The URL can be used to link to this page

Home My WebLink AboutCity Council Meeting - Council - Minutes - 3/6/2018Kent City Council Regular Meeting Minutes March 6, 2018 Kent, Washington Date: Timer PIace: Attending: Approved March 20,2OL8 March 6,2018 7 p.m. Council Chambers East/West Mayor Dana Ralph Bill Boyce, Council President Tina Budell, Councilmember Brenda Fincher, Councilmember Dennis Higgins, Councilmember Satwinder Kaur, Councilmember Les Thomas, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order The meeting was called to order at7:O2 p.m. with Mayor Ralph presiding 2. Roll Call Mayor Ralph - Present Council President Boyce - Present Tina Budell, Councilmember - Present (Arrived at7:O4 p.m.) Brenda Fincher, Councilmember - Present Dennis Higgins, Councilmember - Present Satwinder Kaur, Councilmember - Present Les Thomas, Councilmember - Present Toni Troutner, Councilmember - Present 3. Chanoes to the Agenda Derek Matheson, Chief Administrative Officer, added the purchase of propefty, as per RCW 42.30.110(1)b as executive session item 118. Council President Boyce moved to accept the agenda seconded by Councilmember Thomas . as submitted, The motion passed unanimously with a vote oi 7-O. 4. PublicCommunicationsA. Public Recognition Mayor Ralph introduced Zachary Cohen, a freshman at Kentwood High School. Zachary expressed his appreciation of the opportunity to job shadow Mayor Ralph today. Mayor Ralph recognized Bonny Stephens, the city of Kent's March employee of the month. Page 1 of 1O Kent City Council Regular Meeting Minutes March 6, 2018 Kent, Washington Approved March 20,2Ot8 Mayor Ralph advised that she, along with Councilmember Higgins and Chief Thomas attended the King County Sexual Assault Resource Center (KCSARC) annual breakfast. King County requested that local jurisdictions make their video regarding resources and prevention available to the community. Councilmember Higgins, expressed his appreciation of the work and resources of KCSARC and introduced the video of messages regarding speaking up. Councilmember Higgins recognized the Kentwood boy's basketball team and the Kentridge and Kentlake girl's basketball teams for making it to the state tournament where they represented Kent well. Councilmember Higgins recognized Kentridge sophomore, Jordyn Jenkins for being honored by the Seattle Times as a Star Times girls' basketball high school athlete. Councilmember Kaur, recognized Ofa He Lotu Tuifua, a student at Kent Meridian High School, for winning the girl's state wrestling title for the 190-pound weight class. Councilmember Kaur also recognized Sabrina Perez, a student at Kentwood High School, for winning the girl's state wrestling title for the 17O-pound weight class. B. Community Events Council President Boyce provided details regarding the upcoming past and upcoming events at the accesso ShoWare Center. Visit accessoShowareCenter.com for ticketing information. Councilmember Fincher advised that the Kent Parks, Recreation and Community Services Spring/Summer 2018 Program Guide is now available. She also provided details regarding the upcoming Kent Kids Art Day, Spotlight Series, Math Fest, and the grand reopening of Hogan Park at Russell Road. Visit KentWA.gov for more information. 5. Reoorts from Council and Staff Mayor Ralph Mayor Ralph advised that the Mayor's Leadership Team participated in a retreat on Friday, March 2nd. There was a full-day of conversation regarding departmental challenges and how to address the fiscal cliff. Mayor Ralph attended the Glover empowerment mentoring ribbon cutting this past week. Mayor Ralph attended the Sound Cities Association networking dinner. Seattle Mayor, Jenny Durkin was the speaker, and Mayor Ralph is impressed that she is positive and inspiring and that she understands that Seattle needs to work with area jurisdictions. Page 2 of 1O Approved March 20,ZOLB Mayor Ralph participated in the "Read around the World" event held at Horizon Elementary School, where they celebrated the birthday of Dr, Seuss. Kent City Council Regular Meeting Minutes Derek Matheson, Chief Administrative Officer Derek Matheson advised that on March 9th from 1:30 - 5:30 p.m., Apartments, the City Council will participate in a half-day retreat budget issues. March 6,2OL8 Kent, Washington at the Platform to follow-up on Derek indicated that last week, elected officials and staff reviewed the City's strategic framework. The group will meet again to work on the City's vision and mission statements. Derek advised that there is an executive session tonight with discussion regarding the acquisition of property and litigation. The session is expected to last 20 minutes with action anticipated when the council reconvenes. The Chief Administrative Officer's report is in today's agenda packet Council President Boyce President Boyce provided a brief recap of tonight's City Council workshop topics including parks and open spaces maintenance management and cultural arts and special events. Council President Boyce attended the 46th Annual Economic