HomeMy WebLinkAboutCity Council Committees - Lodging Tax Advisory Committee - 10/10/2019
The Lodging Tax Advisory Committee typically meets in April and September to review grant
requests. Unless otherwise noted, meetings are held in the Centennial Center North & South
Conference Rooms, 400 West Gowe Street, Kent.
For more information, contact Rhonda Bylin at 253-856-5457 or RBylin@KentWA.gov.
For disability accommodation, please contact the City Clerk’s Office at 253-856-5725 in
advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1.
Lodging Tax Advisory Committee Agenda
Committee Members: Bill Boyce, Chair
John Casey - Tim Higgins - Andrew Hutchison
David Kwok – Bryan Powell – Gaila Gutierrez
City Staff: Bill Ellis – Michelle Wilmot - Rhonda Bylin
October 10, 2019, 4 p.m.
Centennial Center ECD Large Conference Room
Item Description Action Speaker Time
1. Call to order Chair Boyce 1 min
2. Roll call Chair Boyce 1 min
3. Changes to the agenda Chair Boyce 1 min
4. Approval of Minutes – Sept. 11, 2019 YES 1 min
5. Appoint Erin McCallum to the Lodging
Tax Advisory Committee
YES All 5 min
6 Evaluate/Score Grant Applications YES Chair Boyce 50 min
7. Next Meeting October 24, 2019
8. Adjourn Chair Boyce
Page 1 of 2
Approved
Lodging Tax Advisory
Committee
Lodging Tax Advisory
Committee-Regular Meeting
Minutes
September 11, 2019
Date: September 11, 2019
Time: 4:00 p.m.
Place: Centennial Center, South
Attending: Mohamad Abouelrous,
Bill Boyce, Chair
John Casey,
Tim Higgins,
Andrew Hutchison,
David Kwok,
Bryan Powell
Agenda:
I. Call to Order 4:00 p.m.
II. Roll Call
Attendee Name Title Status Arrived
Mohamad Abouelrous Absent
Bill Boyce Chair Present
John Casey Present
Tim Higgins Absent
Andrew Hutchison Present
David Kwok Excused
Bryan Powell Present
Barbara Smith Absent
III. Changes to the Agenda
IV. Approval of the minutes
1. Approval of Minutes dated May 13, 2019
Gaila Gutierrez has replaced Barbara Smith on the Committee but this was
not represented in Minute track at the time of this meeting. A quorum was
achieved to pass this motion.
MOTION: Move to approve the Minutes dated May 13, 2019
4.1
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Lodging Tax Advisory Committee Lodging Tax
Advisory Committee-Regular Meeting
Minutes
September 11, 2019
Kent, Washington
Page 2 of 2
RESULT: APPROVED [UNANIMOUS]
MOVER: Andrew Hutchison
SECONDER: Bryan Powell
AYES: Boyce, Casey, Hutchison, Powell
ABSENT: Abouelrous, Higgins, Kwok, Smith
V. Welcome Gaila Gutierrez
VI. Action Items
1. Reappoint Bryan Powell, John Casey, David Kwok and Tim Higgins to
the Lodging Tax Advisory Committee – Confirm
A quorum was achieved by the yes vote of Gaila Gutierrez who has assumed
the position vacated by Barbara Smith upon retirement.
MOTION: Confirm the following reappointments to the Lodging Tax
Advisory Committee: Bryan Powell for a three-year term that will
expire on May 31, 2022; John Casey and David Kwok for three-year
terms that will expire on July 31, 2022; and Tim Higgins for a three-
year term that will expire on September 5, 2022.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 10/1/2019
7:00 PM
MOVER: Andrew Hutchison
SECONDER: Bryan Powell
AYES: Boyce, Casey, Hutchison, Powell
ABSENT: Abouelrous, Higgins, Kwok, Smith
2. Apoint New Member to the Lodging Tax Advisory Committee
Committee members had questions about the possibility of making two
appointments from the applicants. Chair Boyce made the decision to table
the appointment of a new member until that question could be answered.
Will be on the agenda for the 10/10/19 meeting.
MOTION: Recommend to Council the appointment of __________________
to the Lodging Tax Advisory Committee. This appointment will fill the
vacancy left by the expiration of Andrea Keikala’s term.
RESULT: NO ACTION TAKEN
VII. Adjournment 5:05 p.m.
Committee Secretary
4.1
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LODGING TAX ADVISORY COMMITTEE
220 Fourth Ave S
Kent, WA 98032
DATE: October 10, 2019
TO: Lodging Tax Advisory Committee
SUBJECT: Appoint Erin McCallum to the Lodging Tax Advisory
Committee
MOTION: Recommend to Council the appointment of Erin McCallum to the
Lodging Tax Advisory Committee.
SUMMARY: The Lodging Tax Advisory Committee serves in an advisory capacity to
the Mayor and City Council, and makes reports and recommendations regarding the
expenditure of lodging tax revenues. The program is designed to fund the
marketing, operation and promotion of activities, events or projects that promote
Kent as a destination for business or leisure activity, and ultimately bring more
people to the city.
Committee membership is comprised of four members appointed by the City
Council who represent businesses required to collect tax, and four members
appointed by the City Council who are people involved in activities authorized to
receive revenue under Chapter 67.28 RCW; and the council president appoints a
member of council’s operations committee to serve as a member of and to chair the
Lodging Tax Advisory Committee.
Organizations representing businesses required to collect tax and organizations
involved in activities authorized to receive revenue under said tax, as well as local
agencies involved in tourism and promotion, may submit recommendations for
membership on the committee.
The Lodging Tax Advisory Committee has selected Erin McCallum from an applicant
pool of five for a three-year term that will expire on September 11, 2022
Ms. McCallum is the president of First Washington, a non-profit agency
headquartered in Kent which seeks to inspire young people to be science and
technology leaders. Erin has spent 25 years successfully raising more than $162
million for community organizations and is a proven leader in non-profit and other
fund-raising communities. The mentors, coaches and volunteers she works with
inspire her every day as they work to ignite and excite Washington youth to find
their passion for STEM.
BUDGET IMPACT: None
5.1
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SUPPORTS STRATEGIC PLAN GOAL:
Thriving City
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LODGING TAX ADVISORY COMMITTEE
220 Fourth Ave S
Kent, WA 98032
DATE: October 10, 2019
TO: Lodging Tax Advisory Committee
SUBJECT: Evaluate and Score Lodging Tax Advisory Grant Applications
MOTION: Recommend to Council LTAC Grant Award Winners and funding
levels for applications submitted during the September cycle which meet
the qualification guidelines set forth by the State of Washington.
SUMMARY: The September funding cycle is to support events occurring in 2020.
See attached table for a summary of the applications received. The Committee
anticipates that two meetings will be needed to complete the application evaluation
and scoring process. Successful applications and the funds awarded will be
considered at Committee of the Whole prior to final acceptance by Council in
November or early December. Funds will be awarded in 2020.
BUDGET IMPACT: No impact to City operations budget. Lodging tax revenues
returned to the City which generated them are to be utilized to promote business
and leisure travel.
ATTACHMENTS:
1. Summary Table from IQM2 (PDF)
2. Fall 2019 Application Packet (PDF)
6.1
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SUMMARY:
Applicant
Project/Event
Project
Timeline
$
Request
Project/Event
Description
Event
Budget
Previous
Awardee
Y/N
NW Athletic
Conference
(Steve
Turcotte)
NWAC Soccer
August 2020 $5,000 PNW College
level tournament
for both men’s
and women’s
teams @ Star
Fire Fields
$20,000 Yes, but
new event
NWAC /
Highline
College
College Golf
Tournament
April 1,
2020
$5,000 Spring College
Level Invitational
Golf Tournament
@ Riverbend
$8,000 Yes
KDP (Kent
Downtown
Partnership)
Cajun Food &
Music Festival
August 2020 $10,000 One day festival
celebrating Cajun
food and music
in the vicinity of
Burlington Green
Park and
Railroad Avenue
$10,000 Yes, but
new event
Aerospace
Futures
Alliance
WA Space B2B
Conference
October
2020
$30,000 Ancillary Event to
2020 Aerospace
Futures Alliance
targeting the
commercial
space industry
$100,000 Yes, but
new event
CAMPS
(Center for
Advanced
Manufacturing
Puget Sound)
Professional
Manufacturing
Meetings and
Manufacturing
Trade Show
various
dates,
discrete
events
throughout
the year
$25,000 Multiple small
meetings held at
ShoWare and
other venues,
Trade Show
Event at
ShoWare
$100,000 Yes
Thurston
Economic
Development
Council Ctr.
For Business
& Innovation
Aerospace
Industry Day w/
NASA
June 9,
2020
$10,000 Aerospace Industry
event to Showcase
area suppliers to
NASA and NASA
prime contractors,
and educate PNW
companies about
opportunities to
work with same
$20,000 No
6.1.a
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City of Kent /
Barokas
PR and Marketing
Program for
Economic Growth
and Industry
related business
travel
ongoing $125,000 Target regional
and national
business
publications to
tell the story of
the valley,
highlight
industries
already here,
and encourage
clustering of high
job yield/high
income
industries in the
valley
$125,000 Yes
Kent Chamber
of Commerce
Kent Chamber
Tourism Grant`
ongoing $35,000 Promote
Promote Kent
businesses and
events utilizing
videos and other
content
distributed via
their website and
social media
platforms.
