HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 06/03/2019 (2)
Unless otherwise noted, the Public Works Committee meets at 4 p.m. on the first and third
Mondays of each month in the Kent City Hall, Council Chambers East, 220 Fourth Avenue
South, Kent, WA 98032.
For additional information please contact Public Works Administration at 253-856-5500, or
email Cheryl Viseth at CViseth@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommun ications Relay
Service at 7-1-1.
Public Works Committee
Agenda
Chair - Dennis Higgins
Brenda Fincher– Toni Troutner
Monday, June 3, 2019
4:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Approval of May 20, 2019
Minutes
YES Chair 05 MIN.
5. Information Only/Residential
Traffic Calming Program Update
NO Dan Hansen 10 MIN.
6. Information Only/Annual
Guardrail Repairs
NO Joseph Araucto 10 MIN.
7. Information Only/Projects
Update
NO Eric Connor 20 MIN.
8. Information Only/Quiet Zone
Update
NO Rob Brown 05 MIN.
9. Information Only/Transportation
Engineering Consultant
NO Chad Bieren 10 MIN.
Page 1 of 4
Pending Approval
Public Works Committee
CC PW Regular Meeting
Minutes
May 20, 2019
Date: May 20, 2019
Time: 4:00 p.m.
Place: Chambers East
Attending: Dennis Higgins, Chair
Brenda Fincher, Councilmember
Toni Troutner, Councilmember
Agenda:
1. Call to Order 4:00 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Dennis Higgins Chair Present
Brenda Fincher Councilmember Present
Toni Troutner Councilmember Present
3. Changes to the Agenda
No changes were made to the agenda.
4. Approval of Minutes dated May 6, 2019
MOTION: Move to approve the Minutes dated May 6, 2019
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Higgins, Fincher, Troutner
5. Interlocal Agreement with King County Flood Control District for
Signature Pointe Levee - Authorize
Environmental Engineer II, Stephen Lincoln noted that this Interlocal
Agreement between the City of Kent and the King County Flood Control
District includes provisions for the City to purchase property to construct the
levee and provides the District with easements to operate and maintain the
levee in the future. The Agreement also includes provisions to remove
structures necessary for future construction. This future work will enable the
City to accredit the levee for FEMA flood insurance purposes. The District will
reimburse the City for expenses related to the above work as described the
Agreement.
In the future, a separate Interlocal Agreement will be needed for additional
property acquisition, design, and construction of the levee.
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Public Works Committee CC PW Regular Meeting
Minutes
May 20, 2019
Kent, Washington
Page 2 of 4
MOTION: Authorize the Mayor to sign an Interlocal Agreement
between the City of Kent and the King County Flood Control District
regarding the acquisition of property and reimbursement of the City’s
costs and expenses for the Signature Pointe Levee Project, subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 6/4/2019 7:00
PM
MOVER: Brenda Fincher, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Higgins, Fincher, Troutner
6. ILA with King County Flood Control District for Lower Russell Levee
Environmental Manger, Mike Mactutis noted that the Lower Russell Road
Levee is the largest project that the King County Flood Control District has
designed with an estimated cost of $52 million. Mactutis went on to note that
the City is the majority landowner of the project area, including Van Doren’s
Park and the Green River Natural Resource Area, as well as Russell Road and
the Green River Trail. The District is paying for the project and related
environmental mitigation of the project, while the City is providing the land
for the project that it already owns or is purchasing and being reimbursed by
the District. The City and the District will each be responsible for operation
and maintenance of portions of the completed project. Mactutis handed out
the latest Interlocal Agreement for Acquisition, Conveyance of Easements,
Design Permitting, Construction, Operations and Maintenance to committee
members which prescribes those project related rights and responsibilities.
The motion has been changed and is reflected as such.
MOTION: Move to recommend Council authorize the Mayor to sign an
Interlocal Agreement with the King County Flood Control District for
Ownership, Construction, Operation and Maintenance of the Lower
Russell Levee and other project impacted facilities subject to final
terms and conditions acceptable to the City Attorney and Public
Works Director, including those that address punch-list items for Van
Doren’s Park and documents conveying property interests to the
City’s properties.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 6/18/2019
7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Higgins, Fincher, Troutner
7. Information Only - Republic Services Proposed Price Increases
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Public Works Committee CC PW Regular Meeting
Minutes
May 20, 2019
Kent, Washington
Page 3 of 4
Conservation Coordinator, Tony Donati noted that Republic Services has
proposed rate changes in following three areas:
1. Annual Rate Adjustment - Includes the following components:
Disposal - King County is charging more to dispose of garbage
The chart below reflects the current and proposed increases:
2. Yard and Food Waste Tipping Fees: these cover new regulations,
investments in new technologies and related increased fees to haulers.
