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Approved
Operations Committee
CC Ops Regular Meeting
Minutes
July 2, 2019
Date: July 2, 2019
Time: 4:00 p.m.
Place: Chambers
Attending: Les Thomas, Committee Chair
Bill Boyce, Councilmember
Dennis Higgins, Councilmember
Agenda:
1. Call to Order 4:00 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Les Thomas Committee Chair Present
Bill Boyce Councilmember Present
Dennis Higgins Councilmember Excused
3. Changes to the Agenda
There were two changes to the agenda. The May Financial Report will be
presented by Shane Sorenson and the Human Capital Management Project
Budget Update will be presented by Derek Matheson with support from
Somen Palit and Natalie Winecka.
4. Approval of Minutes dated June 18, 2019
MOTION: Move to approve the Minutes dated June 18, 2019
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: Les Thomas, Committee Chair
AYES: Thomas, Boyce
EXCUSED: Higgins
5. Approval of Check Summary Report Dated 6/1/19-6/15/19
MOTION: Move to approve the check summary report dated June 1 through
June 15, 2019.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: Les Thomas, Committee Chair
AYES: Thomas, Boyce
EXCUSED: Higgins
6. May Financial Report
Operations Committee CC Ops Regular Meeting
Minutes
July 2, 2019
Kent, Washington
Page 2 of 2
Shane Sorenson, Senior Finance Analyst presented the May finance report.
Expenditures are remaining consistent. As a result we are looking to end the
year with about a $25.4 million general fund reserve balance. Mr. Sorenson
reported that there was an error in the previous month's report regarding the
golf fund. The actual balance is -$1.1 million. The good news is that after the
Par 3 sale in 2020 we will be able to bring that fund into the positive.
7. Human Capital Management & Automation (HCMA) Project Budget
Chief Administrative Officer Derek Matheson, Interim HR Director Natalie
Winecka and Technology Innovation Manager Somen Palit presented a report
on the HCMA project budget. IT is leading a project to replace the software
that is currently being used for employee benefits, scheduling, timekeeping
and payroll. This has been referred to as the partial JDE replacement. JDE
will continue being used for financial purposes but we will shift to a new
software solution for the HR pieces. The project is expected to be completed
by the end of 2020. The estimated budget is $2.15 million which includes
$1.38 for software, $250,000 to build integrations between software
systems, $320,000 to create two limited term positions to backfill staff in HR
and Payroll to continue operations during the new software implementation
and $200,000 for contingency. Funding will come from the capital resources
fund. About $1.2 million will come from the quarter 4 sales tax mitigation
payment and the remainder will come from the fund balance in the capital
resources fund. Both the budget and the FTEs will be included on the quarter
2 supplemental budget adjustment which will come before the Operations
Committee in two weeks. A final decision on the software selection is
expected to be made in August.
8. Adjournment 4:07 p.m.
Cathie Everett
Committee Secretary