1958, the new club was sponsored by the Rotary Club of Renton and started with 24 charter members holding lunch meetings on Thursdays at various restaurants in Kent and then later moved in 1966 to Tuesdays where they have remained; and In August 1958, the club approved its first community service project recognizing "students of the Month" from Kent-Meridian High School. Other early projects included financial support for the Girl Scout Handicap Center, a Seattle Symphony Orchestra concert in Kent, rural/urban day to honor farmers in the valley and support of the food bank; and Since 1962, Kent Rotary has provided scholarships to high school graduates - now regularly awarding more than $30,000 in scholarships each year to students from all of the high schools, academies and programs in the Kent School District. In total, more than $1.2 million has been awarded in scholarships; and wHEREAS,The club's major fund raiser was the Country Store, which was a big rummage sale. The first store raised almost $7,500 in 1961. The club's annual fundraiser is now called Escapades and regularly raises approximately $100,000 each year for the community; and WHEREAS,Significant projects for the club over the years have included Scenic Hill Park, vehicle safety checks and seat belt installations, restoration of PJ's Pond which was renamed the Olé' Fishing Hole, the Rotary basketball court along the Interurban trail between James and Smith Streets, the Service Club Ball Fields on Kent's East Hill, and of course the Rotary Centennial Sphere in Town Square Plaza, celebrating the 100th anniversary of Rotary International in 2005; and WHEREAS, Rotary's motto remains "service Above Self". NOW, THEREFORE, T, Dana Ralph, Mayor of the city of Kent, do hereby proclaim Wednesday, May 9, 2018 as KENT ROTARY DAY and encourage all residents to celebrate 60 years of outstanding service that Kent Rotary has provided to the citizens of Kent through a wide variety of projects and activities. In witness whereof, I have hereunto set my hand and caused the seal of Kent to be KENT affixed th 1 st day of May, 2018 WASHTNGToN Dana Ralph, Mayor' REPORTS FROM COUNCIL AND STAFF Mayor Ralph: Derek Matheson/Administration: Council President Boyce: Councilmember Kaur: Councilmember Higgins: Councilmember Troutner: Councilmember Thomas: Councilmember Fincher: This page intentionally left blank. Page 1 of 8 OFFICE OF THE MAYOR Derek Matheson, Chief Administrative Officer Phone: 253-856-5700 Fax: 253-856-6700 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: 05/01/18 TO: Mayor Ralph Councilmembers FROM: Derek Matheson, Chief Administrative Officer SUBJECT: CAO Report for Tuesday, May 01, 2018 The Chief Administrative Officer’s report is intended to provide Council, staff and community an update on the activities of the City of Kent. ADMINISTRATION • The city council has voted to interview Hira Singh Bhullar, Suzanne Cameron, Lee Ann Dickson, Sara Franklin, Marli Larimer, Zandria Michaud, Mizanur Rahman, and William Shorr for council position #1. • Briahna Murray of Gordon Thomas Honeywell Government Affairs is our new lobbyist as of May 1. She is working on a short-term contract through June; the Operations Committee will meet with her and consider a longer-term contract on May 15. • We received one application for the council administrative assistant position (internal advertisement only) and we’re considering next steps. ECONOMIC AND COMMUNITY DEVELOPMENT Economic Development • Staff met with Mayor Ralph and Derek Fallen, the President of Pacific Metallurgical Inc. and a nominee to this year’s Washington Manufacturing Awards. • Staff met with Green River College and Highline College staff separately to discuss StartZone services. • Staff met with Puget Sound Regional Council and followed up with Berk Consulting on their forthcoming Space Sector definition study. Staff also held exploratory conversations with the NewSpace Conference returning to the Seattle metro this June. • Economic Development & long range planning staff met jointly with King County Historic Preservation staff to discuss feasibility of a landmark designation for the Boeing Kent-developed Lunar Rovers, all three of which are currently resting on the moon’s surface. Long Range Planning • To support the Office of Financial Management (OFM) annual population estimates, long range planning staff analyzed and aggregated permit data to complete OFM reporting forms. This work ensures accurate yearly population estimates, and is used to determine state funding allocation. Page 2 of 8 • Staff have been coordinating closely with current planning, development engineering, public works, and Sound Transit staff to facilitate consensus around key issues on the Federal Way Link Extension light rail project. With the Development Agreement scheduled for execution this summer, the pace of this work has stepped up and has included field visits to East Link construction sites for column specifications, assisting with coordination related to Project Requirement documents, and defining staff participation for the procurement phase of the project, which begins in August 2018. Code Enforcement • ECD staff is working with a contractor to demolish an abandoned house on 98th Avenue South that partially burnt in 2016. We expect this work to be completed within the next few weeks. • ECD staff obtained a “dangerous building” determination for the Command Labor building on Lincoln Avenue & Smith Street. This structure has been vacant for several years with frequent transient use, several fires and multiple police calls. Under the City’s dangerous building ordinance, staff will now pursue a court’s authorization to demolish the structure. Current Planning • ECD staff worked diligently to issue the Civil Construction permit for the Marquee on Meeker mixed use residential development on the site of the Par 3 golf course. Grading work has begun on site and staff are now focusing on finalizing review of the building permits. This project has been a major team effort and we are excited to see it get built, complete with Meet Me on Meeker streetscape improvements. • ECD staff have issued design review approval and are now working on Civil Construction and building permit review for the West Meeker and 64th project on a long vacant 10-acre property. The completed project will include 336 market rate apartment units and 29 flexible commercial spaces on the first floor abutting Meeker and 64th, along with Meet Me on Meeker streetscape improvements. This project is the first of its kind in Kent, with the flexible commercial spaces designed to accommodate urban studios for entrepreneurs and small businesses. Administration • Filled 1 planning tech opening from an existing pool of applicants - Dan Blincoe, who has been interning in PW, joins ECD on May 1. • Recruitment is open for the other two vacant or shortly vacant positions. FINANCE • The tax group is excited to announce that the City’s new B&O taxpayer portal launches on Tuesday, May 1! Getting to this point has been a several months-long collaboration with IT to develop and test the new portal, which includes the re-designed 2018 tax returns. We’ve been in communication with our taxpayers (email, regular mail, phone and website) regarding the coming changes and the steps each will need to take before they can file their Q1 2018 tax return. The due date for Q1 returns has been extended to May 31. • Finance is beginning work on a city-wide indirect cost allocation study. The study will define the methodology for allocating the costs of internal department (i.e. HR, IT, Finance, Admin, Law) to external facing departments and funds (i.e. Utilities, Parks, Public Works, etc.). FCS Group has been hired to assist us with that work, beginning with a kick off on April 25th. The results of the study will be incorporated into the 2019- 20 biennial budget. Page 3 of 8 HUMAN RESOURCES Administration • The next Innovate Advanced Training session, Cohort One: Hurricane Ridge, is scheduled to begin in May. The group will learn the components of the problem solving process including traditional process improvement tools such as process mapping, waste identification, gap and root cause analysis, brainstorming and action planning. • Several continuous improvement projects are underway, focusing on streamlining services, increasing value for staff and customers, reducing painful activities, and improving employee morale. • The Advance Kent Strategy Committee has been formed. The purpose of this committee is to oversee the alignment of the City’s efforts around process improvement, strategy deployment and performance measurement. The Committee will assist in chartering teams and identifying tasks to be completed as we implement a strategy that links and coordinates the efforts. Benefits • The 2018 Journey to Wellness Health Fair was held on Tuesday, April 24 on the first floors of City Hall and Centennial Center, featuring 40 health and wellness experts and vendors, biometric testing, free samples, demonstrations and drawings. More than 200 employees attended the event. Community Outreach • The next Cultural Community Conversation employee training session was held on Wednesday, May 9 9-10 a.m. in Council Chambers. In honor of Asian-Pacific American Heritage Month, our guest speaker will be Eileen Lamphere, vice president of the Puyallup Valley Japanese-American Citizens League (JACL). She will speak on the wartime experience of Japanese Americans in the White River Valley and, specifically, in the City of Kent. Amy and Lilly Kato, who were young girls at that time, also will be attending to share their personal experiences. Labor • Work is continuing on the 2018 updates to City policies. • Work is continuing on improvements to the PCR process. • Work has begun on a compensation analysis for upcoming collective bargaining. Risk Management • Work is continuing on the insurance elements of the YMCA contract. INFORMATION TECHNOLOGY • Golf System Replacement - Identify, procure, and implement a new POS/T-time solution for Golf. • Security Cameras - Jail Perimeter Replacement and Enhancement - Upgrade cameras from current analog/DVR systems to one digital monitoring system. Replace 11 perimeter cameras. New digital cameras will replace current six out of service and five analog. Digital cameras will be brought up on OnSSI off premises solution for distribution and playback. • Tiburon Server Isolation – CJIS – This project will move appropriate Tiburon virtual servers to a dedicated environment for CJIS audit compliance. • Identification and Authentication – CJIS - This project will replace the current remote assistance application (team viewer) to a solution that is FIPS 140-2 for CJIS audit compliance. • Information Technology operational support for April 10, 2018 to April 24, 2018 Page 4 of 8 o Number of tickets opened – 329; number of tickets closed - 344 LAW • Completed Administrative Policy 1.6 allowing the use of electronic and digital signatures. • Handled two code enforcement hearings: One was a mitigated hearing where the City agreed to impose a $100 fine and suspend $400 provided that the property owner obtain a building permit and pass an inspection. The other was a contested hearing regarding three different violations that resulted in a default judgment of $1,500 against the property owner. • Continued to assist the Clerk’s office with public records requests. • Working with HR on a number of complicated and sensitive employment issues involving overlapping state and federal laws. • Continued to provide legal advice and work on corridor property acquisitions, small cell franchises, the cooperative YMCA project, and two Sound Transit development projects. PARKS, RECREATION, AND COMMUNITY SERVICES Cultural Programs • Kent Creates is an online platform for artists, musicians, writers, crafters, illustrators, dancers, filmmakers, hobbyists, and other creatives to share their work and meet people with similar interests. The Kent Arts Commission selected five winning submissions from the most recent exhibit, Lighting Up the Dark. The winning submissions are featured on kentcreates.com and the artists’ receive a $200 honorarium: “Southwest Chiaroscuro” by John Clark Gleasen (painting), “Cathedral Tree” by Erica Peto (colored pencil drawing), “Bramble” by Liz Ruest (digital collage), “Good Morning!” by Ken Morris (photograph) and “Light and Dark Flower” by Erica Peto (photograph). • The jury for the 2018 Kent Summer Art Exhibit was held on April 17. The professional artist jurors – Terrell Lozada and Vikram Madan – reviewed nearly 400 artworks from 43 artists. The jurors selected 57 pieces from 27 artists to be part of the show during June, July, and August. An opening reception will be held on Wednesday, June 6. • The April-May Centennial Gallery exhibit features the City’s entire collection of work by beloved and acclaimed local artist Danny Pierce. The show, which is on display through May 18, features ten artworks donated to the city’s collection by Danny and Julia Pierce’s children from the Pierce estate, as well as pieces from the existing collection. Senior Activity Center • The Kent Senior Activity Center’s programs and services are successful and in high demand in large part because of over 400 volunteers who provide almost 65,000 hours of service each year. The work of those volunteers was acknowledged and celebrated on Friday, April 20 with a special event brunch themed “Volunteers transform from Class to Classical”. One hundred-twenty guests enjoyed great food, music, special entertainment, prizes, and a highlight video featuring their valuable work! It was a memorable morning for our much appreciated volunteers. Page 5 of 8 Youth-Teen-Adaptive • Kent Parks HERO Program provided recreation activities and outreach at Mercy Housing’s Appian Way Apartments on the West Hill of Kent, April 7. Over 100 families benefited from a wide range of activities which included access to community resources, free