Loading...
HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 6/5/2018Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Date: June 5,2018Time: 7 p.m. Place: Council Chambers East/West Attending: Mayor Dana Ralph Bill Boyce, Council President Brenda Fincher, Councilmember Dennis Higgins, Councilmember Satwinder Kaur, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order The meeting was called to order at7:O2 p.m. with Mayor Ralph presíding 2. Roll Call Mayor Ralph - Present Council President Boyce - Present Brenda Fincher, Councilmember - Present Dennis Higgins, Councilmember - Present Satwinder Kaur, Councilmember - Present Les Thomas, Councilmember - Excused Absence Toni Troutner, Councilmember - Present 3. Changes to the Aoenda Derek Matheson, Chief Administrative Officer, added item BJ., an Excused Absence for Councilmember Thomas to the agenda. Council President Boyce moved to approve the agenda as amended, seconded by Councilmember Higgins. The motion passed unanimously with a vote of 5-O. 4, PublicCommunications A. Public Recognition Councilmember Higgins recognized Tyler Cronk, from Kentridge High School, for winning the high jump and Solomon Hines for winning the 200 meter at the state track meet. Higgins also recognized Husky baseball players Joe Wainhouse, from Kentridge, and Jordan Jones, from Kentwood. The Huskies will be playing in the final 16 tournament. Councilmember Kaur recognized the organizers of the Kent International Festival and indicated the Khalsa Day Parade on May 26th and 10th International Festival were successful events. Page 1 of 1O Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Employee of the Month Mayor Ralph advised that the June employee of the month will be recognized during the next meeting. ii. Proclamation for Juneteenth Day Mayor Ralph presented the Proclamation for Juneteenth Day to Gwen Allen- Carston and representatÍves from the Kent Black Action Committee. Allen- Carston expressed her appreciation of the Proclamation and conveyed that this is the 7th year of the event and invited the public to attend the celebration on June 23,20L8, at Morrill Meadows Park from 10 a.m. to dusk. This year's celebration will be in memory of Linda Sweezer. B. Community Events Council President Boyce provided information regarding recent and upcoming events at the accesso ShoWare Center. Visit accessoShoWareCenter.com for additional details. Boyce indicated Councilmember Fincher has been recognized by the Kent Chamber of Commerce as the Legislator/Government Employee of the Year. Councilmember Troutner advised that the Kent Drug Free Coalition will host a community conversation on June 13th from 6:30 - 8 pm in the Council Chambers located in City Hall. The event will be televised on Channel 2t. Councilmember Fincher advised that on June 23'd and June 30th from 9 a.m. - noon, there will Green Kent Events at Clark Lake Park. Fincher invited everyone to submit art for the "On the Water" contest under way on KentCreates.com. The deadline is June 30th, Mayor Ralph welcomed Kentridge senior Ethan Brazil to the meeting. Ethan indicated he is attending today's meeting as part of his civics project. 5. Reports from Council and Staff Mayor Ralph Mayor Ralph advised that she held the 3'd and final budget roadshow and indicated it was well-attended and received helpful feedback from residents. Mayor Ralph advised that she will be hosting informal conversations with residents at local coffee shops. The first event will be held June 1lth. Mayor Ralph visited a 4th grade class at Carriage Crest elementary. She also read to a kindergarten class today at East Hill Elementary. Page 2 of 1O Kent City Councíl Regular Meeting Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Mayor toured the newly reopened Lake Fenwick Dock and provided details regarding the history of the dock, the cost of the new dock, and that it was funded by parks capital. Mayor invited the public to attend the ribbon cutting for the food trucks on June 6th at 10:30 a.m. at Town Square Plaza. Chief Administrative Officer Derek Matheson indicated there will be a special city council meeting on June 12th at 5 p.m. Council will interview seven applicants forthe vacant city council position No. 1, and if all goes well, there will be an appointment at the end of the meeting. Matheson advised of the budget kickoff, and deadlines to staff and the Mayor to present a budget to Council. Matheson, along with the Mayor, hosted a mid-manager's meeting and had a casual conversation with mid-managers to respond to their questions and concerns. Matheson advised of the status of the recruitment for the Council's administrative assistant, Matheson indicated that there is an executive session tonight to discuss a property acquisition that is expected to last 10 minutes with action when the Council reconvenes in open session. Council President Boyce Boyce provided a brief recap of tonight's City Council workshop regarding utilities update - sewer and storm, as well as the intelligent transportation system. Boyce serves on the