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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 1/2/2018adccW18328 CITY OF KENT Council MeetingAgenda Mayor Dana Ralph Council President Bill Boyce Councilmembers Tina Budell Brenda Fincher Satwinder Kaur Les Thomas Toni Troutner January 2, 2018 This page intentionally left blank. KENT CITY COUNCIL AGENDAS January 2, 2018 Council Chambers Mayor Dana Ralph Council President Bill Boyce Councilmember Tina Budell Councilmember Les Thomas Councilmember Brenda Fincher Councilmember Toni Troutner Councilmember Satwinder Kaur Vacant City Council Position No.7 ******************************************************************** WORKSHOP AGENDA 5 p.m. Subject Speaker Time Storm System Update Multiple 60 min Reception for New Mayor and Councilmembers (6-7 p.m.) 60 min COUNCIL MEETING AGENDA 7 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. AGENDA APPROVAL Changes from Council, Administration, or Staff 4. PUBLIC COMMUNICATIONS A. Oaths of Office B. Council President Election C. Consideration of Appointment of Dennis Higgins to Council Position #7 -Oath of Office (if appointed) D. Council Committee Appointments E. Public Recognition F. Shadowbrook Ridge Neighborhood Council G. Kent Downtown Partnership Neighborhood Council H. Recognition of Street Adopter Groups I. Proclamation for John Volken Academy Month J. Appointment to the Land Use and Planning Board K. Kent School District Levy Presentation L. Community Events M. Economic and Community Development Update N. Intergovernmental Reports 5. PUBLIC HEARING 6. PUBLIC COMMENT - If you wish to speak to the Council, please sign up at the City Clerk’s table adjacent to the podium. When called to speak, please state your name and address for the record. You will have up to three minutes to provide comment. Please address all comments to the Mayor or the Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. 7. CONSENT CALENDAR A. Minutes of December 12, 2017, Workshop and Council Meeting, and Special Workshop of December 19, 2017 – Approve B. Resolution Recognizing the Shadowbrook Ridge Neighborhood Council – Adopt C. Resolution Recognizing the Kent Downtown Partnership Neighborhood Council – Adopt D. Appoint Gwen Allen-Carston to the Land Use and Planning Board - Confirm 8. OTHER BUSINESS 9. BIDS 10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION 12. ADJOURNMENT NOTE: A copy of the full agenda is available in the City Clerk's Office and at KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253-856-5725. For TDD relay service, call the Washington Telecommunications Relay Service at 1-800-833-6388. COUNCIL WORKSHOP A) Storm System Update B) Reception for New Mayor and Councilmembers (6–7 p.m.) This page intentionally left blank. AGENDA APPROVAL Changes from Council, Administration, or Staff This page intentionally left blank. PUBLIC COMMUNICATIONS A) Oaths of Office B) Council President Election C) Consideration of Appointment of Dennis Higgins to Council Position #7 -Oath of Office (if appointed) D) Council Committee Appointments E) Public Recognition F) Shadowbrook Ridge Neighborhood Council G) Kent Downtown Partnership Neighborhood Council H) Recognition of Street Adopter Groups I) Proclamation for John Volken Academy Month J) Appointment to the Land Use and Planning Board K) Kent School District Levy Presentation L) Community Events M) Economic and Community Development Update N) Intergovernmental Reports PROCLAMATTOAI Whereas, Whereas, Whereas, addiction is a disease that manifests in various forms and creates a tremendous burden to individuals, families and communities; and so many thousands of steadfast and courageous citizens over the years have acknowledged their crippling dependencies and moved on to lives of sobriety; and, the John Volken Academy was established in Kent in 2012, a 2-year plus long-term residential drug and alcohol treatment facility that not only helps its members overcome their addictions, but also teaches them many important and valuable life-skills so that they develop mentally, physically, socially, emotionally, and spiritually; and, Whereas,there are currently three John Volken Academies located in Vancouver, Phoenix and Kent. These facilities not only offer one of the most effective treatment programs, but also one of the most affordable, The Academy provides four life skills programs/businesses that the students run and operate. Price Co is a wholesale, houseware and furniture store; Academy Movers is a moving company; a call center where they sell, advertise and build furniture. These businesses teach the students responsibility, strong work ethics and helps develop a healthy lifestyle; and, Whereas,the John Volken Academy is proud to serve the city of Kent every year through many service projects such as the Kent International Festival, Kent Cornucopia Days, Green Kent events, as well as participation with several other Kent nonprofits to help make Kent a great city, NOW THEREFORE,I, Dana Ralph, Mayor of the City of Kent, do hereby proclaim January as "JOHN VOLKEN ACADEMY MONTH'' in Kent and urge all residents support this amazing organization that sets individuals back on a path of recovery that will provide them with a stronger, happier and fulfilled lives. In witness whereof, I have hereunto set my hand and caused the seal of Kent to be' affixed th ofJanuary 2,2OtB KENT WAsFrrNcroN yor Dana This page intentionally left blank. PUBLIC HEARING This page intentionally left blank. PUBLIC COMMENT This page intentionally left blank. Agenda Item: Consent Calendar 7A_ CONSENT CALENDAR 7. City Council Action: Councilmember ________ moves, Councilmember ________ seconds to approve Consent Calendar Items A through D. Discussion Action 7A. Approval of Minutes. Approve Minutes of December 12, 2017, Workshop and Council Meeting, and Special Workshop of December 19, 2017 This page intentionally left blank. Kent City Council Workshop December 12, 2017 Minutes Kent, Washington