health screenings, nutrition guidance, information regarding health insurance coverage, as well as marijuana prevention education. Service providers included Kent Park’s HERO program, Molina, Open Arms Perinatal, Health Point, Catholic Community Services, Center for Multicultural Health, United Health Care, Centro De La Raza, EFNEP Washington Nutrition Program, Amerigroup, Coordinated Care, Pacific Medical, Community Health Plan of WA, Red Cross and the King County Library System. • A new focus will be featured this summer at Camp WALKAPALA. Kindergarten through-6th graders will get to participate in hands-on S.T.E.A.M. (Science Technology Engineering Art and Mathematics) projects and will be encouraged to analyze, ask thoughtful questions, test their knowledge and problem solve all while having fun. This new component will keep their minds active and engaged as they get creative and think outside the box to work through daily challenges. POLICE Staff Changes - Hiring/Retirement/Recruitment/ Leaves/Promotions • Hiring Unit moved to Centennial 1st floor. Significant crime activities/arrests/investigations • On April 20, A 65-year-old male was walking from his apartment at Berkeley Heights to work at Taylor Farms and said hello to a 25-year-old male as their paths crossed near the Shell Station. The 25-year-old male then struck the victim from behind with an unknown object. The victim continued to walk away believing he had been punched. Several minutes later, he realized he was bleeding from a small puncture wound on the left side of his neck. This was not a robbery attempt and appears to be random. The suspect didn’t speak. The victim received a few stitches. • On April 22, Officers responded to the report of shots fired in the area of 1200 Central Av N. The victim vehicle had 6 holes, either .22 or a BB, in the rear passenger side window. There were no injuries to the driver or passenger. • On April 23, Officers responded to a carjacking report that occurred at the Cottonwood Apartments. The suspect tried to touch the victim inappropriately and held a knife to the victim’s throat. She quickly exited the vehicle to get away from him. The suspect then slid over into the driver's seat and drove out of the complex. The case has been referred to Detectives. The VM was not injured and the suspect has not been identified. Major emphasis patrol • Kent traffic officers participated in the two week Washington State distracted driving emphasis campaign April 2 – April 14. A total of 18 King County agencies worked 389 overtime hours, making 1,293 contacts, resulting in over 300 speed violations and over 400 cell phone/texting citations. This emphasis is part of the nationwide distracted driving enforcement campaign funded by a grant from the Washington Traffic Safety Commission. • Extra patrols happening for Hot Spot Policing in high gun violence areas. School issues • With the weather changing there were two fights involving students with guns in the area of Kent Meridian High School; School Resource Officers were involved. Page 6 of 8 Events and awards • April 15-21 was National Volunteer Week - the VIPS were recognized at the April 17 council meeting. • April 19 Chief Thomas attended the Stolen Youth "Not on Our Watch" luncheon fundraiser and was honored to introduce Kyra Doubek to tell her story of human trafficking and how she now has the opportunity to help others get out of the lifestyle. She works for Kent Youth and Family Services and partners with our detectives to help victims of human trafficking. So far the fundraiser has raised over $1,000,000! • April 18 Regional Fire Authority honored Officer Ross and Officer Sherwood for their quick response to provide CPR and AED assistance to a 59-year-old female. Without the efforts of the officers this victim would have died. They will also be recognized at the Council Meeting on May 15. PUBLIC WORKS Construction • LID 363: S 224th St Improvements – 84th Ave S to 88th Ave S (Ph 1): o The closure of 88th Ave S between 93rd Pl S and 22401 88th Ave S will be in place until the end of July, 2019. o 84th to SR 167 – Pier 1 fascia wall concrete placement 50% complete and second half to be formed later this week. o SR 167 Median – No current activity at this time o SR 167 to 88th – Wall construction has resumed and is anticipated to continue for the next two weeks. • S 212th Way Overlay: Permanent pavement markings are scheduled for the nighttime hours of 8:00 PM to 5:00 AM beginning tomorrow night (April 24). Work will continue through Saturday night. • 640 Pressure Zone PRV North: The Middle zone in the vicinity of SE 240th St between 108th Ave SE and 116th Ave SE. is complete. Work in the Southeast zone scheduled to begin this week. All the services one-inch and larger are complete. The overall, the project is approximately 65% complete. • 2018 Traffic Sign Replacement: Installation of new posts and signs will begin next weeks. • Cambridge Reservoir Recoating and Fall Protection Improvements: The contract is currently executed and the Preconstruction Meeting is scheduled for Friday, May 4. • 228th St Grade Separation: Potelco is currently trenching to the eastern boundary of UPRR right-of-way. Crews are shifting over to night work beginning Sunday, April 29th for up to ten working days as they work to intercept their existing UPRR crossing casing and cross S. 228th at 3 locations. S. 228th will be closed, except for local traffic, at night between 8:00 PM and 5:00 AM, Sunday night to Thursday morning, between 6th Ave and 72nd Ave for the two weeks night work is anticipated. • Development/Utility Projects o Manchester Ave Natural Gas Main Replacement – PSE has completed replacing existing underground natural gas main between Glenn Nelson Park and 40th Ave S. on Hampton Way, Princeton Ave, Manchester Ave, Strattford Ct, Canterbury Ln, Highland Ave, and Yale Ct. Asphalt restoration is ongoing and will continue as weather permits. o SE 223rd Drive Ave Natural Gas Main Replacement – PSE has completed their replacement of the existing underground natural gas main on 223rd Drive between 111th Ave SE and 123rd Pl SE. Concrete repairs and asphalt patching is ongoing. Page 7 of 8 o Arco / AM/PM – Demo and installation of ADA ramp on southwest corner of 116th and 240th to begin this week o The Ridge Townhomes – The contractor is continuing installation of the offsite sewer main on 88th Ave North of the jobsite. This is within the current closure that is in place for the City’s S 224th Project. Anticipate heavy trucking for soil export that is expected to begin in the following 2 weeks is ongoing. o Marquee on Meeker – Trucking of imported site fill material is ongoing. o Dick’s Drive-in – Site prep work is ongoing. o SE 212th Phone Line Install – From 42nd Ave S to 59th Pl S new underground phone line installation is ongoing. Restoration is currently underway. Land Survey and GIS • Field staff have been design mapping for the 2018 Water Utility Improvement sites and City Control Monument Inventories and providing construction staking for the 228th Grade Separation. The Survey Office staff have been writing legal descriptions, reviewing ECD submittals and performing private development walk-thrus. • GIS staff continue working with IT on the outward facing GIS Server. GIS staff working on Storm Ditch inventory asset mapping, Drainage Outfall maps, Census report data preparation and inputting utility as-builds into GIS. Staff have been performing weekly utility map support & maintenance, implementing updated GIS data standards for existing data and addressing lists for Design support. Transportation • SR509 Gateway Program MOU – Staff is reviewing the Draft Puget Sound Gateway Program Local Funding and Phasing Memorandum of Understanding (MOU). This MOU is intended to help identify a process to fill the $130 Million local contribution to the Gateway Program, required by the legislature for the completion of the SR509 project. Mayor Ralph and staff will be meeting with the Funding and Phasing Subcommittee on May 3. • Puget Sound Regional Council Regional Grant Competition – Staff will be presenting the Veterans Drive Extension project, part of the SR509 Gateway Program, to Regional Project Evaluation Committee on Friday April 27. Kent is partnering with WSDOT on a $4.5 Million grant request. • Safe Routes to Schools Grant Applications – Staff is submitting grant applications to WSDOT’s Safe Routes to Schools program for the installation of traffic signals at SE 256th Street and 144th Ave SE (Meridian Elementary) and 64th Ave S and S. 236th Street (Neely-O’Brien Elementary). • Industrial Valley Flashing Yellow Arrow Project – Public Interest Findings requests for the use of agency supplied materials and proprietary items submitted to the WSDOT for approval. This project is funded by a WSDOT Highway Safety Improvement Program Grant. • Street Light Outage - Traffic Signal Crews fixed the street lighting service panel and restored lighting along 3rd Ave. • Lighting near library – Staff is working with PSE to secure cost estimates for street lights near the library and Kaibara Park. Streets • The Street Maintenance will be performing bridge inspections on East Bound 196th, 212th Washington Avenue, Wickstrom Bridge, and the Meeker Street Truss. • Street Maintenance crews will also be doing hot patch repairs on Lake Fenwick Road just north of 272nd. The Signs and Markings Crew will be installing new signs for Kent School District on Woodland Way. The vegetation crews will be performing maintenance at the 108th Well, the Blue Boy Tank, Woodland Way PRV, Garrison Page 8 of 8 Creek Well, East Hill Well, Renton Intertie, Summit Reservoir and other sites throughout the City. Vegetation crews will also be repairing split rail fencing, pulling blackberries and removing invasive species of vegetation on the bike path at Kingstone, Applewood, Cherrywood, Royal Woods Manor, Crows and Tudor Square. Water • Water is working on the first Shops Inc. water main installation project of the year on 117th Pl SE at 254th Street on the East Hill. Hydrant operations continue on the West Hill of the service area and a hydrant replacement at 94th Ave & 214th St. Utilities • Storm Crews will be digging ditches along the 277th Corridor, and installing a new berm at 23923 99th Ave. Crews will be pumping, assessing and performing repairs on 248th at 96th, 132nd and 256th, on 233rd and 139th, Canyon and Summit and on 84th at 216th Street. • Sewer Crews will be cleaning and TV existing sewers, cleaning lines that are 10 years or older, change outs, checks and traffic control city wide. Sewer crews are beginning the April 90 day cleaning and spray downs for pump stations. Fleet/Warehouse • The warehouse is currently working on Shops Inc. Projects, processing work orders for water and utilities departments and hauling out spoils when trucks are available. The Radio Shop is working on mower preseason prep, new vehicle setup’s and body shop repairs. Fleet is working on air brake inspections, emissions testing and Scheduled and non-scheduled repairs # # # PUBLIC HEARING This page intentionally left blank. PUBLIC COMMENT This page intentionally left blank. Agenda Item: Consent Calendar 8A_ CONSENT CALENDAR 8. City Council Action: Councilmember ________ moves, Councilmember ________ seconds to approve Consent Calendar Items A through G. Discussion Action 8A. Approval of Minutes. Minutes of April 17, 2018, Workshop and Council Meeting, and the April 24, 2018, Special Meeting – Approve This page intentionally left blank. Kent City Council Workshop April 17, 2018 Minutes Kent, Washington Pending Approval Page 1 of 3 Date: April 17, 2018 Time: 5 p.m. Place: Council Chambers East/West Attending: Mayor Dana Ralph Bill Boyce, Council President Brenda Fincher, Councilmember - Absent Satwinder Kaur, Councilmember Dennis Higgins, Councilmember Les Thomas, Councilmember Toni Troutner, Councilmember Council President Boyce opened the meeting at 5:03 p.m. Agenda: Council Chambers Renovation Update Derek Matheson, Chief Administrative Officer, gave a brief overview of the council chambers renovation project. The council approved $100,000 in the 2017-2018 mid-biennium budget adjustment for chambers renovations. Revisions will improve the functionality to host regional meetings, improve the aesthetics to make consistent with the recent technology updates, and for economic development - to help present Kent as a sophisticated city. Alex Ackley, Facilities Superintendent, advised that the city hired Broderick Architects for preliminary designs. Alex detailed the proposed revisions to the walls, dais, removal of the benches, and new security measures. Discussion took place regarding decommissioning the existing artwork and the potential to display the city’s mission and vision, and values on the walls. Alex advised of the timeline – currently at 30% design phase and anticipate work to begin in mid-summer. YMCA Update Julie Parascondola, Director of Parks, Recreation and Community Services, advised that Nathan Phillips Regional Vice President of the YMCA will be available tonight to provide additional responses. Parascondola reviewed the project summary that included the agreement/partnership development, master plan/SEPA, and formal city council public updates. Details regarding the land conveyance included surplus consideration, dates appraisals completed, consideration for land and property use rights are linked to community benefits, and property conversions with King County and the Recreation Conservation Office. Kent City Council Workshop April 17, 2018 Minutes Kent, Washington Pending Approval Page 2 of 3 The City/YMCA need to finalize five documents: the Conveyance Agreement, Ground Lease, Project Lease, Project Development Agreement, and the Operating Agreement. The items still pending; need to be finalized prior to signing lease agreements: final project design; final project budget; final construction schedule; final schedule of monthly lease/rent