$50,000 Yes
City of Kent /
Jay Ray
Visit Kent Annual
Tourism
Marketing
Program
ongoing $136,745 Integrated
marketing and
strategic
communication
programs
$136,745 Yes
Women in
Manufacturing
Manufacturing
Days Summit
October
2020
$35,000 2 Day Summit
Event targeting
local and out of
area
organizations,
manufacturing
companies and
supporting
organizations at
the corporate
and individual
level.
$60,000 No
Request/Budget
Totals:
$416,745 $629,745
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From:LTAC@KentWA.gov
Sent:Thursday, September 19, 2019 4:58 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/19/2019 4:57 pm
Response #: 12
Submitter ID: 21244
IP address: 2601:603:c80:a33:600e:b051:348a:1cb6
Time to complete: 40 min. , 18 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit NWAC Conference Soccer Matches
2.Proposed Location, Event/Activity, if applicable
Starfire Soccer Fields
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
5000
4.Total Project Cost
(Whole numbers, no
punctuation, ex. 400,
2000...)
20000
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5.Name of Organization
10 Word Limit NWAC CONFERENCE
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6.First and Last Name
Steve Turcotte
7.Title
Tournament Coordinator
8.Mailing Address
6426 Radiance Blvd E
Fife WA 98424
9.Phone
206‐240‐9029
10.Email
sdturcotte@comcast.net
11.Federal Tax ID Number
23‐7315006
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12.Check all categories that apply to this application:
[×] Leisure or business tourism promotion/marketing by a non‐profit or the City
[×] Operational expenses for a tourism‐related facility operated by a non‐profit or the City
[×] Capital expenses for a tourism‐related facility owned or operated by the City
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13.Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
The Northwest Athletic Conference is made up of colleges in Washington, Oregon and Idaho. Nearly every school has men's
and women's soccer. The conference kicks off the season with friendly matches at Starfire for two full days and nights for
both men and women. The event will be publicized on the conference web site, Twitter accounts, Facebook accounts,
college web sites, local newspapers and more.
14.How does your project/event promote a positive image for Kent as business or leisure destination?
6.1.b
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This is a big sporting event for the area with teams from all over the Northwest traveling to the Kent area to stay in local
hotels and experience what the area has to offer. The teams will play one game a day and then have plenty of time to take
in the Kent experience, like the shopping, movies and other attractions. There are 22 players on each team with 52 teams
coming to the area to take part in the NWAC Soccer Friendlies. And over 100 coaches and support staff.
15. What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
The NWAC Soccer Friendlies works with volunteers to help with the event and sends invitations to other folks within the city
to see what the event has to offer. The event is ongoing all day and night and gives a chance for people to see what local
college soccer is all about.
The event also does a community service project with the Friendlies, last year it was a local Food Bank which the teams
worked with.
16. What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
The other revenue sources are:
1. School entry fees
2. Ticket revenue
3. And there are no other lodging grants from anyone else being asked for
17. If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
If there is only partial funding available that would not change the event. The NWAC Soccer Friendlies will go on for two
days and nights in late August with men's and women's matches at Starfire.
18. Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
250 Word Limit
This event has been on going for two years ‐ going on a third year. In the past, NWAC soccer teams would travel to each
other's schools to play. The NWAC decided to have all the teams in one location for a big weekend of soccer games. For the
first two years it has been a great experience for the conference and the teams.
Page 3
Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19. Goals
Bullet 1 ‐ 30 Word Limit
The event provides a top flight soccer event to the area with both men's and women's teams competing. It will give the local
soccer fans another avenue to enjoy soccer in the area.
Bullet 2 ‐ 30 Word Limit
6.1.b
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For high school soccer players, this is a way to see if they want to continue their soccer career in college. With most NWAC
schools offering soccer, there are plenty of chances for local kids to receive a scholarship and tuition help to play soccer on
the next level.
Bullet 3 ‐ 30 Word Limit
For the visiting teams, this soccer experience gives them a chance to stay in local hotels and see what the South Puget Sound
area has to offer in terms of activities. With one game per day, the teams will have plenty of time and opportunity to
explore the area and see what there is to offer.
Bullet 4 ‐ 30 Word Limit
Not answered
Bullet 5 ‐ 30 Word Limit
Not answered
20.Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
Last year, the event bought 350 hotel room nights in hotels in the South Puget Sound area ‐ many in the Kent area. This
year, the teams will be directed to stay in Kent‐area hotels as part of the deal. There will be over 1,200 players and coaches
in the event for 2020 along with visiting fans from out of town teams. Some teams stay up to three nights for their trip to
the NWAC Soccer Friendlies.
Attendance last year at the event was 800‐1000 in addition to the players and coaches.
THE 350 ROOMS DID NOT INCLUDE THE FANS ATTENDING THE EVENT ‐ NWAC SCHOOLS ONLY
Bullet 2 ‐ 30 Word Limit
The event will focus on delivering a positive experience to the teams that come in from out of town. We will have teams
from Washington, Oregon and Idaho heading to the area for the two days. Some will stay up to two to three nights in a
hotel. And soccer teams bring anywhere from 12‐20 players and coaches per team.
Bullet 3 ‐ 30 Word Limit
Soccer is big in the Puget Sound area, and the NWAC Soccer Friendlies gives people a chance to see what the college soccer
experience is like. There is no true tournament champion for men and women, just several games being played all day and
into the night.
Bullet 4 ‐ 30 Word Limit
Not answered
Bullet 5 ‐ 30 Word Limit
Not answered
21.Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
The event is scheduled for Aug. 27‐28, 2020 at the Starfire Soccer Complex. The event will run on Wednesday and finish
Thursday night. There will be men's and women's games throughout both days of the competition. Games start at 8 am and
conclude at 10 pm each day. A total of 52 teams will be on hand for the event. A total of 52 games will be played through
the event.
22.Success Measures
Bullet 1 ‐ 30 Word Limit
The success of the event is measured on the amount of teams and games. Last year, there were 52 teams for men and
women with games taking place all day and night for two days. Success also comes in the part with the fan experience.
Bullet 2 ‐ 30 Word Limit
Not answered
Bullet 3 ‐ 30 Word Limit
Not answered
23.Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
Aug. 10 ‐ Information on websites, Twitter and Facebook goes out to promote the event.
Aug. 26 ‐ teams begin arriving in local hotels for the event.
Aug. 27 ‐ first games are played at Starfire.
6.1.b
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Aug, 28 ‐ second round of games are played at Starfire.
24. What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
1,200
25. What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
600
26. Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27. I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[×]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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1
From:LTAC@KentWA.gov
Sent:Thursday, September 26, 2019 3:11 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/26/2019 3:11 pm
Response #: 14
Submitter ID: 21345
IP address: 23.25.131.66
Time to complete: 50 min. , 5 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit Kent Cajun Food & Music Festival
2.Proposed Location, Event/Activity, if applicable
Railroad Ave, Burlington Green Park
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
10000
4.Total Project Cost
(Whole numbers, no
punctuation, ex. 400,
2000...)
10000
6.1.b
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5.Name of Organization
10 Word Limit Kent Downtown Partnership
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6.First and Last Name
Gaila Gutierrez
7.Title
Executive Director
8.Mailing Address
202 W Gowe St
Kent WA 98032
9.Phone
253‐813‐6976
10.Email
Ggutierrez@kentdowntown.org
11.Federal Tax ID Number
91 1573465
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12.Check all categories that apply to this application:
[×] Leisure or business tourism promotion/marketing by a non‐profit or the City
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13.Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
The Cajun Food and Music Festival is a one‐day Louisiana style food and music festival at Railroad Ave and Burlington Green
Park. We propose a live music stage, Cajun/soul food vendors, beer garden, a BBQ and/or Cajun boil cook off, a Second Line
Parade, 'Gatorville', vendors and kids activities.
The target audience is families and 18+ outdoor and live music enthusiasts. The event will be advertised as family friendly
and intended to appeal to residents and visitors of all ages through variation in music, entertainment and attractions.
Promotion and marketing focus will be in King/Snohomish/Pierce Counties. We will be using printed promo materials, print
6.1.b
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and digital advertising, social media campaigns, signage, banners and A‐boards, NextDoor.com Meetup.com, Eventbrite,
KDP e‐blasts, press releases, online calendars, radio and media contacts. Additionally we can market to social media
followers of Altha's (5580) KDP social and eblast (5500+) and zMonroe Reptile Zoo (45K+)
14. How does your project/event promote a positive image for Kent as business or leisure destination?
250 Word Limit
The vision for this event is to expand musical programing and enhance utilization of Historic downtown and parks.
Burlington Green park offers a scenic environment with easy access making this park an extraordinary setting for an open‐air
music and food event.
This event will attract residents and visitors to explore our downtown spaces by producing a culturally diverse and enriching
event featuring local and nationally renowned musicians with a focus on southern food, Zydeco/New Orleans style blues and
Jazz.
Our objective is to promote inclusivity and build diverse audiences through music and food. The event is proposed from
12:00 ‐ 8:00 pm.
15. What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
KDP and Altha's Louisiana Cajun Spices and Kitchen will partner on this event. Altha's owner, Neil Robinson, is from New
Orleans and brings cultural expertise and local and regional fans/followers to the event. Neil has a successful business with a
large following of Washington residents and businesses and throughout the PNW including Oregon, Idaho as well as
Canadian customers. After Hurricane Katrina many individuals relocated to the PNW from Louisiana. Targeted outreach to
these individuals and business owners will begin immediately.