Pending Approval Date: December 12, 2017 Time: 5 p.m. Place: Council Chambers East/West Attending: Bill Boyce, Council President Jim Berrios, Councilmember Tina Budell, Councilmember Brenda Fincher, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Council President Boyce opened the meeting at 5:04 p.m. Agenda: “Advance Kent” Government Performance Update Derek Matheson, Chief Administrative Officer, Marty Fisher, Human Resources Director, and Todd Babcock, Human Resources Performance Analyst, provided the Council with information regarding “Advance Kent,” the government performance program. Advance Kent is Kent’s ongoing, branded program to create an exciting, consistent, seamless approach to citywide performance management, continuous improvement and innovation efforts. Marty provided a brief review of what has been done in the past and what the plan is for moving forward, attributes of an innovative organization, and best practices. Kent’s Advance Kent roadmap includes: 1. Innovative Culture 2. Strategy Deployment 3. Process Improvement Tools 4. Measuring Success Todd Babcock provided information regarding the Lean program. The core idea of Lean is to maximize customer value while minimizing waste. Todd reviewed early successes of city departments that included examples from the three levels of projects, including 1) Just Do It projects that are done by teams, 2) Rapid Improvement Events that may involve multiple divisions, and 3) Projects that may involve outside stakeholders. Catherine Crook, Geographic Information Systems Supervisor, provided the Council with the positive results from her recent Lean project to understand and streamline the as-built process. Page 1 of 2 Kent City Council Workshop December 12, 2017 Minutes Kent, Washington Pending Approval Derek Matheson reviewed next steps: • Advance Kent Implementation • Revisit City strategic goals and vision • Hold an Innovation Fair • Map department activities to City Goals • Develop performance measures • Develop a reporting dashboard • Leaders model the way Derek, Marty, and Todd responded to the Council’s questions and concerns. The meeting concluded at 6:09 p.m. Kimberley A. Komoto City Clerk December 12, 2017 Page 2 of 2 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval Date: December 12, 2017 Time: 7 p.m. Place: Council Chambers East/West Attending: Suzette Cooke, Mayor Bill Boyce, Council President Tina Budell, Councilmember Jim Berrios, Councilmember Brenda Fincher, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Agenda: 1. Call to Order The meeting was called to order at 7:03 p.m. with Mayor Cooke presiding. 2. Roll Call Mayor Cooke – Present Council President Boyce - Present Tina Budell, Councilmember – Present Jim Berrios, Councilmember - Present Brenda Fincher, Councilmember – Present Dennis Higgins, Councilmember - Present Dana Ralph, Councilmember - Present Les Thomas, Councilmember - Present 3. Changes to the Agenda No changes were made to the agenda. 4. Public Communications A. Public Recognition Mayor Cooke spoke in appreciation of past City Council member Lenard “Mac” McCaughan, and observed a moment of silence. B. Appointment and Reappointments to the Kent Parks and Recreation Commission Zandria Michaud indicated she is committed to parks and is extremely enthusiastic for the opportunity to be reappointed to the Kent Parks and Recreation Commission. Clark Stevens expressed his appreciation for the opportunity to serve on the Kent Parks and Recreation Commission. Page 1 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval C. Appointment to the Land Use and Planning Board Ali Shasti expressed his appreciation to have the opportunity to serve on the Land Use & Planning Board. Mayor Cooke recognized the 13 sponsors of the City’s 35th Annual Christmas Rush and the 62 volunteers. Mayor Cooke recognized Wayne Graff, the City’s employee of the month for December. D. Community Events Council President Boyce advised of upcoming events at the accesso ShoWare Center and invited the public to attend. Visit accessoShoWare.com for ticket information. Councilmember Ralph provided information regarding the recent “Shop with a Cop” event held on Saturday, December 9th at the Target in Kent. Councilmember Ralph also indicated the Game of Life conference concluded today. The Kent Police Youth Board holds this conference. Councilmember Fincher advised that the next Green Kent Steward Event will be held at Clark Lake Park from 9-noon on January 6, 2018. Councilmember Fincher advised that the You, Me, We event will be held at the accesso ShoWare Center on January 26, 2018. The event is free. E. Economic and Community Development Update Ben Wolters, Economic and Community Development Director provided an update on development throughout Kent, including the recent announcement that the NHL is coming to Seattle. Ben Wolters provided information regarding issued permits for single family homes in Kent, preliminary plan check fee revenues, and preliminary building permit revenues. Ben provided details on his staff and their work on keeping up with the high demand for permits. Derek Matheson advised that the 2018 budget includes the addition of a position in the Economic and Community Development Department, and potentially 2 temporary limited-term positions. Page 2 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval Ben Wolters provided information on his department’s work in sharing information with the school districts regarding increased development in the boundaries of their school districts. F. Intergovernmental Reports Mayor Cooke Council President Bill Boyce serves on the Sound Cities Association Public Issues Committee (PIC). No report. Councilmember Higgins serves on the King County Regional Transit Committee. No report. Councilmember Fincher serves on the King Conservation District Advisory Committee and advised that she attended the Eco Summit at Brightwater that dealt with equity and social justice in the field of environmental