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Approved
Operations Committee
CC Ops Regular Meeting
Minutes
May 7, 2019
Date: May 7, 2019
Time: 4:00 p.m.
Place: Chambers
Attending: Les Thomas, Committee Chair
Bill Boyce, Councilmember
Dennis Higgins, Councilmember
Agenda:
1. Call to Order 4:00 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Les Thomas Committee Chair Present
Bill Boyce Councilmember Present
Dennis Higgins Councilmember Present
3. Changes to the Agenda
There were no changes to the agenda.
4. Approval of Minutes dated April 2, 2019
MOTION: Move to approve the Minutes dated April 2, 2019
RESULT: APPROVED [UNANIMOUS]
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
5. Approval of Check Summary Reports Dated 3/16/19-3/31/19 and
4/1/19-4/15/19
MOTION: Move to approve check summary reports dated March 16 through
March 31, 2019 and April 1 through April 15, 2019.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Thomas, Boyce, Higgins
6. Ordinance Clarifying the Mayor’s Authority to Accept Dedications of
Property Related to Development Permits - Adopt
Assistant City Attorney Adam Long presented a request to adopt an
ordinance clarifying and expanding the Mayor's authority to accept
Operations Committee CC Ops Regular Meeting
Minutes
May 7, 2019
Kent, Washington
Page 2 of 3
dedications to the City of all property interests commonly related to public
infrastructure improvements made as part of private development permit
approvals. Under current code language, many dedications of public
infrastructure are brought before Council for acceptance through a Bill of
Sale. Approval of the Bills of Sale is a mostly ministerial act that requires
little or no substantive review. In order to streamline the process, it is
necessary to clarify and expand the Mayor's authority to accept these
dedications of property.
MOTION: Adopt Ordinance No. 4323, clarifying the Mayor’s authority
to accept dedications of property related to development permits.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 5/21/2019
7:00 PM
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
7. First Quarter Supplemental Budget Ordinance - Adopt
Interim Finance Director Barbara Lopez presented a request to approve the
first quarter consolidating budget adjustment ordinance for adjustments
made between January 1 and March 31, 2019 reflecting an overall budget
increase of $12,932,103. Adjustments totaling $6,542,846 not previously
approved by Council include: $4,573,464 for the use of previously collected
Transportation Impact Fee monies; $1,162,252 use of mitigation
contributions for 196th Street-East-Mitigation, LID 363-224th-228th (EVH-
88th), and the 272nd Extension (KK to 256th) projects; $765,490 for
renovation of the Lake Meridian Restroom using insurance reimbursements;
$38,920 for 2019 Principal and Interest payments on the City's new
Excavator lease; $2,720 true-up on the Housing & Community Development
Fund's 2019 Community Development Block Grants to match the actual
amount awarded. These expenditures are funded by grants, existing fund
balance, or other new revenues.
MOTION: Adopt Ordinance No. 4324, approving the consolidating
budget adjustments made between January 1, 2019 and March 31,
2019, reflecting an overall budget increase of $12,932,103.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 5/21/2019
7:00 PM
MOVER: Bill Boyce, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Thomas, Boyce, Higgins
8. March Financial Report
Interim Finance Director Barbara Lopez presented the March financial report.
We ended 2018 with more than the required 18% fund balance which puts us
Operations Committee CC Ops Regular Meeting
Minutes
May 7, 2019
Kent, Washington
Page 3 of 3
in a good position moving into 2019. We are already expecting to end 2019
with a fund balance of about $4.5 million in excess of the 18%. Analysis
through March shows an overall positive budget variance of $2.4 million.
General fund reserves are estimated to end the year at $24 million, or 22.2%
of estimated 2019 expenditures. Through March, all departments are
remaining fairly close to budget with an overall budget variance of $180,000
or 0.2%. President Boyce remarked on the phenomenal job Ms. Lopez and
her team is doing, which is a continuation of the work of her predecessor.
Chair Thomas added an appreciation for the added transparency and
readability of the reports.
9. Lifeline Audit Status
Customer Service Manager Patty Roseto and Interim Finance Director
Barbara Lopez provided an update on the lifeline utility rate reduction
program. An ordinance was approved last year requiring participants in this
program to reapply for the program annually. Lifeline customers were
notified late last year of this requirement and what the process is to reapply.
A second notice was sent at the beginning of 2019. Customers who have not
completed the re-application process will be removed from the program at
the end of May. Qualifying customers who contact the City after being
removed from the program, and complete the re-application process, will be
added back to the program.
10. Adjournment 4:25 p.m.
Cathie Everett
Committee Secretary