Sound Cities Association's Public Issues Committee. During the last meeting there was a discussion on homelessness and the upcoming EMS levy. Council President Boyce advised that the Operations Committee report is in the minutes. Councilmember Kaur Councilmember Kaur serves on the Sound Cities Association Puget Sound Clean Air Agency Advisory Council. No Report. Councilmember Kaur serves on the Sound Cities Association Growth Management Planning Council. During the last meeting, school siting was discussed. King County has received funds and is working to update the buildable lands report. King County will work on determining how the funds will be allocated. The Council also discussed Vision 2050 scoping. Page 3 of 1O Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Councilmember Higgins Councilmember Higgins is the Chair of the Public Works Committee. Meeting notes are in the minutes and are available online. Councilmember Higgins serves on the King County Regional Transit Committee. During the last meeting, innovative mobility programs were discussed, and employer- shared shuttles were discussed. Metro is working on a car pool phone app that will be available in 2019. The Committee heard information on a new rapid ride line from Auburn to Renton that will go through downtown Kent and is scheduled to begin in 2O2t or 2O22. Higgins indicated there will be infrastructure construction that will take place in Kent. Councilmember Troutner Councilmember Troutner serves on the Sound Cities Association Regional Law, Safety and Justice Committee. During the last meeting the Committee heard from Seattle and King County Public Health and Emergency Management and how they reach residents with limited language proficiency in the case of an emergency. Troutner advised that everyone should sign up for emergency alerts through KingCounty.govlalert. This is a regional publÍc notification system to provide information regarding hazards and threats in the area in case of an emergency. The Committee heard from the King County Superior Court, Seattle, and District Courts regarding the Language Assistance Plan. Troutner provided details regarding the interpretation services and invited everyone to visit KingCounty.gov/courts regarding interpretation services available and if they are interested in becoming an interpreter. Troutner is the chair of the Public Safety Committee. No Report Troutner serves on the Puget Sound Regional Fire Authority Governance Board. No report. Councilmember Fincher Councilmember Fincher serves on the Arts Commission that recently dedicated the traffic signal controller box across from the accesso ShoWare Center. More boxes will be covered in 2018. The art was acquired through art submitted specifically for this project. There will be an artist reception on June 6th atthe Centennial Centerstarting at4:30 p. m. Fincher is the chair of the Parks and Human Services Committee and advised of funding received to help purchase the Walla propefty that will extend the Clark Lake Park assets. The committee also heard presentations on cash reserves and capital funds for the Riverbend Golf Complex. The City's facilities division also presented to the Committee. Page 4 of 1O Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Fincher serves on the Sound Cities Association Mental Health and Drug Dependency Oversight Committee. No report. Fincher serves on the Sound Cities Association King Conservation District Advisory Committee. During the last meeting the Committee discussed change theory work. 6. Public Hearing None 7. Public Comment Camilla Fogle, a Kent resident, spoke in opposition to artificial impact fees that would limit school district's ability to increase impact fees. Justin Fogle, a Kent resident, spoke in opposition to artificial impact fees and is concerned the school district is on a fiscal cliff and requested the City not put a cap on impact fees. Bob Kenworthy, resident of University Place, represented the Auburn School District and requested Kent continue to review, approve, reject, or revise the impact fees on an annual basis. 8. Consent Calendar Council President Boyce moved to approve the Consent Calendar ltems A through J, seconded by Councilmember Higgins. The motion passed unanimously with a 6-O vote. A. Minutes of May 15, 2018 Workshop and Council Meeting - Approve Minutes of the May 15, 2018 Workshop and Council meeting were approved. B. Nullification of Approval of Bills Received Through April 15, 2018 - Approve The nullification of the City Council's May 15, 2018, approval of the bills received through April 15, 2Ot8, paid on April 15, 2018, the checks issued for payroll for April L, 2OL8 through April 15, 2018, and paid on April 20, 2OL8, and audited by the Operations Committee on May 1, 2018 was approved. C. Approval of Bills Bills received through April 15, 2018 and paid on April 15, 2018 were approved. The Operations Committee audited the payment of bills on May 1, 2018. Approval of checks issued for vouchers: Date Check Numbers Amount O4/L5/!B Wire Transfers 7475 - 