payments; insurance review; and all agreements and exhibits. The following items are under development: establishment of a temporary dog park at the East Hill Shops site; finalize the agreement with Kent United Methodist Church for overflow usage of their west parking lot for YMCA and park; work with city’s Communications division to create a public communications plan; actively update Aquatics Management Group; and once agreements are signed, develop a dissolution plan for the Kent Meridian pool. Parascondola provided a design update where the City is the design lead and reviewed renderings of the main entry, natatorium, fitness room, lobby, and an external aerial. Parascondola reviewed the project budget, including the total project budget, YMCA project budget, and City total budget. Current total construction expenses are estimated to be over budget $1.5 - $2 million and the YMCA is behind in fundraising targets by $3-$3.5 million. Work continues to confirm all bids/costs and explore cost saving opportunities. The City shared with the YMCA that it is not willing to consider a reduced YMCA facility footprint and the City has already provided a reduced alternative to frontage expectations from the original approach. Parascondola provided details regarding fundraising / New Market Tax Credits. The next steps include the May 1, 2018, YMCA board meeting, April-May, 2018 YMCA and City continue to refine and finalize design, cost and other project details, June, 2018, re-confirm New Market Tax Credit opportunities. Council President Boyce indicated Kent is one of the most diverse cities in state and that not building the YMCA would not be good because there is such a need for this facility. The City has met its obligation and “No” is not an answer. Boyce expressed his concerns about the status of this project. Phillips advised that during the May 1, 2018 meeting is when the board will give a notice to proceeded authorizing the project. The YMCA does not need 100% of funding in place to proceed with groundbreaking but does need a pathway in place to fill funding gap. Kent City Council Workshop April 17, 2018 Minutes Kent, Washington Pending Approval Page 3 of 3 Mayor Ralph indicated the City and YMCA staff are working hard on this project, including coming up with $1 million cost savings. Kent is diverse and there is significant need for the YMCA. The facility we committed to our community needs to get build. Higgins expressed optimism and advised that we have come a long way already and are not going to stop now. Higgins expressed a desire to convey the fundraising message to key businesses. The meeting concluded at 5:53 p.m. Kimberley A. Komoto City Clerk April 17, 2018 This page intentionally left blank. Kent City Council Regular Meeting April 17, 2018 Minutes Kent, Washington Pending Approval Page 1 of 7 Date: April 17, 2018 Time: 7 p.m. Place: Council Chambers East/West Attending: Mayor Dana Ralph Bill Boyce, Council President Brenda Fincher, Councilmember Dennis Higgins, Councilmember Satwinder Kaur, Councilmember Les Thomas, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order The meeting was called to order at 7:04 p.m. with Mayor Ralph presiding. 2. Roll Call Mayor Ralph – Present Council President Boyce - Present Brenda Fincher, Councilmember – Present Dennis Higgins, Councilmember - Present Satwinder Kaur, Councilmember - Present Les Thomas, Councilmember – Present Toni Troutner, Councilmember – Present 3. Changes to the Agenda There were no changes to the agenda. Council President Boyce moved to accept the agenda as presented, seconded by Councilmember Higgins. The motion passed unanimously with a vote of 6-0. 4. Public Communications A. Public Recognition i. Recognition of State Legislators Mayor Ralph expressed her appreciation for the City’s legislators ‒ Senator Karen Keiser, Senator Joe Fain, Senator Bob Hasegawa, Rep. Pat Sullivan, Rep. Tina Orwall, Rep. Mark Hargrove, Rep. Steve Bergquist, Rep. Hudgins ‒ for taking the time to meet with us and our lobbyist last fall and during the 60-day 2018 legislative session to understand Kent’s needs and to go to bat for us where it really mattered. Rep. Mark Hargrove and Senator Karen Keiser expressed their appreciation for Kent recognizing the efforts of all the City’s legislators and indicated it is a team effort. Kent City Council Regular Meeting April 17, 2018 Minutes Kent, Washington Pending Approval Page 2 of 7 Recognition of Doug Levy Mayor Ralph recognized long-time lobbyist Doug Levy, who has loyally served the City of Kent, since 1999. Doug, who has worked closely with our staff, local elected officials and legislators, has taken dedication to a new level – working 100 hours a week during session, to make sure he represents our interests and that we are kept apprised of all that’s happening in Olympia. Doug started lobbying for Kent in 1999 when Mayor Jim White was here. He has since worked with Mayor Suzette Cooke and now Mayor Dana Ralph, and a handful of Chief Administrative Officers including John Hodgson, Tom Brubaker and Derek Matheson. Among Doug’s many talents is his ability to develop good relationships with our staff and our legislators – keeping true to the idea that advocacy is a “team sport.” Councilmembers conveyed their appreciation of Doug and all the work that he has done for the City. Derek Matheson, Chief Administrative Officer expressed his appreciation and indicated Doug is the best of the best, and his passion and integrity is unmatched. Doug expressed his appreciation of the council, legislators, and community members and conveyed his deep gratitude for Kent hiring him back in 1999. Doug indicated that, without legislators that care, things could not get done and he is extremely proud that he has been a part of Kent’s accomplishments. ii. Fern Crest Neighborhood Council Toni Azzola, Neighborhood Programs Coordinator, provided an overview of the City’s neighborhood program and presented the neighborhood certification to members of the Fern Crest Neighborhood Council, the City’s 36th Neighborhood Council. iii. Appointment to the Parks and Recreation Commission Mayor Ralph advised of the appointment of Barry Fretwell to the Kent Parks and Recreation Commission to fill a vacancy for the remainder of a four-year term that expires October 31, 2019. B. Community Events Council President Boyce provided information regarding upcoming events at the accesso ShoWare Center. Visit accessoShoWareCenter.com for additional details. Councilmember Fincher advised of Earth Day April 21st Riverview Park 9-noon, and the April 28th work party at Clark Lake Park that begins at 9 a.m. Councilmember Kaur advised that the Kent Yangzhou Sister City Committee host a fundraising dinner event at the Senior Center on April 20th at 5:30 p.m. Money Kent City Council Regular Meeting April 17, 2018 Minutes Kent, Washington Pending Approval Page 3 of 7 raised will be used for scholarships. Visit their website or email Kent Yangzhou Sister City Committee@KentYangzhou.com C. Public Safety Update Chief Ken Thomas expressed his appreciation of Doug Levy and for his work for Kent Police Department, the City and law enforcement statewide. Chief Thomas indicated that Levy worked in Olympia and started gang intervention/prevention programs and a gang law database. Chief Thomas Recognized and thanked Tina Budell for her support of the Kent Police Department. Chief Thomas introduced Officer Robert Bonjukian and Mayor Ralph conducted the official swearing in. Officer Bonjukian introduced his family and expressed his appreciation of his family and Chief Thomas. Chief Thomas provided a public safety update that included information on National Volunteer Week and the work of Kent’s Volunteers in Police Service (VIPS). Chief Thomas awarded a Letter of Commendation to all the VIPS members. Joe Cimaomo and Sandy Williams accepted the award. Chief expressed his appreciation of Marla Pinelli’s work coordinating the VIPS program. Chief Thomas advised that April 24th is the last day to vote for Proposition A and provided information on the ratio of officers to population and crimes per officer. 5. Reports from Council and Staff Mayor Ralph participated in the “Go Green” conference that provides private sector and municipalities with best practices to support our environment. Mayor Ralph serves on the Transportation Policy Board that recently adopted the regional transportation plan. Mayor Ralph serves on the South Country Transportation Board. The recent agenda included a presentation on growth and planning and how Kent takes part of determining how density stays in the urban growth boundaries. Mayor Ralph advised that she visited the Farrington Court Retirement Community and thanked them for the flowers they sent to her. Mayor Ralph advised that the second installment of the budget roadshow will take place on Saturday, April 21st at 10 a.m. at Sunrise Elementary. Kent City Council Regular Meeting April 17, 2018 Minutes Kent, Washington Pending Approval Page 4 of 7 Mayor Ralph invited everyone to attend her state of the City address that will be held on Thursday, April 26th at 7 p.m. in Council Chambers. A reception will be held at 6:30 p.m. prior to the event. Mayor Ralph participated in the Sound Cities Association’s One Table group discussion addressing the root cause of homelessness, including criminal backgrounds, kids in foster care aging out, mental health and substance abuse, and the lack of affordable housing. Derek Matheson, Chief Administrative Officer, advised that his report is in the packet. Matheson indicated that the City will contract with Briahna Murray, with Gordon Thomas Honeywell. Murray represents the cities of Tacoma and Bellevue along with other smaller cities. Matheson provided contract details. Matheson indicated there is no executive session today. Council President Boyce Boyce provided a brief recap of tonight’s City Council workshop regarding the chambers renovation and the YMCA project. Details are available in the workshop minutes. Boyce serves on the Sound Cities Association Public Issues Committee. No report. Boyce provided details on how to apply for the city council vacancy. Councilmember Kaur Councilmember Kaur serves on the Sound Cities Association Puget Sound Clean Air Agency Advisory Council. During the April 11, 2018, meeting, there were recommendations on greenhouse gas emission reductions. Kaur advised that she has been nominated as the chair of the committee and a vote will take place later this month. Councilmember Kaur serves on the Sound Cities Association Growth Management Planning Council. No report Councilmember Higgins Councilmember Higgins is the Chair of the Public Works Committee. Yesterday’s meeting is in the minutes and indicated that the committee has recommended the council adopt an ordinance creating a residential parking zone in the Mill Creek neighborhood. Higgins advised that he has been assigned as an alternate to the Regional Transit Committee and their next meeting is April with an agenda of the One Center City Initiative. Kent City Council Regular Meeting April 17, 2018 Minutes Kent, Washington Pending Approval Page 5 of 7 Councilmember Troutner Councilmember Troutner serves on the Sound Cities Association Regional Law, Safety and Justice Committee. Next meeting is May 24th. Troutner is the chair of the Public Safety Committee and during the April 10th meeting, Chief Thomas presented information on take home cars. Troutner invited the public to attend the Coffee with the Chief, on April 18th at a a.m. at the Dilettante Mocha Café in the Kent Station. Troutner advised that the Kent Police Department is hosting a Prescription Take Back Day on April 28th from 10-2 p.m. Visit KentWA.gov for more information. Troutner reminded registered voters to read through the voter’s guide and vote by April 24th. Councilmember Thomas Councilmember Thomas serves on the Puget Sound Regional Fire Authority Board and indicated the next meeting is April 18th at 5:30 p.m. at Station 78. Thomas encouraged everyone to vote. Councilmember Thomas is the chair of the Operations Committee and indicated his report is in the minutes. Councilmember Fincher Councilmember Fincher serves on the Sound Cities Association Mental Health and Drug Dependency Oversight Committee and indicated the next meeting is scheduled for next week. Fincher serves on the Sound Cities Association King Conservation District Advisory Committee and the Urban Forestry workgroup met last week. Fincher is the chair of the Parks and Human Services Committee and advised that they are hiring referees and umpires. Fincher indicated a Request for Proposals is available online for a new restaurant at Riverbend. Fincher also advised of new golf programs for youth and encouraged everyone to visit KentWA.gov for details. 