HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 07/18/2019 (2)
Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the
third Thursday of each month in the Kent City Hall, Council Chambers East, 220 Fourth
Avenue South, Kent, WA 98032.
For additional information please contact Ron Lashley at 253-856-5101, or via email at
RLashley@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 7-1-1.
Parks and Human Services
Committee
Agenda
Chair - Brenda Fincher
Satwinder Kaur– Marli Larimer
Thursday, July 18, 2019
5:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Approval of June 20, 2019
Minutes
YES Chair 05 MIN.
5. 2019 First and Second Quarter
Fee-in-Lieu Funds – Recommend
YES Bryan Higgins 05 MIN.
6. RCO Grant Agreement for
Service Club Ballfields –
Recommend
YES Bryan Higgins 05 MIN.
7. Provider Roundtable – Catholic
Community Services Foster
Home Program – Information
Only
NO Caitlin Sanders 05 MIN.
8. Provider Roundtable – Salvation
Army – Information Only
NO Mickey Jordan 05 MIN.
9. Provider Roundtable – Valley
Cities – Information Only
NO Deborah Mulein 05 MIN.
10. Director’s Report – Information
Only
NO Julie Parascondola 10 MIN.
11. Adjournment Chair 01 MIN.
Page 1 of 3
Approved
Parks and Human Services
Committee
CC Parks Regular Meeting
Minutes
June 20, 2019
Date: June 20, 2019
Time: 5:00 p.m.
Place: Chambers East
Attending: Brenda Fincher, Committee Chair
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Agenda:
1. Call to Order 5:00 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Brenda Fincher Committee Chair Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
3. Changes to the Agenda
4. Approval of Minutes dated April 18, 2019
MOTION: Move to approve the Minutes dated April 18, 2019
RESULT: APPROVED [UNANIMOUS]
MOVER: Marli Larimer, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Fincher, Kaur, Larimer
5. Grant Agreement with Washington Department of Commerce for Park
Improvements at Morrill Meadows Park – Authorize
Park/Facilities Planning & Development Coordinator, Bryan Higgins explains
how the funds will be utilized for capital expenditures for construction and
site improvements at Morrill Meadows Park.
MOTION: Authorize the Mayor to sign a grant award agreement with
the Washington Department of Commerce, in the amount of
$970,000, for park improvements at Morrill Meadows Park adjacent
to the East Hill YMCA, subject to final terms and conditions
acceptable to the Parks Director and City Attorney.
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Parks and Human Services Committee CC Parks
Regular Meeting
Minutes
June 20, 2019
Kent, Washington
Page 2 of 3
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 7/2/2019 7:00
PM
MOVER: Satwinder Kaur, Councilmember
SECONDER: Marli Larimer, Councilmember
AYES: Fincher, Kaur, Larimer
6. King County Youth and Amateur Sports Grant Agreement for West
Fenwick Park - Authorize
Park/Facilities Planning & Development Coordinator, Bryan Higgins explains
to the Committee what the funds will go towards and confirmed Committee
member Satwinders Kaur question that the funds are for the construction of
the Playground at West Fenwick Park.
MOTION: Authorize the Mayor to sign a grant agreement with King
County in the amount of $200,000, for the playground at West
Fenwick Park, subject to final terms and conditions acceptable to the
Parks Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 7/2/2019 7:00
PM
MOVER: Marli Larimer, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Fincher, Kaur, Larimer
7. New Connections of South King County Lease Agreement - Authorize
Facilities Superintendent, Alex Ackley explains the lease renewal and brief
overview of services provided by New Connections to the City of Kent
citizens.
MOTION: Authorize the Mayor to sign a Lease Agreement with New
Connections for the City-owned building located at 422 West Titus
Street, subject to final terms and conditions acceptable to the Parks
Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 7/2/2019 7:00
PM
MOVER: Satwinder Kaur, Councilmember
SECONDER: Marli Larimer, Councilmember
AYES: Fincher, Kaur, Larimer
8. Director’s Report - Informational
Parks Director Julie Parascondola shared with the Committee that she has
changed the dates of her City Council workshop presentations to November
17th 2019 for the Marketing Engagement Plan and Final Recreation Program
Plan instead of July meetings.
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Parks and Human Services Committee CC Parks
Regular Meeting
Minutes
June 20, 2019
Kent, Washington
Page 3 of 3
Lake Meridian Lifeguard Public Beach program was to start this upcoming
weekend and will now start the following week.
9. Public Comment
1. Tim Brown
Mr. Brown shared with the Committee that on May 4 he red discovered
part of Lower Dam used by Pacific Coast Condensed Milk Company (later
called Carnation Evaporated Milk Company) between 1903 and 1916.
