HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 08/19/2019 (2)
Unless otherwise noted, the Public Works Committee meets at 4 p.m. on the first and third
Mondays of each month in the Kent City Hall, Council Chambers East, 220 Fourth Avenue
South, Kent, WA 98032.
For additional information please contact Public Works Administration at 253 -856-5500, or
email Cheryl Viseth at CViseth@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 7-1-1.
Public Works Committee
Agenda
Chair - Dennis Higgins
Brenda Fincher– Toni Troutner
Monday, August 19, 2019
4:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Approval of August 5, 2019
Minutes
YES Chair 05 MIN.
5. Republic Services Recycling
Processing Surcharge -
Recommend
YES Tony Donati 15 MIN.
6. Increase to Cedar Grove's
Tipping Fee - Recommend
YES Tony Donati 10 MIN.
7. Consultant Services Agreement
for Clark Springs Generator and
Electrical Upgrades with RH2
Engineering, Inc.
YES Sean Bauer 05 MIN.
8. Information Only - Hydrant
Operations and Maintenance -
Update
NO Steve Reynolds and
Spike English
15 MIN.
9. Information Only - Lower Russell
Levee Project
NO Toby Hallock 10 MIN.
10. Information Only - Fuel Island
Project Update
NO Ron Green & Joe
Araucto
15 MIN.
11. Information Only -
Transportation Improvement
Board Grant Applications
NO Carla Maloney 10 MIN.
12. Information Only - Quiet Zone NO Rob Brown 05 MIN.
Public Works Committee CC PW Regular Meeting August 19, 2019
Update
Page 1 of 4
Pending Approval
Public Works Committee
CC PW Regular Meeting
Minutes
August 5, 2019
Date: August 5, 2019
Time: 4:01 p.m.
Place: Chambers East
Attending: Dennis Higgins, Chair
Brenda Fincher, Councilmember
Toni Troutner, Councilmember
Agenda:
1. Call to Order 4:01 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Dennis Higgins Chair Absent
Brenda Fincher Councilmember Present
Toni Troutner Councilmember Present
3. Changes to the Agenda
None.
4. Approval of Minutes dated July 15, 2019
MOTION: Move to approve the Minutes dated July 15, 2019
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Fincher, Troutner
ABSENT: Higgins
5. Information Only - S 224th Street Project – Progress and Potential
Change Order
Capital Projects Manager, Jason Bryant gave a brief update on the South
224th Street project, and informed the committee why there may be a
possible change order for shoring requirements on South 218th Street, near
Garrison Creek.
6. Information Only - Recycling Processing Surcharge and
Contamination Reduction Program
Conservation Coordinator, Tony Donati noted that Republic Service has
requested a Recycling Processing Surcharge to offset the loss in value of
recyclable materials since China stopped accepting recyclable's. Donati noted
that negotiations on a contract amendment with Republic Services are
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Public Works Committee CC PW Regular Meeting
Minutes
August 5, 2019
Kent, Washington
Page 2 of 4
underway, and staff plans to return with a recommendation on August 19,
2019.
7. Plastic Bag Ordinance - Adopt
Conservation Coordinator, Tony Donati noted that the momentum is building
to ban plastic bags within municipalities throughout western Washington and
the state, with over 30 jurisdictions having approved a ban.
After much discussion, the committee recommended that this move forward
to the August 20th council agenda as other business, for further discussion.
MOTION:
Move to recommend Council adopt an ordinance regulating the
distribution of carry out bags and prohibiting the distribution of
single use plastic bags.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 8/20/2019
7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Fincher, Troutner
ABSENT: Higgins
8. Information Only - Draft Transportation Master Plan Draft Goals
Item was moved to a later meeting due to a staff members absence.
9. Kronisch Property Surplus - West Hill Water Tank – Set Public
Hearing
Design Engineer, Drew Holcomb gave a brief overview of the undeveloped,
City owned Kronisch Property and why it was selected as the preferred
location for a new water reservoir. The location was selected due to its
location, which is the highest feasible elevation on the West Hill. The new
reservoir is needed in order to provide adequate water pressure to the West
Hill service area.
Holcomb noted that Kent City Code provides for a public process before real
property owned by the City can be declared surplus and sold. City staff
recommends that the process be followed, which includes targeted mailings
to area homes, publication of the hearing date and time, and posting at the
site with notice of the hearing.
It was recommended that this item move forward to the August 6 Consent
Calendar. Notices will be sent to residents regarding the September 3, 2019
public hearing. This matter will also be presented to the Parks Committee at
its August 15 meeting, staff will seek its recommendation that the property
be surplused and transferred to the City’s water utility, upon the receipt of
the fair market value for the property.
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Public Works Committee CC PW Regular Meeting
Minutes
August 5, 2019
Kent, Washington
Page 3 of 4
MOTION: Recommend Council set a public hearing on September 3,
2019, for Council to obtain public comment and consider whether to
surplus the undeveloped Kronisch park property and reallocate its
use from the Parks Department to the Public Works Department for
water utility purposes, and direct the City Clerk to give notice of the
public hearing as required by KCC 3.12.050.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 9/3/2019 7:00
PM
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Fincher, Troutner
ABSENT: Higgins
10. “Lannoye” Property Surplus and Restrictive Covenant Removal
Deputy Director / City Engineer, Chad Bieren gave a brief overview of the
proposed Lannoye property (located South of Clark Lake on Kent East Hill)
surplus and restrictive surplus covenant removal. Bieren noted that before a
property acquired for utility purposes can be sold, state law requires that a
public hearing first occur and that the surplus be authorized through
resolution adopted by Council. Staff is recommending that the property
owned by the drainage utility and commonly referred to as “Lannoye
Property” be declared surplus and transferred to the Parks Department for
use as replacement property to support conversion responsibilities triggered
by the cooperative YMCA and Morrill Meadows Park development project.
Bieren noted that a public hearing is set before Council on September 3,
2019.
MOTION: Recommend Council surplus and transfer the “Lannoye
Property” from the City’s drainage utility fund to the Parks
department, upon the utility’s receipt of fair market value in
exchange, and recommend removal of any use restriction Council
may have imposed on the Lannoye Property at the time it was
originally acquired.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 9/3/2019 7:00
PM
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Fincher, Troutner
ABSENT: Higgins
11. Information Only - Quiet Zone Update
Deputy Director / City Engineer, Chad Bieren noted staff has been working
with WSDOT on a maintenance agreement. City staff are reviewing the new
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Public Works Committee CC PW Regular Meeting
Minutes
August 5, 2019
Kent, Washington
Page 4 of 4
language that WSDOT sent, revising language for the proposed maintenance
agreement.
Staff is also working with WSDOT to change the access control from limited
access to managed access which would give the City ownership of the
roadway at the crossing. WSDOT estimates this process will be completed by
the end of January 2020.
BNSF Railway
The city of La Grande, Oregon submitted the same application to the Federal
Rail Administration (FRA) for approval to establish a Quiet Zone as Kent,
using the Supplemental Safety Measures (SSMs) and Alternative Safety
Measures (ASMs). La Grande received their approval from the FRA about
eight months after their submission. Staff has contacted the FRA on the
status of our application and was told it typically takes about 12 months for
Quiet Zone applications.