6. Public Hearing None 7. Public Comment Sylvia Hildebrandt, a resident of Kent, provided comment regarding Proposition A and quiet skies. Kent City Council Regular Meeting April 17, 2018 Minutes Kent, Washington Pending Approval Page 6 of 7 8. Consent Calendar Council President Boyce moved to approve the Consent Calendar Items A through I, seconded by Councilmember Thomas. The motion passed unanimously with a 6-0 vote. A. Minutes of April 2, 2018 Workshop and Council Meeting – Approve Minutes of the April 3, 2018 Workshop and Council meetings were approved. B. Payment of Bills – Approve Bills received through March 15, 2018 and paid on March 15, 2018 were approved. The Operations Committee audited the payment of bills on April 3, 2018. Approval of checks issued for vouchers: Date Check Numbers Amount 03/15/18 Wire Transfers 7440 - 7459 $3,051,930.50 03/15/18 Regular Checks 722279 - 722949 $2,702,342.81 03/15/18 Payment Plus 100786 - 100817 $132,311.62 Void Checks 03/15/18 Use Tax Payable $5,025.41 $5,891,610.34 Approval of checks issued for payroll for March 1, 2018 through March 15, 2018 and paid on March 20, 2018: Date Check Numbers Amount 3/20/2018 Checks 0 Voids and Reissues 3/20/2018 Advices 404907 - 405771 $1,732,262.26 $1,732,262.26 C. Resolution Recognizing the Fern Crest Neighborhood Council – Adopt Resolution No. 1965 was adopted, recognizing the Fern Crest Neighborhood Council, supporting its community building efforts, and conferring on it all opportunities offered by the City’s neighborhood program. D. South 218th Street Schedule 74 Undergrounding and Joint Trench Agreements – Authorize The Mayor was authorized to sign a Schedule 74 Underground Conversion Agreement with Puget Sound Energy and Joint Trench Agreements with Comcast and CenturyLink for utility undergrounding on South 218th Street as part of the South 224th Street Phase 2 project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. E. Contract Amendment with AECOM for Upper Mill Creek Dam – Authorize The Mayor was authorized to sign a contract amendment with AECOM for engineering services in the amount of $107,452.51, for the completion of the Kent City Council Regular Meeting April 17, 2018 Minutes Kent, Washington Pending Approval Page 7 of 7 design of the Upper Mill Creek Dam project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. F. Document Routing System – Information Technology Consultant Services, Robert Half International – Authorize The Mayor was authorized to approve an extension of the City’s contract with Robert Half International to provide business analysis services necessary to assist the City’s Information Technology Department with active projects in a total amount not to exceed $110,000, subject to final terms and conditions acceptable to the Information Technology Director, and the City Attorney. G. Document Routing System – Information Technology Consultant Services, Prime Team Partners – Authorize The Mayor was authorized to sign an extension of the City’s contract with Prime Team Partners to provide business analysis services necessary to assist the City’s Information Technology Department with active projects through December 31, 2018, in an amount not to exceed $190,000, subject to final terms and conditions acceptable to the Information Technology Director, and the City Attorney. H. Park Place Bill of Sale – Accept The Mayor was authorized to accept the Bill of Sale from Harbour Homes LLC for the Park Place project as detailed in items A, B, C, D, E, and F. I. Appointment to Parks and Recreation Commission – Confirm Council confirmed Mayor Ralph’s appointment of Barry Fretwell to the Kent Parks and Recreation Commission to fill a vacancy for the remainder of a four-year term that expires October 31, 2019. 9. Other Business None 10. Bids None 11. Executive Session and Action after Executive Session None 12. Adjournment Mayor Ralph adjourned the meeting at 8:21 p.m. Kimberley A. Komoto City Clerk April 17, 2018 This page intentionally left blank. Kent City Council Regular Meeting April 24, 2018 Minutes Kent, Washington Pending Approval Page 1 of 2 Date: April 24, 2018 Time: 7 p.m. Place: Council Chambers East/West Attending: Mayor Dana Ralph Bill Boyce, Council President Brenda Fincher, Councilmember Dennis Higgins, Councilmember Satwinder Kaur, Councilmember Les Thomas, Councilmember Agenda: 1. Call to Order The meeting was called to order at 5:03 p.m. with Mayor Ralph presiding. 2. Roll Call Mayor Ralph – Present Council President Boyce - Present Brenda Fincher, Councilmember – Present Dennis Higgins, Councilmember - Present Satwinder Kaur, Councilmember - Present Les Thomas, Councilmember – Present Toni Troutner, Councilmember –Excused Absence 3. Executive Session to Evaluate the Qualifications of Candidates for Appointment for Elective Office. RCW 42.30.110(1)(h). At 5:05 p.m., Mayor Ralph adjourned into executive session. At 5:35 p.m., executive session was extended for an additional 15 minutes. At 5:55 p.m., Mayor Ralph reconvened the special meeting. 4. Action After Executive Session – Identify Candidates to Interview during Future Special City Council Meeting Boyce moved to invite the following individuals to return to a meeting of the Kent City Council that is open to the public and which will be held at a later date to participate in the Council interview process for possible selection to fill council position number one: Hira Singh Bhullar, Sara Denise Henrietta Franklin, William Shorr, Suzanne Cameron, Lee Ann Dickson, Marli Larimer, Mizanur Rahman, and Zandria Michaud, seconded by Councilmember Thomas. The motion passed unanimously with a vote of 5-0. Boyce and Thomas expressed their appreciation for all of the applicants. Boyce advised that Councilmember Troutner was unable to attend today’s meeting due to Kent City Council Regular Meeting April 24, 2018 Minutes Kent, Washington Pending Approval Page 2 of 2 a pre-planned vacation. The Council anticipates conducting interviews the second week of June and notices will be sent to all applicants. 5. Adjournment At 5:59 Mayor Ralph adjourned the meeting. Kimberley A. Komoto City Clerk April 24, 2018 Agenda Item: Consent Calendar – 8B_ 8B. Approval of Bills: Approval of payment of the bills received through March 31, 2018 and paid on March 31, 2018. The Operations Committee audited the payment of bills on April 17, 2018. Approval of checks issued for vouchers: Date Check Numbers Amount 03/31/18 Wire Transfers 7460 - 7474 $2,189,004.57 03/31/18 Regular Checks 722950 - 723404 $5,171,158.57 03/31/18 Payment Plus 100818 - 100832 $42,338.04 Void Checks 03/31/18 Use Tax Payable $2,793.70 $7,405,294.88 Approval of checks issued for payroll for March 15, 2018 through March 31, 2018 and paid on April 5, 2018: Date Check Numbers Amount 4/5/2018 Checks 0 Voids and Reissues 4/5/2018 Advices 405772 - 406667 $1,720,159.31 $1,720,159.31 This page intentionally left blank. Agenda Item: Consent Calendar – 8C_ TO: City Council DATE: May 1, 2018 SUBJECT: Hyas Group Investment Consultant Services Agreement – Authorize SUMMARY: The City of Kent contracts with the Hyas Group to provide investment consulting services and oversight of the 457-deferred compensation plan investment accounts. The Hyas Group also assumes co-fiduciary responsibility with the City and agrees to monitor and analyze the performance of plan investment options. After reviewing Hyas Group’s past performance, the Deferred Compensation Plan Committee is recommending renewing the contract with the Hyas Group for a three- year period. This agreement will also include work to issue a Request for Proposal and lead a selection process to hire a third-party administrator for the City’s deferred compensation plan. BACKGROUND: The 457-deferred compensation plan has 760 participants (active and separated employees) with approximately $68 million in assets. Having an investment consulting service provides the City the expertise necessary to negotiate reduced administrative fees, best of class investment options, and improved service levels with our deferred compensation third party plan administrator. EXHIBITS: Consultant Services Agreement RECOMMENDED BY: Operations Committee YEA: Boyce, Higgins, Thomas NAY: BUDGET IMPACT: $124,000 – a three-year contract and $40,000 to complete the 457 Plan Administrator Request for Proposal Project STRATEGIC PLAN GOAL(S): ☒ Sustainable Funding - Maximizing long-term financial success through responsible fiscal oversight, economic growth, and community partnerships. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with the Hyas Group for Investment Consulting Services for the 457 Deferred Compensation Plan for three years, subject to approval of final terms and conditions by the Human Resources Director and the City Attorney. This page intentionally left blank. CONSULTANT SERVICES AGREEMENT - 1 (Over $10,000)     CONSULTANT SERVICES AGREEMENT between the City of Kent and     Hyas Group, LLC   THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Hyas Group, LLC organized under the laws of the State of Oregon, located and doing business at 108 NW 9th Avenue, Suite 203, Portland, Oregon (hereinafter the "Consultant").   I. DESCRIPTION OF WORK.   Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications:   • Investment Performance Monitoring: Consultant will conduct quarterly performance reviews for the City of Kent 457 Deferred Compensation Plan   • Investment Manager and Plan Administration Provider monitoring and due diligence: Consultant will monitor key staffing changes, regulatory and legal issues, the organizational stability and the financial positions of the firms providing investment management and plan administration services to the 457 Plan.   • Investment Manager Search and Selection: Consultant will perform searches for investment managers to supplement or replace existing Plan investment managers as directed by the Committee.   • Investment Policy Statement: Consultant will review and assist with maintaining the Plan’s Investment Policy Statement.   • Education/Communication and Training: Consultant will provide comprehensive guidance to the Committee and Plan Administrator to assist their administration of the Plan.   • Co-Fiduciary Role: Consultant agrees to serve as a co-fiduciary to the City's 457 Deferred Compensation Plan   • Ongoing support and response to informational requests assigned by the City. • Request for Proposal Project: RFP for third party administration services to begin 2Q 2018 and conclude 1Q 2019 (See Attachment A for Scope of Services). CONSULTANT SERVICES AGREEMENT - 2 (Over $10,000)     Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed.   II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. The term of this Agreement shall continue through June 30, 2021.   III. COMPENSATION.   A. The City shall pay the Consultant a total contract amount of $164,000 for all services provided under this Agreement, including the Consultant’s work to assist the City with a Request for Proposal. Of this amount, $124,000 will be paid through quarterly payments remitted on the schedule provided below, with the first quarterly payment covering the time period of July 1, 2018, through September 30, 2018: Term Annual Fee Calendar Quarter Invoice July 1, 2018 – June 30, 2019 $40,000 $10,000 July 1, 2019 – June 30, 2020 $42,000 $10,500 July 1, 2020 – June 30, 2021 $42,000 $10,500   The remaining $40,000 is for Consultant’s work to issue a Request for Proposal and lead a selection process to hire a third-party administrator for the City’s deferred compensation (457) program. This amount will be paid to Consultant through quarterly payments of $10,000 per quarter, commencing at the start of the second quarter of 2018, and concluding at the end of the first quarter of 2019. B. The contract amount provided for in Section III(A) is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant’s billing rates shall be as delineated as noted in the above chart.   C. The Consultant shall submit quarterly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion.   CONSULTANT SERVICES AGREEMENT - 3 (Over $10,000)   IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Consultant-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations:   A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement.   B. The Consultant maintains and pays for its own place of business from which Consultant’s services under this Agreement will be performed.   C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant’s services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement.   D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant’s business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington.   F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business.   V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or legal exposure to the Consultant.   VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement.   VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. CONSULTANT SERVICES AGREEMENT - 4 (Over $10,000)   The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification.   Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence.   IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.   In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal on the Consultant’s part. The provisions of this section shall survive the expiration or termination of this Agreement.   VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit C attached and incorporated by this reference.   IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement.   X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City’s request. The City’s use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant.   XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion.   XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. CONSULTANT SERVICES AGREEMENT - 5 (Over $10,000)     XIII. MISCELLANEOUS PROVISIONS.   A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product.   B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect.   C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement.   D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing.   E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent.   F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant.   G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail.   H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. CONSULTANT SERVICES AGREEMENT - 6 (Over $10,000)     I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. J. Amendment. Attached and incorporated as Attachment B are additional terms required by the Securities and Exchange Commission for consulting services, which are attached and incorporated by this reference.   IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below.   