10. Adjournment p.m.
Ronald Lashley
Committee Secretary
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRE
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 18, 2019
TO: Parks and Human Services Committee
SUBJECT: 2019 First and Second Quarter Fee-in-Lieu Funds –
Recommend
MOTION: Move to recommend Council accept $33,300 of fee-in-lieu funds,
amend the Community Parks Reinvestment Program budget, and authorize
the future expenditure of these funds for capital improvements at Meridian
Glen Park.
SUMMARY: Between January 1 and June 30, 2019 the City of Kent received a
total of $33,300.00 from the following developers, who voluntarily paid fees in lieu
of dedicating park land, to mitigate the development of homes in local subdivision.
These funds will be held in a reserve account for capital improvements at Wilson
Playfields and Chestnut Ridge Park, and must be expended within five years.
• Ferit Atesoglu: subdivision into 3 lots at the 24000 block of 132nd
Avenue SE; $12,300.00 at Wilson Playfields
• Active Construction: subdivision into 2 lots at the 26100 block of
132nd Avenue SE; $75.00 at Wilson Playfields
• Sockeyes: subdivision into 6 lots at the 20400 block of 132nd Avenue
SE; $13,425.00 at Chestnut Ridge Park
• Harjeet Sandhu: subdivision into 3 lots at 9300 block of South 200th
Street; $7,500.00 at Chestnut Ridge Park
BUDGET IMPACT: Revenue and expense impact of $33,300.00 to the Community
Park Reinvestment Program budget.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure, Sustainable Services
ATTACHMENTS:
1. 07-18 EXHIBIT Q1,Q2 2019 FIL (PDF)
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R55GA014 7/1/2019 9:17:23Search GL by Account Number
Page:16/30/20191/1/2019 -GL Dates:
Amount PO# Ref 2 PC R/V RecLT Description Vendor or CustomerSubledgerBatch # Doc #GL Date Acount Number
1876033/28/2019 P479004 P20006.56730 (12,300.00)19106095 989211 Ferit AtesogluJK AA
1881014/26/2019 P482418 P20006.56730 (75.00)19-10673 997321 Active Construction IncJK AA
1882455/3/2019 P483132 P20006.56730 (13,425.00)19-10686 998495 Sockeye5JK AA
1885335/20/2019 P485023 P20006.56730 (7,500.00)19107142 1006725 Sandhu, HarjeetJK AA
(33,300.00)Account Total
(33,300.00)Report Total
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRE
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 18, 2019
TO: Parks and Human Services Committee
SUBJECT: RCO Grant Agreement for Service Club Ballfields –
Recommend
MOTION: Recommend council authorize the mayor to sign a grant
agreement with Washington Recreation and Conservation Office in the
amount of $95,500, for field drainage improvements at Service Club
Ballfields, subject to agreement form and terms as the parks director and
city attorney may determine are acceptable upon issuance of the
agreement by the state.
SUMMARY: On August 21, 2018, City Council adopted Resolution No. 1973, which
authorized staff to apply to the Recreation and Conservation Office’s Youth Athletic
Facilities program for state grant assistance to help finance the cost of installing
field drainage systems under three fields at Service Club Ballfields Park.
Parks Planning & Development staff applied to the RCO, which awarded the City
Grant #18-1527 conditioned upon a city match. The projected total cost is
$191,000. Of this amount, $95,500 will be funded by this RCO grant, with the
remainder of $95,500 paid from the Service Club Ballfields Trail and Drainage
capital budget account.
Similar drainage improvements installed on one of the four fields in 2017 resulted
in more frequent use and a longer season of play. These funds will help pay for
installation at the remaining three fields, improving play conditions by reducing
oversaturation.
While RCO has awarded the grant to the City, RCO has not yet provided the City
with the contract it will require the City sign in order to receive the grant funds.
Given tight timing issues as to when the work needs to begin, it was necessary to
move this item through the Council approval process before the contract form was
received. If the contract is received before the Committee meeting, it will be
provided to Committee members at the Parks Committee’s meeting. If the contract
form is received after the Committee meeting, it will be included in the Council
packet for Council’s review prior to Council taking final action.
BUDGET IMPACT: Revenue and Expense impact to the Service Club Ballfields Trail
and Drainage budget
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SUPPORTS STRATEGIC PLAN GOAL:
Thriving City, Evolving Infrastructure, Sustainable Services
ATTACHMENTS:
1. 07-18 EXHIBIT RCO Grant for SCB (PDF)
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REsoLurroN No. fil3
A RESOLUTION of the city council of the
city of Kent, Washington, that: (1) authorizes the
submission of applications for grant funding
assistance through the Land and Water
Conservation Fund Outdoor Recreation Legacy
Partnership Program of the Recreation and
Conservation Office, as provided for in Chapters
79A.15 and 79A.25 of the Revised Code of
Washington, Chapter 286 of the Washington
Administrative Code, and other applicable
authorities, for renovation of West Fenwick park
and field drainage services at Service Club
Ballfields, and (2) identifies the Parks Director as
the City's authorized representative for purposes of
securing the grants and binding the City to the
grant terms and conditions.