12. Adjournment 4:45 p.m.
Cheryl Viseth
Committee Secretary
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PUBLIC WORKS COMMITTEE
Tim LaPorte, PE
220 Fourth Ave S
Kent, WA 98032
253-856-5500
DATE: August 19, 2019
TO: Public Works Committee
SUBJECT: Republic Services Recycling Processing Surcharge -
Recommend
MOTION: Move to recommend Council authorize the Mayor to sign an
amendment to the Garbage, Recycling, Yard & Food Waste Collection and
Disposal/Marketing Contract between the City and Republic Services,
thereby approving an adjustable increase to solid waste rates and
extending the solid waste contract to 2029, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: Public Works staff has developed an amendment to the City’s solid
waste collection contract to address reduced values for recyclable commodities. The
amendment establishes a sustainability adjustment to solid waste rates, initially set
at $0.96 per month for residential customers and $2.98 per cubic yard of garbage
produced per billing cycle for multifamily and cart-based commercial customers.
The sustainability adjustment will be reevaluated annually and may result in
rebates to customers if recycling markets rebound. The amendment also contains
measures that extend the contract to 2029, removes contaminants from the list of
accepted recyclables, and requires the City’s hauler, Republic Services, to develop a
contamination reduction program.
BACKGROUND:
The City’s contracted waste hauler, Republic Services, has requested that a
recycling processing surcharge be added to customers’ bills to offset the
contractor’s increased processing costs and decreased revenue from recyclable
commodities due to changes in global recycling markets. Public Works staff have
worked with Republic Services to develop a surcharge that offsets the contractor’s
losses and can be modified annually, potentially providing rebates to customers if
recycling markets rebound.
To improve the quality of recyclables collected in Kent, the contract amendment
contains further measures that would proactively address contamination. The
amendment removes the most common recycling contaminant—plastic bags—from
the list of recyclables accepted in Kent, as well as hard-to-recycle automotive
plastics. The amendment also lowers the contamination threshold for curbside
containers from 20% to 10%. The amendment further requires the hauler to
develop a more aggressive contamination reduction program that would, among
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other things, increase contamination monitoring and create educational resources
for multifamily customers.
The contract amendment also extends the contract through 2029.
BUDGET IMPACT: None. Costs would be billed directly to Republic Services
customers.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
RECOMMENDED BY: Tim LaPorte
ATTACHMENTS:
1. 5 - Exhibit - RecyclingSurcharge_Amendment (PDF)
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Updated 8/16/19 1
AMENDMENT #1
TO THE GARBAGE, RECYCLING, YARD & FOOD WASTE COLLECTION AND
DISPOSAL/MARKETING CONTRACT
BETWEEN
CITY OF KENT
AND
KENT-MERIDIAN DISPOSAL COMPANY D/B/A REPUBLIC SERVICES
This AMENDMENT #1 is made and entered into this _____ day of August 2019 by and between
the City of Kent, a municipal corporation of the State of Washington (“City”), and Kent-Meridian
Disposal Company, dba Republic Services of Kent, a Washington corporation (“Contractor”).
WHEREAS, the City and Contractor entered into a Garbage, Recycling, Yard & Food Waste
Collection and Disposal/Marketing Contract (“Contract”) with an effective date of April 1, 2016;
and
WHEREAS, the parties wish to amend certain terms and conditions of the Contract to improve the
quality of Recyclables and compostable material collected in the City and to accommodate adverse
changes in recyclable commodities markets;
NOW, THEREFORE, the City and Contractor agree as follows:
Section 1:
To fund the increased costs of the recycling program, including increased costs associated with the
processing and marketing of Recyclables and compostable material, as well as additional education
and contamination enforcement costs, a sustainability adjustment (“Adjustment”) shall be added
to each rate charged by the Contractor for recurring (i.e. monthly or weekly) service. The
Adjustment shall take effect on September 1, 2019 and terminate on March 31, 2029. The
Adjustment shall initially be $0.96 per month for single-family residential customers and $2.98
per cubic yard of monthly garbage service for Multifamily Complex Customers and cart-based
Commercial Customers. The Adjustment shall be subject to the senior low-income and disabled
resident discount for qualifying single-family residential customers.
The Adjustment shall be re-evaluated, and potentially modified, on an annual basis. By February
14, 2020, and every year thereafter until the Contract expires or is terminated, the Contractor shall
submit a report with the following information from the previous period:
• number of current residential, multifamily, and cart-based commercial customers;
• tonnage of recycling produced by residential and multifamily customers;
• monthly garbage service levels for multifamily and cart-based commercial customers
(expressed in cubic yards);
• commodity revenue (expressed in dollars per ton);
• commodity sampling for residential and multifamily recycling (expressed as a percentage
of all commodities collected);
• comparison of commodity revenue and commodity sampling to those of the previous
period; and
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• recalculation of the Adjustment.
Adjustments shall be based on changes in commodity value. Changes in processing costs may be
considered when reevaluating the Adjustment. The City shall either approve the recalculated
Adjustment or modify it if the City reasonably believes that the proposed Adjustment exceeds the
amount necessary to cover losses from commodity revenue. Implementing the modified
Adjustment will require City Council approval if the recalculated Adjustment is greater than or
equal to 5% of the original Adjustment taking effect on September 1, 2019. The City shall not be
required to increase the Adjustment if it exceeds the amount in effect on September 1, 2019. If
commodity revenue exceeds that of the baseline established in June 2019, Customers subject to
the Adjustment will receive a rebate instead of paying the Adjustment.
The following table outlines the evaluation periods and deadlines applying to any modifications to
the Adjustment.
Adjustment
Evaluation Period
Report to
City By
City
Decision
By
Notify
Customers
By
Modified
Adjustment
Effective Date
July 1, 2019 – January 31, 2020
February 7 February
24* March 1* April 1*
February 1, 2020 – January 31, 2021
February 1, 2021 – January 31, 2022
February 1, 2022 – January 31, 2023
February 1, 2023 – January 31, 2024
February 1, 2024 – January 31, 2025
February 1, 2025 – January 31, 2026
February 1, 2026 – January 31, 2027
February 1, 2027 – January 31, 2028
February 1, 2028 – January 31, 2029
* If the recalculated Adjustment is greater than or equal to 5% of the original Adjustment, the City
may take longer to decide on, notify customers about, and implement the Adjustment, as approving
it will require City Council approval.
The following definitions shall apply:
• “Commodity revenue” means the average revenue, per ton of inbound material, from the
sale of commodities produced at the materials recovery facility (“MRF”).
• “Commodity sampling” means a proportionate breakdown of each marketed commodity
per ton of processed Recyclables.
• “Processing costs” means the average cost, per ton of inbound material, of operating the
MRF that receives the City’s Recyclables, including but not limited to the cost of Residue
disposal.
• “Residue” means the material separated during the processing of Recyclables that has no
market value.
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Section 2:
Certain sections of the Contract, identified below, are hereby amended to read as follows:
Definitions, Contamination, is revised as follows:
The term “Contamination” includes: (1) Any item(s) incorrectly placed in the garbage,
recycling, or compost Yard & Food Waste container in which it is not accepted in quantities
of 20% 10% or greater by volume. (2) Any item(s) disposed of as garbage that is deemed
recyclable or compostable in quantities of 20% or greater.
Section 1, Term of Contract, is revised as follows:
The service term of this Contract is seven (7) thirteen (13) years starting April 1, 2016, and
expiring March 31, 2023 2029. The City may, at its sole option, extend the Contract for up
to two (2) extensions, which shall not exceed two (2) years in duration. Any extension shall
be under the terms and conditions of this Contract, as may be amended by the City and
Contractor from time to time. To exercise its option to extend this Contract, notice shall be
given by the City to the Contractor no less than two-hundred seventy (270) days prior to the
expiration of the Contract term or the expiration of an extension, if applicable.