KDP will engage existing volunteers as well as outreach within community with volunteer opportunities.
16. What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
In addition to grant funds, KDP will seek event sponsors and revenue from beer garden sales.
We will not apply for LTAC funds from other municipality.
17. If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
If funding is limited; we could consider reducing the hours and number of performances at the event; as well explore the use
of existing facilities (park Gazebo vs renting stage/tents). We anticipate this event will grow into an annual, possibly multi
day event. Our intent is to execute an event with maximum impact; ideally it would be fully funded.
18. Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
250 Word Limit
This is a new event; we envision it growing into an annual event, possibly a multi‐day festival.
We envision this event becoming the 'Cajun Crawl" with installations throughout the downtown in which attendees roam to
various locations, parks, open spaces and businesses.
Page 3
6.1.b
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Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19.Goals
Bullet 1 ‐ 30 Word Limit
KDP will produce a new, one day event, Cajun Food & Music Festival, along Railroad Ave and Burlington Green Park that
celebrates the unique culture of Louisiana.
One of the most interesting histories and cultures in the US, Louisiana is famous for its unique food culture, music and the
Mardi Gras festival It's also home to some of America’s most colorful cultures including Spanish, French, African, and Native
American influences. They speak their own language, have their own style of music and a uniquely delectable cuisine.
The people and cultures of New Orleans have made it special and distinct from other cities in the US. It’s a city of festivals,
freewheeling fun and is like no other place in the world; a city with a rhythm, style and an attitude all its own. The
experiences there have been driven by out‐of‐the‐box thinkers and creative spirits.
This event is the outcome of KDP conversations with local businesses and community who desire a new and interesting
attraction to our downtown. It's also a collaboration effort with our own Louisiana treasure and downtown business, Altha's
Louisiana Cajun Spices and Seasonings. We plan to bring the festive, color and vibrancy of New Orleans to the Kent
community. There are no other family friendly festivals like it in our region; we'd like to be the first to grab this market and
grow it moving forward.
The event will feature live music performances, 2nd line parade, food booths, vendors, BBQ cookoff, a beer/wine garden
and "gaterville" (an interactive live alligator exhibit contracted through Monroe Reptile Zoo who have a following of over
45K.
KDP's mission is to create, promote and enhance vitality and culture in downtown Kent. Music and arts attract people who
spend more time in our downtown shopping, exploring and enjoying the restaurants. KDP intends to promote music and art
programs to gain popularity and momentum each year exhibiting downtown Kent as entertainment hub.
The primary goal for all KDP events is to promote our amenities and continue to build strong community by endearing
residents and visitors to historic downtown Kent. A secondary goal is to position Kent as a entertainment and arts
destination on the south end.
Bullet 2 ‐ 30 Word Limit
The event will feature a live music showcasing Zydeco and New Orleans style blues and/or jazz and Cajun food offerings.
Bullet 3 ‐ 30 Word Limit
The event will be advertised as family friendly and intended to appeal to residents and visitors of all ages through variation
in music, entertainment and attractions.
Bullet 4 ‐ 30 Word Limit
Bullet 5 ‐ 30 Word Limit
20.Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
6.1.b
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Produce a unique, family friendly and culturally rich festival. Promote downtown Kent as a destination via marketing focus in
King/Snohomish/Pierce Counties, Altha's social followers (5580); KDP followers (2620), Eblast (2900), Reptile Zoo (45+K)
Bullet 2 ‐ 30 Word Limit
One of KDP's biggest challenges is getting people to know about the events. This is an area we need help getting the word
out. Strong marketing efforts help keep Downtown Kent in the spotlight.
Bullet 3 ‐ 30 Word Limit
Not answered
Bullet 4 ‐ 30 Word Limit
Not answered
Bullet 5 ‐ 30 Word Limit
Not answered
21. Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
The proposed event dates is Saturday, August 15, 2020, 12:00 ‐ 8:00 pm
22. Success Measures
Bullet 1 ‐ 30 Word Limit
For this first event, our goal would be to attract 800+ event attendees throughout the day. Success would also be measured
by pre‐registrations for free tickets, as well as level of interest and participation of local businesses, vendors and talent.
Additionally, it’s increasingly important to memorialize and promote events; we propose this through video or photography.
This effort helps capture our story in art form, presents promotion/marketing tools for future events and helps us promote
Kent as a thriving music and arts destination.
Bullet 2 ‐ 30 Word Limit
Not answered
Bullet 3 ‐ 30 Word Limit
Not answered
23. Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
April 2020 Begin graphic design, secure sponsors
May 2020: Secure musicians, vendors
June‐ July 2020: Event planning
August 15: Day of event
August 20: Post event followup/reporting
24. What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
800+
25. What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
20‐50
26. Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
6.1.b
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Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[ ]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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From:LTAC@KentWA.gov
Sent:Monday, September 30, 2019 3:57 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/30/2019 3:56 pm
Response #: 18
Submitter ID: 21393
IP address: 73.193.13.135
Time to complete: 40 min. , 28 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit Professional Manufacturing Meetings and Manufacturing Trade Show
2.Proposed Location, Event/Activity, if applicable
Meetings – ShoWare Center and Various locations, Trade Show ‐ShoWare Center
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
25000
4.Total Project Cost
(Whole numbers, no
punctuation, ex. 400,
2000...)
100000
6.1.b
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5.Name of Organization
10 Word Limit CAMPS (Center for Advanced Manufacturing Puget Sound)
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6.First and Last Name
Kirk Davis
7.Title
Executive Director
8.Mailing Address
6915 S. 234th Street, Kent, WA 98032
9.Phone
253‐720‐2226
10.Email
kirk.davis@camps‐us.com
11.Federal Tax ID Number
26‐1349668
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12.Check all categories that apply to this application:
[×] Leisure or business tourism promotion/marketing by a non‐profit or the City
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13.Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
13.CAMPS will host two categories of events.
a.Professional Manufacturing Meetings ‐ CAMPS hosts Round Table Breakfast meetings each year primarily at the ShoWare
Center. These are business meetings on advanced manufacturing and general business topics. Attendees are primarily from
King, Snohomish, Pierce, and Kitsap counties. Occasionally, attendees come from more distant counties, such as Thurston
County. CAMPS also hosts Technical Sessions and Leadership Forums for manufacturing members. These are 3 to 4 hours of
training and development sessions.
b.In 2020, CAMPS is developing an Advanced Manufacturing Trade Show in Support of Industry 4.0. The Kent Valley is
recognized as the 4th largest manufacturing and distribution center in the US. Industry 4.0 involves the transformation of
manufacturers through the adoption of advanced technologies including, robotics, artificial intelligence, augmented reality,
6.1.b
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CD Printing, Internet of Things, and other advanced techniques. The CAMPS hosted Traded Show will recruit providers of
these advanced products and services to the Kent area in support of these emerging processes. These techniques are tools
for manufacturers to use and will drive wages and salary levels to higher pay technician levels. These Industry 4.0 techniques
will be a great support for the existing Aerospace Cluster and emerging Space Cluster.
14. How does your project/event promote a positive image for Kent as business or leisure destination?
250 Word Limit
The Kent Valley manufacturing strengths will be showcased for its existing manufacturing company capabilities and capacity
diversity.
a. In the City of Kent, there are numerous manufacturing companies operating in numerous clusters, such as the aerospace
supply chains, maritime (TriTec Mfg), heat treating (Pacific Metallurgical), Space (Blue Origin), and others with products for
saltwater desalination, medical devices, etc. Leading the way in the Internet of Things for mobile devices is Western
Integrated Technologies).
b. Another large advantage is the location in Kent of AJAC (Aerospace Joint Apprenticeship Committee) a statewide program
offering apprenticeship programs supporting the advanced manufacturing community in high skill manufacturing training.
c. Lastly, CAMPS is recognized as the connecting point for small and medium‐size manufacturers (SMM) in the region and
most importantly, CAMPS was founded by the City of Kent and Kent Chamber of Commerce in 2008. This enables SMMs to
share collaborate on costs, share best practices, and leverage multiple company participation.
15. What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
CAMPS was founded on the principles of collaboration. We focus on the manufacturing community, the full supply chain,
professional service providers, and affiliate members representing government, education, and other nonprofit partners.
The model for CAMPS was defined by the feasibility study sponsored by the City of Kent and the Kent Chamber of
Commerce prior to the launch CAMPS in 2008. The primary focuses of CAMPS include innovation (access to new products,
new processes, and new technologies) and the second major pillar deals with workforce development. CAMPS has
developed a Workforce Navigator approach that includes the candidate’s preparation and understanding, companies job
description changes to include Industry 4.0 skill requirements, and the training community to address industry‐driven needs
and wants of the hiring manufacturing community.
16. What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
CAMPS is developing the Industry 4.0 Trade show with a full scope of revenue sources:
a. Sponsorships – large OEMs (Original Equipment Manufacturers) such as Boeing, Paccar, and Amazon will be approached
to provide sponsorship support to help SMM be in alignment with their supply chain needs.
b. Vendor registrations fees – Vendors of Robotics, 3D Printers, tooling, software, training, and integrator services will be
invited to display their goods and services.
c. Regional manufacturers, such as CAMPS members will be offered display opportunities and CAMPS Members will be
offered discounted display opportunities.
d. Registration fees for attendees.