sciences. Councilmember Fincher serves on the Mental Health and Drug Dependency Oversight Committee. No report. Councilmember Berrios serves on the Puget Sound Regional Council Economic and Development District Board. During the last meeting, the board approved implementing the Amazing Place Strategy, and approved supporting efforts to secure design production and assembly of Boeing’s new Mid-Market Aircraft and strengthen the supplier base in Washington State. Councilmember Ralph serves on the Sound Cities Association Regional Law, Safety and Justice Committee. The last meeting included a presentation regarding the unified payment program for King County Municipal and District Courts. This program works to get court fines paid. The second presentation was regarding the Seattle Municipal Court on Court Resource Center. A Center in the Seattle Courthouse to connect people coming out of the criminal justice court system to connect them with resources. Councilmember Ralph indicated she was re-elected to an additional two year term on the Sound Cities Board. Councilmember Budell serves on the Sound Cities Association Domestic Violence Initiative. No report. 5. Public Hearing None. Page 3 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval 6. Public Comment Timothy Brown, a Kent resident, spoke regarding housing the homeless. Sally McLean, the Federal Way School District Chief Finance and Operations Officer, and spoke on behalf of Dr. Campbell, and spoke regarding School Impact Fees and requested the council reconsider consent item 7T and adopt the 2018 fees as submitted. Jim Renton, a Kent resident, spoke regarding “M-Power Youth” a 501(c)3 organization that uses music to try to change the lives of youth. Kirk Nelson, a Kent resident, spoke regarding the Public Works Department and their work on traffic improvement, traffic circles, and potholes. Same Pace, a Kent resident, spoke on behalf of the 7,000 members of the Seattle- King County Realtors and spoke in opposition to the property tax increase. 7. Consent Calendar Council President Boyce moved to approve the Consent Calendar items A through W, seconded by Councilmember Thomas. The motion passed unanimously with a 7-0 vote. A. Minutes of November 21, 2017, Workshop and Council Meeting – Approve The minutes of the November 7, 2017, Council Meeting, and November 14, 2017, Special Workshop – were approved. B. Payment of Bills – Approve The bills received through October 31, 2017, and paid on October 31, 2017, and audited by the Operations Committee on November 21, 2017, were approved. Approval of checks issued for vouchers: Date Check Numbers Amount 10/31/17 Wire Transfers 7286-7298 $1,760,907.62 10/31/17 Regular Checks 718593-719097 $4,474,367.02 10/31/17 Payment Plus $100,042.05 Void Checks ($37,588.20) 10/31/17 Use Tax Payable $645.84 $6,298,374.33 The checks issued for payroll for October 16, 2017 through October 31, 2017 and paid on November 3, 2017, were approved: Page 4 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval Date Check Numbers Amount 11/3/2017 Checks 0 Voids and Reissues 11/3/2017 Advices 397156-398023 $1,582,561.36 $1,582,561.36 The payment of the bills received through November 15, 2017, and paid on November 15, 2017, and audited by the Operations Committee on December 5, 2017, were approved. Approval of checks issued for vouchers: Date Check Numbers Amount 11/15/17 Wire Transfers 7299-7318 $1,930,493.36 11/15/17 Regular Checks 719098-719433 $2,548,755.50 11/15/17 Payment Plus $72,551.51 Void Checks ($6,700.00) 11/15/17 Use Tax Payable $4,799.69 $4,549,900.06 The checks issued for payroll for November 1, 2017 through November 15, 2017 and paid on November 20, 2017, were approved: Date Check Numbers Amount 11/20/2017 Checks 0 Voids and Reissues 11/20/2017 Advices 398024-398886 $1,604,833.44 $1,604,833.44 C. Appointment and Reappointments to the Kent Parks and Recreation Commission – Confirm Council confirmed the appointment of Clark Stevens and reappointments of Elizabeth Sieger, Tiambia Whitfield, and Zandria Michaud to the Kent Parks and Recreation Commission. D. Appointment of Ali Shasti to the Land Use and Planning Board – Confirm Council confirmed the appointment of Ali Shasti to the Land Use & Planning Board. E. Extension of Interlocal Agreements for Kent’s Provision of Court and Jail Services to Maple Valley – Authorize Page 5 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval The Mayor was authorized to sign First Amendments extending the terms of two interlocal agreements in which Kent provides municipal court and jail services to Maple Valley, subject to final terms and conditions acceptable to the City Attorney. F. Court Security – New Full Time Employee Position and Transfer of Current Position – Authorize The Mayor was authorized to approve a new FTE court security officer position in the Police Department budget, and transfer the current part time court security position from the Municipal Court budget to the Police Department budget. Temporary Limited Term Public Works Positions – Authorize G. Temporary Limited Term Public Works Positions – Authorize The Mayor was authorized to fill 10 term-limited positions to be charged to capital projects in the Public Works Department for a two year time period expiring in March 2020. H. City of Kent – 2018 Legislative Agenda – Approve The Council approved the City of Kent – 2018 Legislative Agenda. I. Carahsoft Technology Corporation Contract – Authorize The Mayor was authorized to sign a contract allowing the City to purchase products and services with Carahsoft Technology Corporation through a federal supply contract and authorize the Mayor to sign individual Statements of Work authorizing purchases under that contract and within established City budgets, subject to final terms and conditions acceptable to the IT Director and City Attorney. J. Stop Loss Insurance Contract with LifeWise – Authorize The Mayor was authorized to approve the renewal of the City’s