Section 2.1.11, Requirement to Recycle and Compost, is revised as follows:
The Contractor shall recycle or compost all loads of Source-separated Recyclables and Yard
& Food Waste collected, unless express prior written permission is provided by the City. The
disposal of contaminants separated during processing is acceptable to the extent that it is
unavoidable and consistent with industry standards. Obvious contaminants included with
either Source-separated Recyclables or Yard & Food Waste shall not be collected, and shall
be left in the Customer’s container with a prominently displayed notification tag (per Section
2.1.9) explaining the reason for rejection. The Contractor will routinely inspect Containers,
addressing known problem areas and providing rotating inspections across all areas of the
City, with the goal of inspecting all residential and multifamily Recycling and Yard & Waste
Containers at least once a year. If the Contractor finds visually obvious contaminants in a
Customer’s Recycling and/or Yard & Waste Container(s), the Contractor will inspect the
Customer’s Container(s) at least twice more in the two months following the original
contamination incident.
The Contractor may refuse to collect either Recycling or Yard & Food Waste if the containers
include visually obvious contaminants. If the Contractor identifies repeated contamination
by a Customer despite the Contractor’s tagging and educational efforts, the Contractor may
remove the Customer’s Recycling and/or Yard & Food Waste Container(s).
The Contractor shall develop and implement a contamination reduction program. At a
minimum, the program shall include the following elements, in addition to the promotion
and education responsibilities under Section 2.3.5:
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• Customer education about new contamination reduction protocols, in advance of
program implementation;
• At least monthly monitoring and documentation of curbside contamination;
• Increased reporting on contamination occurrences, such as monthly reporting on the
number and location of inspected containers;
• Progressive enforcement of recycling and yard & food waste standards via timely
customer contact and potential container removal;
• Procedures for allowing Customers to reinstate and resume recycling and/or yard &
food waste service if service has been suspended;
• Enhanced communication and outreach for customers, including website
improvements and the development of multifamily outreach materials such as
guidelines and posters; and
• Annual inspections and reporting of recycling truck loads from City routes.
The Contractor shall submit a draft to the City of its contamination reduction plan no later
than October 25, 2019. The plan will be finalized by November 22, 2019 and implemented
by January 2, 2020. As the plan’s emphasis and contamination thresholds may change from
time to time to reflect market conditions, the Contractor shall submit to the City a revised
draft of the plan no later than November 1 of each following year, starting November 1,
2020. The City and Contractor shall then finalize the plan by December 1 and implement it
by January 2 of the following year.
The Contractor shall provide such information as the City may request regarding aggregate
contamination data that the Contractor has collected and maintained. However,
notwithstanding the foregoing or any other provisions of this Amendment or Contract, the
Contractor shall not provide any information to the City regarding the specific contents of
any individual Customer’s Container.
Section 2.2.2.1, Subject Materials, is revised to remove the following items from the list of
accepted Recyclables:
• “Plastic Bags: All clean plastic shopping bags, newspaper bags and dry cleaning bags
(bagged together)”
• “Automotive plastic, bumpers, side-view mirrors, hubcaps”
IN WITNESS WHEREOF, the parties have executed this Amendment to the Garbage, Recycling,
Yard & Food Waste Collection and Disposal/Marketing Contract as of the date first written above.
CITY OF KENT REPUBLIC SERVICES OF KENT
By ___________________________ By ___________________________
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PUBLIC WORKS COMMITTEE
Tim LaPorte, PE
220 Fourth Ave S
Kent, WA 98032
253-856-5500
DATE: August 19, 2019
TO: Public Works Committee
SUBJECT: Increase to Cedar Grove's Tipping Fee - Recommend
MOTION: Move to recommend Council authorize the Mayor to approve a
solid waste increase for residential customers to offset an increase in
Cedar Grove’s tipping fees.
SUMMARY: The City’s contracted waste hauler, Republic Services, has requested
an increase in residential solid waste rates to compensate for the increase in tipping
fees at its organics waste processor, Cedar Grove. The rate increase would vary
with the customer’s container size based on the following:
• $0.06 for 13-gallon garbage carts,
• $0.11 for 20-gallon garbage carts,
• $0.19 for 32-gallon garbage carts,
• $0.28 for 45-gallon garbage carts,
• $0.42 for 64-gallon garbage carts, and
• $0.63 for 96-gallon garbage carts.
BACKGROUND: On March 29, 2019, the City’s contracted waste hauler, Republic
Services, delivered a letter to City staff requesting an increase in monthly rates for
residential customers. The rate increase would compensate Republic Services for an
increase in Cedar Grove’s tipping fee, which is a disposal fee charged each time a
truck unloads organic waste at the processing facility. Since Republic Services pays
tipping fees to Cedar Grove when it deposits food and yard waste from Kent for
processing, the increase in tipping fees has increased Republic Services’ disposal
costs.
The City’s existing contract with Republic Services includes provisions for the City to
review and approve this increase.
BUDGET IMPACT: Costs would be billed directly to Republic Services customers.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
RECOMMENDED BY: Tim LaPorte
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 19, 2019
TO: Public Works Committee
SUBJECT: Consultant Services Agreement for Clark Springs Generator
and Electrical Upgrades with RH2 Engineering, Inc.
MOTION: Move to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with RH2 Consultants Inc. in an amount
not to exceed $117,455.28 to design a standby generator system and
electrical system upgrades, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
SUMMARY: Clark Springs, located on SE Kent-Kangley Road, east of Maple Valley
and adjacent to Rock Creek, is a critical component in the City’s water supply
system.
Clark Springs produces about sixty percent of Kent’s daily water supply and
currently has an aging back-up power supply.
This project will provide a diesel-powered, standby generator capable of powering
the entire site; automatic power transfer switch; new structure to protect the
equipment; removal of the existing propane generator; removal and replacement of
existing pump control panel and motor starter for Well #3; replacement of existing
electrical service pedestal and equipment; programmable logic controller; and a
new service cabinet.
BUDGET IMPACT: Costs for this project will be paid with funds already budgeted
in the water utility.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure
ATTACHMENTS:
1. 6 - Exhibit RH2 Clark Springs Agreement (PDF)
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CONSULTANT SERVICES AGREEMENT - 1
(Over $20,000)
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
RH2 Engineering, Inc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and RH2 Engineering, Inc. organized under the laws of the State of Washington,
located and doing business at 22722 29th Drive SE, Suite 210, Bothell, WA 98021, Phone: (425) 951-
5358, Contact: Chris Roberts (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following
described plans and/or specifications:
The Consultant shall provide design services for the Clark Springs Generator and Electrical
Upgrade Project. For a description, see the Consultant's Scope of Work which is attached as
Exhibit A and incorporated by this reference.
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Consultant shall complete the
work described in Section I by February 28, 2020.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
One Hundred Seventeen Thousand, Four Hundred Fifty Five Dollars and Twenty Eight Cents
($117,455.28), for the services described in this Agreement. This is the maximum amount
to be paid under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a negotiated and
executed amendment to this agreement. The Consultant agrees that the hourly or flat rate
charged by it for its services contracted for herein shall remain locked at the negotiated
rate(s) for a period of one (1) year from the effective date of this Agreement. The
Consultant's billing rates shall be as delineated in Exhibit B and C.