17. If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
CAMPS will need to maintain the model for successful trade shows and will not alter the plan to host the only Washington
State Industry 4.0 Trade Show that will be marketed Nationally. We feel there is an opportunity to provide a large‐scale
event to attract attendees from national and possible international audiences. We envision this as a two‐day event, which
begins with a welcome reception the evening before the official Trade Show, two days of display opportunities, and
integrated into the two days there will be hosted workshops on a variety of topics provided by the vendors and sponsors.
18. Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
6.1.b
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250 Word Limit
18.Funding for new project of to continue – This request is for both. CAMPS will continue to offer the Professional
Manufacturing Meetings and introduce the Advanced Manufacturing Trade Show in Support of Industry 4.0. The primary
focus is on the Trade Show and this appears to have the most benefits long‐term for the full manufacturing community.
CAMPS feels this offers an opportunity to launch an event that can become a sustainable event that is self‐funding, once it is
established. We feel this has the potential to grow and become known as the best event for the manufacturing community
to learn and access the latest technologies.
Page 3
Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19.Goals
Bullet 1 ‐ 30 Word Limit
Display regional SMMs to global leaders supporting Industry 4.0 applications and vendors. Showcase the Kent Valley for its
advanced manufacturing strengths, capabilities, and capacities.
Bullet 2 ‐ 30 Word Limit
Identify Industry 4.0 global leaders to present and emerging trends in advanced manufacturing.
Bullet 3 ‐ 30 Word Limit
Offer regional SMMs the opportunity to showcase their capabilities and capacities to global markets.
Bullet 4 ‐ 30 Word Limit
Integrate the staffing and training processes required to match skills with the changing technologies. Staffing will become
more technical and less unskilled and semi‐skilled.
Bullet 5 ‐ 30 Word Limit
Strengthen the full regional supply chains to support the global Original Equipment Manufacturers, such as Boeing, Blue
Origin, and Paccar. Additionally, support the supply chains partners of Amazon.
20.Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
Kent Valley Manufacturers will continue to be leaders in advanced manufacturing processes and technologies. CAMPS assist
in the identification and implementation of next‐generation “advanced manufacturing” processes.
Bullet 2 ‐ 30 Word Limit
Workforce skill changes and training requirement will be identified to engage the training community to meet future needs,
not only focus on past trends.
Bullet 3 ‐ 30 Word Limit
The Kent Valley will be recognized as the Innovation Center for Industry 4.0 processes and where to do advanced
manufacturing business.
Bullet 4 ‐ 30 Word Limit
d.Kent hospitality business will benefit from attendees for the trade show and after‐show connections to regional advanced
manufacturers.
Bullet 5 ‐ 30 Word Limit
Not answered
21.Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
Industry 4.0 Trade Show – 4Q 2020. If successful an ongoing annual event.
6.1.b
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22. Success Measures
Bullet 1 ‐ 30 Word Limit
1,000 attendees at the Trade Show
Bullet 2 ‐ 30 Word Limit
5 Sponsorships – large OEMs (Original Equipment Manufacturers) such as Boeing, Paccar, and Amazon
50 Vendor Display registrations
Bullet 3 ‐ 30 Word Limit
25 regional manufacturers, such as CAMPS members to display specialized manufacturing capabilities
6 regional workforce and training providers.
23. Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
a. Professional Meetings
i. Round Tables, Technical Sessions, and Leadership Forums for 2020 are in process of being developed and 2020 will be
compiled in December 2019
b. Industry 4.0 Trade Show
i. October 2019 ‐ Planning committee being formed now.
ii. November 2019 ‐ Identification of potential sponsors and vendors ‐
iii. December 2019 – Extend an invitation to selected sponsors and vendors
iv. January 2020 – Selection and Invitation of Advanced Manufacturing company by name and capabilities
v. March 2020 – formally announced the Industry 4.0 Trade Show.
1. Social Media
2. Industry publications
3. Personal Invitations
24. What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
1000
25. What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
100 vendors
26. Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27. I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
6.1.b
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Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[×]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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From:LTAC@KentWA.gov
Sent:Monday, September 30, 2019 3:49 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/30/2019 3:49 pm
Response #: 18
Submitter ID: 21391
IP address: 64.124.17.42
Time to complete: 47 min. , 1 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit WA Space B2B Conference
2.Proposed Location, Event/Activity, if applicable
9404 E. Marginal Way South, Seattle, WA 98108
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
30000
4.Total Project Cost
(Whole numbers, no
punctuation, ex. 400,
2000...)
100000
6.1.b
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5.Name of Organization
10 Word Limit Aerospace Futures Alliance
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6.First and Last Name
Emily Wittman
7.Title
President & CEO
8.Mailing Address
925 4th Ave, Suite 2000 Seattle, WA 98104
9.Phone
206‐510‐9828 ext. 2065109828
10.Email
emilyw@afa‐wa.com
11.Federal Tax ID Number
20‐5001571
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12.Check all categories that apply to this application:
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13.Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
As currently envisioned, the WA Space B2B Conference would coincide with the 2020 Aerospace Futures Alliance Annual
Summit, held in October. B2B conferences targeting the commercial space industry are currently common in Europe, while
smaller, topic specific conferences, such as satellite or space launch sub‐sectors, are held on a small scale throughout the
United States. The WA Space B2B Conference would be the first space specific, international conference fostering business
contracts held in the United States. The target market for attendees are international and domestic space companies
seeking to expand their market share or tap into space as a new vertical for revenue. AFA is partnering with Proximum
Group, which supports and promotes the European space B2B conference. They will lead on recruiting and marketing the
event to the international market, while AFA and partner organizations will engage domestic and, importantly, local
companies to participate. Since most of the attendees will be traveling across the state, country, and world for the 2‐day
6.1.b
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event. hotel stays will be significant. AFA will partner with economic development organizations to market the event to their
potential clients and contacts to drive attendance.
14.How does your project/event promote a positive image for Kent as business or leisure destination?
250 Word Limit
The City of Kent is Washington state's legacy hub of space exploration. From the Boeing Space Center to Blue Origin's
headquarters today, Kent has been a key anchor of the state's growing commercial space economy. Many stakeholders,
however, still believe that Blue, for example, is from Silicon Valley and are unaware of Kent’s current role in space R&D; in
addition to manufacturing and logistics. The WA Space B2B Conference would market Kent’s current importance to name
brand commercial space OEMs and suppliers to a national and international market of potential investors. Companies from
around the world would be exposed to the City of Kent, it’s market opportunities, and its quality of life during this event.
15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
The event will draw on significant partnerships amongst the diverse space sector in Washington. Partners include trade
associations, like the Washington State Space Coalition, administered by AFA, the Dept. of Commerce, economic
development organizations, research and academic institutions, community and technical educations, and name‐brand
space companies. The event will not only foster business contracts amongst companies, but will strengthen relationships
between the public sector and these employers.
16.What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
AFA will generate revenue from ticket sales, exhibitor registrations, and sponsorships, similar to its annual conference.
Proximum Group will also partner on revenue sources. This contract is currently under negotiation. AFA is not submitting for
additional Lodging Tax funding for this event.
17.If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
In order to execute the event, the full funding request would need to be awarded. The event must meet or exceed
comparable programming in Europe in order to establish the conference as a sustainable event.
18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
250 Word Limit
This funding is requested for a new project/event.
Page 3
Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19.Goals
Bullet 1 ‐ 30 Word Limit
6.1.b
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Achieve business retention in Washington/Greater Seattle region (through new contracts for existing companies and
suppliers).
Bullet 2 ‐ 30 Word Limit
Further business recruitment (through locating new companies in the state/region).
Bullet 3 ‐ 30 Word Limit
Market Washington as a hub for commercial space activity, domestically and internationally.
Bullet 4 ‐ 30 Word Limit
Market Kent as a legacy hub for commercial space research and development, manufacturing, and logistics in the U.S.
Bullet 5 ‐ 30 Word Limit
Expose domestic and international attendees to the Kent Valley and it's high quality of life; generating further leisure travel
or permanent relocation for work.
20.Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
As the leading commercial space trade association in Washington, AFA and the Washington State Space Coalition will
engage it's 1,400+ member companies with the event.
Bullet 2 ‐ 30 Word Limit
AFA/WSSC will market the event to it's extensive network of international business contacts, especially those leveraged at
international air shows.
Bullet 3 ‐ 30 Word Limit
AFA/WSSC will market the event to it's 1,600 contacts on its distribution list., exposing it's stakeholders to the City of Kent's
leadership on the conference.
Bullet 4 ‐ 30 Word Limit
AFA/WSSC will generate national and international buzz (earned media articles) about the event and the City of Kent's
support of the conference.
Bullet 5 ‐ 30 Word Limit
Not answered
21.Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
The event will occur no later than October 30th, 2020.
22.Success Measures
Bullet 1 ‐ 30 Word Limit
700+ attendees from domestic and international commercial space companies or consultants will attend the event.
Bullet 2 ‐ 30 Word Limit
At least 2/3rds of attendees will be traveling for the event and will require overnight stays.
Bullet 3 ‐ 30 Word Limit
The event will engage local vendors, including breweries, to host events around the conference. The conference will market
these local vendors throughout the event.
23.Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
January ‐ June 2020: Marketing the event with Proximum Group
July 2020: Full event agenda announced. Registrations begin.