The chart below reflects proposed Yard and Food Waste Tipping Fee increases:
3. Recycling Processing Surcharge is due to the value of recyclable's has
dropped and it’s harder to find markets to take recyclable's.
The chart below shows the proposed per month increase for the Recycling
Processing Surcharge:
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Public Works Committee CC PW Regular Meeting
Minutes
May 20, 2019
Kent, Washington
Page 4 of 4
Committee members asked to see a list of other cities who have this
surcharge and what the percentage increase would be. Staff will return with
this information at a later meeting.
Donati reminded everyone of the upcoming Recycling Event on June 1, 2019
at Meridian Middle School located at 23480 120th Ave SE from 9:00 a.m. -
3:00 p.m. for a list of items that will be accepted go to
KentWA.gov/TalkingTrash or check your mail for the flyer that was sent out.
8. Information Only - Quiet Zone Update
Transportation Manager, Rob Brown, gave an informative update on the
Quiet Zone.
Union Pacific Railroad (UPRR)
Brown is working with the Washington State Department of Transportation to
include Willis St (SR 516) in the UPRR Quiet Zone. Brown noted that SR 516
is a limited access highway at the UPRR crossing, and that the state owns
and controls the highway. Two options are being pursued:
1. Change this section of SR 516 from limited access to managed access which
would give the City operational control of the crossing.
2. Install the signs and pavement markings related to the railroad crossing
based on a letter of “no issue” from WSDOT regarding establishment of the
Quiet Zone.
BNSF Railway
The application to establish a Quiet Zone on the BNSF mainline was
submitted on April 3, 2019 to the Federal Railroad Administration (FRA). We
are now in the 60-day comment period, where the railroads (BNSF, Sound
Transit, and Amtrak), the Washington State Department of Transportation,
and the Washington Utilities and Transportation Commission can submit
comments related to our application before the FRA makes a determination.
Quiet Zone Timeline
Brown presented the history of Quiet Zone efforts in Kent as well as
schedules for establishing Quiet Zones going forward.
Cheryl Viseth
Committee Secretary
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: June 3, 2019
TO: Public Works Committee
SUBJECT: Information Only - Residential Traffic Calming Program
Update
SUMMARY: The Residential Traffic Calming Program (RTCP) was adopted in 2009
via Resolution 1817. The RTCP was designed to focus on the negative impacts of
traffic speeds and volumes to the extent that they negatively impact residential
neighborhoods. The Public Works and the Police Departments coordinate efforts to
address residents’ concerns through education, enforcement and when applicable
construction of traffic calming devices.
The RTCP was last presented to the Public Works Committee in February 4, 2019.
Since that time, 10 new RTCP requests have been submitted by residents, 7 traffic
studies have been completed, and 15 requests have been closed. All 7 of the newly
completed studies recorded 85th percentile speeds of less than 10 MPH over the
speed limit and did not identify significant cut through traffic issues.
Three neighborhoods are currently participating in Phase 1 or Phase 2 of the
program to address a speed or cut-through issue by changing driver behavior or
selecting traffic calming devices for implementation. 10 additional RTCP request
locations have traffic studies which identified speed or cut-through traffic issues and
are in a queue awaiting further neighborhood outreach. Staff currently has a
backlog of 15 RTCP requests that have not yet had speed studies completed.
SUPPORTS STRATEGIC PLAN GOAL:
Inclusive Community, Thriving City, Innovative Community
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: June 3, 2019
TO: Public Works Committee
SUBJECT: Information Only - Annual Guardrail Repairs
SUMMARY: The objective of this project is to establish a non-exclusive contract
for repairs of damaged guardrail on an as needed basis for a period of 1 year. The
contractor will be given notice to proceed for each repair work order and thirty (30)
calendar days to start repair work. This will reduce the time to contract for the work
and repairs will be completed faster.