749L $2,220,334.49 041L5/L8 Regular Checks 723405 - 723728 çL,25I,537.79 04/15/18 Payment Plus 100833 - 100850 $102,018.98 Page 5 of 1O Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington 04/ts/tB Approved June, 19 2018 Void Checks Use Tax Payable $4,247.32 $3,578,138.58 Bills received through May 15, 2018 and paid on May 15, 2018 were approved. The Operations Committee audited the payment of bills on May 15, 2018. Approval of checks issued for vouchers: Date Check Numbers Amount Os/Ls/LB Wire Transfers 7492 - 7508 52,657,729.8505/L5/LB Regular Checks 723729 - 724t56 $5,533,333.27O5/L5/ß Payment + 100851 - tO0872 çL34,547.9L Void Checks ($85.00) 05/L5/78 Use Tax Payable 9492.92 $8,326,019.95 Checks issued for payroll for April 1, 2018 through April 15, 2018 and paid on April 20, 2OL8: Date Check Numbers Amount 4l2O/2OtB Checks 90.00 Voids and Reissues 4/2O/2OL8 Advices 406668 - 407598 $1.769,191.90 $1,769,191.90 Checks issued for payroll for April 16, 2018 through April 30, 2018 and paid on May 4,20L8: Date Check Numbers Amount 5/4/2OL8 Checks 90.00 Voids and Reissues 5/4/20L8 Advices 407599 - 408533 $1,725,030.98 $1,725,030.99 D. Legislative Lobbying Services Agreement - Authorize The Mayor was authorized to sign a Consultant Services Agreement with Gordon Thomas Honeywell Government Affairs, subject to final terms and conditions acceptable to the Chief Administrative Officer and the City Attorney. E. Update to Purchasing and Contracting Code Provisions Ordinance - Adopt Ordinance No. 4277 was adopted, that creates a competitive bid exception for technology contracts, clarifies authority concerning contract amendments, removes Page 6 of 1O Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 reporting requirements for some contracts and leases, and makes other minor housekeeping revisions. F. Grant Agreement with the Recreat¡on and Conservation Office for the Walla Property Acquisition - Authorize The Mayor was authorized to sign a grant agreement with the Recreation and Conservation Office for reimbursement funding in the amount of $716,876 toward the acquisition costs of the Walla property at Clark Lake Park, subject to final grant terms and conditions acceptable to the Parks Director and City Attorney. G. Establishment of Riverbend Golf Complex's Capital Funds and Cash Reserves - Approve The Mayor was authorized to establish the Riverbend Golf Complex's capital budget and cash reserves account based on proceeds received from the sale of the Par 3 property at Riverbend Golf Course, in alignment with Riverbend's August 2017 Business Plan. H. Set Public Hearing Date for the 2OL9-2O24 Six-Year Transportation Improvement Program The Mayor was authorized to set June 19, 2018, as the public hearing date to consider adoption of the 2Ot9-2O24 Six-Year Transportation Improvement Program. I. SOth Avenue South Pavement Rehabilitation Project Accept as Complete The Mayor was authorized to accept the 80th Avenue South Pavement Rehabilitation Project as complete and release retainage to Titan Earthwork, Inc., upon receipt of standard releases from the state and the release of any liens, 9. Other BusinessA. School District Impact Fees Ordinance - Adopt Hayley Bonsteel, Long Range Planner, provided a brief presentation regarding the ordinance setting maximum school impact fees and provide for an annual increase to the maximum fees that is relative to the cost of construction in the region. Bonsteel advised that the City is not required to provide for impact fees, she provided a history of impact fees, how they work and are determined, and that the City adopts school district's Capital Facilities Plan along with the City's annual budget. Bonsteel provided details regarding Federal Way's requested impact fee that increased approximately L40o/o and advised that within the Federal Way school district boundaries, development potential is low. If the City approved Federal Way's inflated fee, it would set a precedent of any fee that a school district presents. Adopting high fees would halt development, creating a building moratorium. The region is seeing significant growth and the City has various tools to manage growth, but impact fees are not an appropriate way to manage growth. Page 7 of LO Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Bonsteel indicated the proposed cap is based on the highest numbers ever seen by any school district received. The fee calculation in the ordinance was based on last years' fee received for multi-family from the Federal Way School District, and the single-family rate received by the Highline School District in 2016. Bonsteel advised that maximum changes on an annual basis relative to cost of construction are included in the ordinance and that the City will continue to review yearly what is submitted to the City. Bonsteel indicated that all cities use King County's methodology and has requested the County reconsider reevaluating methodology since it does not consider unit type. Bonsteel indicated Snohomish and Pierce County have limits, along with the City of Edgewood. Bonsteel