October 13th: PM Pre‐event networking at local vendor
October 14th: AM 1/2 Day AFA Summit ‐ PM 1/2 Day Space Conference
City of Kent opening the event/media opportunity
October 15th: Full Day Space Conference
24.What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
700+
6.1.b
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25. What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
2/3rds of attendees
26. Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27. I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[×]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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From:LTAC@KentWA.gov
Sent:Monday, September 30, 2019 4:10 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/30/2019 4:09 pm
Response #: 19
Submitter ID: 21395
IP address: 70.99.233.156
Time to complete: 32 min. , 21 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit Aerospace Industry Day with NASA
2.Proposed Location, Event/Activity, if applicable
unknown
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
10000
4.Total Project Cost
(Whole numbers, no
punctuation, ex. 400,
2000...)
20000
6.1.b
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5.Name of Organization
10 Word Limit Thurston Economic Development Council Center for Business & Innovation
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6.First and Last Name
Michael Cade
7.Title
Executive Director
8.Mailing Address
4220 6th Ave SE Lacey, WA 98503
9.Phone
360‐464‐6041
10.Email
tscroggs@thurstonedc.com
11.Federal Tax ID Number
90‐1561600
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12.Check all categories that apply to this application:
[×] Leisure or business tourism promotion/marketing by a non‐profit or the City
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13.Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
The Aerospace Industry event was last held in Seattle in 2017 and attracted 150 attendees including buyers from NASA,
Boeing, Lockheed Martin, Teledyne Brown Engineering, JACOBS, and other large space prime contractors. The goal of the
event is to educate 300 businesses and innovators in the region about supplier opportunities with NASA and NASA primes.
NASA has selected our region to conduct this outreach because of our long history of supporting space missions and
because all the current innovation happening in "space valley" and the rest of our state. To promote the event, we are
recruiting partners to assist in communicating via email and social media information about the event to their members and
stakeholders. Current partners include Washington State Department of Commerce, Pacific NW Defense Coalition,
Washington Procurement Technical Assistance Center. Other partners may include Aerospace Futures Alliance and Pacific
NW Aerospace Association and others. Additional targeted e‐blasts will be sent to aerospace businesses in the tri‐state
6.1.b
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region of WA, OR, and ID who are registered to sell to the federal government. NASA has also committed to promoting the
event to their existing supply chain.
14.How does your project/event promote a positive image for Kent as business or leisure destination?
250 Word Limit
Kent has a strong history of outer space innovation and that legacy is continuing today. Having a NASA related event in the
Valley helps tell this story to the 300 attendees and NASA officials who will be in attendance. Our opening remarks and
event program will provide an opportunity for Kent City officials to tout this amazing legacy.
15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
Economic development is a team sport. NASA is committed to coming to town for an outreach session in partnership with
our organization, but the event would be far less impactful if we didn't have partners to support it. We are seeking partners
from any and all outerspace and aerospace organizations and economic development professionals to help us frame the
agenda, recruit other speakers, and promote the event.
16.What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
One of the venues we are looking at is in Federal Way and another is in Renton. We may pursue LTAC funding from these
cities. The primary revenue from the event will be attendee fees, but we try to keep the fees reasonable to ensure the cost
of the event does not deter attendance for the small, local businesses.
17.If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
yes. If only partial funding is available we can increase the cost of the event to the attendees. For example, instead of
charging $75/person we might need to chart $125/person.
18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
250 Word Limit
A similar, smaller, event was held in 2017 at the Museum of Flight in Seattle. The event attracted 145 attendees, 20% of
which were from out of state. We hope to grow the event this year to attract 300 attendees. This adds value to our partner,
NASA, who is looking to grow their qualified supplier base. A larger event also adds value to the businesses of the Space
Valley region. These firms can meet and showcase their capabilities to each other, forge partnerships, and further foster
outer‐space innovation.
Page 3
Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19.Goals
Bullet 1 ‐ 30 Word Limit
Hold a successful aerospace event in Space Valley that attracts about 250 ‐ 350 attendees.
6.1.b
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Bullet 2 ‐ 30 Word Limit
Provide Space Valley firms opportunity to meet, network, and learn from representatives from NASA and NASA prime
contractors so that they can better position themselves to contribute to the supply chain.
Bullet 3 ‐ 30 Word Limit
Increase the number of Washington firms that are registered to sell to NASA and NASA prime contractors.
Bullet 4 ‐ 30 Word Limit
Not answered
Bullet 5 ‐ 30 Word Limit
Not answered
20. Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
Increase the number of firms in Washington State that are successful in winning contracts with NASA and NASA primes. This
process takes time and persistence, but an event like this is a great starting point.
Bullet 2 ‐ 30 Word Limit
All attendees are exposed to the legacy Space Valley has related to supporting outer‐space missions.
Bullet 3 ‐ 30 Word Limit
Not answered
Bullet 4 ‐ 30 Word Limit
Not answered
Bullet 5 ‐ 30 Word Limit
Not answered
21. Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
NASA has set a date of June 9, 2020. We are working with their team on other potential options.
22. Success Measures
Bullet 1 ‐ 30 Word Limit
250‐350 attendees will attend and be exposed to the Space Valley.
Bullet 2 ‐ 30 Word Limit
Survey results will indicate the event was of value to their firm.
Bullet 3 ‐ 30 Word Limit
Not answered
23. Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
November 1, 2019 contracts signed with Venue, catering, sound, etc. Save the date is distributed to 2017 attendees and
others
November 15, 2019 Partnerships formalized with aerospace related organizations. Regular check in meetings are scheduled.
January 1, 2019 Promotion begins through Washington Procurement Technical Assistance Center, PTAC, Pacific NW Defense
Coalition, and others. Social media content begins.
April 1, 2020 Agenda is finalized with NASA team members
June 9, 2020 Event is held
24. What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
250‐350
25. What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
25‐30 rooms (in 2017, we had 145 people and 20 people stayed overnight)
6.1.b
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26. Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27. I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[×]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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From:LTAC@KentWA.gov
Sent:Monday, September 30, 2019 5:27 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/30/2019 5:26 pm
Response #: 20
Submitter ID: 21399
IP address: 146.129.252.126
Time to complete: 51 min. , 47 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit PR and Marketing Program to build Economic Growth and Promote Business Travel for Kent
Valley
2.Proposed Location, Event/Activity, if applicable
Kent Valley, WA
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
125000
4.Total Project Cost
6.1.b
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(Whole numbers, no
punctuation, ex. 400,
2000...)
125000
5.Name of Organization
10 Word Limit City of Kent
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6.First and Last Name
Michelle Wilmot; Bill Ellis
7.Title
Economic Development Division
8.Mailing Address
220 4th Ave. S.
Kent, WA 98032
9.Phone
253‐856‐5709
10.Email
mwilmot@kentwa.gov
11.Federal Tax ID Number
91‐1934451
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12.Check all categories that apply to this application:
[×] Leisure or business tourism promotion/marketing by a non‐profit or the City
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13.Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
We intend to seek the services of a firm with expertise in business promotion to drive economic growth and promote
business travel. Kent needs expertise in story placement with influential news media, influencer engagement, and
communication with relevant associations that can refer business to Kent. Our goals are to:
Establish Kent as the World’s Space Valley and hotbed of aerospace and manufacturing activity
6.1.b
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Generate business and business tourism by placing stories in regional and national business publications (ie: Meetings &
Conventions)
Sustain media placements highlighting aerospace activity in Kent through ongoing earned media placements; we have a
great opportunity to leverage Kent's involvement in outer space exploration with the coming 50th anniversaries of Apollo
missions 15, 16, and 17, our state landmark nomination of the Lunar Rovers on the moon, and Blue Origin’s expansion, as
examples.
14.How does your project/event promote a positive image for Kent as business or leisure destination?
250 Word Limit
By showcasing the great companies, like Blue Origin and Boeing, Hexcel, Omax, etc. that already call Kent home, we can
establish a brand for Kent Space Valley to attract new businesses and business travelers.
By drawing on the rich history of Kent, its workforce and current high‐profile businesses, we need a firm to craft narratives
that speak to a variety of audiences: local/regional (Seattle Times, King5, etc.); national (Forbes, Bloomberg); and industry
(Space News, Space Intel Report).
By creating narratives that speak to various business‐specific audiences, a firm can segment outreach to target stakeholders
that will drive the overall economic development of the area. Specifically, we want to drive interest from existing or new
aerospace companies looking to relocate or secure office space, or host space focused events in the area. This will have a
trickle‐down effect to include broader tourism benefiting hotels, restaurants, transportation companies, etc.
15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
We envision an ongoing partnership where the City provides information about developments and milestones in Kent
Valley, and the firm will develop the best strategies and channels to promote the content. We also would seek
support/involvement by Kent's corporate and business entities. In fact, we have successfully partnered with our neighboring
jurisdictions in Auburn, Renton, Tukwila and Pacific to collectively market Kent Valley as a premiere destination for
aerospace and advanced manufacturing. The thinking is we'll better compete as a unified group, one that collectively can
make its case far more effectively, than we can on our own.
16.What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
If approved, this program will be supported with Lodging Tax Fund. We strongly believe that the results of an ongoing
marketing program for the City/region will have the greatest impact overall on our economic growth and will benefit all
segments of our community — both business and leisure.
17.If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
While we'd seek a full proposal including detailed strategies to achieve our objectives, if only partial funding is available, the
scope of the project would be reduced and deliverables adjusted.