B. The Consultant shall submit monthly payment invoices to the City for work performed, and
a final bill upon completion of all services described in this Agreement. The City shall
provide payment within forty-five (45) days of receipt of an invoice. If the City objects to
all or any portion of an invoice, it shall notify the Consultant and reserves the option to only
pay that portion of the invoice not in dispute. In that event, the parties will immediately
make every effort to settle the disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
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A. The Consultant has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant’s services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Consultant’s services, or the Consultant is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by Consultant’s
business, and has obtained a Unified Business Identifier (UBI) number from the
State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and earnings of
its business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement. After termination, the City may take possession of all records and data within the
Consultant’s possession pertaining to this project, which may be used by the City without restriction. If
the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or
legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation,
national origin, or the presence of any sensory, mental, or physical disability, discriminate against any
person who is qualified and available to perform the work to which the employment relates. Consultant
shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with
City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance
Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City
harmless, and Consultant’s liability accruing from that obligation shall be only to the extent of the
Consultant's negligence.
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(Over $20,000)
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made
pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having
jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then
Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and
reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful
refusal on the Consultant’s part.
The provisions of this section shall survive the expiration or termination of this Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit F attached and incorporated by
this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the
work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings,
designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City. All records submitted by the City to the Consultant will be safeguarded
by the Consultant. Consultant shall make such data, documents, and files available to the City upon the
City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records
Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to
cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act.
The City’s use or reuse of any of the documents, data, and files created by Consultant for this project by
anyone other than Consultant on any other project shall be without liability or legal exposure to
Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, the work must meet the approval of the City and shall be subject to the City's general right of
inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall
be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to
materials, tools, or other articles used or held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means
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CONSULTANT SERVICES AGREEMENT - 4
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of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be
made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City
and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part
of or altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable to
Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or
accruing out of the performance of those operations.
I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to
the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents,
notes, emails, and other records prepared or gathered by the Consultant in its performance of this
Agreement may be subject to public review and disclosure, even if those records are not produced to or
possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying
the City’s duties and obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of
the Kent City Code.
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CONSULTANT SERVICES AGREEMENT - 5
(Over $20,000)
K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person.
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below. All acts consistent with the authority of this Agreement and prior
to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed
to have applied.
CONSULTANT:
By:
(signature)
Print Name:
Its
(title)
DATE:
CITY OF KENT:
By:
(signature)
Print Name: Dana Ralph
Its Mayor
DATE:
NOTICES TO BE SENT TO:
CONSULTANT:
Chris Roberts
RH2 Engineering, Inc.
22722 29th Dr. SE, Suite 210
Bothell, WA 98021
(425) 951-5358 (telephone)
N/A (facsimile)
NOTICES TO BE SENT TO:
CITY OF KENT:
Timothy J. LaPorte, P.E.
City of Kent
220 Fourth Avenue South
Kent, WA 98032
(253) 856-5500 (telephone)
(253) 856-6500 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
ATTEST:
Kent City Clerk
RH2 - Clark Springs/Araucto
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EEO COMPLIANCE DOCUMENTS - 1
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City’s equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City’s sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
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EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City’s equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
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EEO COMPLIANCE DOCUMENTS - 3
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
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7/29/2019 10:12:55 AM\\rh2.com\dfs\NewBusiness\Proposal\KEN\20190529_KEN_M190089_Clark Springs Generator and Electrical Upgrade\Contract\PSA_SOW_Clark Springs
Electrical and Standby Generator Upgrades.docx
EXHIBIT A
Scope of Work
City of Kent
Clark Springs Generator and Electrical Upgrade
July 2019
Background
The City of Kent (City) has aging electrical and motor control equipment located at its Clark Springs
facility that is in need of replacement. T he City has requested the services of RH2 Engineering, Inc.,
(RH2) for the design of the replacement electrical and motor starter equipment at the Clark Springs
facility, installation of a proposed standby engine generator system and shelter, and replacement of
the existing electrical service equipment and utility transformers.
There are three (3) existing well pumps at the Clark Springs facility and a fourth pump that is used
for augmentation purposes: two (2) of the well pumps are operated by variable frequency drive (VFD)
equipment and one (1) is operated by a soft starter. One of the well pump VFDs is an obsolete Cutler
Hammer VFD that shall be replaced with a new Danfoss VFD as part of this project. The existing soft
starter and associated valve controls for the three (3) well pumps will need to be moved to a new
pump control panel. No modifications are required for the fourth pump that is used for augmentation
purposes. One (1) utility transformer and electrical service is used to supply power to the facility.
The City currently has a small standby generator at the site that does not provide ad equate standby
power for the entire site and is used only for critical loads. Due to the importance of this facility, the
City has decided to replace the existing electrical service equipment, and existing wiring between the
utility transformers and building. The City also has decided to remove the existing standby generator,
along with the existing generator protection bollards, fuel tank, and security fencing, and install a
new backup generator to allow for more reliable operation of the entire facility. The City requires
that the new generator be installed under a full-coverage shelter with a metal roof and has identified
an approximate location for the shelter that will require site improvements to remove trees, prepare
the structural foundation for the shelter, and allow for vehicular access to the generator.
The major design and project elements at Clark Springs include the following:
• Removal and replacement of the existing pump control panel and motor starter for Well
No. 3. The new VFDs will be manufactured by Danfoss.
• Replacement of the existing electrical service equipment and utility transformers, including
installation of a new concrete pad and shelter above the new service equipment. The
proposed electrical service equipment will be NEMA 4X, stainless steel if installed outdoors.
• Installation of proposed electrical raceway and conductors between the proposed utility
transformers and the existing building.
• Installation of a new standby generator system with an automatic transfer switch to power
the Clark Springs site. Triple-walled diesel tanks to have a minimum 72-hour standby fuel
capacity.
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City of Kent Exhibit A
Clark Springs Generator and Electrical Upgrade Scope of Work
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• Maintain usage of existing manual transfer switch and distribution panel for powering
existing critical equipment currently by the existing generator.
• Design provisions that address the goal of reducing the downtime of operation of the existing
wells.
• Replacement of existing raceway and conductors between existing building and existing surge
tank building.
• Upgrade existing S7-300 and 200 programmable logic controllers (PLCs) and surge tank
remote input/output (I/O) rack.
• Construction of a shelter for the standby engine generator system that shall include a metal
roof, hot-dipped galvanized frame, work lighting, power receptacle, concrete generator pad
with containment curb and drainage provisions, and generator access platform.
• Site improvements for the construction of the generator system shelter that shall include tree
and earth removal, structural fill and preparation work for the shelter foundation, vehicle
access to the generator with a hammerhead-style driveway with a concrete fueling pad with
integral containment curb and spill isolation provisions, stormwater collection system routed
to existing stormwater system, and removal of the existing generator and propane fuel tank.
• Installation of poles for exterior lighting and future surveillance cameras.
Assumptions: The City shall provide RH2 with a completed survey and base map to be used as a basis
for the electrical and civil site plan design. RH2 may rely on the accuracy and completeness of data,
information, and/or drawings provided by the City or others in relation to this work. Refer to the
attached Fee Estimate (Exhibit B) for an estimate of time required for all tasks. The project delivery
timelines shown below, and project schedule shown in Exhibit E is based on a Notice-to-Proceed (NTP)
date from the City in early September.
Task 1 – Project Management and Administration
Objective: Manage and coordinate engineering services required for the project design.
Project/Task Delivery Timeline (Approximately 105 Working Days): Notice-to-Proceed through
project completion (Estimated to be September 2019 to January 2020).
