HomeMy WebLinkAboutCity Council Committees - Human Services Commission - 06/21/2018 (2)Unless otherwise noted, the Human Services Commission meets at 3:00 p.m. on the third
Thursday of each month in Kent Centennial Center, Mountain View Conference Room #401,
400 West Gowe St. Kent, WA 98032.
For additional information please contact Christine Cain at 253-856-5063 or via email at
Ccain@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s
Office at 253-856-5725 in advance. For TDD relay service call Washington
Telecommunications Relay Service at 1-800-833-6388.
Human Services Commission Agenda
Commissioners: Gina Bellisario, Chair – Zenovia Harris, Co-chair
June 21, 2018
3:00 p.m.
Item Description Action Speaker Time Page
1.Call to order Gina Bellisario, Chair 1
2.Roll Call Gina Bellisario, Chair 1
3.Changes to the Agenda Gina Bellisario, Chair 1
4.Approval of April 19, 2018 Minutes Yes Gina Bellisario, Chair 5
5.Public Hearing CDBG Yes Dinah Wilson 15
•2nd Amendment to the 2016
CDBG Annual Action Plan
•1st Amendment to the 2017 CDBG
Annual Action Plan
6.Motion to Approve 2019-2020 Funding
Recommendations
Yes Lori Guilfoyle 15
7.Commission Review of Application
Process
No Lori Guilfoyle 10
8.Human Services Master Plan No Lori Guilfoyle 10
9.Commission Agency Tour (Fall)No Lori Guilfoyle 10
10.Updates No Staff 15
11.Adjourn No Gina Bellisario 1
Human Services Commission Agenda
June 21, 2018
Page: 2
Kent Human Services Commission Meeting April 19, 2018
Minutes Kent, Washington
Approval Pending
Date: April 19, 2018
Time: 3:00 p.m.
Place: Centennial, Mountain View Conference Room #401
Attending: Gina Bellisario, Chair
Bill Hallerman, Commissioner
Andy Rosas, Commissioner
Sara Rosas, Youth Commissioner
Merina Hanson, Human Services Manager
Dinah Wilson, CDBG Coordinator
Lori Guilfoyle, Coordinator
Christine Cain, Coordinator
Absent: Zenovia Harris, Co-Chair
Shatha Abbas, Commssioner
Rickie Robinson, Commissioner
Mike Heinisch, Commissioner
Dennis Higgins, Council Member
Vacant, Student
Agenda:
1. Call to Order
The meeting was called to order at 3:12 p.m.
2. Roll Call
Three Commissioners excused.
3. Changes/Additions to the Agenda
No Changes.
4. Approval of Minutes
Commissioner Rosas MOVED to approve pending minutes from March 15, 2018
Commissioner Hallerman SECONDED.
5. Introduction of Youth Commissioner
Sara Roach, a sophomore at Kent Meridian High School, introduced herself and
spoke of her interest in helping people and being involved with her community.
6. Application Cycle and Review Process (Merina/Christine/Lori)
Staff did an overview and presentation of the review process and distributed review
assignments to commissioners. Thumb drives with applications and scoring sheets
were assigned and distributed. First half-day review is scheduled for May 17, 2018.
Commission full-day review will be June 15, 2018.
7. Updates
• Catholic Community Services Community Engagement Center was awarded
funds though a King County RFP to expand homelessness services outside of
Kent Human Services Commission Meeting April 19, 2018
Minutes Kent, Washington
Approval Pending
the City of Seattle. The funding will allow for expansion of hours and days of
service.
• CDBG Parallel Application process was a success and will be moving forward
and continue for the new funding cycle.
• A new ordinance will now require all commissions to have an alternate.
• Youth Collaborative continues to meet. Two groups, one on youth voice and
one on gang prevention will convene in May.
8. Adjournment
At 3:36 p.m. Commissioner Bellisario declared the meeting adjourned.
