HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 03/18/2019 Page 1 of 6
Approved
Public Works Committee
CC PW Regular Meeting
Minutes
March 18, 2019
Date: March 18, 2019
Time: 4:00 p.m.
Place: Chambers East
Attending: Dennis Higgins, Chair
Brenda Fincher, Councilmember
Toni Troutner, Councilmember
Agenda:
1. Call to Order 4:01 p.m.
Committee Chair Dennis Higgins called the meeting to order.
2. Roll Call
Attendee Name Title Status Arrived
Dennis Higgins Chair Present
Brenda Fincher Councilmember Present
Toni Troutner Councilmember Present
3. Changes to the Agenda
Added Items:
Business Owner, Gary Stewart asked why the No Parking signs have never
been installed at 404 Railroad Ave N. He stated that when Jim White was
Mayor it was approved, but nothing has ever been done. Transportation
Manager, Rob Brown will look in to this and get back to the committee.
Stewart also noted that the Lincoln Ave Park and Ride lot isn’t being fully
utilized. He asked if a shuttle bus could be used to shuttle commuters during
peak hours from the Lincoln Ave Park and Ride to Kent Station. He suggested
that another idea would be to have the Shopper Shuttle extend their route to
include commuters, during peak hours. Brown will forward Mr. Stewarts
comments to Sound Transit.
Item 11.5:
Public Works Director, Tim LaPorte noted that a Consulting Firm was hired to
look at the cost of using the Midway Landfill site for the Sound Transit (OMF)
Operations and Maintenance Facility. He reported that the firm was hired at a
cost of $15,000.
4. Approval of Minutes dated March 4, 2019
MOTION: Move to approve the Minutes dated March 4, 2019
Public Works Committee CC PW Regular Meeting
Minutes
March 18, 2019
Kent, Washington
Page 2 of 6
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Higgins, Fincher, Troutner
5. Ordinance Creating Chapter 2.62 of the Kent City Code - Kent Bicycle
Advisory Board - Adopt
Transportation Engineering Manager, Rob Brown, noted that Council created
the Kent Bicycle Advisory Board (KBAB) by Resolution No. 1298 in 1991 to
review city policies with respect to bicycling and to make recommendations.
At its August 27, 2018 meeting, the Kent Bicycle Advisory Board proposed
drafting revisions to Resolution No. 1298 related to member terms. Revisions
were then drafted to clarify the 2 year length of all member terms, how the
terms of the 11 members will be staggered, and how new members will be
appointed to fill a vacancy that occurs prior to the end of a term. The
purpose, duties and responsibilities of the board members have not changed.
Terms begin on April 1, 2019.
It is now standard for Council created boards and commissions to be
organized under Title 2 of the Kent City Code. Accordingly, this ordinance
creates a new Chapter 2.62 within Title 2 which codifies the creation,
purpose, membership, duties and responsibilities of the Kent Bicycle Advisory
Board.
MOTION: Adopt Ordinance No. ____, creating Chapter 2.62, codifying
the provisions of Resolution 1298 establishing the Kent Bicycle
Advisory Board and adding new language related to member terms.
RESULT: RECOMMENDED TO COUNCIL [UNANIMO US]Next: 4/2/2019 7:00
PM
MOVER: Brenda Fincher, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Higgins, Fincher, Troutner
6. Public Hearing for the Adoption of a New Chapter Under Title 6 of the
Kent City Code, Establishing Utility Design Standards in the Right-of-
Way
City Attorney, Christina Schuck noted that the Federal Communications
Commission (FCC) recently issued an order regarding the deployment of
small cell facilities. The FCC Order went into effect on January 14, 2019 and
significantly limits local control over these types of deployments and requires
the City to act on applications to deploy small cells facilities within
compressed timelines. The City Council acted on January 15, 2019 to
establish a specific franchise application process for small cell facilities
installed on the right-of-way.