The City spends roughly $150 – $200K annually repairing guardrails. This is funded
out of the Business and Occupation tax. Our risk manager seeks reimbursement
from the owner/insurance company of the errant driver when possible. A fund for
these repairs is included in the biannual budget.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Innovative Community
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: June 3, 2019
TO: Public Works Committee
SUBJECT: Information Only - Projects Update
SUMMARY: Staff will provide an update on construction progress through May of
2019.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: June 3, 2019
TO: Public Works Committee
SUBJECT: Information Only - Quiet Zone Update
SUMMARY:
Union Pacific Railroad
Staff are working with the Washington State Department of Transportation for the
ability to include Willis St (SR 516) in the UPRR quiet zone. SR 516 is a limited
access highway at the UPRR crossing and the state owns and controls the highway.
We are pursuing two options. The first is to have this section of SR 516 changed
from limited access to managed access which would give the City operational
control of the crossing. The second is a maintenance agreement for the signs and
pavement marking related to the railroad crossing and asking WSDOT for a letter of
“no issue” with the establishment of the quiet zone.
BNSF Railway
The application to the Federal Railroad Administration (FRA) to establish a quiet
zone on the BNSF mainline was submitted on April 3, 2019. We are in the 60-day
comment period where the railroads (BNSF, Sound Transit, and Amtrak), the
Washington State Department of Transportation, and the Washington Utilities and
Transportation Commission can submit comments related to our application before
the FRA makes a determination.
Quiet Zone Timeline
The quiet zone timeline was updated for the month of May. Information was added
to clarify terms and processes.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Sustainable Services
ATTACHMENTS:
1. 8 - Exhibit Quiet Zone Timeline (PDF)
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Common to Both BNSF and
UPRR Quiet Zones
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FRA Issues Train Horn Rule
Quiet Zone First Presented to City Council
FRA Train Horn Rule Amended
Council Funds $150K for QZ
Council Funds $300k for QZ
Council Funds $2.7M for QZ
BNSF Diagnostic Report
UPRR Diagnostic Report
Wayside Horn Demonstration
NOI Preparation
Updated: May 24, 2019 Completed Duration:
FRA Train Horn Rule -
Diagnostic Report -
Wayside Horn -
NOI -
UTC -
NOE -
49 CFR Parts 222 and 229, Use of Locomotive Horns at Highway-Rail Grade Crossings; Final Rule. Provides the requirements for a public
authority to establish and maintain a quiet zone. First enacted in April 2005 and amended in April 2006.
A diagnostic report is generated after a diagnostic review of all of the crossings in a potential quiet zone. The diagnostic team consists of
the public authority proposing the quiet zone (Kent), the railroad being crossed, the state agency responsible for grade crossing safety
(Washington State Utilities and Transportation Commission), and other interested parties. Diagnostic reports prior to 2017 are shown as
one month duration on the month the diagnostic team reviewed the crossings.
A device that is permanently located at an at-grade railroad crossing that sounds a warning when a train is approaching. This replaces
the horn on the train and has a lower noise impact on the community since it is directed along the streets that cross the railroad tracks.
The Notice of Intent to establish a quiet zone. A formal document stating that the that a public authority is proposing to establish a quiet
zone. This notice is required to be sent by the local authority proposing the quiet zone to all railroads operating at the crossings, the state
agency responsible for grade crossing safety, and the state agency responsible for highway road safety.
The Washington State Utilities and Transportation Commission.
The Notice of Quiet Zone Establishment. A formal document stating that the that a public authority will be establishing a quiet zone.
This notice is required to be sent by the local authority proposing the quiet zone to all railroads operating at the crossings, the state
agency responsible for grade crossing safety, and the state agency responsible for highway road safety. We have agreed to a 60-day NOE
so the railroads have time to make changes to their practices.
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FRA Train Horn Rule Issued
Quiet Zone First Presented to City Council
FRA Train Horn Rule Amended
Council Funds $300k for QZ
Council Funds $2.7M for QZ
Diagnostic Report
Wayside Horn Demonstration
NOI Prepration
NOI Comment Period
60 days
Updated: May 24, 2019 Completed Duration: Estimated Duration:
FRA Train Horn Rule -
Diagnostic Report -
Wayside Horn -
NOI -
UTC -
NOE -
8mo
49 CFR Parts 222 and 229, Use of Locomotive Horns at Highway-Rail Grade Crossings; Final Rule. Provides the requirements for a public
authority to establish and maintain a quiet zone. First enacted in April 2005 and amended in April 2006.