CONSULTANT:       By: (signature) Print Name: Dale Parker Its Managing Partner, COO (title) DATE: CITY OF KENT:       By: (signature) Print Name: Dana Ralph Its Mayor   DATE:   CONSULTANT SERVICES AGREEMENT - 7 (Over $10,000)   NOTICES TO BE SENT TO: CONSULTANT:   Gregory T. Settle Senior Consultant Hyas Group 108 NW 9th Avenue, Suite 203 Portland, OR 97209   (360)480-6501 (telephone) (971) 275-1856 (facsimile) gsettle@hyasgroup.com   CITY OF KENT:   Laura Horea Human Resources Manager City of Kent 400 West Gowe Street Kent, WA 98032   (253) 856-5290 (telephone) (253) 856-6270 (facsimile) lhorea@KentWA.gov   APPROVED AS TO FORM: Kent Law Department   [In this field, you may enter the electronic filepath where the contract has been saved] EEO COMPLIANCE DOCUMENTS - 1   DECLARATION   CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY       The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies.   The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement;   The questions are as follows:   1. I have read the attached City of Kent administrative policy number 1.2.   2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability.   3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer.   4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities.   5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Consultant, that the Prime Consultant complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. Dated this day of , 2018 .   By: Dale Parker   For: Hyas Group, LLC   Title: Managing Partner, COO   Date: EEO COMPLIANCE DOCUMENTS - 2   CITY OF KENT ADMINISTRATIVE POLICY         NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998             SUBJECT:       MINORITY AND WOMEN     SUPERSEDES: April 1, 1996       POLICY: CONTRACTORS APPROVED BY Jim White, Mayor   Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps:   1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer.   2. Actively consider for promotion and advancement available minorities and women.   Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement.   Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments.   1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy.   2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 3   CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT         This form shall be filled out AFTER COMPLETION of this project by the Consultant awarded the Agreement.       I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as Consulting Services for the 457 Deferred Compensation Plan that was entered into on the May 28, 2015 (date), between the firm I represent and the City of Kent.       I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement.       Dated this day of , 2018 .   By: Dale Parker   For: Hyas Group, LLC   Title: Managing Partner, COO   Date: ATTACHMENT A CITY OF KENT, WASHINGTON DEFERRED COMPENSATION PLAN Third Party Administrator (TPA) Request for Proposal (RFP) Project Scope of Work Initial planning and coordination  Discuss and finalize goals and objectives and establish formal timeline  Identify roles and responsibilities Committee training, education and orientation  Provide training on modern defined contribution plan design, features and services  Benchmark current Plan to “State of the Art” in DC industry  Lead RFP goal and design discussion with Committee Data gathering and RFP document issuance  Collect data and distill important information for the compilation of the RFP  Create draft of RFP encompassing data and goals and objectives  Discuss and finalize RFP document  Release RFP to TPA Industry  Respond to interested TPA questions and data requests Collect and analyze RFP responses  Collect RFP response and related materials  Organize information and begin RFP analysis  Finalize RFP analysis report and send to client  Meet with Committee to review analysis, make recommendations and select finalists  Schedule interviews with finalist vendors if necessary Provider interview sessions (if required)  Notify finalist vendors of interview requirements and evaluation criteria  Provide Committee with interview format and evaluation criteria  Facilitate interview session by tracking time and providing direction to all parties  Provide recommendations and post interview analysis  Assist in arriving at final TPA selection decision Final negotiations and contract preparation  Contact selected TPA to finalize any interview and/or offer specifics  Draft and/or review proposed contract language  Work with TPA and City to finalized contract language  Prepare investment option evaluation and recommendation report, if needed  Meet with Committee to finalize the investment menu changes, if needed Transition planning and assistance  Work with TPA and City to establish timeline and outline responsibilities  Coordinate communications between the City, the TPA and other service providers  Facilitate regular transition discussions  Review all participant communication materials  Evaluate investment mapping and investment related materials as needed  Monitor timeline and task completion   ATTACHMENT B AMENDMENT TO ORIGINAL CONSULTING SERVICES AGREEMENT City of Kent and Hyas Group, LLC ADDITIONAL TERMS: Fiduciary Responsibility. Consultant acknowledges and agrees that in providing services described in the Scope of Work, it is acting as an investment advisor fiduciary as defined in ERISA § 3(21) in rendering investment advice to the Client based on the particular needs of the Client as stated herein. Proxy Voting. We do not exercise proxy voting authority over client securities. The obligation to vote client proxies at all time rests with you. However, you are not precluded from contacting us for advice or information about a particular proxy vote. However, we will not be deemed to have proxy voting authority as a result of providing such advice to you. Should we inadvertently receive proxy information for a security held in the Plan's account, we will immediately forward such information to you, but we will not take any further action with respect to the voting of such proxy. Upon termination of this Agreement, we will make a good faith and reasonable attempt to forward proxy information inadvertently received by us on your behalf to the forwarding address you provide to us. Risk. You recognize that there may be loss or depreciation of the value of any investment due to the fluctuation of market values. You represent that no party to this Agreement has made any guarantee, either oral or written, that the Plan's investment objectives will be achieved. We will not be liable for any error in judgment and/or for any investment losses in the absence of malfeasance, negligence or violation of applicable law. Nothing in this Agreement will constitute a waiver or limitation of any rights, which you may have under applicable state or federal law, including without limitation state and federal securities laws. 8.6 Acknowledgement of Receipt of Part 2 Form ADV. Client acknowledges that it has received and has had an opportunity to read Consultant's firm brochure (Form ADV, Part 2A) and applicable brochure supplements (Form ADV, Part 2B) prior to, or at the time of, entering into this Agreement. 8.7 Acknowledgement of Receipt of Privacy Notice. Client acknowledges that it has received and has had an opportunity to read Consultant's privacy notice prior to, or at the time of, entering into this Agreement. City of Kent Hyas Group, LLC Signature: Signature: Name: Dana Ralph Name: Dale Parker Title: Mayor Title: Managing Partner, COO Date: Date: 5/28/15   Phone: 253.856.5720 Phone: (971) 634-1502 Mobile: Mobile: (503) 869-6081 Fax: Fax: (971) 275-1856 Email: dralph@kentwa.gov Email: dparker@hyasgroup.com Mailing Address: City of Kent 220 4th Ave S Kent, WA 98032 Mailing Address: Hyas Group, LLC 108 NW 9th Avenue, Suite #203 Portland, OR 97209 EXHIBIT C INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability (Errors & Omissions) insurance appropriate to the Consultant’s profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. EXHIBIT C (Continued ) 3. Professional Liability (Errors & Omissions) insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant’s insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 2. The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant’s Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. ii iii    Form ADV Part 2B, Brochure Supplement Hyas Group, LLC 108 NW 9th Avenue, Suite 203 Portland, OR 97209 971-634-1500 SEC File No. 801-69938 CRD Number 149122 March 24, 2017 This brochure provides information about the qualifications and business practices of Hyas Group LLC (“Hyas” or “Adviser”.) If you have any questions about the contents of this brochure, please contact us at 971-634-1500 or mruppelt@hyasgroup.com. The information in this brochure has not been approved or verified by the United States Securities and Exchange Commission or by any state securities authority. Hyas Group, LLC is a registered investment adviser. Registration of an Investment Adviser does not imply any level of skill or training. The oral and written communications of an Adviser provide you with information about which you determine to hire or retain an Adviser. Additional information about Hyas Group is also available on the SEC’s website at www.adviserinfo.sec.gov. 1 Hyas Group, Form ADV Part 2B, Brochure Supplement March 24, 2017 Item 1 Jayson Allen Davidson This Brochure Supplement provides information about Jayson Davidson that supplements the Hyas Group, LLC Brochure. You should have received a copy of that Brochure. Please contact Michele Ruppelt, Chief Compliance Officer, if you did not receive Hyas Group’s Brochure or if you have any questions about the contents of this supplement. Additional information about Jayson Davidson is available on the SEC’s website at www.adviserinfo.sec.gov. Item 2 - Educational Background and Business Experience Born: 1973 Education after High School: Bachelor of Science, University of California at Berkeley, 1996 Business background: 2008 – present, Managing Partner and Director of Consulting Services at Hyas Group, LLC. 2002 – 2008, Senior Investment Consultant at Arnerich Massena & Associates. 1997 – 2002, Consultant at ICMA-RC Professional Designations: Mr. Davidson has earned the right to use the Chartered Financial Analyst (CFA) designation. Additionally, he is a member of the Charter Financial Analyst (CFA) Institute and the National Association of Government Defined Contribution Administrators (NAGDCA). Item 3- Disciplinary Information Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary events that would be material to your evaluation of each supervised person providing investment advice. No information is applicable to this Item. Item 4- Other Business Activities No information is applicable to this Item. Item 5- Additional Compensation No information is applicable to this Item. Item 6 - Supervision Mr. Davidson’s work, including investment advice and interaction with clients is monitored periodically by review of his client’s performance reports, written correspondence and e-mail, by the Chief Compliance Officer, Michelle Ruppelt. 2 Hyas Group, Form ADV Part 2B, Brochure Supplement March 24, 2017 Item 1 Brian James Loescher This Brochure Supplement provides information about Brian Loescher that supplements the Hyas Group, LLC Brochure. You should have received a copy of that Brochure. Please contact Michelle Ruppelt, Chief Compliance Officer if you did not receive Hyas Group’s Brochure or if you have any questions about the contents of this supplement. Additional information about Brian Loescher is available on the SEC’s website at www.adviserinfo.sec.gov. Item 2 - Educational Background and Business Experience Born: 1969 Education after High School: Bachelor of Science, Finance, University of Nebraska, 1993 Business background: 2009 – present, Managing Partner, CIO and Director of Research at Hyas Group, LLC. 1999 – 2009, Director of Research at Arnerich Massena & Associates. 1997 – 1999, Research Analyst at R.V. Kuhns & Associates 1995 – 1997, Performance Systems specialist, West One Trust Co. Professional Designations: Mr. Loescher has earned the right to use the Chartered Financial Analyst (CFA) designation and is a member of the Portland Society of Financial Analysts, Portland Alternative Investment Association and the CFA Institute. Item 3- Disciplinary Information Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary events that would be material to your evaluation of each supervised person providing investment advice. No information is applicable to this Item. Item 4- Other Business Activities No information is applicable to this Item. Item 5- Additional Compensation No information is applicable to this Item. Item 6 - Supervision Mr. Loescher’s work, including investment advice and interaction with clients is monitored periodically by review of his client’s performance reports, written correspondence and e-mail, by the Chief Compliance Officer, Michelle Ruppelt, and Director of Consulting Services, Jayson Davidson. 3 Hyas Group, Form ADV Part 2B, Brochure Supplement March 24, 2017 Item 1 Gregory Thomas Settle This Brochure Supplement provides information about Greg Settle that supplements the Hyas Group, LLC Brochure. You should have received a copy of that Brochure. Please contact Michelle Ruppelt, Chief Compliance Officer if you did not receive Hyas Group’s Brochure or if you have any questions about the contents of this supplement. Additional information about Greg Settle is available on the SEC’s website at www.adviserinfo.sec.gov. Item 2 - Educational Background and Business Experience Born: 1957 Education after High School: Bachelor of Science, Portland State University, 1983 Business background: 2010 – present, Investment Consultant at Hyas Group, LLC. 2008 – 2010, Consultant at Aon Investment Consulting 2007 – 2007, Consultant at Northwest Capital Management 1992 – 2007, Consultant (1992-1996) and Vice President (1997-2007) at ICMA RC 1988 – 1992, Director, Deferred Compensation Plan Services, The New England Co. 1984 – 1988, Representative, The Holden Group/Security First Group Professional Designations: Mr. Settle has passed the Chartered Financial Analyst (CFA) Exam 1 (of 3). Additionally he is a member of National Association of Government Defined Contribution Administrators (NAGDCA). He currently holds the Ser. 65 license and has passed the NASD Series 7, 63 and 28 exams, though those designations were allowed to lapse when Mr. Settle entered the consulting industry in 2007. Item 3- Disciplinary Information Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary events that would be material to your evaluation of each supervised person providing investment advice. No information is applicable to this Item. Item 4- Other Business Activities No information is applicable to this Item. Item 5- Additional Compensation No information is applicable to this Item. Item 6 - Supervision Mr. Settle’s work, including investment advice and interaction with clients is monitored periodically by review of his client’s performance reports, written correspondence and e-mail, by the Chief Compliance Officer, Michelle Ruppelt, and Director of Consulting Services, Jayson Davidson. 