RECITALS
A. Under the provisions of the Land and Water Conservation
Fund, outdoor Recreation Legacy Partnership program, state grant
assistance is requested by the city of Kent to aid in financing the cost of
the West Fenwick Park renovations. Under the provisions of the Youth
Athletic Facilities Program, state grant assistance is requested by the city
of Kent to aid in financlng the cost of the Service Club Park field drainage
services.
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West Fenwick Park and Senrice Club Park-
Application to Recreation & Conseruation Office
Land and Water Con*rvation Fund,
Outdoor Recreation Legacy Partnership Program
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B. The city of Kent considers it in the best public interest to
complete the projects described in the applications.
C. As part of this same grant application process, the City
Council previously passed Resolutions No. 1966 and No. L97L. Due to
formatting requirements from RCO, this Resolution is needed to repeal and
replace those prior resolutions.
NOW THEREFORE, THE CITY COUNCTL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 7, - Repeal and Replace. Resolutions No. 1966 and No.
L971 are hereby repealed in their entirety and replaced with this
Resolution.
SECTION 2. - Intent to Apply. The City has applied for or intends to
apply for funding assistance managed by the Washington State Recreation
and Conservation Office (*RCO') for the West Fenwick Park Renovation
Project (#18-2207) and the Service Club Park Ballfield Drainage Services
Project (# L9-I527) ("Projects").
SECTION 3, - Autharized Representative. The City has applied for or
intends to apply for funding assistance managed by the Office for the above
Projects. Julie Parascondola, Parks Director, is authorized to act as a
representative/agent for the City with full authority to bind the organization
regarding all matters related to the Project(s), including but not limited to,
full authority to: (1) approve submittal of a grant application to the Office,
(2) enter into a project agreement(s) on behalf of the City, (3) sign any
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West Fenwick Park and Seruice Club Park-
Application to Recreation & Conserwation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnersh i p Prog ra m
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amendments thereto on behalf of the city, (4) make any decisions and
submissions required with respect to the Project(s), and (5) designate a
project contact(s) to implement the day-to-day management of the
gra nt(s).
SECTION 4. - $greement. The City has reviewed the sample project
agreement on the Recreation and conservation office's WEBSITE at:
https : //rco. wa. gov/docu me nts/m a n u a ls&fo rm s/sa m pl eprojAg reement. pdf .
The City understands and acknowledges that if offered a project agreement
to sign in the future, it will contain an indemnification and legal venue
stipulation (applicable to any sponsor) and a waiver of sovereign immunity
(applicable to Tribes) and other terms and conditions substantially in the
form contained in the sample project agreement and that such terms and
conditions of any signed project agreement shall be legally binding on the
sponsor if the City's representative/agent enters into a project agreement
on the City's behalf. The Office reserves the right to revise the project
agreement prior to execution and shall communicate any such revisions
with the above authorized representative/agent before execution.
SECTION E, - Legal Authority. The City acknowledges and warrants,
after conferring with its legal counsel, that its authorized representative/agent
has full legal authority to enter into a project agreement(s) on its behalf, that
includes indemnification, waiver of sovereign immunity (as may apply to
Tribes), and stipulated legal venue for lawsuits and other terms substantially in
the form contained in the sample project agreement or as may be revised prior
to execution,
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West Fenwick Park and Seruice Club Park-
Application to Recreation & Conseruation Office
Land and Water Conseruation Fund,
Outdoor Recreation Legacy Pa rtnershi p Prog ra m
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ECTIAN 6, - Contingent Funding, Grant assistance is contingent on
a signed project agreement. Entering into any project agreement with the
Office is purely voluntary on the City's part.
SECTIAN 7. Varying Palicies and Requirements. The City
understands that grant policies and requirements vary depending on the
grant program applied to, the grant program and source of funding in the
project agreement, the characteristics of the project, and the
characteristics of the City.
SECTIAN 8, - Relglslons to Agreement. The City further understands
that prior to the City's authorized representative/agent executing the
project agreement(s), the RCO may make revisions to its sample project
agreement and that such revisions could include the indemnification, the
waiver of sovereign immunity, and the legal venue stipulation, The City
accepts the legal obligation that the City shall, prior to execution of the
project agreement(s), confer with the City's authorized
representative/agent as to any revisions to the project agreement from
that of the sample project agreement. The City also acknowledge and
accept that if the City's authorized representative/agent executes the
project agreement(s) with any such revisions, all terms and conditions of
the executed project agreement (including but not limited to the
indemnification, the waiver of sovereign immunity, and the legal venue
stipulation) shall be conclusively deemed to be executed with the City's
authorization.
