HomeMy WebLinkAboutCity Council Committees - Operations Committee - 05/21/2019 (2) Page 1 of 3
Approved
Operations Committee
CC Ops Regular Meeting
Minutes
May 21, 2019
Date: May 21, 2019
Time: 4:00 p.m.
Place: Chambers
Attending: Les Thomas, Committee Chair
Bill Boyce, Councilmember
Dennis Higgins, Councilmember
Agenda:
1. Call to Order 4:01 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Les Thomas Committee Chair Present
Bill Boyce Councilmember Present
Dennis Higgins Councilmember Present
3. Changes to the Agenda
There were no changes to the agenda.
4. Approval of Minutes dated May 7, 2019
MOTION: Move to approve the Minutes dated May 7, 2019
RESULT: APPROVED [UNANIMOUS]
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
5. Approval of Check Summary Report Dated 4/16/19-4/30/19
MOTION: Move to approve the check summary report dated 4/16/19
through 4/30/19.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Thomas, Boyce, Higgins
6. Lodging Tax Grant Awards
Economic Development Manager Michelle Wilmot presented a request to
recommend council authorize the City's Fall/Winter 2019 Business and
Leisure Tourism Promotion Grants as recommended by the Lodging Tax
Advisory Committee. The City received eight grant applications with requests
Operations Committee CC Ops Regular Meeting
Minutes
May 21, 2019
Kent, Washington
Page 2 of 3
totaling $205,780, well within range of the approximately $300,000
available. The committee evaluated all applications and selected six of the
eight to fund. Funding is recommended for these six applications as they will
bring additional people to Kent for business and leisure travel. Council
President Boyce requested that Ms. Wilmot get these events on the Council
calendar and gave Kudos for the work being done to bring these types of
events to Kent.
MOTION: Authorize the Mayor to award the business and leisure
tourism promotion grants as recommended by the Lodging Tax
Advisory Committee.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 6/4/2019 7:00
PM
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
7. Medic One/Emergency Medical Services Levy Resolution - Adopt
Chief Administrative Officer Derek Matheson and Fire Chief Matt Morris
presented a request to recommend Council adopt a resolution indicating the
City's approval to place a levy on the November 2019 ballot to provide long-
term funding for the countywide Medic One/Emergency Medical Services
system. This levy will replace the current countywide levy which expires on
December 31, 2019.
MOTION: Adopt Resolution No. , indicating the City of Kent’s
approval of the countywide ballot proposition to provide stable and
long-term funding for the countywide Medic One / Emergency
Medical Services system.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 6/4/2019 7:00
PM
MOVER: Bill Boyce, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Thomas, Boyce, Higgins
8. Asset Management System Replacement Project Update
Technical Systems Analyst Levin Conway, IT Project Manager Melissa Janson,
Woolpert Project Manager Christina Martinez and Public Works GIS
Coordinator Heath Bracket provided an update on the asset management
system replacement project. Over the past two months the Project Core
Team, IT, Woolpert and PW Operations staff have had multiple project
meetings and onsite workshops. An overview of completed tasks and
milestones as well as a high-level overview of the project schedule was
presented. At this time, the project is on-time and on-budget.
Operations Committee CC Ops Regular Meeting
Minutes
May 21, 2019
Kent, Washington
Page 3 of 3
9. Director's Report
Interim Finance Director Barbara Lopez reported on two finance and
operational items. The first was some good news indicating that, due to bids
coming in lower than estimated and project savings on other projects that
can be reallocated, we are no longer in a position where we need to issue
bonds to fund the 224th/228th corridor as originally planned. The second
item was a heads-up that the annual audit is underway. The State Auditor's
Office is on-site and will be here full-time for the next three to four months.
As a reminder, the audit is actually three audits in one. It consists of an audit
of financial statements, a "single audit" which audits federal grants and an
accountability audit which audits areas such as contracting, procurement and
payroll to make sure we are following our processes and procedures. When
the audit is completed, an exit conference will be scheduled.
10. Adjournment 4:35 p.m.
Cathie Everett
Committee Secretary