4 Hyas Group, Form ADV Part 2B, Brochure Supplement March 24, 2017 Item 1 Scott Allen Faris This Brochure Supplement provides information about Scott Faris that supplements the Hyas Group, LLC Brochure. You should have received a copy of that Brochure. Please contact Michelle Ruppelt, Chief Compliance Officer if you did not receive Hyas Group’s Brochure or if you have any questions about the contents of this supplement. Additional information about Scott Faris is available on the SEC’s website at www.adviserinfo.sec.gov. Item 2 - Educational Background and Business Experience Born: 1953 Education after High School: Bachelor of Science, Montana State University, 1977 J.D., William Mitchell College of Law, 1988 Business background: 2011 – present, Investment Consultant at Hyas Group, LLC. 2008 – 2011, Consultant, Towers Watson Investment Services 2005 – 2008, Consultant, Principal, Northwest Capital Management 1997 – 2005, Consultant, Arnerich Massena & Associates 1990 – 1997, Associate, William M. Mercer Professional Designations: Mr. Faris has earned the right to use the Chartered Financial Analyst (CFA) designation. Additionally, he is a member of the Charter Financial Analyst (CFA) Institute and the National Association of Government Defined Contribution Administrators (NAGDCA). Item 3- Disciplinary Information Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary events that would be material to your evaluation of each supervised person providing investment advice. No information is applicable to this Item. Item 4- Other Business Activities No information is applicable to this Item. Item 5- Additional Compensation No information is applicable to this Item. Item 6 - Supervision Mr. Faris’ work, including investment advice and interaction with clients is monitored periodically by review of his client’s performance reports, written correspondence and e-mail, by the Chief Compliance Officer, Michelle Ruppelt, and Director of Consulting Services, Jayson Davidson. 5 Hyas Group, Form ADV Part 2B, Brochure Supplement March 24, 2017 Item 1 P. Vincent Galindo This Brochure Supplement provides information about Vincent Galindo that supplements the Hyas Group, LLC Brochure. You should have received a copy of that Brochure. Please contact Michelle Ruppelt, Chief Compliance Officer if you did not receive Hyas Group’s Brochure or if you have any questions about the contents of this supplement. Additional information about Vincent Galindo is available on the SEC’s website at www.adviserinfo.sec.gov. Item 2 - Educational Background and Business Experience Born: 1970 Education after High School: Bachelor of Arts, University of California at Berkeley, 1995 Business background: 2014 – present, Investment Consultant at Hyas Group, LLC. 2005 – 2014, Investment Consultant, Arnerich Massena & Associates 2004 – 2005, Education Consultant, Arnerich Massena & Associates 2003 – 2004, Investor Information Coordinator, Oregon Division of Finance & Corporate Securities 2001 – 2003, Financial Advisor, Waddell & Reed Inc. 1999 – 2001, Analyst, Thomas Weisel Partners Item 3- Disciplinary Information Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary events that would be material to your evaluation of each supervised person providing investment advice. No information is applicable to this Item. Item 4- Other Business Activities No information is applicable to this Item. Item 5- Additional Compensation No information is applicable to this Item. Item 6 - Supervision Mr. Galindo’s work, including investment advice and interaction with clients is monitored periodically by review of his client’s performance reports, written correspondence and e-mail, by the Chief Compliance Officer, Michelle Ruppelt, and Director of Consulting Services, Jayson Davidson. 6 Hyas Group, Form ADV Part 2B, Brochure Supplement March 24, 2017 Item 1 Edward “Ned” Kenneth Taylor This Brochure Supplement provides information about Ned Taylor that supplements the Hyas Group, LLC Brochure. You should have received a copy of that Brochure. Please contact Michelle Ruppelt, Chief Compliance Officer if you did not receive Hyas Group’s Brochure or if you have any questions about the contents of this supplement. Additional information about Ned Taylor is available on the SEC’s website at www.adviserinfo.sec.gov. Item 2 - Educational Background and Business Experience Born: 1975 Education after High School: Bachelor of Arts, Willamette University, Salem, Oregon, 1997 Business background: 2016 – present, Investment Consultant at Hyas Group, LLC. 2010 – 2016, Investment Consultant, Standard Retirement Services 2008 – 2016, Registered Investment Advisor, Stancorp Investment Advisers 2006 – 2016, Registered Representative, Stancorp Equities 2001 – 2005, Financial Advisor, Columbia Financial Center 1998 – 2001, Retirement Plan Consultant, Executive Financial Group Item 3- Disciplinary Information Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary events that would be material to your evaluation of each supervised person providing investment advice. No information is applicable to this Item. Item 4- Other Business Activities No information is applicable to this Item. Item 5- Additional Compensation No information is applicable to this Item. Item 6 - Supervision Mr. Taylor’s work, including investment advice and interaction with clients is monitored periodically by review of his client’s performance reports, written correspondence and e-mail, by the Chief Compliance Officer, Michelle Ruppelt, and Director of Consulting Services, Jayson Davidson. 7 Hyas Group, Form ADV Part 2B, Brochure Supplement March 24, 2017 Item 1 Rasch Michael Cousineau This Brochure Supplement provides information about Rasch Cousineau that supplements the Hyas Group, LLC Brochure. You should have received a copy of that Brochure. Please contact Michelle Ruppelt, Chief Compliance Officer if you did not receive Hyas Group’s Brochure or if you have any questions about the contents of this supplement. Additional information about Rasch Cousineau is available on the SEC’s website at www.adviserinfo.sec.gov. Item 2 - Educational Background and Business Experience Born: 1972 Education after High School: Bachelor of Arts, Marist College, Poughkeepsie, NY, 1994 Business background: 2016 – present, Investment Consultant at Hyas Group, LLC. 1997 – 2016, V.P., Institutional Sales, ICMA-RC Services Item 3- Disciplinary Information Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary events that would be material to your evaluation of each supervised person providing investment advice. No information is applicable to this Item. Item 4- Other Business Activities No information is applicable to this Item. Item 5- Additional Compensation No information is applicable to this Item. Item 6 - Supervision Mr. Cousineau’s work, including investment advice and interaction with clients is monitored periodically by review of his client’s performance reports, written correspondence and e-mail, by the Chief Compliance Officer, Michelle Ruppelt, and Director of Consulting Services, Jayson Davidson. 8 Hyas Group, Form ADV Part 2B, Brochure Supplement March 24, 2017 Item 1 Thomas Joseph Breaden This Brochure Supplement provides information about Tom Breaden that supplements the Hyas Group, LLC Brochure. You should have received a copy of that Brochure. Please contact Michelle Ruppelt, Chief Compliance Officer if you did not receive Hyas Group’s Brochure or if you have any questions about the contents of this supplement. Additional information about Tom Breaden is available on the SEC’s website at www.adviserinfo.sec.gov. Item 2 - Educational Background and Business Experience Born: 1982 Education after High School: Bachelor of Science in History and Economics, University of Oregon, Eugene, OR 2004 Master of Science in Economics, Portland State University, Portland, OR 2007 Business background: 2011 – present, Senior Analyst at Hyas Group, LLC. 2006 – 2011, Director of Research, Heintzberger Payne Professional Designations: Mr. Breaden has earned the right to use the Chartered Financial Analyst (CFA) designation and is a member of the Portland Society of Financial Analysts, Portland Alternative Investment Association and the CFA Institute. Item 3- Disciplinary Information Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary events that would be material to your evaluation of each supervised person providing investment advice. No information is applicable to this Item. Item 4- Other Business Activities No information is applicable to this Item. Item 5- Additional Compensation No information is applicable to this Item. Item 6 - Supervision Mr. Breaden’s work, including investment advice and interaction with clients is monitored periodically by review of his client’s performance reports, written correspondence and e-mail, by the Chief Compliance Officer, Michelle Ruppelt, and Director of Consulting Services, Jayson Davidson. This page intentionally left blank. Agenda Item: Consent Calendar – 8D_ TO: City Council DATE: May 1, 2018 SUBJECT: Resolution for Grant Application to the Recreation and Conservation Office for Drainage Improvements at Service Club Ball Field Park – Adopt SUMMARY: Each grant cycle (every other year) staff pursues funding for park development and/or acquisition of property through the Washington Recreation and Conservation Office (RCO). Staff is requesting authorization to submit a grant application to the RCO Washington Wildlife and Recreation program to fund drainage improvements for three fields at Service Club Ballfields Park. EXHIBITS: Resolution RECOMMENDED BY: Parks and Human Services Committee YEA: Boyce, Kaur, Fincher NAY: BUDGET IMPACT: None STRATEGIC PLAN GOAL(S): ☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior infrastructure, enriched community interactions, and responsive, trusting relationships. ☒ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong sense of belonging. MOTION: Adopt Resolution No. _____, authorizing the submittal of grant application #18-1527 to the Recreation and Conservation Office, to assist in funding drainage improvements at Service Club Ballfields Park. This page intentionally left blank. 1 Field Drainage Services for Service Club Ballfields— Application to Recreation & Conservation Office (WWRP) RESOLUTION NO. _______ A RESOLUTION of the city council of the city of Kent, Washington, that authorizes the submission of an application for grant funding assistance through the Washington Wildlife and Recreation Program of the Recreation and Conservation Office, as provided for in Chapters 79A.15 and 79A.25 of the Revised Code of Washington, Chapter 286 of the Washington Administrative Code, and other applicable authorities, for field drainage services at Service Club Ballfields. RECITALS A. The city of Kent has approved a comprehensive parks and recreation or habitat conservation plan that includes capital improvements at Service Club Ballfields Park. B. Under the provisions of the Washington Wildlife and Recreation Program, state grant assistance is requested by the city of Kent to aid in financing the cost of field drainage services. C. The city of Kent considers it in the best public interest to complete the project described in the application. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 2 Field Drainage Services for Service Club Ballfields— Application to Recreation & Conservation Office (WWRP) RESOLUTION SECTION 1. – Application. Julie Parascondola, the Director of the City’s Parks, Recreation, and Community Services Department, is authorized to make formal application to the Recreation and Conservation Funding Board for grant assistance. SECTION 2. – Project Agreement. The City has reviewed the sample project agreement on the Recreation & Conservation Office’s web site at http://www.rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf and authorizes Dana Ralph, the City’s Mayor, to enter into such a project agreement, if funding is awarded. The City understands and acknowledges that the project agreement will contain the indemnification and other terms and conditions that are contained in the sample project agreement. The sample project agreement may be revised periodically by the Recreation and Conservation Office. The City recognizes that such changes might occur prior to its authorized representative signing the actual project agreement, and the City accepts the responsibility and the presumption that its authorized representative shall have conferred with the City as to any such changes before she executes the project agreement on the City’s behalf and so executes with the City’s authorization. SECTION 3. – Use of Funds. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project referenced above. SECTION 4. – City Match & Non-Cash Commitments. The City expects its matching share of project funding will be derived from City funds and that pursuant to WAC 286-13-040 the City must certify the availability of match at least one month before funding approval. In addition, the City understands it is responsible for supporting all non-cash commitments to this project should they not materialize. 