Approach:
Perform Project Management, Progress Reporting, and Team Management – Identify and
designate a single point of contact to act as the RH2 project manager during the design phase
of the project. Manage the RH2 project team to track time and budget, work elements
accomplished, work items planned for the next period, and labor, time, and budget needed to
complete the tasks listed in this Scope of Work. If needed, notify the City of scope changes and
obtain authorization to proceed from the City’s project manager prior to performing the work.
Prepare monthly project progress reports to identify what was accomplished for the month,
what is anticipated for the next month, and current or potential issues or changes. The progress
report will contain a summary of task costs to date (in invoice format).
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City of Kent Exhibit A
Clark Springs Generator and Electrical Upgrade Scope of Work
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Provide Project Coordination – Develop and maintain a project schedule. Participate in weekly
coordination meetings with the City via conference call. Develop and maintain an action item
tracker that will electronically log decisions made during the project and include supporting
documents.
RH2 Deliverables:
• Monthly progress reports to include the elements described in subtask 1.1 for the duration
of the project.
• Project schedule in electronic (PDF) format.
• Action item tracker in electronic (PDF) format.
Task 2 – Site Investigation and Data Review
Objective: Prepare for and attend a kick-off meeting and site visit with City staff. Review as-built
drawings and data provided by the City.
Project/Task Delivery Timeline: Approximately 10 Working Days after NTP.
Approach:
Attend Kick-Off Meeting – Meet with City staff and key design team members to review the
scope of work, schedule, and critical design elements. Prepare meeting agenda and minutes.
Attend Site Visit – Attend one (1) site visit at the Clark Springs facility to collect information for
the design related to the site, existing power distribution system, generator sizing, existing
equipment dimensions, conduit routing, comparison to the as-built drawings for the existing
power distribution system and site layout, and space evaluation for the proposed
improvements.
Review Data – Review data, as-built drawings, and any other information provided by the City.
Provided by City:
• As-built drawings of best available information of the existing site, existing telemetry system
layout, existing buildings, and existing pump control panel layout.
• Survey and base map in AutoCAD (dwg) format.
RH2 Deliverables:
• Kick-off meeting agenda and minutes in electronic (PDF) format.
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City of Kent Exhibit A
Clark Springs Generator and Electrical Upgrade Scope of Work
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Task 3 – Site, Structural, and Electrical Design
Objective: Prepare bid-ready design plans and specifications for the proposed site, structural, and
electrical work at the existing Clark Springs facility.
Project/Task Delivery Timeline: Approximately 105 Working Days. See below for estimated timeline
dates per sub-task.
Approach:
Perform Geotechnical Investigation (15 Working Days after NTP) – Perform a geotechnical
investigation for constructing the generator shelter foundation and inertia pad. Complete up
to two (2) test pits at the site to document soil composition and develop design parameters for
the generator shelter foundation. Prepare a geotechnical memorandum detailing site
conditions, including slope requirements, bearing capacity, earth pressures, and groundwater
control for design and construction of the generator shelter foundation. The City shall mark the
location onsite, call in utility locates prior to test pit digging, and provide a backhoe and operator
to perform test pits onsite. Test pit digging is assumed to take four (4) hours to complete.
Prepare Site Improvements Design Plans (Up to 105 Working Days after NTP) – Develop existing
and proposed site and utility plans and details, including building setbacks, tree removal, site
grading, removal of the existing generator, removal of the existing fencing and generator
bollards, generator concrete pad and security fencing layout, hammerhead turnaround layout
with a concrete fueling pad and vehicle access to the structure, and stormwater collection
system with spill isolation provisions. The site design will be based on a combination of
City-provided topographic survey, base map data, and field notes from the site visit.
Provide Drainage Review (Up to 105 Working Days after NTP) – Prepare a Technical Information
Report (TIR) for compliance with the 2016 King County Surface Water Design Manual as
amended by the City’s Surface Water Design Manual 2017. It is assumed that the project will
be exempt from Core Requirement No. 3: Flow Control, Core Requirement No. 8: Water Quality,
and Core Requirement No. 9: Flow Control Best Management Practices (BMPs).
Prepare Generator Shelter Structural Design Plans (Up to 105 Working Days after NTP) –
Develop structural plans and details for the generator structure, including the generator
support slab and access platform. Prepare structural calculations for submittal along with a
permit copy of the plan set to the City Building Department. The permit shall be prepared and
provided by the City.
Perform Generator Sizing and Calculations (10 Working Days after NTP) – Perform generator
load and sizing calculations based on the existing electrical load at the facility and new Well No.
3 VFD that will be installed at the facility to determine generator sizing for the facility.
Determine generator sizing calculations with manufacturer sizing software. Coordinate with the
City’s preferred generator manufacturer, Cummins, to determine the physical size of the
generator and automatic transfer switch, to obtain equipment pricing information, and to
develop a custom sub-base triple-walled fuel tank design for the generator. Provide
calculations to the City as part of the 60-percent design review.
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City of Kent Exhibit A
Clark Springs Generator and Electrical Upgrade Scope of Work
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Prepare Electrical Design Plans (Up to 105 Working Days after NTP) –
• Develop electrical plans for replacement of the existing pump control panel VFD for Well
No. 3 with a new VFD, replacement of the existing electrical service equipment and power
distribution panel, installation of a new outdoor generator and automatic transfer switch,
replacement of existing raceway and conductors between the existing building and utility
power pole, upgrading the existing Siemens PLCs and surge tank remote I/O rack, and
installation of poles for exterior lighting and future surveillance cameras. Plans shall include
a one-line diagram showing equipment layout, a power distribution and signal plan showing
conduit routing and equipment locations, pump control panel and motor control
equipment installation details, generator installation details, electrical schedules, and
electrical details.
• Coordinate the electrical service improvements with Puget Sound Energy to determine the
required electrical service and utility modifications.
• Prepare control logic diagrams for valve control of the well pump motors, relocation of an
existing soft starter from the existing motor control center to the new pump control panel,
and replacement of an existing VFD.
• Prepare an electrical site plan identifying the location of the new generator and generator
structure, new electrical service conduit, electrical service modifications, existing site
conduit routing, and site improvements that are required for the installation of the
generator.
• Prepare generator and fuel tank installation details. The fuel tank system is to be designed
as a triple-walled, sub-base fuel tank with leak alarming and required venting. The fuel tank
will have a designed fuel capacity for a three (3)-day run period at rated load. The generator
design will include conduit and wiring to a generator battery charger, generator block
heater, generator interior light and receptacle, work lighting, and a 20 -amp outdoor
receptacle.
• Prepare telemetry system diagrams for interfacing the proposed equipment with the
existing telemetry system and for replacing the existing PLC and remote I/O rack. Upgrade
existing VFD communications from Profibus to Profinet. The proposed motor control
equipment also will communicate with the telemetry system via Profinet. The telemetry
system diagrams will show the proposed telemetry system input and output signals and
interface requirements. The generator/transfer switch will be capable of inhibiting
re-transfer to utility power until allowed to do so by the PLC progra mming.