contract for stop loss insurance with LifeWise for one year, subject to final terms and conditions acceptable by the Human Resources Director and the City Attorney. K. Bill of Sale for Drake Short Plat- Accept The Bill of Sale from Drake Short Plat for frontage improvements on 94th Avenue South from the north property line to the south property line, including 150 square yards at $30/square yard of street widening for $7,500 total, was accepted. L. Bill of Sale for Ward Short Plat – Accept The Bill of Sale from Ward Short Plat for utility improvements generally along 104th Place SE from SE 209th Place to the south end of the plat, including 5 manholes; 7 catch basins; 304 linear feet of 8-inch PVC SS pipe; 734 linear feet of 12-inch PVC sewerline; 320 linear feet of new streets together with curbs, gutters, sidewalks, and other appurtenances; and 19,834 cubic feet of detention pond storage, was accepted. Page 6 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval M. Bill of Sale for Kent Town Square (Platform) Apartments – Accept The Bill of Sale from Kent Town Square Apartments for: New streets together with curbs, gutters, sidewalks, and/or any other appurtenances: • On West Smith Street from 4th Avenue North to Midway to 2nd Avenue North: including 150 linear feet at $15 per linear foot of 6-inch curb and gutter; including 385 Square Yards at $40 per square yard of 4-inch concrete sidewalk; including 755 Square Yards at $15 per square yard of 2-inch asphalt grind and overlay. • On 4th Avenue North from West Smith Street to Midway to West Harrison Street: including 385 square yards at $40 per square yard of 4-inch concrete sidewalk. • On West Harrison Street from 4th Avenue North to 2nd Avenue North: including 180 linear feet at $15 per linear foot of 6-inch curb and gutter; including 180 square yards at $40 per square yard of 4-inch concrete sidewalk; including 1,605 square yards at $15 per square yard of 2-inch asphalt grind and overlay. Frontage Improvements: • On West Smith Street from 4th Avenue North to Midway to 2nd Avenue North: including 5 street trees at $500 each; 1 relocated decorative street light at $1,500 each. • On West Harrison Street from 4th Avenue North to 2nd Avenue North: 2 street trees at $500 each; 1 decorative street light at $2,500 each. Storm Sewers: • Two catch basins at $1,650 each • On West Harrison Street from 4th Avenue North to 2nd Avenue North: 36 linear feet at $19 per linear foot of 8-inch storm sewerline, was accepted. N. Resolution Adopting Financial Policies – Adopt Resolution No. 1952, repealing Resolution No. 1882, and amending the City’s financial policies for Debt Management Fund Balance Reserves, was adopted. O. Meet Me on Meeker – Meeker Street Streetscape Design and Construction Standards Ordinance- Adopt Ordinance No. 4262, establishing a design and construction overlay for the Meeker Street corridor as provided in the Meeker Street Streetscape Design and Construction Standards, was adopted. P. National Pollutant Discharge Elimination System Water Quality Stormwater Capacity Grant – Accept The Mayor was authorized to accept the Washington State Department of Ecology Municipal Stormwater Capacity Grant in an amount not to exceed $50,000 for the National Pollutant Discharge Elimination System Program, subject to final terms and conditions acceptable to the City Attorney and Public Works Director Q. Woodford Avenue North Drainage Improvements – Accept as Complete Page 7 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval The Mayor was authorized to accept the Woodford Avenue North Drainage Improvements Project as complete and release retainage to Northwest Cascade, Inc. upon receipt of standard releases from the state and the release of any liens. R. Resolution – Water Resource Inventory Area – Adopt Resolution No. 1953, ratifying, with conditions, the Water Resource Inventory Area 8 Chinook Salmon Conservation Plan, was adopted. S. Comprehensive Plan Amendment – 2018-2023 Capital Improvement Plan Ordinance - Adopt Ordinance No. 4263, approving the ordinance amending the Capital Facilities Element of the Kent Comprehensive Plan to reflect the 2018-2023 Capital Improvement Plan, was adopted. T. Ordinances Amending Comprehensive Plan/Capital Facilities Element, and Kent City Code Chapter 12.13.160 School Impact Fees – Adopt Ordinance Nos. 4264 and 4265, updating the Capital Facilities Element of the Kent Comprehensive Plan and Chapter 12.13 Kent City Code to incorporate the 2017/18 - 2022/23 Capital Facilities Plans of the Kent, Federal Way Auburn, and Highline School Districts, update the Kent, Auburn, and Highline school impact fees, retain the current fees for the Federal Way School District, and direct staff to continue to work with the Federal Way School District to determine appropriate impact fees for that District, were adopted. U. Consolidating Budget Adjustment Ordinance for Adjustments between September 1, 2017, and November 30, 2017 – Adopt Ordinance No. 4266,approving the consolidating budget adjustments made between October 1, 2017 and November 30, 2017, reflecting an overall budget increase of $13,027,264, was adopted. V. Storm and Surface Water Ordinance – Add CPI – Adopt Ordinance No. 4267, which amends Kent City Code to add a yearly cost of living increase to the Storm and Surface Water Utility Rates, subject to final ordinance provisions acceptable to the City Attorney and Finance Director, was adopted. W. Ordinance for YMCA Project within Morrill Meadows/East Hill Park Authorizing Execution of Conveyance and Project Agreements – Adopt Ordinance No. 4268, that approves conveying park land to the YMCA for its construction of a community center; authorizes the lease and lease-back of a portion of park land for the construction of project improvements; authorizes the execution of all necessary conveyance, lease, development, and operation and maintenance agreements; authorizes and declares the City’s principal lease payments, not to exceed $8.5 million over the term of the lease, as a general obligation debt of the City; and Page 8 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval authorizes all other acts related thereto and provided for by the ordinance, was adopted. 