Public Works Committee CC PW Regular Meeting
Minutes
March 18, 2019
Kent, Washington
Page 3 of 6
The FCC Order also restricts the City’s authority to control the aesthetics and
designs of small cell facilities. Specifically, the City may only impose design
standards that are (1) reasonable; (2) no more burdensome than those
applied to other types of infrastructure deployments; and (3) objective and
published in advance and no later than April 14, 2019.
On February 25, 2019, City staff sought input from the Public Works
Committee to help draft design standards for small cells on city-owned
infrastructure that comply with the FCC Order and address the associated
safety and aesthetic concerns these facilities raise. Using this input, staff
drafted the proposed ordinance.
MOTION: Adopt Ordinance No. ____, creating a new Chapter 6.16 of
the Kent City Code, establishing utility design standards and
aesthetic requirements for infrastructure located within in the right-
of-way.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 4/2/2019 7:00
PM
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Higgins, Fincher, Troutner
7. Lease Agreement with Sprint Spectrum L.P, for a Wireless
Communication Facility at the Blue Boy Tank Site - Authorize
Sean Bauer, Water System Manager, noted that Sprint has requested to
enter into a new lease with the City at the Blue Boy Tank site located at
11228 SE 236th Pl. This lease will retroactively commence on July 1, 2018,
and end on June 30, 2023. Sprint will have the option to renew this lease for
two additional five-year periods, provided they are compliant with all lease
terms.
Sprint will pay rent in the amount of $2,730.00 per month, plus leasehold tax
if required by law, at a rate established by the State of Washington. Rent
during the first year of each renewal term will be adjusted to market rent.
Rent during years two through five of the initial term, then for years two
through five of each optional renewal term, shall be increased each
anniversary of the commencement date of the lease by 4%.
Bauer went on to note that this lease also obligates Sprint to pay a one-time
fee of $10,000.00 for previously occupying City-installed conduit without
authorization. The City will also collect $2,000.00 for the costs incurred by
the City to administer, negotiate and modify terms of the lease.
MOTION: Authorize the Mayor to enter into a Lease Agreement with
Sprint Spectrum L.P, to operate and maintain a wireless
communication facility at the Blue Boy Tank site, subject to final
Public Works Committee CC PW Regular Meeting
Minutes
March 18, 2019
Kent, Washington
Page 4 of 6
terms and conditions acceptable to the City Attorney and Public
Works Director.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 4/2/2019 7:00
PM
MOVER: Brenda Fincher, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Higgins, Fincher, Troutner
8. Amendment to Interlocal Agreement with the King County Flood
Control District Regarding Property Acquisitions for the Lower
Russell Levee Project - Authorize
Environmental Engineer, Toby Hallock noted that the Lower Russell Levee
Project is being managed by the King County Flood Control District (District)
and includes, habitat and trail improvements, relocation of Van Doren’s Park,
and levee reconstruction to the 500-yr flood protection level. Construction
will begin in 2019.
On May 17, 2018, the City and the District entered into an Interlocal
Agreement (ILA) for the City to purchase property and provide the District
with easements for river bank protection in addition to similar easements on
several other properties previously purchased by the City along Russell Road.
Per the ILA, the District will reimburse the City for expenses related to these
property purchases.
On March 6, 2019, the District Board of Supervisors approved an amendment
to the ILA due to increased land values and construction costs. The
amendment increases the amount of funding provided by the District to
reimburse the City for work related to the property exchange with the KOA
Campground. The amendment also includes a provision to pay for waterline
replacement through the existing KOA Campground, which will become City-
owned property. Construction is planned to begin later this year.
MOTION: Authorize the Mayor to sign an amendment to the
Interlocal Agreement between the City of Kent and the King County
Flood Control District regarding property acquisitions for the Lower
Russell Levee project, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 4/2/2019 7:00
PM
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Higgins, Fincher, Troutner
9. Info Only - 2020-2025 Transportation Improvement Program (TIP) -
Update
Public Works Committee CC PW Regular Meeting
Minutes
March 18, 2019
Kent, Washington
Page 5 of 6
Senior Transportation Planner, April Delchamps noted that the Draft 2020-
2025 Six-Year TIP represents the City’s proposed transportation
improvement work program for the next six years. Per RCW 35.77.010, the
six-year plan for each city shall specifically set forth those projects and
programs of regional significance for inclusion in the transportation
improvement program within that region. The program is also required to be
consistent with the Kent Comprehensive Plan.
