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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 7/3/2018Kent City Council Special Meeting Minutes July 3, 2018 Kent, Washington Approved July L7, 2018 Date: Time: Place: July 3, 2018 5 p.m. Council Chambers East/West Agenda: 1. Call to Order The meeting was called to order at 5:00 p.m. with Mayor Ralph presiding. 2. Roll Call Mayor Ralph - Present Council President Boyce - Present Brenda Fincher, Councilmember - Present Dennis Higgins, Councilmember - Excused Absence Satwinder Kaur, Councilmember - Present Marli Larimer, Councilmember - Present Les Thomas, Councilmember - Excused Absence Toni Troutner, Councilmember - Present 3. Changes to the Agenda Derek Matheson, Chief Administrative Officer removed item 8G - Revisions to Ch. 9.38 KCC Parking Ordinance, from the agenda and moved it to the July L7, 2018, meeting. Council President Boyce moved to approve the agenda, seconded by Counci I member Troutner. The motion passed unanimously with a vote of 5-O. 4. PublicCommunicationsA. Public Recognition Mayor Ralph advised of the recent funeral service she attended for Jack Becvar, a lifelong Kent resident and founding member of the Greater Kent Historical Society. Councilmember Kaur advised of the celebration of Jack Becvar's life and dedication to the Greater Kent Historical Society that will be held on Tuesday, July 1Oth, 2OLB, from 3 - 7 p.m., at the Kent Historical Museum. Community Events Council President Boyce invited everyone to visit accessoShoWare.com for details on upcoming events. Councilmember Fincher invited the public to attend the 4th of July Splash at Lake Meridian Park, participate in the Kent Cornucopia 5K run/walk, on July 14th, B Page L of 7 Kent City Council Special Meeting Minutes July 3, 2018 Kent, Washington c Approved July t7, 2018 Cruzin' Kent car show on July 21't at the Kent Station, and Experience Historical Kent July 21 - August 25th. Visit KentWA.gov for more information. Economic and Community Development Report Bill Ellis, Chief Economic Development Officer, presented the Economic and Community Development report that included: An overview of the, the department's work on updating the vision for the Kent Industrial Valley, through long-range planning and economic collaboration, the Kent Valley's contributions to Washington's Economy, and marketing a continuing legacy of innovation, including the fundraising efforts for a replica lunar rover, Ellis spotlighted Pacific Metallurgical for their recent Washington Manufacturing award, in addition to providing achievements of other Kent businesses. Ellis reviewed development of the downtown core, including the status of the Naden Site development opportunity for a downtown hotel, placemaking - pilot project for food trucks, and a development rundown of 64th and Meeker that is helping to build momentum of the Meet Me on Meeker project. Finally, Ellis advised that the Sonic Drive-In and Starbucks are now open on 116th and Kent Kangley. 5. Reoorts from Council and Staff Mayor Ralph Mayor Ralph recognized Brett Spears, Maintenance Worker II in the Public Works Department, as the City's July Employee of the Month. Mayor Ralph advised of the recent arson at Lake Meridian and the damage to the restroom facility and lifeguard area. The Splash Event will be held as planned. Mayor Ralph conveyed that last week there were two notable retirements - Detective Steve Holt and Commander Tracey Padilla. Mayor Ralph provided information regarding the upcoming construction and closure of James Street (Central Avenue N. - Clark/Jason Avenue N.) that will begin in the next two weeks. The contractor suggested a 20-day closure that would save the City $200,000 dollars. A neighborhood meeting was held on July 2nd, and the residents fully-supported the complete closure of James Street rather than a partial closure that would extend the length of the project. Mayor Ralph recognized Officer Jason Clift for going above and beyond his duty as a police officer by giving a bike he owned to a child in need of a new bike. Page 2 of 7 Kent City Council Special Meeting Minutes July 3, 2018 Kent, Washington Approved July 17, 2018 Mayor Ralph expressed her appreciation of the Parks