8. Other Business A. Ordinance Levying 2017 Property Taxes for 2018 Biennial Budget – Adopt Aaron BeMiller, Finance Director, provided a review of the Ordinance Levying 2017 Property Taxes for 2018 Biennial Budget. Aaron detailed the history of the banked property tax capacity, provided clarification on the increase on the City’s property tax of 28%, and reviewed the timeline of meetings leading up to tonight. Councilmember Berrios requested clarification regarding what happened with property taxes when the Regional Fire Authority left the City. Councilmember Budell expressed concerns regarding the overall increase to property taxes. Councilmember Higgins provided clarification on the percentage of increase on the City’s portion of property tax. Councilmember Budell expressed her concerns over the decision to increase the use of banked property tax. Derek Matheson, Chief Administrative Officer, provided a recap of the meetings where the banked property tax was discussed. Councilmember Fincher expressed her concerns over the proposed increase to property taxes. Council President Boyce spoke regarding transparency of the council, even when they don’t agree with decisions. Councilmember Berrios expressed his concerns over the proposed increase in property taxes. Councilmember Higgins expressed that he understands the impact of raising property taxes. Councilmember Ralph moved to adopt Ordinance No. 4269, approving the property tax levy ordinance for the 2018 budget, and Councilmember Higgins seconded the motion. Councilmember Ralph spoke in support of the motion. Page 9 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval Councilmember Berrios spoke in opposition to the motion and his concerns over increasing the property tax from $2.25m - $6.4m. Derek Matheson, Chief Administrative Officer, reviewed the three reasons he discussed with Jim Berrios today to use the $6.4m banked property tax at this time. 1. Highly likely, fiscal cliff, council will have to use the property tax bank in the future. 2. Opportunity to invest in the City’s capital program until the money needs to be shifted to cover the loss of streamline sales tax and annexation sales tax credit. 3. Fear that legislature – a voter initiative, will take away banked property tax from jurisdictions. Councilmember Berrios provided comment regarding these three items. Council President Boyce provided comment regarding the Council’s prior dialogue on what would be conveyed to the King County Accessor. Councilmember Budell provided comment on the head nod that determined the direction given to King County. Councilmember Thomas called for the question: Councilmember Fincher - No Councilmember Thomas - Yes Councilmember Boyce - Yes Councilmember Ralph - Yes Councilmember Berrios - No Councilmember Higgins - Yes Councilmember Budell - No The motion passed with a 4-3 vote. B. Ordinance Approving the 2018 Mid-Biennial Budget Modification – Adopt Aaron BeMiller, Finance Director, provided a brief review of the Ordinance approving the 2018 Mid-Biennial Budget modification. Councilmember Ralph moved to adopt Ordinance No. 4270, approving the 2018 Mid Biennial Budget Modification Ordinance, and Councilmember Higgins seconded the motion. Councilmember Ralph spoke in support of the motion. Councilmember Berrios spoke in opposition to the motion. Page 10 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval Councilmember Fincher - Yes Councilmember Thomas - Yes Council President Boyce - Yes Councilmember Ralph - Yes Councilmember Berrios - No Councilmember Higgins Yes Councilmember Budell – No The motion passed with a 5-2 vote. 9. Bids A. Lake Fenwick Floating Walkway Replacement– Award Bryan Higgins, Parks/Facilities Planning and Development Coordinator, provided a review of the Lake Fenwick Floating Walkway Replacement Project. Councilmember Fincher moved to award the Lake Fenwick Floating Walkway Replacement Project to Massana Construction in the amount of $648,725.00 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Parks Director, and Councilmember Budell seconded the motion. The motion passed with a unanimous vote of 7-0. 10. Reports from Standing Committees, Council and Staff Council President’s Report – Council President Boyce provided a brief review of today’s workshop regarding “Advance Kent” the government performance. Council President Boyce advised that since Councilmember Ralph’s seat has opened up, he will make a recommendation to appoint Dennis Higgins to the open seat during the January 2, 2018, meeting. Councilmember Higgins regarding his health and family concerns and indicated that they have greatly improved and advised that after the election, colleagues asked that he serve Councilmember Ralph’s remaining 2-year term. Mayor Cooke – Mayor Cooke advised that the King County Regional Policy Committee adopted the Transition and Governance plans for the Veterans, Seniors and Human Services Levy, in addition to the Mental Illness and Dependency report. Mayor Cooke expressed her appreciation for the City’s Public Works Department putting into play the opportunity for Kent to receive a grant for the 132nd Avenue path. Page 11 of 12 Kent City Council Regular Meeting December 12, 2017 Minutes Kent, Washington Pending Approval Administration – Derek Matheson, Chief Administrative Officer, advised that his written report in the packet and there will be no executive session tonight. Economic and Community Development – Council President Boyce expressed his appreciation for Mayor Cooke and the body of work she leaves behind. Operations – Councilmember Ralph advised that the committee discussed the budget in addition to the recommendation to pass the agreements for the YMCA. And expressed her appreciation for the