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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 08/19/2019 Page 1 of 4 Pending Approval Public Works Committee CC PW Regular Meeting Minutes August 19, 2019 Date: August 19, 2019 Time: 4:02 p.m. Place: Chambers East Attending: Dennis Higgins, Chair Brenda Fincher, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order 4:02 p.m. 2. Roll Call Attendee Name Title Status Arrived Dennis Higgins Chair Present Brenda Fincher Councilmember Present Toni Troutner Councilmember Present 3. Changes to the Agenda There were no changes to the agenda. 4. Approval of Minutes dated August 5, 2019 Minutes were approved as read. MOTION: Move to approve the Minutes dated August 5, 2019 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Higgins, Fincher, Troutner 5. Amendment No. 1 to the Garbage, Recycling, Yard & Food Waste Collection and Disposal/Marketing Contract with Kent Meridian Disposal Company dba Republic Services Recycling Services for Processing Surcharge - Authorize Conservation Coordinator, Tony Donati and Environmental Specialist, Meara Heubach noted that the City's contracted waste hauler, Republic Services has requested that a recycling processing surcharge be added to customers' bills to offset the contractors increased processing costs and decreased revenue from recyclable commodities due to changes in global recycling markets. It was noted that the adjustment will take effect on September 1, 2019 and terminate on March 31, 2029. The adjustment will initially be $0.96 per Public Works Committee CC PW Regular Meeting Minutes August 19, 2019 Kent, Washington Page 2 of 4 month for single-family Residential customers and $2.98 per cubic yard of monthly garbage service for Multifamily Complex customers and cart-based Commercial customers. The adjustment will be re-evaluated, and potentially modified, on an annual basis. MOTION: Authorize the Mayor to sign an amendment to the Garbage, Recycling, Yard & Food Waste Collection and Disposal/Marketing Contract between the City and Republic Services, thereby approving an adjustable increase to solid waste rates and extending the solid waste contract to 2029, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 9/3/2019 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Higgins, Fincher, Troutner 6. Republic Services Rate Increase for Disposal Fee (Tipping Fee) Charged by Cedar Grove - Authorize Conservations Specialist, Tony Donati noted that Republic Services has requested an increase in residential solid waste rates to compensate for the increase in tipping fees at its organics waste processor, Cedar Grove. Donati noted that the City’s existing contract with Republic Services includes provisions for the City to review and approve this increase. MOTION: Authorize the Mayor to approve an increase in residential solid waste rates with Republic Services to compensate for the increase in tipping fees at its organics waste processor, Cedar Grove. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 9/3/2019 7:00 PM MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Higgins, Fincher, Troutner 7. Consultant Services Agreement for Clark Springs Generator and Electrical Upgrades with RH2 Engineering, Inc. - Authorize Water System Manager, Sean Bauer noted that this project will provide a diesel-powered standby generator capable of powering the entire site and will include a new structure to protect the equipment, removal of the existing propane generator and removal and replacement of the existing pump control panel and motor. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with RH2 Consultants Inc. in an amount not to exceed $117,455.28 to design a standby generator system and electrical Public Works Committee CC PW Regular Meeting Minutes August 19, 2019 Kent, Washington Page 3 of 4 system upgrades, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 9/3/2019 7:00 PM MOVER: Brenda Fincher, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Higgins, Fincher, Troutner 8. Information Only - Hydrant Operations and Maintenance - Update Hydrant and Meter Supervisor, Steve Reynolds and Maintenance Worker 4, Spike English presented an overview of preventative measures to help ensure fire hydrants function properly in the water distribution system. They demonstrated how a hydrant works with a cut-away hydrant that they brought to the meeting. 9. Information Only - Lower Russell Levee Project Environmental Engineer, Toby Hallock gave a brief overview of the Lower Russell Road Levee project. He noted that the King County Flood Control District will build a new levee, setback from the river to meet federal stability requirements for levee accreditation and provide protection at the 500-year flood level. Hallock noted that Phase 1 of the project is now underway. He invited everyone to attend the groundbreaking ceremony on Thursday, August 22 at 10:30 a.m. 10. Information Only - Fuel Island Project Update Fleet Manager, Ron Green gave an overview of the Fuel Island replacement project noting that on July 23, 2019 Fleet received soil testing results, performed as part of Skillings/Connelly body of work, that subsurface contamination was found in several of the borings around the unleaded fuel island. Additional soil testing is needed to determine the extent of contamination, a $31,000 contract amendment for Skillings /Connelly is being processed to perform the work. The fuel system replacement project has been split into two phases: the first being installation of the new system and the second being decommissioning and remediation of the existing system. Staff will keep committee members up to date on any new information. 11. Information Only - Transportation Improvement Board Grant Applications Design Engineering Manager, Carla Maloney noted that the Transportation Improvement Board has issued the annual call for projects for the Urban Public Works Committee CC PW Regular Meeting Minutes August 19, 2019 Kent, Washington Page 4 of 4 Arterial Program (UAP) and the Sidewalk Program (SP). Maloney stated that Kent staff have reviewed the grant criteria, attended suggested seminars and have submitted applications for the following projects: 1) Urban Arterial Program - 76th Avenue South Road Raising from 220 block to 212th block. 2) Sidewalk Program - Walkway on the west side of 132nd Avenue SE from SE 240th Street to SE 228th Place. 12. Information Only - Quiet Zone Update Transportation Manager, Rob Brown noted the following regarding the Quiet Zone. Burlington Northern Santa Fe (BNSF) Staff has reached out to our local contact, to find out how long it takes to get the applications to establish a Quiet Zone approved. The response Brown received was about a year, which was a little more than staff was expecting. Brown then reached out to our contacts in Washington DC to get a status updated and find out what else is needed to move our application forward. Union Pacific Railroad (UPRR) The contract to rebuild the electronic controls has been completed and closed out $65,000 under budget. Cheryl Viseth Committee Secretary