3 Field Drainage Services for Service Club Ballfields— Application to Recreation & Conservation Office (WWRP) SECTION 5. – Grant on Reimbursement Basis. The City acknowledges that if the Recreation and Conservation Funding Board approves grant assistance for the project, the Recreation and Conservation Office will pay the City on only a reimbursement basis. The City understands reimbursement basis means that the City will only request payment from the Recreation and Conservation Office after the City incurs eligible and allowable costs and pays them. The Recreation and Conservation Office may also determine an amount of retainage and hold that amount until the project is complete. SECTION 6. – Dedication in Perpetuity. The City acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to by the City and the Recreation and Conservation Funding Board. The City agrees to dedicate the property in a signed “Deed of Right” for fee acquisitions, or an “Assignment of Rights” for other less than fee acquisitions (which documents will be based upon the Recreation and Conservation Office’s standard versions of those documents), to be recorded on the title of the property with the county auditor. SECTION 7. – Immediately Available to the Public. The City acknowledges that any property acquired in fee title must be immediately made available to the public unless the Recreation and Conservation Office director or the Recreation and Conservation Funding Board agrees to other restrictions. SECTION 8. – Resolution – Part of Application. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance. 4 Field Drainage Services for Service Club Ballfields— Application to Recreation & Conservation Office (WWRP) SECTION 9. – Public Comment. The City provided appropriate opportunity for public comment on this application. SECTION 10. – Certification. The City certifies that this resolution was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the person signing as authorized representative is duly authorized to do so. SECTION 11. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this _______ day of , 2018. CONCURRED in by the Mayor of the City of Kent this ______ day of , 2018. DANA RALPH, MAYOR ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK APPROVED AS TO FORM: ___ ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY P:\Civil\Resolution\RCO-field drainage Svc Club Ball Field.docx Agenda Item: Consent Calendar – 8E_ TO: City Council DATE: May 1, 2018 SUBJECT: Parks and Recreation Commission Ordinance – Adopt SUMMARY: In an effort to maintain continuity within the Parks and Recreation Commission when vacancies and transitions occur, the Mayor and staff are introducing a new Commission position – an ‘alternate,’ to be appointed and confirmed by Mayor and City Council. This ‘alternate’ position will serve in a nonvoting capacity, except when a regular member is absent from a meeting, at which point the alternate will then serve as a pro tempore member and will have the ability to vote on all matters coming before the Commission at that meeting. If a position as a regular member of the Parks and Recreation Commission becomes available, the alternate may assume that position without any further confirmation of Council, and then a solicitation for a new alternate will begin. However, the alternate’s appointment will be permissive and not mandatory. In addition, in an effort to maintain consistency with Commission sizes throughout the City, the number of Commission seats is reduced from 16 to 12, and now includes only one youth position instead of two. EXHIBITS: Ordinance RECOMMENDED BY: Parks Committee YEA: Kaur, Boyce, Fincher NAY: BUDGET IMPACT: N/A STRATEGIC PLAN GOAL(S): ☒ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging technologies, and fostering new opportunities and industries that benefit our community. ☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior infrastructure, enriched community interactions, and responsive, trusting relationships. ☒ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for healthy growth and cultural celebration. ☒ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong sense of belonging. MOTION: Adopt Ordinance No.____, amending Section 2.60.020 of the Kent City Code to reduce the membership of the Parks and Recreation Commission from 16 to 12 members, providing for only one youth representative position, and creating an alternate position on the Commission. This page intentionally left blank. 1 Amend KCC 2.60.020 - Re: Parks and Recreation Commission ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Section 2.60.020 of the Kent City Code to: (1) reduce the membership of the Parks and Recreation Commission from 16 to 12 members; (2) provide for only one youth representative position; and (3) create an alternate position on the Commission that would allow the alternate to act in the place of an absent member and to assume a vacant position should one become available during the alternate’s term. RECITALS A. The Kent Parks and Recreation Commission was established in July of 2014, and its primary purpose is to help guide and assist the City as the City works to establish and prioritize its parks and recreation services. The Parks and Recreation Commission is a conduit of information for the public on matters related to parks and recreation projects. The commission promotes the development of dynamic and well-rounded parks and recreational opportunities, and serves in an advisory capacity to the mayor, city council, and city staff. B. Although the Parks and Recreation Commission is required to hold regular meetings, at times it has been difficult to obtain the quorum necessary to transact business due to the absence of its members at those meetings. Reducing the membership of the Commission will allow for the 2 Amend KCC 2.60.020 - Re: Parks and Recreation Commission efficient operation and effective completion of business. This ordinance will reduce the membership of the commission from 16 to 12 members and require only one youth representative. C. In addition to making the changes needed to effectively and efficiently transact business, this ordinance will also create a new position on the Commission that will allow a person to be appointed as an alternate. It is intended that when all members of the Commission are present, the alternate will serve in a nonvoting capacity. If, however, a member is absent from any meeting of the Parks and Recreation Commission, the alternate will serve as a pro tempore voting member for that meeting and may vote on all matters before the Commission. The alternate may also assume any position that is vacated by an incumbent member or otherwise becomes available during the alternate’s tenure without the necessity of further Council confirmation. A search for a new alternate would then be undertaken. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. – Amendment – Revise KCC 2.60.020. Section 2.60.020 of the Kent City Code entitled “Membership, terms, residence requirements,” is amended as follows: Sec. 2.60.020. Membership, terms, residence requirements. A. Number of members. The membership of the city parks and recreation commission shall consist of 12 16 appointed members, in addition to an optional alternate. each of whom shall beMembers are to be appointed by the mayor and confirmed by the city council. Each member of the commission shall have an equal vote in decisions of the commission, except for the alternate, who will serve in a nonvoting capacity. 3 Amend KCC 2.60.020 - Re: Parks and Recreation Commission B. Alternate Member. An alternate may be appointed to the commission by the mayor and confirmed by the city council. Once appointed and confirmed, the alternate will serve in a nonvoting capacity when all regular members are present at a meeting of the parks and recreation commission. When a regular member of the parks and recreation commission is absent from a meeting, the alternate will serve as a pro tempore voting member for that meeting and may vote on all matters before the commission. Should a position as a regular member on the parks and recreation commission become available during the alternate’s term, the alternate will assume that position as a regular member without any further council confirmation required. CB. Terms of office. The term of office for commissioners shall be for three years, except for the initial terms as provided below. 1. Commissioners may only serve up to two consecutive terms, except for those commissioners appointed to an inaugural term that is less than three years in length. If, however, a commissioner was appointed to an inaugural term that was less than three years in length, then that commissioner shall be permitted to serve two consecutive three-year terms after the inaugural term expires. 2. The term of office of the first six commissioners appointed and confirmed shall expire December 31, 2015; the term of the second six commissioners appointed and confirmed shall expire December 31, 2016; the term of office of the final four commissioners appointed and confirmed shall expire December 31, 2017. 3. When a vacancy occurs on the parks and recreation commission, the alternate will assume that position as a regular member without any further council confirmation required. If the alternate becomes a regular member of the Parks and Recreation Commission, the individual’s three year term will begin anew upon appointment as a regular member. The mayor shall then appoint, subject to council confirmation, a new 4 Amend KCC 2.60.020 - Re: Parks and Recreation Commission alternate commissioner.appointment for that position shall be for three years, or for the remainder of the unexpired term, whichever is the shorter period of time. DC. Residence requirements. At least 610 persons appointed to serve on the parks and recreation commission shall reside within the corporate limits of the city. To the extent practicable, appointment shall reflect a balance and diversity of users of and interests in Kent’s parks and recreation services, and shall include not more than two one (1) youth representatives of high school age who lives within the city’s municipal boundaries. ED. Removal. The mayor may remove members from the parks and recreation commission in the following instances: 1. A commissioner resigns from the commission; or 2. A commissioner is absent from more than two consecutive regular meetings; or 3. A commissioner is absent four times within any 12-month period; or 4. Upon the joint recommendation of the commission’s chair and the parks and recreation director. Any decision to remove a commissioner shall be final, and there shall be no appeal. SECTION 2. – Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 3. – Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the 5 Amend KCC 2.60.020 - Re: Parks and Recreation Commission correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 4. – Effective Date. This ordinance shall take effect and be in force thirty days from and after its passage, as provided by law. DANA RALPH, MAYOR Date Approved ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted Date Published APPROVED AS TO FORM: ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY This page intentionally left blank. Agenda Item: Consent Calendar – 8F_ TO: City Council DATE: May 1, 2018 SUBJECT: Human Services Commission Ordinance – Adopt SUMMARY: In an effort to maintain continuity within the Parks and Recreation Commission when vacancies and transitions occur, the Mayor and staff are introducing a new Commission position – an ‘alternate,’ to be appointed and confirmed by Mayor and City Council. This ‘alternate’ position will serve in a nonvoting capacity, except when a regular member is absent from a meeting, at which point the alternate will then serve as a pro tempore member and will have the ability to vote on all matters coming before the Commission at that meeting. If a position as a regular member of the Human Services Commission becomes available, the alternate may assume that position without any further confirmation of Council, and then a solicitation for a new alternate will begin. However, the alternate’s appointment will be permissive and not mandatory. EXHIBITS: Ordinance RECOMMENDED BY: Parks Committee YEA: Kaur, Boyce, Fincher NAY: BUDGET IMPACT: N/A STRATEGIC PLAN GOAL(S): ☒ Innovative Government - Empowering responsible citizen engagement, providing outstanding customer service, leveraging technologies, and fostering new opportunities and industries that benefit our community. ☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior infrastructure, enriched community interactions, and responsive, trusting relationships. ☒ Thriving Neighborhoods and Urban Centers - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for healthy growth and cultural celebration. ☒ Inclusive Community - Embracing the power of our diversity by encouraging community participation and creating a strong sense of belonging. MOTION: Adopt Ordinance No.____, amending Section 2.53.040 of the Kent City Code to create an alternate position on the Human Services Commission. This page intentionally left blank. 