work of the City Attorney, Parks Director, and YMCA staff. Councilmember Ralph expressed her appreciation for Mayor Cooke. Parks and Human Services – Councilmember Fincher invited the public to attend the January 6th, Green Kent Event from 9-noon and the January 26th, You, Me, and We event. Public Safety – Councilmember Berrios - No report. Public Works – Councilmember Higgins advised the Meet Me on Meeker Design Standards were passed on consent tonight. He expressed his appreciation of Jim Berrios for his work both on the Council and in the community. Councilmember Higgins also expressed his appreciation of Mayor Cooke. Puget Sound Regional Fire Authority – Councilmember Thomas indicated the next meeting will be held on January 19, 2018, at 5:30 at the consortium off the East Valley Highway. Councilmember Thomas expressed his appreciation of Mayor Cooke, and Councilmembers Berrios and Higgins. 12. Adjournment Mayor Cooke adjourned the meeting at 9:08 p.m. Kimberley A. Komoto City Clerk December 12, 2017 Page 12 of 12 Kent City Council Special Workshop December 19, 2017 Minutes Kent, Washington Pending Approval Date: December 19, 2017 Time: 4 p.m. Place: Council Chambers East/West Attending: Bill Boyce, Council President Tina Budell, Councilmember Brenda Fincher, Councilmember Satwinder Kaur, Councilmember-Elect Dana Ralph, Councilmember Les Thomas, Councilmember Toni Troutner, Councilmember-Elect Council President Boyce opened the meeting at 4:21 p.m. Agenda: 1. OPENING REMARKS A. Council President, Bill Boyce – Welcome Council President Boyce welcomed the council and staff and expressed his appreciation for the each of the City’s directors for their work over the past year. 2. GENERAL PRESENTATIONS A. Chief Administrative Officer In Derek Matheson’s absence, Tom Brubaker, City Attorney, provided a brief overview of the new council orientation materials that included the forms of government, the City’s responsibilities, organizational chart, city council, council committees, Mayor, Chief Administrative Officer, Mayor’s Leadership Team, advisory boards and commissions, and the municipal court. Tom detailed the annual work cycle, Council-Mayor teamwork, Council–Chief Administrative Officer teamwork, Council–Director teamwork, requesting an agenda item, and staff support. Tom provided an overview of council mail and media relations. Information was provided regarding state and regional involvement. B. City Attorney Tom Brubaker, City Attorney, provided the Council with information regarding Mayor-Council roles and responsibilities, including knowing your roles and authority, council rules and procedures, the council’s policymaking role, and the Mayor’s administrative role. Tom detailed information regarding council meetings, including ordinances, resolutions, or motions, voting, Robert’s Rules of Order, hierarchy of motions, and general prohibitions. Tom advised of contract interests, gifts or rewards, confidential information, the Open Public Meetings Act, quasi-judicial meetings, the Public Records Act, and campaign and ballot measures. Page 1 of 4 Kent City Council Special Workshop December 19, 2017 Minutes Kent, Washington Pending Approval Tom advised of the interactions between the City Attorney and the City Council. C. Emergency Management John Madsen, Emergency Management Division Chief and Joe Root, Deputy Emergency Manager, provided information regarding the Puget Sound Regional Fire Authority, the Office of Emergency Management Services, training requirements for newly elected, what the Council’s role is during an emergency event, organizational structure, and primary responsibilities of the policy group vs. the Mayor’s Leadership Team. 3. DEPARTMENT PRESENTATIONS A. Court In Margaret Yetter, the Court Administrator’s absence, Judge Glenn Phillips presented information regarding the municipal court structure and responsibilities, municipal court projects, and state and regional involvement. Contracts for service were also reviewed. Judge Karli Jorgensen provided information regarding the DUI Court program and the Kent relicensing program. B. Administration In Derek’s absence, Council President Boyce requested the councilmembers review the Administration information and follow-up with any questions. C. Finance Aaron BeMiller, Finance Director, invited the councilmembers to stop by the Finance Department to obtain individual attention to any questions or concerns they may have. Aaron expressed his appreciation for Mayor Cooke and the Council for their support. Aaron indicated the Finance Department is regulation-based and is always looking for ways to improve service delivery, processes and procedures. Aaron provided a review of the department’s accomplishments. Aaron provided a review of the Finance Department’s vision and standards, the department’s structure, projects and challenges. D. Law Pat Fitzpatrick, Deputy City Attorney, provided information regarding the Office of the City Attorney, an internal services department, including the department structure and responsibilities, top projects, state and regional involvement, supported policy and advisory groups, and contracts for services managed. E. Human Resources Marty Fisher, Human Resources Director, provided information regarding the department, the department’s mission statement, the department’s structure and Page 2 of 4 Kent City Council Special Workshop December 19, 2017 Minutes Kent, Washington Pending Approval responsibilities, 2018 challenges, top current and future projects, state and regional involvement, supported advisory groups, and contracts for services managed. F. Information Technology Mike Carrington, Information and Technology Director, provided information on the department’s structure and responsibilities, top current and future projects, and state and regional involvement. G. Police Ken Thomas, Police Chief, provided information regarding the department’s structure and responsibilities, top current and future projects, state