18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
250 Word Limit
This is a continuation of an ongoing project we have to further establish Kent as the World’s Space Valley and hotbed of
aerospace and manufacturing activity. As well as to generate business and business tourism by placing stories in regional
and national publications (ie: Meetings & Conventions). And finally, to sustain media placements highlighting aerospace
activity in Kent through ongoing earned media placements.
6.1.b
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Page 3
Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19.Goals
Bullet 1 ‐ 30 Word Limit
Business promotion and marketing to drive economic growth and promote business travel.
Bullet 2 ‐ 30 Word Limit
Establish Kent as the World’s Space Valley and hotbed of aerospace and manufacturing activity
Bullet 3 ‐ 30 Word Limit
Generate business and business tourism by placing stories in regional and national publications (ie: Meetings & Conventions)
Bullet 4 ‐ 30 Word Limit
Sustain media placements highlighting aerospace activity in Kent through ongoing earned media placements; we have a
great opportunity to leverage Kent's involvement in outer space exploration with the coming 50th anniversaries of Apollo
missions 15, 16, and 17, our state landmark nomination of the Lunar Rovers on the moon, and Blue Origin’s expansion, as
examples.
Bullet 5 ‐ 30 Word Limit
Not answered
20.Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
Quarterly communications plans aiming to obtain positive news coverage about Kent Valley's aerospace companies, and its
amenities including it specialized workforce, advanced manufacturing prowess and accessible location in the Seattle metro.
Bullet 2 ‐ 30 Word Limit
Establish Kent as the World’s Space Valley and hotbed of aerospace and manufacturing activity through ongoing media
placements, social media activitity
Bullet 3 ‐ 30 Word Limit
Not answered
Bullet 4 ‐ 30 Word Limit
Not answered
Bullet 5 ‐ 30 Word Limit
Not answered
21.Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
Marketing and promotion activities for the 2020 calendar year.
22.Success Measures
Bullet 1 ‐ 30 Word Limit
Increased number of media placements, social media activity and brand awareness
Bullet 2 ‐ 30 Word Limit
6.1.b
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By showcasing the great companies, like Blue Origin and Boeing, Hexcel, Omax, etc. that already call Kent home, we can
establish a brand for Kent Space Valley to attract new businesses and business travelers.
Bullet 3 ‐ 30 Word Limit
New business activity, whether it is in new conferences holding their events here, or new companies expanding or growing
their operations here, would substantiate the value of this marketing effort.
23. Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
Planning:
‐ Develop detailed 1/4ly communications plans inclusive of rich history of Kent’s aerospace innovation, and focus on content
that establishes the region.
‐ Meet with partners to consult on strategy and execution of PR and messaging.
Media Relations:
‐ Maintain steady cadence of proactive and response media outreach to local, national and industry to garner coverage.
‐ 2‐3 proactive media campaigns (per quarter)
‐ Draft and distribute one press release to announce the branding of Kent Space Valley.
‐ Vet editorial opportunities for participation.
‐ Build valued relationships with reporters to continue lifecycle of coverage.
‐ Unlimited response outreach
‐ Unlimited delivery of prep materials and staffing of briefings
Counsel:
‐Bi‐weekly account team syncs; quarterly media coverage recaps to include media placements, number of impressions and
social shares.
‐ Ongoing team syncs, counsel and reporting
24. What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
NA
25. What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
NA
26. Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27. I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
6.1.b
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If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[×]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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From:LTAC@KentWA.gov
Sent:Monday, September 30, 2019 5:57 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/30/2019 5:56 pm
Response #: 21
Submitter ID: 21401
IP address: 2603:3023:304:eb00:ae:ba6d:fe25:e324
Time to complete: 26 min. , 43 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit Kent Chamber of Commerce Tourism Grant
2.Proposed Location, Event/Activity, if applicable
524 W. Meeker St, Suite #100
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
35000
4.Total Project Cost
(Whole numbers, no
punctuation, ex. 400,
2000...)
50000
6.1.b
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5.Name of Organization
10 Word Limit Kent Chamber of Commerce
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6.First and Last Name
Zenovia Harris
7.Title
Chief Executive Officer
8.Mailing Address
524 W. Meeker St Kent, Wa 98032
9.Phone
253‐854‐1770 ext. 140
10.Email
zharris@kentchamber.com
11.Federal Tax ID Number
91‐0762912
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12.Check all categories that apply to this application:
[×] Leisure or business tourism promotion/marketing by a non‐profit or the City
[×] Operational expenses for a tourism‐related facility operated by a non‐profit or the City
[×] Capital expenses for a tourism‐related facility owned or operated by the City
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13.Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
Activities (target audience)
1.Relocation Guide 4k copies printed (Kent residents 4k hard copies, quarterly updated digital format)
2.Diversity Conference & Hiring event – 2 days ‐ minority women in leadership conference/nontraditional careers/diversity
& equity (King County residents)
3.Tourism Information Center – upgrade to host events in the space (King County residents)
4.Visit Kent section on the website via Kentchamber.com enhancements (US)
5.Business Incubator Space– located at the Kent Chamber – 3 business stations – community hub – nonmembers &
6.1.b
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members use (King County residents)
6.Quarterly “best of” or “have you heard” Kent Video Series hosted on kentchamber.com, Facebook, social media,
members and non‐members (Kent Businesses Only)
1.Promotion
2.Facebook (recent promotion example ‐ Taste of Kent 2019 100.9k people reached, 5.2k responses) Yes 100k people
reached shared over 350 times in 40 days – all organic
3.Facebook Promotions ‐ $50.00 per event
4.EZTVspots – Commercial for events $1500.00 for concentrated commercial schedule
5.KdHall Communications PR contract – local news King % Kiro, etc. $5000 contract for 2 events (King 5 interview already
completed)
6.Direct mail
7.Aboard
8.Flyers
9.Local radio stations
10.YouTube Channel
11.Professional photography – directory, website etc
12.www.kentchamber.com website banners
14.How does your project/event promote a positive image for Kent as business or leisure destination?
250 Word Limit
1.Showcasing our diverse community leaders
2.Showcase our diverse employment opportunities
3.City of Kent and Chamber working together for the betterment of the City
4.Creating economic growth
5.Providing opportunities for business owners to use space at reasonable or no cost
6.upgrade to office space to be more inviting and business‐friendly
7.Highlight local businesses both member and non‐member businesses
8.Partnerships with non‐profit organizations such as the community in schools, KentHope, Northwest Harvest, etc.
15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
The Kent Chamber has a commitment from and or is committed to partnering with the following companies to partner on
the events listed above:
EZTV Spots, Northwest Harvest, KentHope, Kent School district, Oberto, King 5 (via PR rep), KdHall Communications,
Showare Center, Kent Valley Chambers: Renton, Covington, SouthSide Auburn, American Heart Association volunteers,
Alaksa USA volunteers, BECU volunteers
16.What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
The Kent COC has a robust membership involvement that funds our organization through sponsorships, memberships, and
in‐kind donations. The Kent Chamber is not applying for funds from another municipality. Two of the events will need to be
supported by additional sponsorships from non‐members.
17.If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
Yes, the project can be modified but at a significant cost and ability to provide events, services and constant contact with
community members. In 2019 the KCoC was only awarded 1/2 of the funds requested and that significantly decreased the
activities involved, couldn't highlight non‐members, no staff to focus on visitor center and updated information, a limited
number of directories but should be increased and increase on who it is sent to.
6.1.b
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18. Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
250 Word Limit
Yes, this request is for ongoing project, much‐needed enhancements, and necessary expansion. With new Chamber
leadership after 10 years, the chamber is poised to adapt and succeed at creating innovative and diverse ways to highlight
Kent as the 3rd largest city in King County.
The chamber is looking to reach out to our diverse population with videos, youtube, and social media and still cater to our
community who value directories and such.
We have changed the directory release date from March to January to ensure the publication is in circulation the entire
year.
Increased committee to hand out and send out directories to surrounding chambers, rental space, real estate offices etc.
Page 3
Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19. Goals
Bullet 1 ‐ 30 Word Limit
This grant will help the chamber tell the story of kent and our legacy via events, newsletter publications, videos, radio, local
news and more. We want to be a one‐stop‐shop and provide a welcoming and tech‐savvy tourism Information Center to
showcase Kent businesses 24/7. The goal of this grant is to provide the Kent Valley and surrounding areas with highlights
and help Kent Chamber showcase of our diversity and unique role in economic development for the state of WA. This grant
will also allow the Chamber to reach both member and non‐member business owners to showcase why and how we are the
3rd largest city in King county.
Bullet 2 ‐ 30 Word Limit
Provide residents with a printed and digital copy of the Relocation Guide/ business directory. As the community changes the
online relocation guide a be changed quarterly to reflect our growth.
Bullet 3 ‐ 30 Word Limit
Provide Diversity & Inclusion Conference & Hiring event to showcase Kent's diversity in leadership and industry‐specific
hiring events Partner with Aerospace, advanced manufacturing companies, and temp agency to fill chronically unfilled
positions.
Bullet 4 ‐ 30 Word Limit
Provide Business Incubator Space that grassroots startups and small business owners can use to cultivate their businesses.