1 Amend KCC 2.53.040 - Re: Human Services Commission and Alternate Position ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Section 2.53.040 of the Kent City Code to create an alternate position on the Human Services Commission, to allow the alternate to act in the place of an absent member and to assume a vacant position should one become available during the alternate’s term. RECITALS A. The Kent Human Services Commission was created in 1986, and its primary purpose is to promote the development and assessment of human services needs in the city. The Human Services Commission’s duties include making reports and recommendations to the mayor and city council concerning human services needs in the city. B. Although the Human Services Commission is required to hold regular meetings, at times it has been difficult to obtain the quorum necessary to transact business due to the absence of its members at those meetings. This ordinance will create a new position on the Commission that will allow a person to be appointed as an alternate. C. It is intended that when all members of the Commission are present, the alternate will serve in a nonvoting capacity. If, however, a member is absent from any meeting of the Human Services Commission, 2 Amend KCC 2.53.040 - Re: Human Services Commission and Alternate Position the alternate will serve as a pro tempore voting member for that meeting and may vote on all matters before the Commission. The alternate may also assume any position that is vacated by an incumbent member or otherwise becomes available during the alternate’s tenure without the necessity of further Council confirmation. A search for a new alternate would then be undertaken. D. Currently, the Human Services Commission is limited to 10 members. Because the Human Services Commission obtains only those powers granted to it by Council, an ordinance is required to amend the Kent City Code to allow for the appointment of an alternate, and to allow that alternate to act as a pro tempore when a voting member is absent. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. – Amendment – Revise KCC 2.53.040. Section 2.53.040 of the Kent City Code entitled “Membership, terms, residence requirements.” Is amended as follows: Sec. 2.53.040. Membership, terms, residence requirements. A. Number of membersMembership. The membership of the human services commission shall be ten (10) members, in addition to a council representative and an optional alternate. Members are to be appointed by the mayor and confirmed by the city council, with the exception of the council representative, who shall be appointed to the commission by the council president. Each member of the commission shall have an equal vote in decisions of the commission, except for the alternate, the youth representative, and the appointed council representative, all of whom shall serve in nonvoting capacities. 3 Amend KCC 2.53.040 - Re: Human Services Commission and Alternate Position B. Alternate Member. An alternate may be appointed to the commission by the mayor and confirmed by the city council. Once appointed and confirmed, the alternate will serve in a nonvoting capacity when all regular members are present at a meeting of the human services commission. When a regular member of the human services commission is absent from a meeting, the alternate will serve as a pro tempore voting member for that meeting and may vote on all matters before the commission. Should a position as a regular member on the human services commission become available during the alternate’s term, the alternate will assume that position as a regular member without any further council confirmation required. The human services commission shall consist of ten (10) members, each appointed by the mayor and confirmed by the city council. Each member of the commission shall have an equal vote in decisions of the commission, except for the council representative, who shall serve in a nonvoting capacity. CB. Terms of appointment. With respect t to the members appointed and confirmed to serve on the commission, the following provisions shall apply: 1.At least four (4) commissioners shall reside within the corporate limits of the city. 2.Appointments shall reflect a balance of interests and should be equally proportionate and contain no more than two (2) representatives, to the extent practicable, from each of the following communities, entities, or interest groups: business, educational, spiritual, charitable, civic, past or present receivers of human services, and providers of human services. The commission shall include at least one (1) youth representative of high school age and one (1) council member representative. 3.All members appointed shall serve three (3) year terms, with the following exceptions: 4 Amend KCC 2.53.040 - Re: Human Services Commission and Alternate Position a.The youth representative(s) shall be appointed to at least a one (1) year term, but may be appointed to as much as a three (3) year term; and b.The council representative shall be appointed to a one (1) year term. c.If an alternate becomes a regular member of the human services commission, the individual’s three (3) year term will begin anew upon appointment as a regular member. 4.When a vacancy occurs during a commissioner’s current term, the alternate will assume that position as a regular member without any further council confirmation required. tThe mayor shall then appoint, subject to council confirmation, a new alternate commissioner who shall serve the remainder of the unexpired term. SECTION 2. – Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 3. – Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 4. – Effective Date. This ordinance shall take effect and be in force thirty days from and after its passage, as provided by law. DANA RALPH, MAYOR Date Approved 5 Amend KCC 2.53.040 - Re: Human Services Commission and Alternate Position ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted Date Published APPROVED AS TO FORM: ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY This page intentionally left blank. Agenda Item: Consent Calendar – 8G_ TO: City Council DATE: May 1, 2018 SUBJECT: Right-of-Way Dedication for South 224th Street Project – Authorize SUMMARY: Improvements to 88th Avenue South and South 218th Street will be constructed as part of the South 224th Street Improvement Project. This project will provide widened shoulders and a two-way turn lane, as well as curbs, gutters, and sidewalks. This project is scheduled to begin in 2018. The City owns Assessor’s Tax Parcel No. 775780-0181, a 14.45-acre property adjacent to the east side of SR 167 and the north side of South 218th Street. The proposed roadway improvements will encroach onto this parcel. The dedication of roadway right-of-way is necessary to complete the project and to provide for the installation of franchised utilities. The remaining portion of the parcel will remain open space and wetlands. EXHIBITS: Right-of-Way Map and Legal Description RECOMMENDED BY: Public Works Committee YEA: Fincher, Troutner, Higgins NAY: BUDGET IMPACT: There is no budget impact with this specific action. The project is budgeted using Transportation Improvement Board funds, a Local Improvement District and Utility funds. STRATEGIC PLAN GOAL(S): ☒ Authentic Connectivity and Communication - Uniting people to people, to places, and to their government through superior infrastructure, enriched community interactions, and responsive, trusting relationships. MOTION: Authorize the Mayor to sign a deed dedicating right-of-way along South 218th Street for the South 224th Street Improvement Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. WHEN RECORDED RETURN TO: City of Kent 220 Fourth Avenue South Kent, Washington 98032 Attn: Engineering/Public Works Dept Grantor: City of Kent Grantee: City of Kent Abbreviated Legal Description: ptn of TT 19, Shinn's Cloverdale Add to Kent, vol. 6, pg 52 and ptn of sw V+ and nw V+ ol 7-22-5 EWM Additional Legal Description on Exhibit A of Document. Assessor's Tax Parcel ID No, 775780-0LBL MUNICIPAL QUIT CLAIM DEED The City of Kent, a Washington municipal corporation ("Grantor"), for and in consideration of mutual benefits derived and other valuable consideration, receipt of which is hereby acknowledged by Grantor, conveys and quit claims to the Cityof Kent, a Washington municipal corporation ("Grantee"), for right-of-way purposes, all its interest, including any after acquired title, in the following described real property situated in King County, Washington: SEE EXHIBITS *A' and "B" ATTACHED GRANTOR: By : Dana Ralph Municipal Quit Claim Deed Page 1 Its STATE OF WASHINGTON COUNTY OF KING I certify that I know or have satisfactory evidence that Dana Ralph is the person who appeared before me, and said person acknowledged that she signed this instrument, on oath stated that she was authorized to execute the instrument and acknowledged it as the Mayor of the City of Kent to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: APPROVED AS TO FORM: Name: Kent City Attorney Pr\Civil\Foms\Quit Claim Deed-ROW Dedication.Kent to Kent .doc Municipal Quit Claim Deed Page 2 ) ) ) ss -Notary Seal Must Appear W¡th¡n Th¡s Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. (Signature) NOTARY PUBLIC, in and for the State of Washington, residing at My appointment expires EXHIBIT A TAX LOT 7757800181 RIGHT OF WAY DEDICATION THAT PORTION OF TRACT 19, SHINN'S CLOVERDALE ADDITION TO KENT, ACCORDING THE PLAT THEREOF RECORDED IN VOLUME 6 OF PLATS, PAGE 52, RECORDS IN KING COUNTY, WASHINGTON, LOCATED IN THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 22 NORTH, RANGE 5 EAST, W.M., DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID TRACT 19; THENCE ALONG THE EAST LINE THEREOF N00'59'45'E 24.13 FEET; THENCE 588"29'21'W 234.80 FEET TO A POINT OF TANGENCY WITH A 335.00 FOOT RADIUS, CIRCULAR CURVE TO THE LEFT; THENCE SOUTHWESTERLY, ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 17'41'38'" AN ARC DISTANCE OF 103.45 FEET TO THE SOUTH LINE OF SAID TRACT 19; THENCE ALONG SAID SOUTH LINE N89"53'54E 335.66 FEET TO THE POINT OF BEGINNING. EXCEPT THAT PORTION CONVEYED TO THE CITY OF KENT UNDER KING COUNTY RECORDING NUMBER 201 7O83OOOO91 O. CONTAINING 4,144 SQUARE FEET, MORE OR LESS. ¡ltttþ 3ret/eot r-tù¡g PARCEL # 7757800181 PARCEL # 7757800181 PARCEL #7757800182 o) t-o ú.t- til = IU SHINN'S DALE ADDITI TRACT 19 TOTAL SQUARE FOOTAGE! 4,144 N # 201708300009 0 POB SOUTHEAST coR TRACT I 19 R = 335.00' A = 17o41'38" L=103.45' I I I N00059'45'E 24.13', PO]NT OF TAN ENCY 1"W 234. '54"E 335.66',S LINE TRACT l9 S 218TH ST I N PARCEL #7757800265 -l I IMPORTANT: THIS IS NOT A SURVEY, IT IS FURNISHED AS A CONVENIENCE TO LOCAÏE THE LAND INDICATED HEREON WITH REFERENCE TO STREETS AND OTHER LAND. NO LIABILITY IS ASSUMED BY REASON OF RELIANCE HEREON, I Project # 14-3010 PW2013-030 LOCATED IN THE NE I/4 SW 1/4 SEC 7, TOWNSHIP 22 N, RANGE 5 E, W.M.KENT w^tft¡c?or CITY OF KENT LAND SURVEY SECTION PARCEL 7757800181 ROW DEDICATION DRAWN BY: KVM EXHIBIT bSGALE: 1"=60' DATE: 0312112018 \ ql--- s.w. sEc. 07 T. 22 N R. 05 E l\(o É, lt1 l ì J I J J $ I J $ J I J ù J J PW0t5-Ol1 I7757&nr&2 AMT+UINH DIJd xttail 7757a(nrEt CffY AF KENT 7757800tEt CITY OF KENT EXISÎ ACCESS & UTLITY ESMT 941 1251 586 ìpnæm now lo€DcÂn(}r ARE 1- 4.t,t+ so FT O) o) +f¡EDtc ltö¡ -gx!cl-8/w- S 218TH ST,. R/w 7757e00'85 c¡tY oF t(øî sl I IMPORTANT: This is not a Survey. lt is furnished as a convenience to locate the land indicated hereon with reference to streets and other land. No liability is assumed by reason of reliance hereon. RIGHT OF WAY DEDI CATI ON PARCEL 7757800181 ROW DEDICATION SCALE: 1" = 80' CITY OF KENT PW201 3-01 4 775780 0181 ENGINEERING DEPARTMENT CITY T\T DATE: 03/2018 Ð(HIBIT B -ì J !;., /ila-:i This page intentionally left blank. OTHER BUSINESS This page intentionally left blank. Agenda Item: Bids – 10A_ TO: City Council DATE: May 1, 2018 SUBJECT: 2018 Asphalt Overlays Project – Award SUMMARY: This project consists of planing bituminous, 2-inch asphalt overlay for full width of the streets in the residential neighborhoods of Meridian Glen, 121st Pace S.E, 121st Avenue S.E., and 103rd Place S.E., constructing ADA curb ramps, and minor curb and sidewalk repairs. EXHIBITS: Memo dated May 1, 2018 RECOMMENDED BY: Public Works Director BUDGET IMPACTS: The project will be paid for using Solid Waste Utility Tax Funds. MOTION: Award the 2018 Asphalt Overlays Project to ICON Materials in the amount of $1,754.376.00 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director Address: 400 West Gowe Street Kent, WA. 98032-5895 Phone: 253-856-5500 Fax: 253-856-6500 DATE: May 1, 2018 TO: Mayor Ralph and Kent City Council FROM: Timothy J. LaPorte, P.E. Public Works Director RE: 2018 Asphalt Overlay Projects - Award Bid opening for the 2018 Asphalt Overlay Projects was held on April 17, 2018, with four bids receive, all bids were responsive. The lowest responsible and responsive bid was submitted by ICON Materials in the amount of $1,754,376.00. The Engineer's estimate was $2,136,825.00. The Public Works Director recommends awarding this contract to ICON Materials. Bid Summary 01. ICON Materials $1,754,376.00 02. Miles Resources, LLC $1,847,385.00 03. Lakeridge Paving Co. LLC $1,896,087.00 04. Lakeside Industries $2,298,116.50 Engineer's Estimate $2,136,825.00 This page intentionally left blank. Agenda Item: Bids – 10B_ TO: City Council DATE: May 1, 2018 SUBJECT: 2018 Asphalt Grinding Project - Award SUMMARY: This project consists of planing bituminous pavement as necessary to prepare pavement surface associated with the overlay work to be performed by the City of Kent Street Crew. EXHIBITS: Memo dated May 1, 2018 RECOMMENDED BY: Public Works Director BUDGET IMPACTS: The project will be paid for using Business and Occupation Funds. MOTION: Award the 2018 Asphalt Grinding Project to Statewide Parking Lot Services, Inc., in the amount of $70,950.00 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director Address: 400 West Gowe Street Kent, WA. 98032-5895 Phone: 253-856-5500 Fax: 253-856-6500 DATE: May 1, 2018 TO: Mayor Ralph and Kent City Council FROM: Timothy J. LaPorte, P.E. Public Works Director RE: 2018 Asphalt Grinding Project – Award Bid opening for the 2018 Asphalt Grinding Project was held on April 24, 2018 with two bids receive, both bids were responsive. The lowest responsible and responsive bid was submitted by Statewide Parking Lot Services, Inc., in the amount of $70,950.00. The Engineer's estimate was $100,000.00. The Public Works Director recommends awarding this contract to Statewide Parking Lot Services, Inc. Bid Summary 01. Statewide Parking Lot Services, Inc. $70,950.00 02. Puget Paving & Construction, Inc. $72,000.00 Engineer's Estimate $100,000.00 This page intentionally left blank. EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION ADJOURNMENT