HomeMy WebLinkAboutCity Council Committees - Operations Committee - 02/19/2019
Unless otherwise noted, the Operations Committee meets at 4 p.m. on the first and third
Tuesday of each month in Kent City Hall, Council Chambers East, 220 Fourth Avenue South,
Kent, WA 98032.
For additional information please contact Cathie Everett at 253-856-5705, or via email at
CEverett@KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 7-1-1.
Operations Committee
Agenda
Chair - Les Thomas
Bill Boyce– Dennis Higgins
Tuesday, February 19, 2019
4:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Approval of February 5, 2019
Minutes
YES Chair 05 MIN.
5. Approval of Check Summary
Report Dated 1/16/2019 -
1/31/2019
YES 05 MIN.
6. Consolidating Budget Adjustment
Ordinance for Adjustments on
December 31, 2018
YES Interim Finance
Director Barbara Lopez
05 MIN.
7. Adjournment Chair 01 MIN.
Page 1 of 4
Pending Approval
Operations Committee
CC Ops Regular Meeting
Minutes
February 5, 2019
Date: February 5, 2019
Time: 4:00 p.m.
Place: Chambers
Attending: Les Thomas, Committee Chair
Bill Boyce, Councilmember
Dennis Higgins, Councilmember
Agenda:
1. Call to Order 4:00 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Les Thomas Committee Chair Present
Bill Boyce Councilmember Present
Dennis Higgins Councilmember Present
3. Changes to the Agenda
There were no changes to the agenda.
4. Approval of Minutes dated January 15, 2019
MOTION: Move to approve the Minutes dated January 15, 2019
RESULT: APPROVED [UNANIMOUS]
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
5. Approval of Check Summary
MOTION: Move to approve the check summary report dated 1/1/2019
through 1/15/2019.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
6. Stop Loss Insurance Contract
Benefits Manager Laura Horea presented a request recommending Council
authorize the Mayor to approve renewal of the City's contract for Stop Loss
Insurance with LifeWise. Three competitive bids were received and LifeWise
presented the best offer. The offer includes a 19.1% increase over last year
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Operations Committee CC Ops Regular Meeting
Minutes
February 5, 2019
Kent, Washington
Page 2 of 4
and factors in a discount provided by Premera on the stop loss integration
fee. Questions regarding how much of an increase last year's contract
included and how much of an increase we would have seen with the other
two companies were asked. Ms. Horea will get back to committee members
with those answers.
MOTION: Recommend Council authorize the Mayor to approve
renewal of the City’s contract for Stop Loss Insurance with
LifeWise for one year, subject to approval of final terms and
conditions by the Human Resources Director and the City
Attorney.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 2/5/2019 7:00
PM
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
7. Vitality Wellness Program Contract
Benefits Manager Laura Horea presented a request recommending Council
authorize the Mayor to sign a contract with the Vitality Group, LLC to provide
a wellness platform and wellness program. The previous vendor was not
meeting the needs of the City. Members of the Wellness committee, the
Human Resources team and the city's benefits broker have partnered in the
vendor selection process for a new vendor. Four finalists were selected and,
of those four, Vitality was selected by the review committee as the best
qualified to meet our needs. The cost of the contract with the previous
vendor was $57,023. The cost of the new contract will be $58,095. With that
cost increase we will see an increase in the services provided. A question was
asked regarding whether there are other cities using this company. Ms.
Horea will check on that and follow up with committee members. We did
receive good references from another public entity.
MOTION: Recommend Council authorize the Mayor to sign a
contract with The Vitality Group, LLC to provide a wellness
platform and wellness program for an initial term of 3 years with
the option to renew automatically for a successive period of 1
year, subject to approval of final terms and conditions by the
Human Resources Director and the City Attorney.
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Operations Committee CC Ops Regular Meeting
Minutes
February 5, 2019
Kent, Washington
Page 3 of 4
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 2/19/2019
7:00 PM
MOVER: Bill Boyce, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Thomas, Boyce, Higgins
8. Barokas Communications Contract - PR & Marketing for Economic
Growth and Business Travel
Economic Development Marketing Manager Michelle Wilmot presented a
contract to be recommended to Council with Barokas Communications to
provide public/media relations and marketing services to promote the Kent
Valley as a business destination. This firm is an award winning firm with the
industry expertise and the local and national media relationships to
successfully tell Kent's story. Council President Boyce recognized Ms. Wilmot
and Chief Economic Development Officer Bill Ellis for their efforts in bringing
about this opportunity.
MOTION: Recommend Council approve a contract with Barokas
Communications to provide public/media relations and marketing services to
promote the Kent Valley as a business destination.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 2/19/2019
7:00 PM
MOVER: Dennis Higgins, Councilmember
SECONDER: Bill Boyce, Councilmember
AYES: Thomas, Boyce, Higgins
9. Annexation Sales Tax Credit Certification
Deputy Finance Director Barbara Lopez presented a resolution certifying the
Panther Lake annexation sales tax credit of $6,051,710 for the period of July
1, 2019 through June 30, 2020. This certification period is the final year the
City will receive the annexation sales tax credit, which expires June 30, 2020.