Development Forecast Meeting. Council President Boyce will attend the Sound Cities Association Public Issues Committee on March 14th and the Children's Youth Advisory Council's Best Starts for Kids meeting on March 21't. Councilmember Budell Councilmember Budell serves on the Sound Cities Association Domestic Violence Initiative. During the February 22,2OL8, meeting there was discussion regarding the newly-created regional domestic firearm's unit that works to get firearms out of the hands of felons or suspects of domestic violence. There was also a celebration of Ellie's Place, a new county center where young victims of violence can go and have a safe, calm place to speak with counselors and parents. Councilmember Kaur Councilmember Kaur serves on the Sound Cities Association Puget Sound Clean Air Agency Advisory Council. On February 22, 20L8, a joint meeting with the Board and Advisory Council was held. Staff provided recommendations on reducing greenhouse gases. Councilmember Kaur serves on the Sound Cities Association Growth Management Planning Council. During the February 28th meeting, there was discussion on school Page 3 of 1O Kent City Council Regular Meeting Minutes March 6, 2018 Kent, Washington Approved March 20,20LB siting policies, including how to improve coordination between local government and school districts. Staff also gave a presentation on PSRC - Vision 2050. Councilmember Higgins Councilmember Higgins is the Chair of the Public Works Committee. During the March 5th meeting, Councilmember Higgins encouraged everyone to watch video of Mrs. Siu's and two students from her 2nd grade class from Millennium elementary. The students talked about environmental stewardship. Councilmember Higgins attended the February 22nd Puget Sound Regional Council executive board meeting. There was discussion on whether to change the regional center's framework by including military bases as regional centers. The proposal was denied because military bases are not regional centers since they are not required to handle population and employment growth. Councilmember Troutner Councilmember Troutner serves on the Sound Cities Association Regional Law, Safety and Justice Committee. During the February 22"d meeting discussed fully- integrated Managed Care Plan. Beginning in 2019, behavior health will be included in management care plans. The committee also discussed the opioid crisis and the Familiar Faces initiative. Councilmember Troutner is the chair of the Public Safety Committee and the next meeting is March 13th. The next Coffee with the Chief will be held on March 14th at Maggie's on Meeker. Councilmember Troutner indicated that the Police Department held a community meeting on March l't on the West Hill.40 residents discussed the recent drive by shooting. The Chief, commanders, and officers discussed concerns and will be working with residents to answer questions and provide additional patrols in the neighborhood. Councilmember Thomas indicated the Operations Committee report is in the minutes. The Puget Sound Regional Fire Authority will meet on March 7th at 5 p.m. at Station 78. Councilmember Fincher Councilmember Fincher serves on the Sound Cities Association Mental Health and Drug Dependency Oversight Committee - King County. The MID evaluation plan that was recently approved and may have the addition of the Involuntary Treatment Court. Councilmember Fincher advised that the Accountable Communities of Health has changed their name to Healthier Here. Taking a prevention approach. Discussed working with mental health and mental illness. Page 4 of 1O Kent City Council Regular Meeting Minutes March 6, 2018 Kent, Washington Approved March 20,2OL8 Councilmember Fincher serves on the Sound Cities Association King Conservation District Advisory Committee. The committee is working on their Theory of Change work. The order of framework is 1) rural agriculture, 2) regional food systems 3) rural and urban forestry 4) marine and freshwater shorelines, 5)community agriculture, and 6) next steps for the program. Councilmember Fincher is the chair of the Parks and Human Services Committee. The next meeting is scheduled for March 21't. Councilmember Fincher serves on the Arts Commission, information was presented regarding the newly decorated traffic signal boxes. The commission is currently finalizing their entertainment schedule for summer program and social media. 6, Public Hearing A. Public Hearing Amendment to the 2018-2023 Six-Year Transportation Improvement Program - Resolution - Adopt Mayor Ralph provided opening comments. Mayor Ralph opened the public hearing for the Amendment to the 2018 - 2023 Six- Year Tra nsportation Improvement Progra m. April Delchamps, Senior Transportation Planner, provided a review of the amendments. This amendment will allow three projects to be eligible for grants as follows: 1. Project #26 - Veterans Drive Extension. Any successful grants will go towards the local contribution required by the state legislature when the Gateway program was approved in the connecting Washington transportation package. 