summarized that the City's impact fee program needs limits that sets a precedent that too of high of impact fees will not be accepted because it has a ripple effect on our community, limiting growth, and that impact fees are not a way to manage growth. Councilmember Troutner moved to adopt Ordinance No. 4278., setting a maximum allowable school district impact fee of ç8,229 for single-family dwelling units, and $8,386 for multifamily dwelling units, which will be updated each year based on construction cost index values. Seconded by Councilmember Boyce. Councilmember Higgins spoke regarding his "No" vote on Federal Way's prior request for a $20,000 impact fee. He advised that he is a big proponent of impact fees and helped implemented the impact fee through the Fire Authority. He understands and wants impact fees in place. Higgins is troubled by the cap and will vote in favor of the cap but wants a dialog with school districts and County to get this formula fixed. Council President Boyce advÍsed that the Council rejected the Federal Way School District's impact fee that had increased from $8,000 to $20,000 per unit. Boyce indicated that he served on Kent School Board for L7 years and understands the importance of impact of fees. Boyce advised that he reached out to the Kent School District regarding this proposed ordinance and they indicated this cap will have no impact on the Kent School District. There is a small section of the City of Kent that is within the City of Federal Way School District boundaries. Page 8 of 1O Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Boyce indicated the Council is open to additional dialogue to come up with a fix and is open to more dialoged, The motion passed unanimously with a vote of 5-O. 1O. Bids A. Lake Meridian Estates Storm Drainage Improvements Phase II - Award Tim LaPorte, Public Works Director, provided a brief overview of the Lake Meridian Estates Storm Drainage Improvements Phase II project and recommends awarding the project to Tucci & Sons. Councilmember Higgins moved to award the Lake Meridian Estates Storm Drainage Improvements Phase II Project to Tucci & Sons Inc., in the amount of $1,342,899,25, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Councilmember Fincher. The motion passed unanimously with a vote of 5-O. B. 132nd Ave SE Pedestrian Improvements Project- Award Tim LaPorte, Public Works Director, provided a brief overview of the L32nd Ave SE pedestrian improvements project and recommends awarding the project to Axum. Councilmember Higgins moved to award the 132nd Avenue SE Pedestrian Improvements Project (North) to Axum General Construction, Inc., in the amount of $5111616.15, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Councilmember Troutner. The motion passed unanimously with a vote of 5-O. C. 2018 Plastic Markings Refresh Project - Award Tim LaPorte, Public Works Director, provided a brief overview of the 2018 plastic markings refresh project. LaPorte explained the variances in the bid summaries. LaPorte recommends awarding the project to Stanley Patrick Striping. Councilmember Higgins moved to award the 2O18 Plastic Markings Project to Stanley Patrick Striping Co., in the amount of $234'O3O.OO, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director and seconded by Councilmember Fincher. The motion passed unanimously with a vote of 5-O. D. James Street Pavement Rehabilitation Project - Award Tim LaPorte, Public Works Director, provided a brief overview of the James Street pavement rehabilitation project and recommended awarding the project to Kiewit Infrastructure. Page 9 of 1O Kent City Council Regular Meeting Minutes June 5, 2018 Kent, Washington At 8:10 p At 8:22 p Approved June, 19 2018 Councilmember Higgins moved to award Option #2 ol the James Street Pavement Rehabilitation Project to Kiewit Infrastructure West Co., in the amount of $1r89Or135.OO, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Councilmember Troutner. The motion passed unanimously with a vote of 5-O. m., the Council adjourned into executive session m., the Council reconvened into open session. 11. Executive Session and Action after Executive SessionA. Property Negotiations, as per RCW 42.30.110(1)(b) - Purchase or Iease Tim LaPorte, Public Works Director, recommended Council acquire the Johnsen-Sealy property located off the Green River Road, below South 277th Street, that will be used as a wetland mitigation site for future use. This purchase would be paid for from storm drainage funds. Councilmember Higgins moved to authorize the Mayor to sign all necessary documents to complete the purchase of the Johnsen-Sealy property located at 274L2 Green River Road, in an amount not to exceed $610,000, plus reasonable closing costs, subject to approval of the final terms and conditions by the City Attorney and Public Works Director, seconded by councilmember Fincher. The motion passed unanimously with a vote of 5-O. 12. Adjournment Mayor Ra ph adj ourned the meeting at 8:24 p.m. û"ú*# Kimberley A. City Clerk June 5, 2018 oto Page 1O of 1O