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HomeMy WebLinkAboutCity Council Committees - Operations Committee - 08/20/2019 (2) Page 1 of 4 Approved Operations Committee CC Ops Regular Meeting Minutes August 20, 2019 Date: August 20, 2019 Time: 4:01 p.m. Place: Chambers Attending: Les Thomas, Committee Chair Bill Boyce, Councilmember Dennis Higgins, Councilmember Agenda: 1. Call to Order 4:01 p.m. 2. Roll Call Attendee Name Title Status Arrived Les Thomas Committee Chair Present Bill Boyce Councilmember Present Dennis Higgins Councilmember Present 3. Changes to the Agenda There were no changes to the agenda. 4. Approval of Minutes dated July 16, 2019 MOTION: Move to approve the Minutes dated July 16, 2019 RESULT: APPROVED [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Thomas, Boyce, Higgins 5. Approval of Check Summary Report Dated July 1 through July 15 and July 16 through 31, 2019. MOTION: Move to approve check summary reports dated July 1 through July 15 and July 16 through 31, 2019. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Thomas, Boyce, Higgins 6. Ordinance Granting Small Cell Franchise to Seattle SMSA, dba Verizon Wireless - Adopt Assistant City Attorney Christina Schuck presented a request to recommend council adopt an ordinance establishing a 5-year franchise agreement with Operations Committee CC Ops Regular Meeting Minutes August 20, 2019 Kent, Washington Page 2 of 4 Seattle SMSA Limited Partnership, doing business as Verizon Wireless. The City recently updated its code to establish a specific franchise application process and has established design standards and aesthetic requirements for small cells located within the right-of-way. The terms of the franchise agreement with Verizon Wireless include these new design standards. Because small cell technology and the legal landscape surrounding it will continue to evolve, the franchise term was set for five years. MOTION: Adopt Ordinance No. 4332 establishing a five-year franchise agreement with Seattle SMSA Limited Partnership, doing business as Verizon Wireless, subject to final terms and conditions acceptable to the City. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 9/3/2019 7:00 PM MOVER: Dennis Higgins, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Thomas, Boyce, Higgins 7. Ordinance Amending Kent City Code 2.34 - Municipal Court - Adopt Deputy City Attorney Tammy White and Judge Glenn Phillips presented a request to recommend Council repeal and reenact chapter 2.34 of the Kent City Code relating to the establishment and operations of the Kent Municipal Court. Existing code was last amended in the late 90s. The current Ordinance contains many provisions where we have just restated provisions in State statute. When State statutes are updated, those provisions become outdated and conflict with State law. The new ordinance generally points back to chapter 3.50 of the RCW and adopts a new section which ensures that when new provisions are adopted in chapter 3.50 of the State statute, those are carried over and adopted through our Kent City Code. It also implements the provisions of general court rule 29 which was amended in 2002 to deal with separation of powers issues. The only real substantive change this ordinance does is remove the provision that when the Mayor appoints a judge to fill a vacancy, that Council confirms that appointment. That confirmation is not required by State law and gets into another separation of power issue between Council and the Mayor. Committee members had questions around this change that were answered by Ms. White. Committee member Higgins expressed a hope that the current and future Mayors will continue to remain collaborative with Council in the appointment process for our municipal court judges. MOTION: Adopt Ordinance No. 4333, repealing and reenacting Chapter 2.34 of the Kent City Code relating to the establishment and operations of the Kent Municipal Court. Operations Committee CC Ops Regular Meeting Minutes August 20, 2019 Kent, Washington Page 3 of 4 RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 9/3/2019 7:00 PM MOVER: Bill Boyce, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Thomas, Boyce, Higgins 8. Software Subscription Agreement with Origami Risk, LLC - Authorize Risk Manager Chris Hills presented a request to recommend Council authorize the Mayor to enter into a three-year agreement with Origami Risk LLC. Origami Risk provides a cloud-based risk management information system which provides current dashboards to risk management staff for analyzing claims data, providing reports, increasing awareness of claims trends and providing performance measures based on prior year performance in an easily accessible format. Origami is widely used in the industry, is considered one of the best risk management information systems and was the least expensive of the top three risk management information systems we reviewed. MOTION: Authorize the Mayor to enter into a three-year agreement with Origami Risk, LLC for a cloud-based risk management information system, subject to final terms and conditions acceptable to the City Attorney and Risk Manager. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 9/3/2019 7:00 PM MOVER: Dennis Higgins, Councilmember SECONDER: Bill Boyce, Councilmember AYES: Thomas, Boyce, Higgins 9. 2019-2020 Property Insurance Program Review Risk Manager Chris Hills provided an update on the City's 2019-2020 property insurance program. We are looking at a premium increase of 23%, which is about average compared to other governmental entities. These increases are due to severe losses from the California fires in 2018 combined with the two major carriers limiting their coverage. To offset the increase, we have lowered our flood/earthquake limits to $35M and we've lowered our per occurrence maximum to $150M. Committee members had a few questions regarding the decrease in our flood/earthquake limits which were answered by Mr. Hills. 10. June Financial Report Senior Financial Analyst Shane Sorenson presented the June financial report. General fund reserves are estimated to end the year at $24.9 million. Revenues are estimated to end the year approximately $2.5 million higher than budgeted. Through June, all departments are remaining fairly close to budget with the overall budget variance of $768,000 or 0.7%. In the capital Operations Committee CC Ops Regular Meeting Minutes August 20, 2019 Kent, Washington Page 4 of 4 resource fund our estimated revenues have increased by a little over $1 million due to the 4th quarter streamlined sales tax mitigation payment that will be coming in. We are currently in the process of working on the 2020 budget and as part of that we are looking at capital spending. There may be some projects that can't be funded in 2020 that could be funded in 2019. 11. Adjournment 4:39 p.m. Cathie Everett Committee Secretary