2. Project #27 - Meet Me on Meeker (Driving Range) Sidewalks Description Construct new sidewalk & multimodal pathway along city-owned driving range frontage on Meeker Street. This project will be eligible the Puget Sound Regional Council Non-Motorized Grant and the Washington State Department of Transportation Bicycle/Pedestrian Program grant. 3. Project #28 - Meet Me on Meeker (Apartments) Sidewalk Description Replace existing sidewalks with a multimodal pathway east of Russell Road in from of the Riverwood Apartments. This project will be eligible the Puget Sound Regional Council Non-Motorized Grant and the Washington State Department of Transportation Bicycle/Pedestrian Program grant. April indicated the next steps include adopting the amended Transportation Improvement Program and to submit grant applications. Additionally, staff continues their work on the annual update for 2018 year. Important to have projects in the tip to assign funding and apply for grants. There were no public speakers. Page 5 of 1O Kent City Council Regular Meeting Minutes Approval of checks issued for vouchers: DatejL/L5/L8 Wire Transfers 0L/75/Le Regular Checks ÙL/LS/!B Payment Plus Approved March 20,2OL8 Mayor Ralph closed the public hearing Councilmember Higgins moved to adopt Resolution No. 1961, amendingthe 2OLA-2O23 Transportation Improvement Program, seconded by Councilmember Fincher. Motion passed 7-O. 7. Public Comment Timothy Brown, a Kent resident, spoke in support of keeping schools gun-free. He requested the City Council prohibit the sale or transfers in the city of Kent without a detailed background check. L Consent Calendar Council President Boyce moved to approve the Consent Calendar ltems A through P, seconded by Councilmember Thomas. The motion passed unanimously with a 7-O vote, A. Minutes of February 2O, 2OL8' Workshop and Council Meetings and February 2nd and 3'd, 2018, Retreat - Approve The minutes of February 20,2OtB, Workshop and Council Meetings and February 2nd and 3'd,2OL8 retreat were approved. B. Payment of Bills - Approve Bills received through January 15, 2018 and paid on January 15, 2018 were approved. The Operations Committee audited the payment of bills on February 6, 2018. Check Numbers 737t - 7390 720836 - 72IL80 too7L7 - 100730 Void Checks 0L/Ls/ß Use Tax Payable Approval of checks issued for payroll for January 1, 2018 through January 15, 2018 and paid on January t9,2018: Date Check Numbers Amounttltglz0Le Checks 0 Voids and Reissues 1/L9/2OL9 Advices 4Ot4Z3 - 402286 $L.972,206.57 çL,972,206.57 March 6, 2018 Kent, Washington Amount ç2,2L1,675.95 $2,840,554.69 $24,046.24 ($1,080.41) $3,470.59 $5,078,666,95 Page 6 of 1O Kent City Council Regular Meeting Minutes March 6,2OLB Kent, Washington Approved March 20,2OLB Bills received through January 31, 2018 and paid on January 31, 2018 were approved. The Operations Committee audited the payment of bills on February 20, 2018. Approval of checks issued for vouchers: Date Check Numbers AmountjL|3L|LB Wire Transfers 739t - 7407 $2,351,315.25OL|3L|LB Regular Checks 72tL8L - 72t609 $6,6L2,7L9.53jL|3L|LB Payment Plus 10073t - t0O752 $91,418.17 Void Checks ($90.00)jtl3tlLg Use Tax Payable $800.29 $9,056,163.24 Approval of checks issued for payroll for January 16, 2018 through January 31, 2018 and paid on February 5, 2018: Date Check Numbers Amount 215/20L8 Checks 0 Voids and Reissues 2/5/2Ot8 Advices 402287 - 4O3t67 ç1,784,987.26 5L,794,997.26C. N. Harris Computer Corporation, iNovah Solution/Point-of-Sale System - Authorize The Mayor was authorized to sign the software license, implementation, and suppoft and maintenance agreements with N. Harris Computer Corporation to replace the City's existing point of sale system, subject to final terms and conditions acceptable to the Information Technology Director, and the City Attorney, in an amount not to exceed $300,000. D. Jackson Food Mart RECC-2l434A3 Bill of Sale - Accept Council accepted the Bill of Sale from PacWest Energy, LLC (DBA Jackson Food Stores) for items A and B, as detailed in the summary below. E. Kent Regional Trails Connector - Accept as Complete The Mayor was authorized to accept the Kent Regional Trails Connector Project as complete and release retainage to Pivetta Brothers Construction upon receipt of standard releases from the state and the release of any liens. F. Goods and Services Agreement with Western Systems, Inc. for Traffic Signal Cabinet Lifecycle Replacements - Authorize The Mayor was authorized to accept the Kent Regional Trails Connector Project as complete and release retainage to Pivetta Brothers Construction upon receipt of standard releases from the state and the release of any liens. G. Contract with GeoEngineers for Kent Airport Levee FEMA Conditional Letter of Map Revision Application - Authorize The Mayor was authorized to sign a Consultant Service Agreement with GeoEngineers, Inc., for engineering services on the Kent Airport Levee FEMA Page 7 of 1O Kent City Council Regular Meeting Minutes March 6, 2018 Kent, Washington Approved March 20,2018 Conditional Letter of Map Revision application in an amount not to exceed $364,807.