Bullet 5 ‐ 30 Word Limit
Highlight and bring awareness to all events quarterly “best of” or “have you heard” Kent Video Series (members & non‐
members) hosted on kentchamber.com, (Kent Businesses Only)
20. Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
At the end of 2020 the Kent Chamber will have:
4 videos shot on location for multiple businesses in the Kent Valley
Press release on major news and radio to showcase and promote our events
Help tell the story of our aerospace legacy
Provide business with entry office space and help secure ket locations
Bullet 2 ‐ 30 Word Limit
6.1.b
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4K printed copies distributed in Kent and surrounding areas ‐over 5K shared online
Updated quarterly
Informed residents
Bullet 3 ‐ 30 Word Limit
Bring local household names to the City of Kent for this event, recognize companies in Kent leading the way in D & I. Hire
event with small and large WA companies
40+ companies
1500+ attendees
Overnight stays
Bullet 4 ‐ 30 Word Limit
80% usage of incubator space quarter 2, 3 & 4
Help businesses thrive and allow use of our services ie internet, copy, computer, fax, etc.
Bullet 5 ‐ 30 Word Limit
Best of Best videos ‐
Partner with the City to choose which business to highlight
Both member and non‐member highlights
Partner with WCCE & AWB to determine industry leaders to promote
Partner with Mayor Ralph on video
21.Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
This will be an ongoing project with the tourism center, relocation guides, videos and newsletter. The events listed above
will all be completed by October 2020.
22.Success Measures
Bullet 1 ‐ 30 Word Limit
3K ‐ 5K+ event attendees will be exposed to the jobs, business opportunities and diversity leaders available in the Kent
Valley.
Bullet 2 ‐ 30 Word Limit
Regional, state and national recognition of the innovation in Kent. Gain that spotlight in the media and to seek out
additional awards and recognition
Bullet 3 ‐ 30 Word Limit
Increase usership by 25% year over year in events and social media presence.
23.Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
January 2020 ‐ December 2020 4k printed directories delivered. 5k+ electronic views on Kentchamber.com ‐Relocation
Guide
June 2020 Diversity Conference & Hiring event – 2 days ‐ minority women in leadership conference/nontraditional
careers/diversity & equity (King County residents)
Year‐round ‐ Tourism Information Center – upgrade to host events in the space (King County residents)
Year‐round ‐ Visit Kent section on website via Kentchamber.com enhancements (US)
Year‐round ‐ Business Incubator Space–
Jan, April July. October 2020 Quarterly “best of” or “have you heard of” Kent Video Series
24.What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
6000+ (includes website and mail engagement)
25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
100 ‐500 (heavily relied on hiring and diversity events
6.1.b
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26. Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27. I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[×]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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From:LTAC@KentWA.gov
Sent:Monday, September 30, 2019 6:34 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/30/2019 6:34 pm
Response #: 21
Submitter ID: 21402
IP address: 146.129.252.126
Time to complete: 51 min. , 39 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit Visit Kent Annual Tourism Marketing Program
2.Proposed Location, Event/Activity, if applicable
Facility nKent, WAame and address, city
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
136745
4.Total Project Cost
(Whole numbers, no
punctuation, ex. 400,
2000...)
136745
6.1.b
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5.Name of Organization
10 Word Limit City of Kent / JayRay
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6.First and Last Name
Michelle Wilmot; Bridget Baeth
7.Title
ED Manager; Principal
8.Mailing Address
City of Kent
220 4th Ave. S.
Kent, WA 98032
JayRay
535 Dock Street, Suite 205
Tacoma, WA 98702
9.Phone
253‐856‐5709
10.Email
mwilmot@kentwa.gov
11.Federal Tax ID Number
91‐0883067
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12.Check all categories that apply to this application:
[×] Leisure or business tourism promotion/marketing by a non‐profit or the City
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13.Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
Visit Kent is the annual tourism marketing program for the City of Kent. In 2020, Visit Kent will promote the city through an
integrated strategic marketing and communications program. This year will include the development of tourism assets that
will be used to promote Kent’s diverse culture through its global food scene. Tactics include: mobile optimization and
6.1.b
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maintenance of the website: visitkent.com; an annual marketing campaign to promote the Visit Kent Food Trails;
Collateral/promotional materials development; and social media. A targeted approach will help increase overall awareness
of Kent as a place for leisure and an ethnic food destination. Efforts will focus on bringing visitors to Kent during shoulder
seasons (October‐May) and encourage overnight stays, positioning Kent as a basecamp to the greater Seattle region.
14. How does your project/event promote a positive image for Kent as business or leisure destination?
250 Word Limit
Visit Kent leverages storytelling, visuals and video to market Kent’s sense of place as a leisure destination—online and
offline. Visit Kent’s marketing promotions feature places to stay, places to eat, attractions, events, parks, trails, meetings
venues, sports, transporation options, convenient location, affordability, diverse culture and more! We collaborate with
local businesses to tell the story of Kent’s past and present through a travel blog, website, social media and advertising.
VisitKent.com features business listings and a strong call to action: Book Your Stay. A special campaign landing page:
TasteKent.com invites food enthuiasts to explore Kent’s diverse food scene.
Visit Kent earns local, regional and national attention for Kent—putting Kent in a positive spotlight. We know that what
makes a place a good place to live, also makes it a good place to visit! The two go hand‐in‐hand. As we grow awareness of
Kent as a place for fun, the community wins too!
15. What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
Visit Kent works closely with The City of Kent, Kent Downtown Partnership, accesso ShoWare Center, Thunderbirds and Kent
Station to collaborate on messaging and coordinate marketing efforts, helping each other extend reach. We also work
closely with local tourism businesses including hotels, restaurants and attractions to help them tell their story through Visit
Kent’s marketing channels.
16. What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
None
17. If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
Yes. Visit Kent would work closely with the City to determine priority of strategies and tactics for 2019 to make cuts from
annual program as needed.
18. Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
250 Word Limit
This request is to continue Visit Kent’s tourism leisure marketing program. In 2020 we recommend developing out tourism
assets that will create new product/enhance the Kent Food Trails including: Kent Food Trails brochure, Kent Food Trails
video series (which will give us new and engaging social media and website content, as well as dual up as commercials to run
during Thunderbirds games and in Visit Kent’s own digital campaign), Kent Food Trails photoshoot (needed to create
materials and update website). VisitKent.com is also nearly 3 years old! We’ve included budget to update plugins, increase
SEO and optimize for mobile. In addition to continuing marketing, we’ve also submitted an additional services budget
($36,925) to include media relations—which is in addition to this $99,820. In order to create new promotions, we had to
eliminate a program (PR/Media Relations) to stay within budget. We think both marketing and PR are important, but if they
both can’t be funded this year, we’d opt to have 2020 be the year of asset development, and then 2021 can be the year of
PR to promote what’s been developed.
Page 3
6.1.b
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Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19.Goals
Bullet 1 ‐ 30 Word Limit
Visit Kent will promote the city through an integrated strategic marketing and communications program including : mobile
optimization and maintenance of the website: visitkent.com; an annual marketing campaign to promote the Visit Kent Food
Trails; Collateral/promotional materials development; and social media
Bullet 2 ‐ 30 Word Limit
Development of tourism assets that will be used to promote Kent’s diverse culture through its global food scene.
Bullet 3 ‐ 30 Word Limit
Not answered
Bullet 4 ‐ 30 Word Limit
Not answered
Bullet 5 ‐ 30 Word Limit
Not answered
20.Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
Website Services:
Bullet 2 ‐ 30 Word Limit
Social Media Services:
Bullet 3 ‐ 30 Word Limit
Marketing Services
Bullet 4 ‐ 30 Word Limit
Project Management
Bullet 5 ‐ 30 Word Limit
Media Relations Services
21.Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
Visit Kent is an ongoing, annual tourism marketing program for the 2020 calendar year.
22.Success Measures
Bullet 1 ‐ 30 Word Limit
Increased awareness of Kent's global food offerings.
Bullet 2 ‐ 30 Word Limit
Increased visitors to Kent during shoulder seasons to encourage overnight stays
Bullet 3 ‐ 30 Word Limit
Visit Kent earns local, regional and national attention for Kent—putting Kent in a positive spotlight.
23.Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
Website Services:
Maintain website to include events calendar, business listings, seasonal hero sliders (4) including a new "book your
stay" banner, seasonal map icons and incorporate new photos and Kent Food Trails storytelling on homepage copy.
‐Annual hosting, domain, software and plug‐in subscriptions
‐Annual technical support plan includes resolution of bugs/errors, uptime monitoring, fast website restore (when
down), necessary theme and plug‐in updates
6.1.b
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‐Developer allowance to optimize website for responsiveness
‐Campaign landing page development
‐Project management to oversee hosting
‐Website Survey
‐Website survey incentive
‐Annual report of visitor data collected
Social Media Services:
‐Develop new social media strategy
Marketing Services:
‐Develop annual Kent Food Trails Facebook campaign
‐Create three sweepstakes as part of Annual Kent Food Trails Campaign
‐Annual advertising allowance (drive traffic to VisitKent.com) and Facebook Ads Manager management
‐Boosted posts allowance on social media channels to promote events and quarterly travel blogs
‐Write quarterly foodie travel blog
‐Design and write Kent Food Trails brochure,
‐Develop Kent Food Trails video series
‐Videographer costs t
‐Video model incentive allowance for volunteers
‐Kent Food Trails photoshoot (2, half‐day shoots plus travel) to take photos alongside videographer
‐Printing allowance (5,000 quantity of brochures)
‐Collateral hours allowance for producing Visit Kent ads for Thunderbirds advertising sponsorship
‐Write and design quarterly visitor e‐newsletter
‐Washington Tourism Alliance membership
Project Management:
‐Develop project work plans, track goals and provide quarterly reports of campaigns and social media (4)
‐Project status calls (4) with client (one per quarter)
‐Strategy meetings (2) with client, in‐person
Media Relations Services
‐Cision media database subscription
‐Media itinerary development and hosting allowance
‐PR Newswire (distribute one foodie tourism release
‐Travel blogger/influencer campaign
trips).