$ECTION 9, - Allowable Costs. Any grant assistance received will be
used for only direct eligible and allowable costs that are reasonable and
necessary to implement the project(s) referenced above.
Lest fenwick Park and Senrice Ctub Park-
Application to Recreation & Conseruation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Paftnerchip Program
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SECTION 70, - No Additional Authorization Required, The City
acknowledges and warrants, after conferring with its legal counsel, that no
additional legal authorization beyond this authorization is required to make
the indemnification, the waiver of sovereign immunity (as may apply to
Tribes), and the legal venue stipulation substantially in form shown on the
sample project agreement or as may be revised prior to execution legally
binding on the City upon execution by the City's representative/agent.
SECTION 77, -Matching Funds Availability. If match is required for
the grant, the City understands the City must ceftify the availability of
match at least one month before funding approval. In addition, the City
understands it is responsible for supporting all non-cash matching share
commitments to this project should they not materialize.
SECTION 72. - Reimbursement &asis, The City acknowledges that if
it receives grant funds managed by the office, the office will pay us on only
a reimbursement basis. The City understands reimbursement basis means
that the City will only request payment from the Office after the City incur
grant eligible and allowable costs and pay them. The Office may also
determine an amount of retainage and hold that amount until the Project is
complete,
SECTION 13, - Preperty Dedications" The City acknowledges that
any property owned by the City that is developed, renovated, enhanced, or
restored with grant assistance must be dedicated for the purpose of the
grant in perpetuity unless otherwise allowed by grant program policy, or
Office in writing and per the project agreement or an amendment thereto.
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West Fenwick Park and Seruice Club Park-
Application to Recreation & Conseruation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Pa rtnersh i p Prog ra m
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SECTION 74, - Puget Sound Partnershlp, The City certifies the
following: the Project does not conflict with the Pugef Sound Action Agenda
developed by the Puget Sound Paftnership under RCW 90.71.310.
SECTION 75, Resolutton - Part,of ApBlicatlon,
resolution/authorization is deemed to be paft of the formal
application to the Office.
This
grant
SECTION 76, - Ceftification. The City warrants and certifies, after
conferring with its legal counsel, that this resolution/authorization was
properly and lawfully adopted following the requirements of the City and
applicable laws and policies and that the City has full legal authority to
commit the City to the warranties, certifications, promises and obligations
set forth herein.
SECTION 77. - Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular o
City of Kent, Washington, this
eetin by the City Council of the
of 2018.'2u:;
CONCURRED
ftgtJ-,2018.
n,5lLl day ofin by the Mayor of the City of Kent this
Ia \. DANA RALPH, MAYO
Wif\iavn boyce-
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West Fenwick Park and Service Club Park-
Application to Recreation & Conseruation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
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ATTEST:
KIMBERLEY A
APPROVED AS TO
P:\&ll\Resolutlon\RCO-WaslF€n*lclPaAR.nov.tlons.dH
, clw cLE
PATRICK, CITY EY
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West Fenwick Park and Seruice CIub Park-
Applicatlon to Recreatlon & Conseruation Qffice
Land and Water Conseruatjon Fund,
O u td oo r Re c reati o n Leg a cy Pa rtn e rsh i p P rog ra m
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRE
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 18, 2019
TO: Parks and Human Services Committee
SUBJECT: Provider Roundtable – Catholic Community Services Foster
Home Program – Information Only
SUMMARY: Caitlin Sanders, Assistant Home Licensor for Catholic Community
Services will share information regarding their Foster Home Program.
SUPPORTS STRATEGIC PLAN GOAL:
Inclusive Community
RECOMMENDED BY: Brenda Fincher
7
Packet Pg. 17
PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRE
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 18, 2019
TO: Parks and Human Services Committee
SUBJECT: Provider Roundtable – Salvation Army – Information Only
SUMMARY: Mickey Jordan, Director of Outreach Ministries for the Salvation Army,
will share information regarding the services they provide.
SUPPORTS STRATEGIC PLAN GOAL:
Inclusive Community
RECOMMENDED BY: Brenda Fincher
8
Packet Pg. 18
PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRE
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 18, 2019
TO: Parks and Human Services Committee
SUBJECT: Provider Roundtable – Valley Cities – Information Only
SUMMARY: Deborah Mulein, Program Manager for Valley Cities, will share
information regarding the services they provide.
SUPPORTS STRATEGIC PLAN GOAL:
Inclusive Community
RECOMMENDED BY: Brenda Fincher
9
Packet Pg. 19
PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRE
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 18, 2019
TO: Parks and Human Services Committee
SUBJECT: Director’s Report – Information Only
SUMMARY: Julie Parascondola, Director of the Parks, Recreation and Community
Services Department, will inform the committee of noteworthy information and
upcoming events.
10
Packet Pg. 20