Delchamps went on to note that including projects in the Six-Year TIP allows
the City to search for funding partners and apply for grants. Most State and
Federal agencies require that projects being submitted for grants be included
in the City’s adopted Six-Year TIP.
Grants that are available in 2019 are for urban arterials and sidewalks. There
are 14 grants available for 2020. The 2020 - 2025 draft will go to a public
hearing and then to council for approval by June 20, 2019.
Delchamps will draft a memo for all Council members, providing a detailed
description of potential projects to apply for the 2020 grants.
10. Info Only - Sound Transit Access Fund Grant Applications Update
Senior Transportation Planner, April Delchamps noted that the applications
for the Sound Transit Access Program grant are due on April 12, 2019. The
grant is part of the ST3 System Access Program. The competitive grant is an
opportunity for capital, operation, technology and transportation demand
management (TDM) projects with a clear nexus to Sound Transit Centers.
Eligible project types are as follows:
· Safe Sidewalks
· Protected Bike Lanes
· Shared Use Paths
· Improved Bus-Rail Integration
· New Pick-up and Drop-off Areas.
It was noted the grant provides up to $10 million for projects in the South
King subarea between 2019-2020. Sponsors may submit up to 2 projects
with preliminary engineering and construction phases eligible and no local
match required, Kent is an eligible sponsor.
Public Works staff in coordination with staff from Economic and Community
Development and the Kent Bicycle Advisory Board (KBAB) developed 6
potential projects for the grant opportunity. The City of Kent is limited to 2
applications. The projects are as follows:
· Lighting & Pedestrian Wayfinding on W James Street and W Smith Street
between the Lincoln Park & Ride and Kent Sounder Station
Public Works Committee CC PW Regular Meeting
Minutes
March 18, 2019
Kent, Washington
Page 6 of 6
· James Street Bicycle and Pedestrian Improvements - 3rd Ave to BNSF
· S 240th Street from SR 99 to 30th Avenue S Pedestrian Improvements
· Pedestrian Crossing on W James Street at 2nd Avenue N
· Smart Bike Parking
· S 272nd Street Pedestrian Improvements - Southbound I-5 off-ramp to
Military Road S
Staff submitted screening forms for the 6 potential projects on Monday,
March 11, 2018. An eligibility determination is expected from Sound Transit
on Monday, March 18, 2018. In addition to these 6 projects, Kent could
potentially partner with other cities, the county or King County Metro on
additional projects.
Chair Higgins requested that staff forward this list of projects to Council, and
the Committee will be prepared to discuss a recommendation at its April 1,
2019 meeting.
11. Info Only - Pothole and Clean Up Report
Street Field Supervisor, Brent Collins gave a brief update on pot holes and
the effects our weather has on our roads.
Collins noted that between October 2017 and March 2018 staff filled 1,300
pot holes and that 1,164 pot holes have been filled this year, during the
same time frame. Staff tries to respond within two hours of notification,
other cities and King County will respond in 24 or more hours.
12. Info Only - Quiet Zone Update
Transportation Manager, Rob Brown gave a brief update on the Quiet Zone
that included:
Staff is still waiting for an update from the Federal Railroad Administration on
the status of the Federal Railroad Grade Crossing Inventory update. These
forms are required to be up to date for each crossing in a Quiet Zone.
Union Pacific Railroad: Staff is waiting to hear from the Washington State
Department of Transportation for the maintenance agreement regarding the
Willis Street crossing.
BNSF Railway: Staff reported on the progress of preparing the application
to the Federal Railroad Administration for the establishment of a Quiet Zone.
Cheryl Viseth
Committee Secretary