A diagnostic report is generated after a diagnostic review of all of the crossings in a potential quiet zone. The diagnostic team consists of
the public authority proposing the quiet zone (Kent), the railroad being crossed, the state agency responsible for grade crossing safety
(Washington State Utilities and Transportation Commission), and other interested parties. Diagnostic reports prior to 2017 are shown as
one month duration on the month the diagnostic team reviewed the crossings.
A device that is permanently located at an at-grade railroad crossing that sounds a warning when a train is approaching. This replaces
the horn on the train and has a lower noise impact on the community since it is directed along the streets that cross the railroad tracks.
The Notice of Intent to establish a quiet zone. A formal document stating that the that a public authority is proposing to establish a quiet
zone. This notice is required to be sent by the local authority proposing the quiet zone to all railroads operating at the crossings, the state
agency responsible for grade crossing safety, and the state agency responsible for highway road safety.
The Washington State Utilities and Transportation Commission.
The Notice of Quiet Zone Establishment. A formal document stating that the that a public authority will be establishing a quiet zone.
This notice is required to be sent by the local authority proposing the quiet zone to all railroads operating at the crossings, the state
agency responsible for grade crossing safety, and the state agency responsible for highway road safety. We have agreed to a 60-day NOE
so the railroads have time to make changes to their practices.
10 mo
Agreement with WSDOT for Willis crossing or access
classification change
Minimum Realistic
Petition UTC for grade crossing modifications 3 mo
15 mo
Prepare construction documents and construct grade
crossing improvements
8 mo
Send Notice of Establishment (NOE)60 days
Quiet zone established
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FRA Train Horn Rule Issued
Quiet Zone First Presented to City Council
FRA Train Horn Rule Amended
Council Funds $300k for QZ
Council Funds $2.7M for QZ
Diagnostic Report
Wayside Horn Demonstration
NOI Prepration
NOI Comment Period
FRA Application Development
Updated: May 24, 2019 Completed Duration: Estimated Duration:
FRA Train Horn Rule -
Diagnostic Report -
Wayside Horn -
NOI -
UTC -
NOE -
3 mo
49 CFR Parts 222 and 229, Use of Locomotive Horns at Highway-Rail Grade Crossings; Final Rule. Provides the requirements for a public
authority to establish and maintain a quiet zone. First enacted in April 2005 and amended in April 2006.
A diagnostic report is generated after a diagnostic review of all of the crossings in a potential quiet zone. The diagnostic team consists of
the public authority proposing the quiet zone (Kent), the railroad being crossed, the state agency responsible for grade crossing safety
(Washington State Utilities and Transportation Commission), and other interested parties. Diagnostic reports prior to 2017 are shown as
one month duration on the month the diagnostic team reviewed the crossings.
A device that is permanently located at an at-grade railroad crossing that sounds a warning when a train is approaching. This replaces
the horn on the train and has a lower noise impact on the community since it is directed along the streets that cross the railroad tracks.
The Notice of Intent to establish a quiet zone. A formal document stating that the that a public authority is proposing to establish a quiet
zone. This notice is required to be sent by the local authority proposing the quiet zone to all railroads operating at the crossings, the state
agency responsible for grade crossing safety, and the state agency responsible for highway road safety.
The Washington State Utilities and Transportation Commission.
The Notice of Quiet Zone Establishment. A formal document stating that the that a public authority will be establishing a quiet zone.
This notice is required to be sent by the local authority proposing the quiet zone to all railroads operating at the crossings, the state
agency responsible for grade crossing safety, and the state agency responsible for highway road safety. We have agreed to a 60-day NOE
so the railroads have time to make changes to their practices.
FRA Reviews Application
60 days
Quiet zone established
Petition UTC for grade crossing modifications 3 mo
15 mo
Prepare construction documents and construct grade
crossing improvements
8 mo
12 mo
Minimum Realistic
Send Notice of Establishment (NOE)60 days
8.a
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PUBLIC WORKS DEPARTMENT
Tim LaPorte, PE
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: June 3, 2019
TO: Public Works Committee
SUBJECT: Information Only - Transportation Engineering Consultant
SUMMARY: We have been recruiting for various Transportation Engineering
positions for the past two years, and the availability of experienced professionals is
extremely limited. Meanwhile, the transportation engineering workload continues
to grow and staff are working extra hours to keep up. This is not sustainable in the
long term and requires additional help.
We will be hiring an on-call Consultant to assist staff using existing budget savings
due to open positions in Transportation Engineering. We are in the process of
selecting a Consultant and anticipate having them on board in July.
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