Prepare Specifications (Up to 105 Working Days after NTP) – Utilize the Washington State
Department of Transportation (WSDOT) Standard Specifications and Kent Special Provisions for
mobilization and demobilization, earthwork items, aggregate production and acceptance,
bases, surface treatment and pavement, cement concrete pavement, drainage structures,
storm sewers, sanitary sewers, water mains, conduits, pavement markings, signs, guardrails,
monuments and cases, cement concrete sidewalks, and permanent signing. The Kent Special
Provisions shall be provided by the City to RH2 for edits and revisions as needed. All changes to
the documents shall be made using MS Word tracked changes features. Prepare technical
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City of Kent Exhibit A
Clark Springs Generator and Electrical Upgrade Scope of Work
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specifications and reformat RH2’s standard modified Construction Specifications Institute (CSI)
format into the WSDOT Standard Specifications format. The technical specifications shall be
incorporated into the appropriate section of the KENT SPECIAL PROVISIONS (KSP). RH2 will
insert the technical specifications into the appropriate sections (or new sections) of the KSP,
while ensuring no conflicting information. The City shall attach the technical specifications to
the City’s front-end bidding documents and prepare the overall specification package. Prepare
the specifications portion of the bid package and review the City-provided documents for
potential conflict(s) with the technical specifications. Provide the City with comments and
suggestions for resolving conflicts between the two documents.
Prepare Construction Cost Estimate (Up to 105 working Days after NTP) – Prepare a
construction cost estimate for City review purposes at the 60-, 90-, and 100-percent review
stages.
Provide City Design Reviews (Between 40 and 105 Working Days after NTP) –
• Provide the City with plans at the 60-, 90-, and 100-percent design levels, and specifications
at the 90- and 100-percent design levels for City review. Allow the City a two (2) week
review period for each review cycle.
• Meet up to two (2) times with City staff for 60- and 90-percent design review meetings to
discuss and review the plans and specifications.
• Edit plans and specifications at the 60- and 90-percent review levels based on City review
comments.
• Provide a 100-percent plan, marked as “PERMIT SET,” and associated structural
calculations, for City submittal to the Building Department.
• Finalize the plans and specifications, incorporating revisions/comments from the Building
Department review on the bid plan set.
Provide Quality Assurance/Quality Control (Up to 105 Working Days after NTP) – Provide quality
assurance/quality control (QA/QC) services, to include a formal, internal QA/QC process and
review of the constructability of the project design and final deliverables.
Provided by City:
• The City shall mark the location onsite, call in utility locates prior to test pit digging, and
provide a backhoe and operator to perform test pits onsite.
• City front-end bidding documents, including WSDOT Standard Specifications and Kent Special
Provisions.
• Plans and specification production.
• All required permitting applications, fees, and submittals.
RH2 Deliverables:
• Geotechnical memorandum in electronic (PDF) format.
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City of Kent Exhibit A
Clark Springs Generator and Electrical Upgrade Scope of Work
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• TIR for stormwater compliance in (PDF) format.
• 60-percent, 90-percent, and 100-percent design drawings in electronic (PDF) format.
• 90-percent and 100-percent specifications in electronic (PDF) format.
• 100-percent design plans and associated structural calculations in electronic (PDF) format.
• 60-, 90-, and 100-percent construction cost estimates in electronic (PDF) format.
• One (1) electronic copy of the final plans in AutoCAD (dwg) format on a CD or flash drive.
• One (1) electronic copy of the final plans in PDF on a CD or flash drive.
• One (1) electronic copy of the final technical specifications in PDF and Word format on a CD
or flash drive.
• One (1) full-size hard copy of final plans.
• One (1) full record of materials.
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Prime Consultant - RH2 Engineering, Inc.
HOURLY RATE $175.00 $161.00 $161.00 $200.00 $200.00 $200.00 $231.00 $231.00 $231.00 $240.00 $119.00
Labor Estimate CLASS Prof III Prof II Prof II Prof V Prof V Prof V Prof VII Prof VII Prof VII Prof VIII Admin IV
NAME Max Freimund, PE Jacob Hamilton Isaac Oquist Ryan Feskens, PE Jon Conner, PE Mark Braaksma, PE Steve Nelson, LG Bret Beaupain, PE Chris Roberts, PE Geoff Dillard, PE Julie Self
Work
Elem.
Sub
Elem.Description
Civil Staff
Engineer
Structural Staff
Engineer
Electrical Staff
Engineer
Civil Project
Engineer/
Manager
Structural
Project
Engineer/
Manager
Electrical Project
Engineer/Manager
Engineering
Geologist
Surface Water/
Stormwater
Engineer Project Manager
Principal-in-
Charge
Administrative
Assistant
Total
Hours Fee
Task 1 Project Management 12 2,772
1.1 Perform Project Management, Progress Reporting, and Team Management 6 6 1,386
1.2 Provide Project Coordination 6 6 1,386
Task 2 Site Investigation and Data Review 50 9,988
2.1 Attend Kick-Off Meeting 2 4 4 10 2,124
2.2 Attend Site Visit 6 6 6 18 3,786
2.3 Review Data 6 6 4 4 2 22 4,078
Task 3 Site, Structural, and Electrical Design 517 94,691
3.1 Perform Geotechnical Investigation 4 12 2 2 20 4,290
3.2 Prepare Site Improvements Design Plans 48 12 60 10,800
3.3 Provide Drainage Review 24 8 12 4 48 9,048
3.4 Prepare Generator Shelter Structural Design Plans 50 12 62 10,450
3.5 Perform Generator Sizing and Calculations 8 4 2 14 2,550
3.6 Prepare Electrical Design Plans 80 32 12 124 22,052
3.7 Prepare Specifications 16 8 24 8 24 80 14,304
3.8 Prepare Construction Cost Estimate 4 1 4 4 4 4 2 23 4,367
3.9 Provide City Design Reviews 6 2 6 6 4 6 16 8 54 10,186
3.10 Provide Quality Assurance/Quality Control 4 4 4 8 8 4 32 6,644
Total 88 53 104 66 32 88 12 12 72 10 42 579 107,451
$15,400.00$ 8,533.00$ 16,744.00$ 13,200.00$ 6,400.00$ 17,600.00$ 2,772.00$ 2,772.00$ 16,632.00$ 2,400.00$ 4,998.00$ 107,451.00$
City of Kent - Clark Springs Generator and Electrical Upgrade
EXHIBIT B 7.a
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Firm Name: RH2 Engineering, Inc.