MOTION: Recommend Council approve the resolution certifying the
Panther Lake annexation sales tax credit of $6,051,710 for the period
July 1, 2019 through June 30, 2020.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 2/19/2019
7:00 PM
MOVER: Bill Boyce, Councilmember
SECONDER: Dennis Higgins, Councilmember
AYES: Thomas, Boyce, Higgins
10. S. 224th/228th Street Corridor Funding
Deputy Finance Director Barbara Lopez provided a report on financing
recommendations for the S. 224th/228th St. Corridor Project. The estimated
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Operations Committee CC Ops Regular Meeting
Minutes
February 5, 2019
Kent, Washington
Page 4 of 4
total cost of the project is $55.3 million. There is currently $48.7 million in
funding, leaving about a $6.6 million gap. An analysis has been completed to
determine alternatives for the remaining funding needed. It was determined
that issuing bonds of about $6.6 million is the best alternative to provide the
remaining funding.
11. Adjournment 4:31 p.m.
The meeting was adjourned at 4:31 p.m.
Cathie Everett
Committee Secretary
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OPERATIONS COMMITTEE
Derek Matheson, Chief Administrative Officer
220 Fourth Ave S
Kent, WA 98032
256-856-5712
DATE: February 19, 2019
TO: Operations Committee
SUBJECT: Approval of Check Summary Report Dated 1/16/2019 -
1/31/2019
MOTION: Move to approve the check summary report dated January 16,
2019 through January 31, 2019.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
RECOMMENDED BY: Aaron BeMiller
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OPERATIONS COMMITTEE
Derek Matheson, Chief Administrative Officer
220 Fourth Ave S
Kent, WA 98032
256-856-5712
DATE: February 19, 2019
TO: Operations Committee
SUBJECT: Consolidating Budget Adjustment Ordinance for Adjustments
on December 31, 2018
MOTION: Recommend Council approve the consolidating budget
adjustment ordinance for adjustments made on December 31, 2018,
reflecting an overall budget increase of $110,560.
SUMMARY:
Authorization is requested to approve the technical gross budget adjustment
ordinance reflecting an overall budget increase of $110,560.
The requested increase is related to the city’s bank account balance held at
Heritage Bank, which is used by SMG for ShoWare operations. On at least an
annual basis, per accounting rules, the balance in the bank account must be
reconciled to the cash balance recorded in the ShoWare Operating Fund and the
amount recorded in the fund adjusted to match the bank balance.
For 2018, this adjustment reflects a reduction in the bank balance of $110,560 for
amounts that were spent by SMG in 2018, but not previously expensed by the City.
A budget increase is needed to provide sufficient budget authority for this required
reconciliation adjustment.
To help alleviate such large year-end adjustments, the City will perform this
reconciliation on a monthly basis beginning in 2019.
BUDGET IMPACT:
These expenditures are within existing fund balance.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
RECOMMENDED BY: Barbara Lopez
ATTACHMENTS:
1. Budget Adjustment Ordinance YE 2018 Supp (PDF)
2. YE 2018 Budget Adjustment Exhibit A & detail (PDF)
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1 2017-2018 Budget Adjustment
December 2018
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, approving the
consolidating budget adjustments made on
December 31, 2018, reflecting an overall budget
increase of $110,560.
RECITALS
A. Expenditures as classified in the final, adopted budget
constitute the city’s appropriations for that year. After adoption, there are
a variety of events that will precipitate the need to amend the adopted
budget, such as grant awards, bonds issuance, collective bargaining
agreements and additional budget requests coming through Council
committees. These modifications are periodically consolidated into a
supplemental budget adjustment ordinance amending the original adopted
budget.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. – Budget Adjustments. The 2017-2018 biennial
budget is amended to include a budget fund adjustment for the final
month of 2018 made on December 31, 2018, as set forth in Exhibit “A,”
which is attached and incorporated into this ordinance. Except as
amended by this ordinance, all terms and provisions of the 2017-2018
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2 2017-2018 Budget Adjustment
December 2018
biennial budget Ordinance No. 4230, as amended by Ordinance Nos. 4245,
4251, 4258, 4266, 4270, 4284, 4301, and 4307 shall remain unchanged.
SECTION 2. – Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
SECTION 3. – Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state, or federal laws, codes, rules, or
regulations.
SECTION 4. – Effective Date. This ordinance shall take effect and
be in force five days after publication, as provided by law.
DANA RALPH, MAYOR Date Approved
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted
Date Published
APPROVED AS TO FORM:
ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY
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Fund Title Previously
Approved
Approval
Requested
Total Adjustment
Ordinance
Kent Events Center Fund - 110,560 110,560
Total - 110,560 110,560
- - -
Exhibit A
City of Kent
Budget Adjustment Ordinance
Adjustments December 31, 2018
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Approval
Date or
Other Fund
Previously
Approved by
Council
Not
Previously
Approved by
Council
Total
Adjustment
Ordinance
Kent Events Center
Bank adjustment to reconcile City's cash balance to ShoWare bank account 110,560 110,560
Total Kent Events Center - 110,560 110,560
Grand Total All Funds - 110,560 110,560
Budget Adjustment Detail for Budget Changes
December 31, 2018
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