staff that are dedicating their day off to working during the Splash event and for the Police officers that are going to be out on patrol on the 4th of July. Council President Boyce Boyce serves on the Sound Cities Association's Public Issues Committee. No report Boyce serves on the Best Starts for Kids. No report Chief Administrative Officer Derek Matheson advised of the upcoming City Council budget mini retreat to discuss the 2019-2020 biennial budget and other budget issues that will be held on July 13th at the Platform apartments that begins at 1:30 p.m. Matheson provided an update on the process to fill the soon-to-be vacant municipal court judge position. Matheson recognized Kim Komoto, City Clerk, for becoming a Certified Public Records Officer through the Washington Association of Public Records Officers. Councilmember Kaur Councilmember Kaur serves on the Sound Cities Association Puget Sound Clean Air Agency Advisory Council. No report. Councilmember Kaur serves on the Sound Cities Association Growth Management Planning Council. No report. Kaur advised that she recently attended the Association of Washington Cities conference along with Derek Matheson and Mayor Ralph. Councilmember Troutner CouncilmemberTroutner serves on the Sound Cities Association Regional Law, Safety and Justice Committee. No report. Troutner serves on the Puget Sound Regional Fire Authority Governance Board. No report. Public Safety - No report Councilmember Fincher Councilmember Fincher serves on the Arts Commission. No report. Fincher is the chair of the Parks and Human Services Committee and reviewed the action items from the June 21st meeting. Fincher advised of the Green Kent event on July 7th at Clark Lake Park from 9-noon. Fincher also invited the public to attend the Experience Historical Kent events. Visit KentWA.gov for details. Page 3 of 7 Kent City Council Special Meeting Minutes July 3, 2018 Kent, Washington Approved July t7, 2018 Fincher serves on the Sound Cities Association Mental Health and Drug Dependency Oversight Committee. No report. Fincher serves on the Sound Cities Association King Conservation District Advisory Committee. During the recent meeting, Change Theory work regarding rural and urban agriculture was discussed. Fincher provided the Public Works Committee report for Councilmember Higgins that included thanking the Public Works and Mayor's Office staff for attending the neighborhood meeting regarding the James Street construction. Fincher indicated the committee heard an update on the Landsburg Mine. 6. Public Hearing None. 7, Public Comment None 8. Consent Calendar Council President Boyce moved to approve the Consent Calendar ltems A through Pt excluding G seconded by Councilmember Kaur. The motion passed unanimously with a 5-O vote. A. Minutes of June 19, 2018, Workshop and Council Meeting - Approve The minutes of the June 19, 2018 workshop and council meeting were approved. B. Payment of Bills - Approve Bills received through May 31, 2018, paid on May 31, 2018 and audited by the Operations Committee on June 19, 2018 were approved. Approval of checks issued for vouchers: Date Check Numbers AmountO5/3L/L8 Wire Transfers 7525 - 7539 $1,865,324.80O5/3L/L8 Regular Checks 724569 - 725205 $9,704,383.4905/3L/LB Payment Plus 1000897 - 100936 $160,494.91 Void Checks ($33,008.55) 05/3L/L8 Use Tax Payable 52,993.27 $11,700,L87.92 Checks issued for payroll for May 16, 2018 through May 31, 2018 and paid on June 5, 2018 were approved. Date Check Numbers Amount 6/5l2OL8 Checks 0 Voids and Reissues 6/5/2OL8 Advices 409470 - 4t0387 $L,777.334.7t $L,777,334.7L Page 4 of 7 Kent City Council Special Meeting Minutes July 3, 2018 Kent, Washington Approved July L7, 2018 C. Excused Absence for Councilmember Higgins - Approve Council approved an excused absence for Councilmember Higgins. D. Excused Absence for Councilmember Thomas - Approve Council approved an excused absence for Councilmember Thomas. E. Backup and Recovery System Contract for Technical System Upgrade - Authorize The Mayor was authorized to sign a participating addendum that allows the City to purchase technology software and equipment through a cooperative purchasing agreement the City of Mesa, Arizona entered into