Class Classification Role Staff Hours x Rate =Cost
Professional I Professional I Staff Engineer 0 148.00$ -$
Professional II Professional II Staff Engineer 157 161.00$ 25,277.00$
Professional III Professional III Project Engineer 88 175.00$ 15,400.00$
Professional IV Professional IV Project Engineer 0 185.00$ -$
Professional V Professional V Project Manager 186 200.00$ 37,200.00$
Professional VI Professional VI Project Manager 0 213.00$ -$
Professional VII Professional VII Director 96 231.00$ 22,176.00$
Professional VIII Professional VIII Principal 10 240.00$ 2,400.00$
Professional IX Professional IX Principal 0 240.00$ -$
Administrative I Administrative I Administrative 0 72.00$ -$
Administrative II Administrative II Administrative 0 84.00$ -$
Administrative III Administrative III Administrative 0 101.00$ -$
Administrative IV Administrative IV Administrative 42 119.00$ 4,998.00$
Administrative V Administrative V Administrative 0 137.00$ -$
Total Hours 579
Total Direct Labor 107,451.00$
Direct Non-Salary Costs Cost
Item Unit Number Cost Each Number
Mileage Miles 320 0.58$ 185.60$
CAD/GIS System Each 214 $27.50 5,885.00$
Photocopies Each 360 0.09$ 32.40$
Each 40 0.20$ 8.00$
Each 180 0.90$ 162.00$
Each 300 2.00$ 600.00$
CAD Plots - Full-size Each 50 10.00$ 500.00$
Technology Charge Percentage 105251 2.5%2,631.28$
Direct Non-Salary Costs Total 10,004.28$
Prime Subtotal 117,455.28$
Subconsultant Expenses
Total Subconsultant Expense -$
Total 117,455.28$
TOTAL PROJECT COST Rounded 117,455$
City of Kent
Clark Springs Generator and Electrical Upgrade
Cost Summary
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Subconsultant:
RH2 ENGINEERING, INC
Overhead
Multiplier
Fee Multiplier
166.00%12.00%
Professional I $ 49.68 $ 82.47 $ 15.86 $ 148.00
Professional II $ 54.04 $ 89.71 $ 17.25 $ 161.00
Professional III $ 58.74 $ 97.51 $ 18.75 $ 175.00
Professional IV $ 62.10 $ 103.08 $ 19.82 $ 185.00
Professional V $ 67.13 $ 111.44 $ 21.43 $ 200.00
Professional VI $ 71.50 $ 118.69 $ 22.82 $ 213.00
Professional VII $ 77.54 $ 128.72 $ 24.75 $ 231.00
Professional VIII $ 80.56 $ 133.73 $ 25.72 $ 240.00
Professional IX $ 80.56 $ 133.73 $ 25.72 $ 240.00
Control Specialist I $ 44.98 $ 74.67 $ 14.36 $ 134.00
Control Specialist II $ 48.67 $ 80.80 $ 15.54 $ 145.00
Control Specialist III $ 53.04 $ 88.04 $ 16.93 $ 158.00
Control Specialist IV $ 56.73 $ 94.17 $ 18.11 $ 169.00
Control Specialist V $ 60.42 $ 100.30 $ 19.29 $ 180.00
Control Specialist VI $ 64.45 $ 106.98 $ 20.57 $ 192.00
Control Specialist VII $ 69.82 $ 115.90 $ 22.29 $ 208.00
Control Specialist VIII $ 73.18 $ 121.47 $ 23.36 $ 218.00
Technician I $ 36.92 $ 61.29 $ 11.79 $ 110.00
Technician II $ 39.94 $ 66.31 $ 12.75 $ 119.00
Technician III $ 45.99 $ 76.34 $ 14.68 $ 137.00
Technician IV $ 49.01 $ 81.35 $ 15.64 $ 146.00
Technician V $ 53.71 $ 89.15 $ 17.14 $ 160.00
Technician VI $ 58.74 $ 97.51 $ 18.75 $ 175.00
Technician VII $ 63.78 $ 105.87 $ 20.36 $ 190.00
Technician VIII $ 67.13 $ 111.44 $ 21.43 $ 200.00
Administrative I $ 24.17 $ 40.12 $ 7.71 $ 72.00
Administrative II $ 28.20 $ 46.81 $ 9.00 $ 84.00
Administrative III $ 33.90 $ 56.28 $ 10.82 $ 101.00
Administrative IV $ 39.94 $ 66.31 $ 12.75 $ 119.00
Administrative V $ 45.99 $ 76.34 $ 14.68 $ 137.00
In-House Copies B/W - 8.5x11 $ 0.09
In-House Copies B/W - 8.5x14 $ 0.14
In-House Copies B/W - 11x17 $ 0.20
In-House Copies Color - 8.5x11 $ 0.90
In-House Copies Color - 8.5x14 $ 1.20
In-House Copies Color - 11x17 $ 2.00
CAD Plots Large $ 25.00
CAD Plots Full $ 10.00
CAD Plots Half $ 2.50
CAD System Per Hour $ 27.50
GIS System Per Hour $ 27.50
Mileage Current IRS Rate
Subconsultants will be billed at cost plus 15%.
Outside direct costs for permit fees,reports,maps,data,reprographics,couriers,postage,and non-
mileage related travel expenses that are necessary for the execution of the project and are not
specifically identified elsewhere in the contract will be billed at cost.
Exhibit C
Consultant Fee Determination - Summary Sheet
2019 SCHEDULE OF RATES AND CHARGES
Staff Classification
Negotiated Rate
Per Hour
Negotiated
Hourly Rate
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EXHIBIT D
KEY PERSONNEL
NAME TITLE
1. Chris Roberts, PE Project Manager
2. Geoff Dillard, PE Principal-In-Charge
3. Mark Braaksma, PE Electrical Project Engineer/Manager
4. Jon Conner, PE Structural Project Engineer/Manager
5. Ryan Feskens, PE Civil Project Engineer/Manager
6. Isaac Oquist Electrical Staff Engineer
7. Jacob Hamilton Structural Staff Engineer
8. Max Freimund, PE Civil Staff Engineer
9. Steve Nelson Engineering Geologist
10. Bret Beaupain, PE Surface Water/Stormwater Engineer
11. Julie Self Administrative Assistant
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ID Task Name Duration Start Finish
0 Clark Springs Generator and Electrical
Upgrade
344 days Mon
9/9/19
Thu
12/31/20
1 Estimated Notice-to-Proceed 1 day Mon 9/9/19 Mon 9/9/19
2 Project Management and
Administration
105 days Mon 9/9/19 Fri 1/31/20
3 Site Investigation and Data Review 10 days Mon 9/9/19 Fri 9/20/19
4 Attend Kick-Off Meeting 5 days Mon 9/9/19 Fri 9/13/19
5 Attend Site Visit 5 days Mon 9/9/19 Fri 9/13/19
6 Review Data 10 days Mon 9/9/19 Fri 9/20/19
7 Site, Structural, and Electrical Design 105 days Mon 9/9/19 Fri 1/31/20
8 Perform Geotechnical Investigation 15 days Mon 9/9/19 Fri 9/27/19
9 Prepare Site Improvements Design
Plans
95 days Mon
9/23/19
Fri 1/31/20
10 Provide Drainage Review 95 days Mon
9/23/19
Fri 1/31/20
11 Prepare Generator Shelter Structural
Design Plans
95 days Mon
9/23/19
Fri 1/31/20
12 Perform Generator Sizing and
Calculations
5 days Mon
9/16/19
Fri 9/20/19
13 Prepare Electrical Design Plans 95 days Mon
9/23/19
Fri 1/31/20
14 Prepare Specifications 95 days Mon
9/23/19
Fri 1/31/20
15 Prepare Construction Cost Estimate 95 days Mon
9/23/19
Fri 1/31/20
16 Submit 60 Percent Plans and
Construction Cost Estimate to the
City
1 day Fri 11/1/19 Fri 11/1/19
17 City Review - 60 Percent Plans and
Construction Cost Estimate
10 days Mon
11/4/19
Fri 11/15/19
18 Submit 90 Percent Plans,
Specifications, and Construction Cost
Estimate
1 day Fri 12/13/19 Fri 12/13/19
19 City Review - 90 Percent Plans,
Specifications, and Construction Cost
Estimate
16 days Fri 12/13/19 Fri 1/3/20
20 Submit 100 Percent Plans and
Structural Calculations
1 day Fri 1/17/20 Fri 1/17/20
21 Provide Quality Assurance/Quality
Control
95 days Mon
9/23/19
Fri 1/31/20
22 Finalize Plans and Specifications 21 days Fri 1/3/20 Fri 1/31/20
23 Submit Final Plans, Specifications,
and Construction Cost Estimate
1 day Fri 1/31/20 Fri 1/31/20
24 Bidding and Contract Award 42 days Mon 2/3/20 Tue 3/31/20
25 Construction 194 days Mon 4/6/20 Thu
12/31/20
9/9
9/9 1/31
Project Management and Administration
9/9 9/20
Site Investigation and Data Review
9/9 9/13
Attend Kick-Off Meeting
9/9 9/13
Attend Site Visit
9/9 9/20
Review Data
9/9 1/31
Site, Structural, and Electrical Design
9/9 9/27
Perform Geotechnical Investigation
9/23 1/31
Prepare Site Improvements Design Plans
9/23 1/31
Provide Drainage Review
9/23 1/31
Prepare Generator Shelter Structural Design Plans
9/16 9/20
Perform Generator Sizing and Calculations
9/23 1/31
Prepare Electrical Design Plans
9/23 1/31
Prepare Specifications
11/1
12/13
1/17
1/31
2/3 3/31
Bidding and Contract Award
4/6 12/31
Construction
7/28 8/4 8/11 8/18 8/25 9/1 9/8 9/15 9/22 9/29 10/610/1310/2010/2711/311/1011/1711/2412/1 12/812/1512/2212/29 1/5 1/12 1/19 1/26 2/2 2/9 2/16 2/23 3/1 3/8 3/15 3/22 3/29 4/5 4/12 4/19 4/26 5/3 5/10 5/17 5/24 5/31 6/7 6/14 6/21 6/28 7/5 7/127/19 7/26 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 10/410/1110/1810/2511/1 11/811/1511/2211/2912/612/1312/2012/27 1/3 1/10 1/17 1/24 1/31 2/7
Aug '19 Sep '19 Oct '19 Nov '19 Dec '19 Jan '20 Feb '20 Mar '20 Apr '20 May '20 Jun '20 Jul '20 Aug '20 Sep '20 Oct '20 Nov '20 Dec '20 Jan '21 Feb '21
Task Split Milestone Summary Project Summary Progress
City of Kent
Clark Springs Generator and Electrical Upgrade
Tue 7/23/19 9:45 AM Page 1 Clark Springs Electrical and Standby Generator Upgrades.mpp
Project: Clark Springs Generato
Date: Tue 7/23/19
EXHIBIT E 7.a
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EXHIBIT F INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The City shall be named as an
insured under the Consultant’s Commercial General Liability
insurance policy with respect to the work performed for the City
using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
3. Workers’ Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant’s
profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
2. Commercial General Liability insurance shall be written with limits
no less than $2,000,000 each occurrence, $2,000,000 general
aggregate and a $1,000,000 products-completed operations
aggregate limit.
