HomeMy WebLinkAboutCity Council Committees - Operations Committee - 07/16/2019 (2) Page 1 of 3
Approved
Operations Committee
CC Ops Regular Meeting
Minutes
July 16, 2019
Date: July 16, 2019
Time: 4:00 p.m.
Place: Chambers
Attending: Les Thomas, Committee Chair
Bill Boyce, Councilmember
Dennis Higgins, Councilmember
Agenda:
1. Call to Order 4:00 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Les Thomas Committee Chair Present
Bill Boyce Councilmember Present
Dennis Higgins Councilmember Present
3. Changes to the Agenda
There were no changes to the agenda.
4. Approval of Minutes dated July 2, 2019
MOTION: Move to approve the Minutes dated July 2, 2019
RESULT: APPROVED [UNANIMOUS]
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
5. Approval of Check Summary Report Dated June 16 through June 30,
2019
MOTION: Move to approve the check summary report dated June 16
through June 30, 2019.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Thomas, Boyce, Higgins
6. Consultant Services Agreement with Robert Half International -
Authorize
IT Director Mike Carrington and PMO Supervisor Brian Rambonga presented a
request to recommend council authorize the Mayor to sign an agreement
Operations Committee CC Ops Regular Meeting
Minutes
July 16, 2019
Kent, Washington
Page 2 of 3
with Robert Half International to provide information technology
professionals in project and contract to hire positions as needed. The
Information Technology department will leverage contractor work through
Robert Half that is currently expected to cost no more than $2,499,226.49.
MOTION: Authorize the Mayor to sign all necessary documents to
enter into agreement with Robert Half International Inc., subject to
final terms and conditions acceptable to the Information Technology
Director and the City Attorney, for a total amount not to exceed
$2,499,226.49.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 8/6/2019 5:00
PM
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
7. Consolidating Budget Adjustment Ordinance for Adjustments
Between March 1, 2019 and June 30, 2019 - Adopt
Interim Finance Director Barbara Lopez presented a request to authorize
council to approve the consolidating budget adjustment ordinance for
adjustments made between March 1 and June 30, 2019 reflecting an overall
budget increase of $15,871,920. Adjustments totaling $11,285,320 have
previously been approved by Council. The remaining adjustments totaling
$4,586,600 have not been previously approved by Council. Some of the
highlights include $1,880,000 for software, system integrations and
contingency, $320,000 for two term-limited positions to backfill HR and
Payroll staff, $140,000 increase to budgeted unemployment claims based on
year-to-date costs and $45,000 for HR/Finance Director search. These
expenditures are funded by grants, existing fund balance, or other new
revenues.
MOTION: Adopt Ordinance No. 4330, approving the consolidating
budget adjustment ordinance for adjustments made between March
1, 2019 and June 30, 2019, reflecting an overall budget increase of
$15,871,920.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 8/6/2019 5:00
PM
MOVER: Bill Boyce, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Thomas, Boyce, Higgins
8. Debit/Credit Card Payment Changes
Interim Finance Director Barbara Lopez, IT Project Manager Annette Pape
and Customer Service Manager Patty Roseto brought an information only
item to the committee explaining a new process that will be implemented to
Operations Committee CC Ops Regular Meeting
Minutes
July 16, 2019
Kent, Washington
Page 3 of 3
mitigate the merchant bankcard fees currently being paid by the City. The
City paid $781,000 in merchant bankcard fees in 2018. It was recommended
to Administration that a 2.65% service fee be added to the customer for all
card payments taken by Customer Service and via the City of Kent Portal,
which will cover the cost of the merchant bankcard fees. Approval was given
to implement the service fee at the Customer Service location when the new
cashiering and card processing systems come on-line later this year. Fees will
be re-evaluated annually to ensure the service fee continues to cover the
merchant bankcard fees without costing the customer more than is
necessary. Staff has developed a communication plan which includes a Kent
Now video with Mayor Ralph, Information posted on the website and
Customer Service counter and scripts for staff to ensure consistent
communication. The committee requested that Finance make the process of
re-evaluating the amount of this fee each year an official process. Ms. Lopez
will work with the Legal Department to make this a formal process.
9. Adjournment 4:28 p.m.
Cathie Everett
Committee Secretary