‐Travel & Words Conference:
‐Provide monthly media report
‐Portland Monthly Magazine advertorial
‐Enhance Visit Kent Food Trails with "meet the tastemakers" content.
24.What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
NA
25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
NA
26.Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
6.1.b
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Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[×]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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From:LTAC@KentWA.gov
Sent:Monday, September 30, 2019 9:45 PM
To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya
Subject:City of Kent: LTAC Grant Application
EXTERNAL EMAIL
A new entry to a form/survey has been submitted.
Form Name: LTAC Grant Application ‐ Fall 2019
Date & Time: 09/30/2019 9:45 pm
Response #: 22
Submitter ID: 21403
IP address: 69.147.191.11
Time to complete: 33 min. , 24 sec.
Survey Details
Page 1
General Information
This grant application period is for activities and projects in 2020.Lodging Tax grant applications are submitted
electronically and must be received by midnight on Monday, September 30, 2019. If for some reason you’re unable to
submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov.
Incomplete and/or late applications will not be considered. All applications received become public records.
1.Title of the Event/Activity
10 Word Limit Manufacturing Days Summit
2.Proposed Location, Event/Activity, if applicable
Kent, WA
3.Grant Amount Requested
(Whole numbers, no
punctuation, ex. 400,
2000...)
35000
4.Total Project Cost
(Whole numbers, no
punctuation, ex. 400,
2000...)
60000
6.1.b
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5. Name of Organization
10 Word Limit Women in Manufacturing
Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization.
6. First and Last Name
Jessica Kinman
7. Title
Vice Chair
8. Mailing Address
6227 95th PL SW
Mukilteo, WA 98275
Women in Manufacturing (National)
6363 Oak Tree Blvd.
Independence, OH 44131
9. Phone
360‐454‐8211
10. Email
JKN6@3ds.com
11. Federal Tax ID Number
81‐0921604
Page 2
Event/Activity Information
This information will be referenced by the Lodging Tax Advisory Committee during the grant application review
period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and
copying to the online form). Portions of responses exceeding the word limit may not be considered.
12. Check all categories that apply to this application:
[×] Leisure or business tourism promotion/marketing by a non‐profit or the City
[×] Operational expenses for a tourism‐related facility operated by a non‐profit or the City
[×] Capital expenses for a tourism‐related facility owned or operated by the City
[×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers
13. Describe your business or leisure travel‐related activity or event and target audience. What methods will you use to
promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)?
250 Word Limit
Women in Manufacturing Washington Chapter would like to host a two‐day Manufacturing Day Summit to take place in the
City of Kent in October 2020. Target audiences will be local and non‐local organizations, manufacturing companies and
6.1.b
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supporting organizations at both the corporate level and the individual level. Advertising will be done through social media
on various LinkedIn pages, WIM’s and partnering organization’s websites, and flyers will be distributed to company focals.
14.How does your project/event promote a positive image for Kent as business or leisure destination?
250 Word Limit
Our event promotes Kent as a leader in the Manufacturing industry and a great place to do business by show casing the
growing number of large and well‐known companies present as well as the diversity that the Manufacturing Industry has to
offer in Kent. As the 2nd largest industrial park on the West Coast and the 3rd largest distribution/warehouse area in the
nation, the City of Kent would be a great sponsorship to our Manufacturing Days Summit that will focus on Manufacturing in
all industries and all types. We will be showing casing this diversity through our multiple Day 1 Plant Tours (see attached
agenda for more information).
15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional,
corporate, business and/or civic organization support)?
250 Word Limit
Partnership is very important for this event. We will be looking for volunteer involvement to help run the event. Corporate,
Business and Civic partnerships to advertise and leverage resources for the event would be useful. We will be looking to the
City of Kent for support in bringing in their local companies to participate at the business level, as well as possible support
on using Showare for the event space. Partnerships outside of the city will include other local organizations such as PNAA,
PNDC, AFA, WSSC and WIM Chapters, to help bring in people to plan and additional sponsorship as needed.
16.What other revenue sources will be used to support this project/event?Are you applying for Lodging Tax Funds from
another municipality? If yes, list the other jurisdiction(s) and amount(s) requested.
250 Word Limit
Revenue from attendee registrations, additional sponsorships from local companies that will be participating at the event
and additional organizations will be considered. There will not be any additional Lodging Tax Funds applied for.
17.If only partial funding is available, can the project/event be modified?Please explain how.
250 Word Limit
Yes, the event can be modified as needed, options would be going from two days to one day or looking for additional venues
that are provided at a lower costs, but we feel this would lose value of the two‐day summit content to the participants and
lower the interest from those traveling outside the area.
18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is
associated with an existing project/event ‐ in operation for more than three years ‐ it must be for expansion or
enhancements that are clearly defined or measurable. Please describe.
250 Word Limit
The request is for a new event on two accounts. One, the City of Kent has not hosted a Manufacturing Summit to our
organizations knowledge and this will be WiM Washington Chapter’s first summit.
Page 3
Scope of Work
This information will be used to generate a one‐page Scope of Work for contracting purposes if your event/activity is
awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point
should reference key objectives or milestones.
19.Goals
Bullet 1 ‐ 30 Word Limit
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Provide exposure to companies and individuals on what is offered and available in regards to Manufacturing in the Kent area
and have companies and organizations share their experiences.
Bullet 2 ‐ 30 Word Limit
Plan and execute a two‐day Manufacturing Days Summit event in Kent for October 2020.
Bullet 3 ‐ 30 Word Limit
Conduct a minimum of 4 local plant tours of Manufacturing companies covering different industries.
Bullet 4 ‐ 30 Word Limit
Set‐up and plan traveling dinners for those attendees that pre‐register.
Bullet 5 ‐ 30 Word Limit
Identify and bring in a minimum of 5 speakers/panelist for main and breakout sessions to address event attendees.
20.Outcomes / Deliverables
Bullet 1 ‐ 30 Word Limit
As a Women in Manufacturing organization, our organization will promote Kent as a diverse leader in the Manufacturing
Industry and will share their vision to grow opportunities for manufacturing companies and individuals looking for
manufacturing careers to our internal network of 2,500 members representing nearly 900 manufacturing companies and to
external organizations and schools within the region.
Bullet 2 ‐ 30 Word Limit
WiM will promote the City of Kent as a Gold Sponsorship and offer the full sponsorship packaging, continued advertising and
available attendee slots for future WiM Washington events.
Bullet 3 ‐ 30 Word Limit
WiM Washington Chapter will promote internally to their 21 chapters and 2,500 members.
Bullet 4 ‐ 30 Word Limit
WiM Washington Chapter will promote externally to their current and growing 134 LinkedIn followers, local WIM Corporate
sponsored companies and partner organizations
Bullet 5 ‐ 30 Word Limit
WiM Washington Chapter will conduct a post‐event customer experience survey.
21.Estimated Completion Date
Bullet 1 ‐ 30 Word Limit
Marketing and promotion for the October 2020 Manufacturing Days Summit will begin once grant approval has been
obtained allowing confirmation that Kent will be the location and will continue until the event conclusion, with post‐event
media mentions.
22.Success Measures
Bullet 1 ‐ 30 Word Limit
Event check‐in vs registered attendees
Bullet 2 ‐ 30 Word Limit
Net Promoter Score (1‐10) from Post‐Event survey
Bullet 3 ‐ 30 Word Limit
Social media mentions #KentMFGDays2020
23.Outline the timeline and milestones for project completion into a list.Include dates and expectations for key activities.
250 Word Limit
Jan 2020: Confirm grant approval
Jan 15, 2020: Announce Save the Date and Kent partnership at our WiM Q1 Event
Feb 2020: Confirm Venue location and Dates
Feb 2020: Start Advertising Externally
June 2020: Confirm Speakers & Breakout Session topics
June 2020: Confirm MFG Company Tours & Transportation
Aug 2020: Lock in Agenda Topics
Sept 2020: Identify & Confirm Catering
Oct 2020: Event
Oct 2020: Post event survey follow‐up
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24.What is the projected overall attendance at your proposed event/activity?
10 Word Limit, number or
range acceptable
200
25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations?
10 Word Limit, number or
range acceptable
20
26.Additional Forms
If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please
submit the following forms to LTAC@KentWA.gov:
Vendor Form for Grant Recipient (PDF)
Form W‐9 (PDF)
Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain
levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF)
You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov.
Be sure to note the name of your organization and activity/project referenced in your application in the email subject
line. Keep the size of each email, with attachments, to less than 10 MB.
27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that:
If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the
duration of the contract naming the City as an additional insured.
Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining
half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100
have been submitted to the City.
My organization will be required to submit a report documenting economic impact results in a format
determined by the City.
The certification field is required and cannot be left blank.
[×]
Thank you,
City of Kent
This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email.
6.1.b
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