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EXHIBIT F (Continued)
3. Professional Liability insurance shall be written with limits no less
than $2,000,000 per claim and $2,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant’s insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant’s
insurance and shall not contribute with it.
2. The Consultant’s insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice by certified mail, return receipt requested, has
been given to the City.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the Consultant and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The City reserves the right to receive a
certified copy of all required insurance policies. The Consultant’s
Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer’s liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than A:VII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 19, 2019
TO: Public Works Committee
SUBJECT: Information Only - Hydrant Operations and Maintenance -
Update
SUMMARY: Staff will present an overview of preventative measures to help ensure
fire hydrants function properly in the water distribution system.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 19, 2019
TO: Public Works Committee
SUBJECT: Information Only - Lower Russell Levee Project
SUMMARY: The Lower Russell Road Levee Project is located on the right bank of
the Green River between South 212th Street and Veteran’s Drive. The King County
Flood Control District will build a new levee, set back from the river to meet federal
stability requirements for levee accreditation and provide protection at the 500-year
flood level. The project includes habitat and trail improvements as well
as the relocation of Van Doren’s Park in addition to the levee’s reconstruction.
The project will reduce flood risks to residences, businesses, and properties in the
Kent Valley.
The District recently executed a contract for Phase 1 of the project and work will
begin in the coming weeks. Phase 1 includes construction of a floodwall from
Veteran’s Drive to the Puget Sound Energy Trail at about the midpoint of the levee
reach. Phase one also includes relocation of a watermain from the existing Van
Doren’s Park north up to South 212th Street. Van Doren’s Park and the Green River
Trail will remain open throughout this phase of construction. The District
anticipates bidding Phase 2 of the project later this year with construction in spring
of 2020. A groundbreaking celebration to commemorate the start of Phase 1 is
being held on August 22, 2019 at 10:30am.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure, Innovative Community, Sustainable Services
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 19, 2019
TO: Public Works Committee
SUBJECT: Information Only - Fuel Island Project Update
SUMMARY: Funding requests to replace the existing unleaded and diesel fuel
systems at the Russell Road Operations & Maintenance Facility date back as far as
1998. Fleet continued to note this issue during the budget processes over the
decades to replace the complete fuel systems. Replacement funding was provided
as part of the 2018 mid-biennium budget adjustment.
In December 2018, Council authorized a Consultant Services Agreement with
Skillings/Connelly to prepare contract documents for a new fuel system, and
decommissioning the existing system. The contract documents are 95% complete.
Building permit applications have been submitted to the Building and Planning
department, and permits are anticipated to be issued in August.
The existing underground storage (UST) fuel system, installed in 1988, consists of
two 10,000-gallon unleaded tanks and one 5,000 diesel tank. The 1988 fuel system
replaced a previously installed system in approximately the same site location.
The City fleet uses approximately 255,000 gallons of fuel (combined) annually. It
has been a financial benefit to the City to have its own on-site fuel system.
Purchasing fuel on the state contract provides an annual savings of approximately
$75,000, results in a substantial staff productivity savings, more secure
tracking/utilization and accountability, and operational resiliency in-case of a
natural disaster or inclement weather emergency when road conditions are such
that fuel delivery companies are not delivering.
The fuel systems are annually inspected by a State Certified company (SME
Solutions, Underground Storage Tank specialists) for tank integrity and have
passed every year. The most recent test was performed in November 2018. The
Department of Ecology (DOE) does their own fuel system inspection every 12 to 18
months; the fuel system has been in compliance.
On July 23, 2019 Fleet received soil testing results, performed as part of
Skillings/Connelly body of work, that subsurface contamination was found in several
of the borings around the unleaded fuel island. Given the ongoing DOE inspections,
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this was unexpected news. No contamination was found in the soil testing around
the diesel island. Required notification was provided to DOE on July 24.
Additional soil testing is needed to determine the extent of contamination. A
$31,000 contract amendment for Skillings/Connelly is being processed to perform
this work. As new information is received, we will keep the Committee informed.
Given the above, the fuel system replacement project has been split into two
phases: the first being installation of the new system and the second being
decommissioning and remediation of the existing system. Recent cost estimates for
the new system are $2.2M. This exceeds the $1.75M project budget. We are
working on a solution utilizing Fleet capital funding to cover the costs of new
system.
SUPPORTS STRATEGIC PLAN GOAL:
Inclusive Community, Sustainable Services
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 19, 2019
TO: Public Works Committee
SUBJECT: Information Only - Transportation Improvement Board Grant
Applications
SUMMARY: The Transportation Improvement Board (TIB) has issued the annual
call for projects for the Urban Arterial Program (UAP) and the Sidewalk Program
(SP). TIB requires 20% match for UAP and SP programs. For the Puget Sound
Region, $70 million is available for the UAP and $5 million is available for the SP.
Kent staff have reviewed the grant criteria attended suggested seminars and have
submitted applications for the following projects:
1) Urban Arterial Program – 76th Ave S Road Raising from 220 block to 212 block.
2) Sidewalk Program – Walkway on the west side of 132nd Ave SE from SE 240th ST
to SE 228th PL.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure, Sustainable Services
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: August 19, 2019
TO: Public Works Committee
SUBJECT: Information Only - Quiet Zone Update
SUMMARY: Staff will provide an update on the status of the Quiet Zones.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Sustainable Services
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