Christine Cain
Recording Secretary
April 19, 2018
CITY OF KENT
PARKS, RECREATION & COMMUNITY SERVICES
FIRST AMENDMENT
to the
2017 ANNUAL ACTION PLAN
A. BACKGROUND
1. The 2015-2019 Consolidated Plan for Housing and Community
Development provides a framework for implementing housing, human
services and community development activities from 2015-2019.
2. Each year the City of Kent executes specific actions to implement the
objectives and strategies of the five-year Consolidated Plan, which are
outlined in the Annual Action Plan.
B. Public Services Budget
1. In 2017, the city allocated $18,716 in Community Development Block
Grant (CDBG) funds to Open Doors for Multicultural Families to provide
emergency assistance grants to Kent residents.
2. Because the City did not receive its contract from HUD until late in the
year, Open Doors for Multicultural Families could not spend the funds
prior to the end of 2017 leading to the recapture of these funds by the
City.
3. The City also allocated $65,000 to Multi-Service Center-Housing Stability
Program to provide rent assistance grants to Kent residents; the
organization returned $2,248 of the funds.
4. The City wishes to reallocate these funds to a public service project(s)
provided by an agency(ies) in 2018 that that has not been previously
funded and addresses an emerging/urgent need of an under-served
population.
5. The City will identify the agency(ies) as it makes funding decisions for the
2018-2019 funding cycle.
C. Planning and Administration Budget
1. In 2017, the City allocated $210,931 to the Planning and Administration (P
& A) budget for personnel costs and planning and administration
activities.
2. The P & A budget has a balance of $75,947, and the City wishes to
reallocate this amount to the 2018 P & A budget.
D. AMENDMENT
1. Amend the 2017 Annual Action Plan to allow for the reallocation of
$19,440 in CDBG funds to a public service project provided by an agency
that that has not been previously funded and addresses an
emerging/urgent need of an under-served population.
2. Amend the 2017 Annual Action Plan to allow for the reallocation of
$75,947 in CDBG P & A funds to the 2018 P & A budget to provide P & A
activities.
Funds shall be reallocated as follows:
2017 Public
Service
Projects
Awarded Funds Expended Balance to Reallocate
Open Doors for
Multicultural
Families-
Emergency
Assistance
Program
$18,716.00 $0 $18,716.00
Multi-Service
Center-Housing
Stability Project
$65,000.00 $62,752.00 $ 2,248.00
Total Public
Service Funds
$83,716.00 $64,276.00 $20,964.00
Reallocate to:
Agency TBD
$20,964.00
Total Public
Service Funds
Reallocated
$20,964.00
2017 Planning
&
Administration
City of Kent:
Planning &
Administration
Budget
$210,931.00 $134,984.00 $75,947.00
Reallocate to
2018 Planning &
Administration
Budget
$75,947.00
Total P & A
Funds
Reallocated
$75,947.00
Total 2017
CDBG Funds
Reallocated
$96,911.00
CITY OF KENT
PARKS, RECREATION & COMMUNITY SERVICES
SECOND AMENDMENT
to the
2016 ANNUAL ACTION PLAN
A. BACKGROUND
1. The 2015-2019 Consolidated Plan for Housing and Community
Development provides a framework for implementing housing, human
services and community development activities from 2015-2019.
2. Each year the City of Kent executes specific actions to implement the
objectives and strategies of the five-year Consolidated Plan, which are
outlined in the Annual Action Plan.
B. Public Service Budget
1. In 2016, the city allocated $21,182 in Community Development Block
Grant (CDBG) funds to the YWCA-Anita Vista Transitional Housing
Program to provide shelter and case management services to domestic
violence survivors residing in Anita Vista. Because the agency
inadvertently charged $11,193.80 (rounded up to $11,194 hereinafter) in
personnel charges to the CDBG budget that it had already paid for with
other funding sources, it refunded this amount to the City.
2 In addition, the City allocated $18,182 to the Refugee Women’s Alliance-
Case Management and Emergency Assistance Project to provide
linguistically/culturally appropriate case management and emergency
assistance grants to immigrant and refugee clients residing in Kent.