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Veterans Drive Funding Commitment Letter - Authorize The Mayor was authorized to sign a letter of commitment for $1 million dollars for matching funds to support Kent's application to the Puget Sound Regional Council grant for the Veterans Drive extension, a part of the Connecting Washington Gateway program, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. I. Signature Pointe Interlocal Agreement - Authorize The Mayor was authorized to sign an Interlocal Agreement between the City of Kent and King County Flood Control District for the Signature Pointe Levee project in an amount not to exceed $300,000.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. J. Lower Russell Road Levee Interlocal Agreement - Authorize The Mayor was authorized to sign an Interlocal Agreement between the City of Kent and the King County Flood Control District for the Lower Russell Road Levee project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. K. Agreement with Puget Sound Energy for Downey Farmstead Utility Relocation - Authorize The Mayor was authorized to sign a Facility Relocation Agreement with Puget Sound Energy to relocate utility lines to accommodate the Downey Farmstead Restoration project, in an amount estimated to be $118,085.42, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. L. Agreement with Century Link for Downey Farmstead Utility Relocation - Authorize The Mayor was authorized to sign a Special Construction Proposal with Centurylink to relocate utility lines to accommodate the Downey Farmstead Restoration Project, in an amount not to exceed $2L,O32.21, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. M. 2018 City Art Plan and 2018-2022 Five Year Plan - Adopt Council adopted the 2018 City Art Plan and Five-Year Plan. N. 2018 CDBG Annual Action Plan - Adopt Council adopted the proposed Community Development Block Grant 2018 Annual Action Plan (including funding allocations and contingency plans) and authorize the Mayor to execute the appropriate certifications and agreements. Page 8 of 1O Kent City Council Regular Meeting Minutes March 6, 2018 Kent, Washington Approved March 20,2OL8 O. 2OL7 Consolidated Annual Performance and Evaluation Report Approve Council approved the 2017 Consolidated Annual Performance and Evaluation Report and authorized the Mayor to submit the report to HUD. P. Indigent Conflict Counsel Contracts - Authorize Council authorized the Parks Director to enter into all contracts necessary to retain conflict counsel for indigent criminal defense in the Kent Municipal Court, so long as costs associated with the contracts can be paid from the Parks Department budget and ratify all prior acts and contracts consistent with this grant of authority, subject to the final contract terms and conditions acceptable to the Human Services Manager and Parks Director. 9. Other Business None 1O. Bids None At 7:53 p.h., Mayor Ralph adjourned into executive session 11. Executive Session and Action after Executive Session A. Litigation, as per RCW 42.30.110(1)(¡) B. Property Negotiations, as per RCW 42.3O.11O(1)(b) - Purchase or lease At 8:19 p.m., the Council reconvened into regular session Brian Levenhagen, Deputy Parks Director, gave a brief overview of the Upper Mill Creek Property Acquisition. The parcel is located on the south end of Mill Creek Canyon park, known as the Ransom property. Brian indicated the acquisition of this property is identified as priority in the Míll Creek trail feasibility study and was listed as a strategic project in the Parks and Open Space Plan. The parcel is three acres, is appraised at $890,000, there is a willing seller and is a Recreation and Conservation Office conversion property as part of the Morrill Meadows/YMCA conversion project. The Earthworks Master Plan is currently under way and this project will be planned further with public input. Brian provided additional details regarding the RCO conversion requirements related to the YMCA/Morrill Meadows project and that the funds for the purchase of this property are included in the YMCA budget. Brian further clarified that the City applied to King County Conservation Futures for $445,000, which is half of the appraised value, in addition to associated costs allowed by the grant program. Page 9 of 1O Kent City Council Regular Meeting Minutes March 6, 2018 Kent, Washington Approved March 20,ZOLB Councilmember Fincher moved to authorize the Mayor to take all action necessary and sign all documents to complete the purchase of the Ransom property, King County parcel number 2922O5-92Ll-t in an amount not to exceed $89O'OOO, plus closing costs, subject to approval of the final terms and conditions by the City Attorney and Parks Director, seconded by Councilmember Budell. The motion passed with a unanimous vote ol7-O. 12. Adjournment Mayor Ralph adjourned the m at 8:24 p.m û Kimberley City Clerk Komoto March 6, 2018 Page 1O of 1O