with SHI International Corp., if those purchases are within the City's established budgets and made during the term of the master agreement, which is current through February 28,2023, subject to final terms and conditions acceptable to the Information Technology Director and City Attorney. F. Contract with Rimini Street, Inc - Authorize The Mayor was authorized to sign all necessary documents to enter into an agreement with Rimini Street, Inc. to provide technical support, maintenance, and professional services with DLT Solutions, subject to final terms and conditions acceptable to the Information Technology Director and the City Attorney, and in a total amount not to exceed $517,655. G REMOVED ffi H. Code Enforcement Civil fnfractions Ordinance - Adopt Ordinance No. 4282 was adopted amending the Kent City Code to allow for civil infractions as an enforcement tool in code enforcement matters, and to clarify when criminal charges may be filed in code enforcement matters. I. WSDOT Grant Funds for Roundabout at Willis Street (SR 516) and 4th Avenue South - Authorize The Mayor was authorized to sign all documents necessary to accept $3 Million in grant funds from the Washington State Department of Transportation for construction of a roundabout at Willis Street (SR516) and 4th Avenue South, amend the budget and authorize expenditure of the funds, subject to terms and conditions acceptable to the Public Works Director and City Attorney. J. Lease Agreement with NC Machinery for an Excavator - Authorize The Mayor was authorized to sign all necessary documents, including a Lease to Purchase Agreement, with NC Machinery for a new Caterpillar 308E2 mini-excavator Page 5 of 7 Kent City Council Special Meeting Minutes July 3, 2018 Kent, Washington Approved July L7, 2018 in an amount not to exceed $174,000 payable over 5 years, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. K. lst Avenue North Improvements - Accept as Complete The Mayor was authorized to accept the l't Avenue North Improvements Project as complete and to release retainage to NPM Construction Co., upon receipt of standard releases from the state and the release of any liens. L. Washko Real Estate Holdings - Aldarra Corporate Park Bill of Sale - Accept Council accepted the Bill of Sale from Washko Real Estate Holdings, LLC. M. Star Rentals - Bill of Sale - Accept Council accepted the Bill of Sale from Star Rentals, Inc. N. Hogan Park Field One Synthetic Turf Conversion Project - Accept as Complete The Mayor was authorized to accept the Hogan Park Field #L Synthetic Turf Conversion Project as complete and release retainage funds in the amount of $88,274.06 to Premier Field Development, upon receipt of standard releases from the state and the release of any liens. O. First Amendment to the 2O17 Annual Action Plan - Authorize Council approved the First Amendment to the 2OL7 CDBG Annual Action Plan and authorized the Mayor to submit the amendment to HUD and to sign all necessary documents. P. Second Amendment to the 2O16 Annual Action Plan - Authorize Council approved the Second Amendment to the 2016 CDBG Annual Action Plan and authorized the Mayor to submit the amendment to HUD and to sign all necessary documents. 9. Other Business None. 1O. Bids A. East Valley Highway Preservation South l80th Street to South 196th Street Project - Award Tim LaPorte, Public Works Director, provided information regarding the East Valley Highway Preservation South 18Oth Street to South 196th Street Project and recommended awarding the contract. Mayor Ralph advised that part of this project is being paid for with hard-to-obtain Highway Preservation grant funds. Page 6 of 7 Kent City Council Special Meeting Minutes July 3, 2018 Kent, Washington Approved July L7,2018 Councilmember Troutner moved to award the East Valley Highway Preservation South l80th Street to South 196th Street Project to Scarsella Bros., Inc,, in the amount ol $2,247ß43.75 and authorized the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Seconded by Councilmember Fincher, the motion carried 5-O. 11. Executive Session and Action after Executive Session None. 12. Adjournment M r Ralph adjourne the ng at 5:32 p.m. û Kimberley City Clerk Komoto July 3, 2018 PageT of7