3. Because ReWA failed to provide adequate backup documentation
supporting all costs charged to the grant, $8,166.91 of the grant was
unallocated (rounded up to $8,167 hereinafter).
4. The City also allocated $13,182 to the Refugee Women’s Alliance-Senior
Nutrition and Wellness Program to provide ethnically appropriate and
nutritious congregate meals and health education for refugee and
immigrant seniors residing in Kent. Because ReWA failed to provide
adequate backup documentation supporting all costs charged to the
grant, $3,821 of the grant was unallocated.
5. The City allocated $66,424 to the Multi-Service Center Housing Stability
Program to provide rent assistance grants to Kent residents. The
organization returned $4,288 of the funds.
6. The City wishes to reallocate the cumulative total from these four public
service projects ($27,470) to a public service project(s) provided by an
agency(ies) in 2019 that that has not been previously funded and
addresses an emerging/urgent need of an under-served population.
7. The City will identify the agency(ies) as it makes funding decisions for the
2019-2020 funding cycle.
C. Capital Budget
1. In 2016, the City allocated $686,902 to the Kent Home Repair Program
(HRP) to provide emergency and minor home repair assistance grants to
Kent residents. A balance of $81,564 remains in the budget.
2. The City wishes to reallocate this amount to the 2017 HRP budget.
D. Planning and Administration Budget
1. In 2016, the City allocated $211,354 to the Planning and Administration (P
& A) budget for personnel costs and planning and administration
activities. The P & A budget has a balance of $67,137.
2. The City wishes to reallocate this amount for the purchase of a truck to
carry out the activities of the Home Repair Program.
3. The $32,137 balance will be reallocated to the 2018 P & A budget.
E. AMENDMENT
1. Amend the 2016 Annual Action Plan to allow for the reallocation of
$27,470 in CDBG funds to a 2019 public service project provided by an
agency that that has not been previously funded and addresses an
emerging/urgent need of an under-served population.
2. Amend the 2016 Annual Action Plan to allow for the reallocation of
$81,564 in CDBG capital funds to the 2017 Home Repair Program budget
to provide rehabilitation activities.
3. Amend the 2016 Annual Action Plan to allow for the reallocation of
$35,000 in CDBG P & A funds for the purchase of a Home Repair Program
truck.
4. Amend the 2016 Annual Action Plan to allow the $32,137 balance of the
2016 P & A budget to be reallocated to the 2018 P & A budget to provide
P & A activities.
Funds shall be reallocated as follows:
2016 Public
Service
Projects
Awarded Funds Expended Balance to Reallocate
YWCA: Anita
Vista
Transitional
Housing
Program
$21,182.00 $9,988.00 $11,194.00
ReWA: Case
Management
and Emergency
Assistance
Project
$18,182.00 $10,015.00 $8,167.00
ReWA: Senior
Nutrition and
Wellness
Program
$13,182.00 $9,361.00 $3,821.00
Multi-Service
Center: Housing
Stability
Program
$66,424.00 $62,603.00 $4,288.00
Total Public
Service Funds
$39,364.00 $20,003.00 $27,470.00
Reallocate to:
Agency TBD
$27,470.00
Total Public
Service Funds
Reallocated
$27,470.00
2016 Capital
Project
City of Kent
Home Repair
Program
$686,902.00 605,338.00 $81,564.00
Reallocate to
2017 Home
Repair Program
Budget
$81,564.00
Total Capital
Funds
Reallocated
$81,564.00
2016 Planning
&
Administration
City of Kent:
Planning &
Administration
Budget
$211,354.00 $144,217.00 $67,137.00
Reallocate for
the Purchase of
a Home Repair
Program Truck
$35,000.00
Reallocate to
2018 Planning &
Administration
Budget
$32,137.00
Total P & A
Funds
Reallocated
$67,137.00
Total 2016
CDBG Funds
Reallocated
$176,171.00