and regional involvement, supported advisory groups, and contracts for services managed. H. Economic and Community Development Ben Wolters, Economic and Community Development Director, presented information, including the department’s mission, structure, responsibilities, top projects, regional involvement, strategic relationships, supported advisory groups, and contracts for services managed. I. Public Works Tim LaPorte, Public Works Director, presented information on the department’s structure, including engineering, and operations. Tim reviewed the design division’s capital projects and managed consultants, neighborhood and arterial overlays, and utility replacement. Tim reviewed the construction division’s capital improvement projects, and development and utility projects. Tim reviewed the environmental habitat restoration projects, conservation programs. The transportation projects were reviewed, including projects with Sound Transit. Information was provided regarding GIS Survey. Street maintenance, street vegetation, water, sewer and storm maintenance, and fleet projects were reviewed. Tim provided details regarding significant issues regarding stormwater, water supply, and sewer. Tim reviewed current and future projects, state and regional involvement, contracts managed, and contracts for services managed. J. Parks, Recreation and Community Services Julie Parascondola, Parks, Recreation and Community Services Director, provided information regarding the department’s mission, leadership structure, core services, infrastructure and programs, general fund allocation, top current and future projects, top improvement projects, supported advisory groups, contracts for services managed, and challenges. 12. ADJOURNMENT The meeting concluded at 7:13 p.m. Page 3 of 4 Kent City Council Special Workshop December 19, 2017 Minutes Kent, Washington Pending Approval Kimberley A. Komoto City Clerk December 12, 2017 Page 4 of 4 Agenda Item: Consent Calendar – 7B_ TO: City Council DATE: January 2, 2018 SUBJECT: Resolution Recognizing the Shadowbrook Ridge Neighborhood Council – Adopt SUMMARY: The Shadowbrook Ridge neighborhood consists of 129 households and is located on Kent’s east hill. The neighborhood has completed the process to be recognized as a neighborhood council. The City’s Neighborhood Program is an initiative designed to foster better communication among residents in a geographic area and City government. The underlying objective of the program is to provide an avenue for residents to work together to enhance the livability of their neighborhoods. The program encourages organization of neighborhood councils, which serve as independent, non-profit organizations promoting resident-based efforts for neighborhood improvements while also establishing a partnership between City government and the neighborhoods they serve. EXHIBITS: Resolution RECOMMENDED BY: Economic and Community Development Committee YEA: Berrios and Budell, NAY: BUDGET IMPACTS: None MOTION: Adopt Resolution No. __, recognizing the Shadowbrook Ridge Neighborhood Council, supporting its community building efforts, and conferring on it all opportunities offered by the City’s neighborhood program. This page intentionally left blank. RESOLUTION NO. ___________ A RESOLUTION of the city council of the city of Kent, Washington, recognizing Shadowbrook Ridge Neighborhood Council. RECITALS A. The city of Kent has developed a Neighborhood Program to promote and sustain an environment that responds to residents by building partnerships between the City and its residents. In addition, the city of Kent encourages residents to work together to form geographically distinct neighborhood councils as a means to foster communication among residents and to enhance their sense of community. B. The city of Kent recognizes and supports neighborhood councils by endorsing a process to establish neighborhood boundaries, approve neighborhood councils, and provide neighborhood grant matching program opportunities to make improvements in defined neighborhoods. C. The Shadowbrook Ridge neighborhood consists of one hundred and twenty nine households. D. The Shadowbrook Ridge neighborhood is located on the Kent’s East Hill and is situated generally to the east of 127th Avenue SE, to the north of SE 227th Street, to the west of 132nd Avenue SE and to the south 1 Shadowbrook Ridge Neighborhood Council Resolution SE 224th Street. The Neighborhood is shown on Exhibit A, attached and incorporated by this reference. E. On November 17, 2017, the Shadowbrook Ridge Neighborhood submitted an official registration form to request that the City recognize the Shadowbrook Ridge Neighborhood Council and to allow the Neighborhood to take part in the City’s Neighborhood Program. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1. – Recognition of Neighborhood Council. – The City Council for the city of Kent hereby acknowledges the effort and commitment of the Shadowbrook Ridge neighborhood and all those who participated in forming the Shadowbrook Ridge Neighborhood Council. The Kent City Council hereby recognizes Shadowbrook Ridge Neighborhood Council as an official Neighborhood Council of the city of Kent, supports Shadowbrook Ridge Neighborhood Council community building efforts, and confers on the Shadowbrook Ridge Neighborhood Council all opportunities offered by the City’s Neighborhood Program. SECTION 2. – Severability. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION 3. – Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. 2 Shadowbrook Ridge Neighborhood Council Resolution SECTION 4. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the city council of the city of Kent, Washington, this day of January, 2018. CONCURRED in by the mayor of the city of Kent this ______ day of January, 2018. DANA RALPH, MAYOR ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY P:\Civil\Resolution\Neighborhoodcouncilshadowbrookridge 12-11 -17.Docx 3 Shadowbrook Ridge Neighborhood Council Resolution Exhibit A 4 Shadowbrook Ridge Neighborhood Council Resolution Agenda Item: Consent Calendar – 7C_ TO: City Council DATE: January 2, 2018 SUBJECT: Resolution Recognizing the Kent Downtown Partnership Neighborhood Council – Adopt SUMMARY: The Kent Downtown Partnership neighborhood consists of approximately 2,400 households, 1,200 commercial businesses, and three churches. It is located throughout downtown Kent. The neighborhood has completed the process to be recognized as a neighborhood council. The City’s Neighborhood Program is an initiative designed to foster better communication among residents in a geographic area and City government. The underlying objective of the program is to provide an avenue for residents to work together to enhance the livability of their neighborhoods. The program encourages organization of neighborhood councils, which serve as independent, non-profit organizations promoting resident-based efforts for neighborhood improvements while also establishing a partnership between City government and the neighborhoods they serve. EXHIBITS: Resolution RECOMMENDED BY: Economic and Community Development Committee YEA: Berrios, Budell NAY: BUDGET IMPACTS: None MOTION: Adopt Resolution No. __, recognizing the Kent Downtown Partnership Neighborhood Council, supporting its community building efforts, and conferring on it all opportunities offered by the City’s neighborhood program. This page intentionally left blank. RESOLUTION NO. ___________ A RESOLUTION of the city council of the city of Kent, Washington, recognizing Kent Downtown Partnership Neighborhood Council. RECITALS A. The city of Kent has developed a Neighborhood Program to promote and sustain an environment that responds to residents by building partnerships between the City and its residents. In addition, the city of Kent encourages residents to work together to form geographically distinct neighborhood councils as a means to foster communication among residents and to enhance their sense of community. B. The city of Kent recognizes and supports neighborhood councils by endorsing a process to establish neighborhood boundaries, approve neighborhood councils, and provide neighborhood grant matching program opportunities to make improvements in defined neighborhoods. C. The Kent Downtown Partnership neighborhood consists of approximately 2,400 households, 1,200 commercial businesses and three churches. D. The Kent Downtown Partnership neighborhood is located downtown Kent and is situated generally to the east of Washington Avenue 1 Kent Downtown Partnership Neighborhood Council Resolution North, to the north of West Willis Street, to the west of Central Avenue North and to the south of West James Street. The Neighborhood is shown on Exhibit A, attached and incorporated by this reference. E. On November 15, 2017, the Kent Downtown Partnership Neighborhood submitted an official registration form to request that the City recognize the Kent Downtown Partnership Neighborhood Council and to allow the Neighborhood to take part in the City’s Neighborhood Program. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1. – Recognition of Neighborhood Council. – The City Council for the city of Kent hereby acknowledges the effort and commitment of the Kent Downtown Partnership neighborhood and all those who participated in forming the Kent Downtown Partnership Neighborhood Council. The Kent City Council hereby recognizes Kent Downtown Partnership Neighborhood Council as an official Neighborhood Council of the city of Kent, supports Kent Downtown Partnership Neighborhood Council community building efforts, and confers on the Kent Downtown Partnership Neighborhood Council all opportunities offered by the City’s Neighborhood Program. SECTION 2. – Severability. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. 2 Kent Downtown Partnership Neighborhood Council Resolution SECTION 3. – Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. SECTION 4. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the city council of the city of Kent, Washington, this day of January, 2018. CONCURRED in by the mayor of the city of Kent this ______ day of January, 2018. DANA RALPH, MAYOR ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY P:\Civil\Resolution\Neighborhoodcouncilkentdowntownpartnership 12-11-17.Docx 3 Kent Downtown Partnership Neighborhood Council Resolution Exhibit A 4 Kent Downtown Partnership Neighborhood Council Resolution Agenda Item: Consent Calendar – 7D_ TO: City Council DATE: January 2, 2018 SUBJECT: Appoint Gwen Allen-Carston to the Land Use and Planning Board - Confirm SUMMARY: Gwen Allen Carston lives on Kent’s east hill and is a self-employed business owner - C&G Hair & Beauty Supply. Gwen established, and is the Executive Director, of the Kent Black Action Commission. She has been actively involved in the city of Kent since 2004 when she moved to Kent. Gwen expressed interest in being involved in the LUPB to assist with a vision for the City’s future and believes in fairness, equality, transparency, and accountability in City government. Gwen would like to see Kent’s east hill revitalize to keep step with the quickly changing demographics and be more pedestrian-friendly. I am pleased to recommend Gwen Allen-Carston for appointment to the Land Use & Planning Board. EXHIBITS: None. RECOMMENDED BY: Mayor Cooke BUDGET IMPACTS: None MOTION: Confirm Mayor’s appointment of Gwen Allen-Carston to the Land Use and Planning Board for a three-year term that will expire December 31, 2020. This page intentionally left blank. OTHER BUSINESS This page intentionally left blank. BIDS This page intentionally left blank. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF A. Council President B. Mayor C. Administration D. Economic & Community Development E. Operations F. Parks & Human Services G. Public Safety H. Public Works I. Regional Fire Authority J. Other K. Other EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION ADJOURNMENT