HomeMy WebLinkAboutCity Council Committees - Lodging Tax Advisory Committee - 04/22/2019 (2) Page 1 of 3
Approved
Lodging Tax Advisory
Committee
Lodging Tax Advisory
Committee-Special Meeting
Minutes
April 22, 2019
Date: April 22, 2019
Time: 4:00 p.m.
Place: Centennial Center - 1St Flr
Attending: Mohamad Abouelrous,
Bill Boyce, Chair
John Casey,
Tim Higgins,
Andrew Hutchison,
David Kwok,
Bryan Powell
Agenda:
1. Call to Order 4:00 p.m.
2. Roll Call
Attendee Name Title Status Arrived
Mohamad Abouelrous Absent
Bill Boyce Chair Present
John Casey Present
Tim Higgins Present
Andrew Hutchison Present
David Kwok Excused
Bryan Powell Absent
Barbara Smith Present
3. Changes to the Agenda
4. Approval of the Minutes - December 10, 2018
An error in David Kwok's name within the notes was noted, and the fact that
Mo Abouelrous was present at the meeting though he was not yet an
appointed member. The minutes have been edited to correct the error and
confirm that Mr. Abouelrous was present.
1. Approval of Minutes dated December 10, 2018
MOTION: Move to approve the Minutes dated December 10, 2018
Lodging Tax Advisory Committee Lodging Tax
Advisory Committee-Special Meeting
Minutes
April 22, 2019
Kent, Washington
Page 2 of 3
RESULT: APPROVED AS AMENDED [UNANIMOUS]
MOVER: Andrew Hutchison
SECONDER: Barbara Smith
AYES: Boyce, Casey, Higgins, Hutchison, Smith
ABSENT: Abouelrous, Powell
EXCUSED: Kwok
5. LTAC Budget Update/Review
6. Review/Adoption of Proposed LTAC Bylaws
Michelle Wilmot introduced the topic of adopting bylaws and assistant City
Attorney Adam Long provided the legal basis for adopting and using by-laws
as the best practice for advisory committees. The Open Public Meetings Act
provides that all quasi permitting and judicial bodies need to be aware of the
Open Public Meetings act and the need for as much transparency as possible
regarding the decisions made by a committee or subcommittee. Some
discussion regarding the sections related to voting, public comment, conflict
of interest and the practice of sending those with a conflict of interest out of
the room, caused the vote on this to be tabled until a few small revisions and
clarifications are made to the proposed bylaws.
A formal training on the Open Public Meetings Act was suggested as an
Agenda item for the next meeting also, and would be conducted by Adam
Long or his designee from the Office of the City Attorney.
Other items introduced informally will also be placed on the agenda for the
next meeting, such as how to confer a seat on the committee upon the
replacement of an organizations representative- e.g. Whether their
replacement must apply for the seat or if it would be automatically conferred
for the remainder of the predecessors term.
MOTION: Recommend the Committee Adopt the bylaws as presented
by the assistant City Attorney.
RESULT: TABLED [0 TO 0] Next: 5/13/2019 4:00 PM
ABSTAIN: Boyce, Casey, Higgins, Hutchison, Smith
ABSENT: Abouelrous, Powell
EXCUSED: Kwok
7. Determination of Non-Profit vs. for Profit Applicant Eligibility
A more recent interpretation of the rules related to the awarding of grants
from Lodging Tax Revenues has determined that a committee may award
funds to a for profit group or entity provided the intended result clearly
supports the goal of heads in beds or promotion of other travel related visits
and spending.
Lodging Tax Advisory Committee Lodging Tax
Advisory Committee-Special Meeting
Minutes
April 22, 2019
Kent, Washington
Page 3 of 3
8. Adjournment 4:47 p.m.
Committee Secretary