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HomeMy WebLinkAboutCity Council Committees - Kent City Council - 11/12/2019 Approved Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Date: November 12, 2019 Time: 4:03 p.m. Place: Chambers 1. CALL TO ORDER Council President Boyce called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Toni Troutner Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Bill Boyce Chair Present Brenda Fincher Councilmember Present Dennis Higgins Councilmember Present Les Thomas Councilmember Present Mayor Ralph was in attendance. 3. AGENDA APPROVAL Chief Administrative Officer, Derek Matheson explained why there are so many items on today's agenda. Matheson removed item 4.A - Reappoint Michael Taskey and Bayard DuBois to the Arts Commission, from the agenda. A. Move to approve the agenda as amended. RESULT: APPROVED [UNANIMOUS] MOVER: Les Thomas, Councilmember SECONDER: Dennis Higgins, Councilmember AYES: Troutner, Kaur, Larimer, Boyce, Fincher, Higgins, Thomas 4. COMMITTEE BUSINESS A. Reappoint Michael Taskey and Bayard DuBois to the Arts Commission - Confirm Removed from the agenda. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 2 of 19 MOTION: Confirm the Mayor’s reappointment of Bayard DuBois and Michael Taskey to the Kent Arts Commission for additional four-year terms that will expire on October 31, 2023. RESULT: PULLED B. Ordinance Amending KCC 15.02 and 15.04 Regarding Adult Family Homes and Room Rentals - Adopt Erin George, Planning Manager, presented information on the Ordinance Amending KCC 15.02 and 15.04 regarding adult family homes and room rentals. George reviewed the goals to address complaints received. Staff researched state and federal laws, in addition to looking into what surrounding jurisdictions are doing. Staff reviewed the current Kent City Code provisions, including Housing Type, the general description of the housing type, the number of people allowed, where allowed and notes for each housing type. The proposed changes include removing Other Groups - a vague term from the definition, delete the Class I.B category, define "provider" to match the state's definition, and require a City business license as well as proof of a valid state license. Add a footnote to prohibit other residential uses from operating on the same parcel - ADU will only be allowed as part of the group home. A footnote will be added to allow parking for a spouse and children only. George provided details on addressing short or long-term room rentals. This proposal will change the term "boarding homes" to "short-term rentals," limit stays to less than 30 consecutive days, and limits rentals to a maximum of 3 rooms. George indicated these revisions are in line with surrounding jurisdictions. After a public hearing, the LUPB recommended approval. This ordinance concerns only single-family homes in single family neighborhoods. Councilmember Higgins informed the Council that complaints regarding a home in his neighborhood contributed to this ordinance amendment. Higgins indicated he would not be recusing himself from voting on this ordinance. George addressed concerns over not being able to contact owners of rentals to advise them of the proposed amendments. George indicted most of the landlords do not currently have a valid business licenses for the rentals. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 3 of 19 Staff intends on wrapping this program into the rental housing inspection program. Higgins expressed his appreciation of staff working to find a balance of regulations and enforcement. MOTION: Adopt Ordinance No. 4339, amending Chapters 15.02 and 15.04 of the Kent City Code relating to adult family homes and room rentals. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM C. Ordinance Amending KCC 15.02, 15.06, 6.07.020 and 6.07.050 - Sign Code - Adopt Planner, Kaelene Nobis presented the Ordinance Amending the City's Sign Code. Nobis briefed the Council on recent court cases regarding the regulation of signs. Nobis provided details regarding the revisions to the code regarding signs, location, material, signs on public v. private, and right-of-way signage vs private property signage. Nobis reviewed maintenance requirements and the change of the reference from political signs to signs advertising a special event. Signs need to be removed at the end of 7 calendar days at the end of the event - an election is considered an event. After the public hearing by the Land Use and Planning Board, approval of the code amendments was recommended. MOTION: Adopt Ordinance No. 4340, amending 15.02, 15.06, 6.07.020 and 6.07.050 of the Kent City Code relating to the City's sign code. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM D. Ordinance Amending KCC 3.16 - Sales and Use Tax for Affordable Housing - Adopt Human Services Manager, Merina Hanson presented information on the Ordinance Amending the Kent City Code Chapter 3.16 regarding sales and use tax for affordable housing. In the 2019 Regular Session, the State passed Substitute House Bill 1406, creating an approved revenue sharing program for local governments that went into effect on July 28, 2019. House Bill 1406 provides a new affordable housing revenue stream for cities and counties. It is in the form of a credit Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 4 of 19 against the state share of local sales tax. Current annual revenue/credit estimate for Kent is $185,000 annually, but is not guaranteed. To secure funding, the City Council must pass legislation imposing the tax by July 27, 2020. There is no timeline to expend the funds and the City is considering pooling the funds with surrounding jurisdictions for a larger project. South King Housing and Homelessness Partners (SKHHP) is a coalition formed by an interlocal agreement between the jurisdictions of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park, Renton, Tukwila, and King County. The agreement allows for South King County jurisdictions to work together and share resources to effectively address affordable housing and homelessness. Councilmember Thomas requested the motion be revised to reflect that there is no new tax. MOTION: Adopt Ordinance No. 4341, in accordance with RCW 82.14.540, which authorizes a tax credit against state sales tax that is already collected resulting in no additional taxes to consumers and which provides the tax be used for affordable and supportive housing, and authorize the Mayor to use the funds and to pool resources with South King Housing and Homeless Partners. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM E. 2019 Annual Docket - Adopt Long Range Planner, Hayley Bonsteel provided a recap of the 2019 Annual Dock that included three site-specific requests. Zoning Code Amendments suggested by staff are an annual "housekeeping " amendment and electric vehicle and bicycle parking update. Bonsteel detailed the Comprehensive Plan Land Use Map Amendments requested from the public. MOTION: Adopt the 2019 Docket as proposed by staff. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM F. Department of Commerce Grant for Housing Action Plan - Authorize Long Range Planner, Hayley Bonsteel provided details regarding the Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 5 of 19 Department of Commerce Grant for a Housing Action Plan. In 2019, the State Legislature enacted HB 1923 which created a grant opportunity made available to cities in Washington State for the purposes of encouraging an increase in urban residential building capacity. Six South King County cities (Auburn, Burien, Federal Way, Kent, Renton and Tukwila) submitted a grant application with a request of $100,000 for each city, with a unified intent to contribute approximately $15,000 - $20,000 to a collective pool of money that would be used to develop a Sub-Regional Collaborative Housing Action Plan Framework. Kent will retain approximately $80,000-$85,000 to utilize for housing policy development within its own boundaries, as will the other five cities, and these city-level Housing Action Plans will all begin with the same data, background, and decision-making framework. Because this collaborative work will require each participating city to pool a portion of their funds, a joint account will be set up. All participating cities will be represented on a staff group, which will utilize consultants in addition to significant staff time. Kent staff will be coordinating this effort and will oversee the project including disbursement of the grant funds. Mayor Ralph acknowledged Hayley for coming up with pooling plan for South King County cities. MOTION: Authorize the Mayor to accept forthcoming grant funds in the anticipated amount of $100,000 from the Washington State Department of Commerce for a Housing Action Plan, to take all necessary steps to finalize a grant award agreement subject to terms and conditions acceptable to the City Attorney, and to authorize the Mayor to direct $20,000 of those grant funds to a joint account between six South King County cities for a Sub-Regional Collaborative Housing Action Plan Framework, pursuant to the requirements of the existing SKHHP interlocal agreement. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM G. Lodging Tax Advisory Committee Grants - Award Economic Development Project Manager and staff to the Lodging Tax Advisory Committee, Michelle Wilmot, informed the Council on how the City receives Lodging Tax Funds and that the state requires funds be used for marketing purposes. The committee received 10 applications. Wilmot detailed each of the events that are being awarded funds for 2020. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 6 of 19 MOTION: Authorize the Mayor to award the Lodging Tax Advisory Committee Grants and funding levels for applications submitted during the September cycle which meet the qualification guidelines set forth by the State of Washington. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM H. Appoint Erin McCallum to the Lodging Tax Advisory Committee - Confirm Economic Development Project Manager and staff to the Lodging Tax Advisory Committee, Michelle Wilmot advised that the committee membership is comprised of four members appointed by the City Council who represent businesses required to collect tax, and four members appointed by the City Council who are people involved in activities authorized to received revenue. Five applications were received, and the committee has selected Erin McCallum for a three-year term that will expire on September 11, 2022. MOTION: Confirm the appointment of Erin McCallum to the Lodging Tax Advisory Committee for a three-year term that will expire on September 11, 2022. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM I. Payment of Bills - Approve MOTION: Approve the payment of bills received through 10/15/19 and paid on 10/15/19 and checks issued for payroll 10/1/19-10/15/19 and audited by the Committee of the Whole on 11/5/19, and approve the payment of bills received through 10/31/19 and paid on 10/31/19 and checks issued for payroll 10/16/19-10/31/19 and paid on 11/5/19 and audited by the Committee of the Whole on 11/12/19. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM J. September 2019 Monthly Financial Report - Information Only Interim Financial Planning Manager, Michelle Ferguson provided details on the September 2019 Financial Report. K. Ordinance Amending Title 3 of the Kent City Code Relating to the City's Tax Provisions - Adopt Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 7 of 19 Finance Director, Paula Painter, advised that the Ordinance amending portions of Title 3 of the Kent City Code consolidates administrative provisions for all related taxes, aligns the City's B&O tax provisions with the model ordinance and adds various clarifications. MOTION: Adopt Ordinance No. 4342, amending chapters 3.18, 3.21, 3.26, 3.28 and 3.29 of the Kent City Code to consolidate administrative provisions for all related taxes, align the City’s B&O tax provisions with the model ordinance, and add various clarifications. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM L. Resolution Authorizing Credit, Debit, eCheck Fees - Adopt Finance Director, Paula Painter, explained the need to adopt this resolution authorizing the City to assess service fees on debit, credit card or eCheck transactions. The City incurs significant costs associated with processing credit card, debit card, and eCheck transactions, and implementing a service fee is necessary means of avoiding those costs, which amount to over $700,000 annually. The service fee will be effective December 1, 2019. MOTION: Adopt Resolution No. 1999, authorizing the assessment of service fees for processing credit card, debit card and eCheck transactions. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM M. Third Quarter Consolidating Budget Adjustment Ordinance - Adopt Finance Director, Paula Painter provided details on the consolidating budget adjustments made between July 1, 2019 and September 30, 3019. MOTION: Adopt Ordinance No. 4343, consolidating budget adjustments made between July 1, 2019 and September 30, 2019, reflecting an overall budget increase of $12,002,345. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM N. 2019 Property Tax Levy Ordinance for the 2020 Budget - Adopt Finance Director, Paula Painter, provided details on the 2019 Property Tax Levy and indicated the ordinance levies a property tax increase of 1.0%, Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 8 of 19 which includes an increase of 1.0% on property, new construction and adjustments over the prior year. Councilmember Higgins indicated he was pleased to see that the City's Legislative Agenda includes an initiative to legislature to index property tax to inflation. MOTION: Adopt Ordinance No. 4345, levying 2019 property taxes for the 2020 biennial budget. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM O. 2019-2020 Mid-Biennium Budget Adjustment – Ordinance – Adopt Finance Director, Paula Painter, indicated the 2019-2020 Mid-Biennium Budget Adjustment Ordinance creates budgets approved in 2019, update revenue forecasting, makes final modifications to cost allocations and provides for investing one-time dollars in capital. Revenue from utility taxes is consistently decreasing, so the budget associated with the reduction in those taxes has been amended. MOTION: Adopt Ordinance No. 4344, relating to the mid- biennial review and modification of the 2019-2020 biennial budget. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM P. Ordinance Amending the Capital Facilities Element of the Comprehensive Plan for the 2020-2025 Capital Improvement Plan - Adopt Finance Director, Paula Painter, advised that the Capital Facilities Element of the Comprehensive Plan is amended concurrently with the adoption or amendment of the City's budget to reflect the updated 2020-2025 Capital Improvement Plan. The 2020-2025 Capital Improvement Plan identifies a six-year plan for capital improvement projects, including costs and revenue sources. MOTION: Adopt Ordinance No. 4346, amending the Comprehensive Plan and its Capital Facilities Element to reflect a six-year plan for capital improvement projects (2020-2025) (CPA-2019-2). Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 9 of 19 RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM Q. Ordinance Amending the Comprehensive Plan/Capital Facilities Element to Adopt School District Capital Facilities Plans - Adopt Long Range Planner, Hayley Bonsteel conveyed that the Kent City Code authorizes school impact fees on behalf of any school district that provides to the City a capital facilities plan. The plans are adopted by reference as a part of the Capital Facilities Element of the Kent Comprehensive Plan. The Kent, Federal Way, Auburn and Highline School Districts submitted the annual update to their capital facilities plans and the City Council held a public hearing on the plans. MOTION: Adopt Ordinance No. 4347, amending the Comprehensive Plan and its Capital Facilities Element to include the Capital Facilities Plans of the Kent, Federal Way, Auburn and Highline School Districts (CPA-2019-1). RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM R. Ordinance Amending Kent City Code 12.13.160, School Impact Fees - Adopt Long Range Planner, Hayley Bonsteel advised that the Kent, Federal Way, and Auburn School Districts have requested amendment to the Kent City Code to reflect proposed changes to impact fees. The Highline School District has requested no impact fee for this year. MOTION: Adopt Ordinance No. 4348, amending Section 12.13.160 of the Kent City Code to adjust the school impact fee schedules (CPA-2019-1). RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM S. Resolution Amending Kent City Code Fees - Adopt Planning Manager in the Economic and Community Development Department, Matt Gilbert went into details regarding the resolution amending permitting and business licensing fees. Gilbert advised, in 2016 the department adopted a budgeting model to recover 100% of costs related to permits. Gilbert reviewed the new fees being added: Rental Housing Inspection program $13 per apt unit cost Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 10 of 19 Fees for small cell telecommunication equipment + Franchise fees Councilmember Higgins indicated the 100% cost recovery is appropriate. MOTION: Adopt Resolution No. 2000, amending new development, business licensing, and other miscellaneous fees and repealing Resolution No. 1941. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM T. Resolution Amending Kent Police Department and Correctional Fees - Adopt Commander McCuistion advised that after conducting an audit of the correction fees, it was determined that the commitment weekend fee was missing, so the resolution needed to be updated. MOTION: Adopt Resolution No. 2001, repealing Resolution No. 1946, and adopting and amending Kent Police Department and Correctional Facility Fees. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM U. Consultant Services Agreement with Protingent, Inc. - Authorize Brian Rambonga, Project Manager in the Information Technology Department advised that this Consultant Services Agreement with Protingent - a recruitment agency, is for Information Technology positions through 2020. The department will monitor fees to ensure budget amounts are not exceeded. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Protingent Inc., in an amount not to exceed the previously established budget for all IT temporary service contracts through December 31, 2020 of $2,499,226.49, subject to final terms and conditions acceptable to the Information Technology Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM V. Consultant Services Agreement with Scion Staffing Inc. - Authorize Brian Rambonga, Project Manager in the Information Technology Department advised that this Consultant Services Agreement with Scion - a recruitment Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 11 of 19 agency, is for Information Technology positions through 2020. The department will monitor fees to ensure budget amounts are not exceeded. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Scion Staffing Inc., in an amount that will not exceed the previously established budget for all Information Technology temporary service contracts through December 31, 2020 of $2,499,226.49, subject to final terms and conditions acceptable to the Information Technology Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM W. Consultant Services Agreement with Viri Technology, LLC - Authorize Brian Rambonga, Project Manager in the Information Technology Department advised that this Consultant Services Agreement with Viri - a recruitment agency, is for Information Technology positions through 2020. The department will monitor fees to ensure budget amounts are not exceeded. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Viri Technology, LLC, in an amount that will not exceed the previously established budget for all information technology temporary service contracts through December 31, 2020 of $2,499,226.49, subject to final terms and conditions acceptable to the Information Technology Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM X. Reappoint Carmen Goers to the Public Facilities District Board - Confirm Kurt Hanson, Director of the Economic and Community Development Department provided information on Carmen Goers and her banking expertise she brings to the board. MOTION: Confirm the reappointment of Carmen Goers to the Public Facilities District Board for an additional four-year term that will expire on August 31, 2023. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM Y. INFORMATION ONLY - Quiet Zone Update Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 12 of 19 Transportation Manager, Rob Brown presented an update on Quiet Zones as follows: · Reviewed the Train Horn Rule established by federal law · Different Methods to establish · Crossing modifications and Utilities and Transportation Approval · Construction · Quiet Zone Establishment Brown went over the general Quiet Zone schedule, the Union Pacific Railroad Schedule and the Burlington Northern Santa Fe Railroad Schedule. Councilmember Higgins explained that Quiet Zone updates were a standing item on the Public Works Committee. Higgins thanked Brown for the tremendous progress that has been made. The City has been discussing quiet zones for more than 10 years and that it is an economic development and quality of life issue for the City of Kent and that Kent deserves nothing less than what other cities have obtained. Higgins expressed appreciation of Rob Brown and the Mayor's work on quiet zones. Z. Resolution Adopting the 2019 Water System Plan - Adopt Environmental Coordinator, Evan Swanson recommended adoption of the 2019 Water System Plan. Swanson provided the overview as follows: 1. Demand 2. Supply 3. Resources 4. Operations and Maintenance 5. System Improvements and Prioritization of capital projects Swanson presented the history of Kent Water System plans and reviewed the approval process by City departments, state and county agencies and local agencies. The next update will not be required until 2029. Swanson advised comments on the plan were received from the majority of agencies that were provided an opportunity to review and provide comment. MOTION: Adopt Resolution No. 2002, adopting the 2019 City of Kent Water System Plan. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 13 of 19 RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AA. INFORMATION ONLY - West Hill Water Tank Public Works Deputy Director Operations Manager, Dave Brock updated the Council on the West Hill Water Tank. The Department of Health is the regulatory agency that reviews existing and projected development. Improvements were designed to provide for adequate fire flow requirements. Brock indicated the improvements to the West Hill water tank have not been done to this point are due to the number of other water-related projects the City was required to do. Brock detailed the challenges of trying to acquire an alternate site for the water tank. AB. INFORMATION ONLY - West Hill Water System Capital Improvement Modeling Public Works Engineer, Drew Holcomb provided a review of the RH2 Engineering Contract for modeling. RH2 will prepare a modeling report that will be submitted to the Department of Health. In order to design a safe system, a modeling is required. AC. Surplus of Kronisch Property – Resolution - Adopt Public Works Deputy Director Operations Manager, Dave Brock advised that the Kronisch Property was acquired by the Parks Department in 1991 for $75,000 and no improvements have been made to the site. Public Works intends on using the property for a new West Hill Water Tank. The Hearing Examiner granted a conditional use permit to locate a water tank on the site. There are no encumbrances prohibiting siting of a water tank. Brock detailed the prior presentations to the Parks Committee, public hearings, neighborhood meetings, and presentations to the Council. The City will surplus the property from the Parks Department to the Water Utility. An appraisal was done in July that came back at $520,000. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 14 of 19 MOTION: Adopt Resolution No. 2003, transferring ownership of the Kronisch Properties from the City’s Parks Department to the Water Utility for use as a water storage tank site for the full appraised value of $520,000. Proceeds from the sale will be earmarked within the Park Capital fund and limited in use to advance park improvements, expansions, or acquisitions on Kent’s West Hill. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AD. Goods & Services Agreement with JCI Jones Chemical, Inc. for Water Treatment Chemical Supplies for 2020 - Authorize Water System Manager, Sean Bauer presented information on the contract with JCI Jones Chemical for water treatment chemical supplies for 2020. MOTION: Authorize the Mayor to sign the 2020 Water Treatment Chemical Supply Agreement with JCI Jones Chemical, Inc. for 25% Sodium Hydroxide and Gas Chlorine, in an amount not to exceed $101,100., subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AE. Transportation Master Plan Goals - Adopt Senior Transportation Planner, April Delchamps detailed the update to the Transportation Master Plan. The overarching principle is to Develop a Transportation Master Plan that reflects the diverse perspectives and transportation needs of the community. Initial outreach objectives included: Awareness: What is the Transportation Master Plan? Input: What do you like or not like about the Draft Transportation Goals? How important are these goals to you? Phase 1 of the Public Outreach included: · Community Gatherings · Boards and Commissions · Library Events · Senior Activity Center · Online Engagement · Interview Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 15 of 19 The Transportation Advisory Board includes: · Kent boards/commissions · Business stakeholders · Residents · Kent Staff · Transit · Schools Draft Goals were reviewed by the public: · Strategy · Stewardship · Quality of Life · Connectivity · Placemaking Delchamps reviewed the goal development process used. MOTION: Adopt the Transportation Master Plan Goals. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AF. WSDOT Commute Trip Reduction Grant - Authorize Commute Trip Reduction Program Coordinator, Shivani Lal provided a review of the CTR 2019-2023 WSDOT Commute Trip Reduction Grant. CTR Program is state mandated program that provides for alternative modes of transit options and incentives. Lal reviewed the 2018 survey data and program benefits that include: · Reduce congestion · Improve air and water quality · Reduce transportation cost · Promote infrastructure Improvements · Attract and retain business and development MOTION: Recommend Council authorize the Mayor to sign the Transportation Demand Management Implementation Agreement, WSDOT #PTD0124, for the term July 1, 2019 through June 30, 2023, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 16 of 19 RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AG. Mill Creek Reestablishment - Property Acquisition from Kent School District - Authorize Environmental Engineer, Melissa Dahl, detailed the property and easement acquisition with the Kent School District for the Mill Creek Restoration Project. The project will help reduce flooding adjacent to Mill Creek. This is a complex, multi-phase, multi-component project. The project is three miles in length that the City will need to access over an extended period. The purchase price is $18,000. MOTION: Authorize the Mayor to sign all documents necessary for the purchase of a portion of two parcels of land (APN 917960-1965 and 917960-2090), and a Storm Drainage Channel and Access Easement from the Kent School District, for the Mill Creek Reestablishment Project, in an amount not to exceed $18,000 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AH. Consultant Services Agreement with Jacobs Engineering Group, Inc. for GRNRA South Stormwater Pump Station Construction Services - Authorize Environmental Engineer, Stephen Lincoln, indicated Jacobs Engineering was the consultant on the project and as the designer they have the best institutional knowledge on the project. This contract is for the construction services for the GRNRA storm water pump station project. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Jacobs Engineering Group, Inc., in an amount not to exceed $65,500 to provide construction support services for construction of the Green River Natural Resources Area South Pump Station, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 17 of 19 RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AI. Amendment to Consultant Services Agreement with Gordon, Thomas, Honeywell for Legislative Lobbying Services - Authorize Chief Administrative Officer, Derek Matheson advised this amendment extends the City's contract with Gordon, Thomas, Honeywell Government Affairs for lobbying services for two more years at $75,000 per year. Matheson advised the City is very pleased with the lobbying services of Gordon, Thomas, Honeywell and Briahna Murray. MOTION: Authorize the Mayor to sign an amendment to the Consultant Services Agreement with Gordon, Thomas, Honeywell Government Affairs, subject to final terms and conditions acceptable to the Chief Administrative Officer and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AJ. Milwaukee II Levee Improvement Project - Condemnation Ordinance - Adopt Property and Acquisition Analyst, Cheryl Rolcik-Wilcox provided a review of the Milwaukee II Levee Improvement Project Condemnation Ordinance. The property is owned by Drexel Investments/Skyway Towing. The City has been partnering with the King County Flood Control District to implement the project that will increase flood protection to the Kent Valley. The City contracted with Tierra Right-of-Way to handle the acquisition and relocation. Tierra sent an offer letter, the property owner responded with an offer based on their appraiser's value. The City increased their initial offer, but negotiations have stalled. The property owner engaged their own relocation services and have indicated they do not want to accept the City's offer. The right-of-way staff will continue to negotiate through outside council and will attempt to participate in mediation. Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 18 of 19 This ordinance allows the City to move forward with condemnation proceedings if/when we need to move forward. Boyce indicated he is hopeful the City can negotiate an agreement. Higgins expressed the need to complete the levy improvements for the benefit of the entire valley. MOTION: Adopt Ordinance No. 4349, authorizing the condemnation of property rights necessary to construct the Milwaukee II Levee Improvement Project. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM AK. Signature Pointe Levee Improvement Project - Condemnation Ordinance - Adopt Property and Acquisition Analyst, Cheryl Rolcik-Wilcox provided a review of the Signature Point Levee Improvement Project Condemnation Ordinance. The City has been partnering with the King County Flood Control District to implement the project that will increase flood protection to the Kent Valley. Offers were sent to the Dejbods in June of 2019 and the Ostrovskis in July of 2019. The fair market value of the property is $40,000 for each parcel. The Dejbods have communicated with the City, but have not responded to the City's offer. Mr. Ostrovski has not personally responded to City's offer, but an attorney representing Mr. Ostrovski in a bankruptcy has indicated he has left the county. The City will continue to attempt to negotiate with the property owners. This ordinance allows the City to move forward with condemnation proceedings if/when we need to move forward. City Attorney, Pat Fitzpatrick advised it is in the City's best interest to negotiate a resolution. Boyce requested, that before filing condemnation proceedings, legal will inform Council. Higgins expressed the need to complete the levee improvements for the Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes November 12, 2019 Kent, Washington Page 19 of 19 benefit of the entire valley. Troutner indicated it is important to continue to move forward on this project to show the King County Flood Control District that we are we are making progress on this project. MOTION: Adopt Ordinance No. 4350, authorizing the condemnation of property rights necessary to construct the Signature Pointe Levee Improvement Project. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/19/2019 7:00 PM 5. ADJOURNMENT Council President Boyce adjourned the meeting. Meeting ended at 7:17 p.m. Kimberley A. Komoto City Clerk Economic & Community Development Committee of the Whole November 12, 2019 Adult Family Homes & Room Rentals Current Code Housing Type Description No. of People Where Allowed Notes Single-Family Home Typical house –one family Related –Unlimited Disabled –Unlimited Unrelated –6 max Single-Family Multi-Family “Family” definition Group Home I-A Foster home, disabled home, halfway house, “other groups” 6 people max Single-Family Multi-Family Commercial Staff not included Group Home I-B Same as above 10 people max Multi-Family Commercial Staff included Boarding Homes Lodging, with or without meals, for compensation within a dwelling 3 people max Accessory Use in Single-Family Multi-Family Out of date term Proposal Housing Type Description No. of People Where Allowed Notes Single-Family Home Typical house –one family Related –Unlimited Disabled –Unlimited Unrelated –6 max 4 max Single-Family Multi-Family “Family” definition Group Home I-A Foster home, disabled home, halfway house, “other groups” adult family home 6 people max Single-Family Multi-Family Commercial Staff not included Group Home I-B Same as above 10 people max Multi-Family Commercial Staff included Boarding Homes Short-Term Rentals Lodging, with or without meals, for compensation within a dwelling less than 30 consecutive nights 3 people max rooms Accessory Use: Single-Family Multi-Family Out of date term Business license required; max 6 months/year 74 (33%) 147 (66%) HIGHLIGHTS OF HB 1406 In the 2019 Regular Session, the State passed Substitute House Bill 1406, creating an approved revenue sharing program for local governments. Authorizes a local sales and use tax credit, available in increments of 0.0073% depending on the imposition of other local taxes. Tax is credited against state sales taxes collected within the City. No additional taxes are paid by consumers. HB 1406 went into effect on July 28, 2019, and is now codified at RCW 82.14.530. Designed to encourage investments in affordable and/or supportive housing. The funds can be used to create housing, preserve existing housing, and for operations and maintenance. HIGHLIGHTS OF HB 1406 Funding must be spent on projects that serve persons whose income is at or below sixty percent of the median income of the county or city imposing the tax. Current Annual Revenue/Credit Estimate for Kent: $185k Fixed amount for 20 years based on the State share of taxable retail sales in Kent during State fiscal year 2019. $185,000 is the cap, not a guarantee, and could be less if retail sales are less. When Will We Start to Receive Revenues from SHB 1406? Department of Revenue requires 30-days -notice of adoption of sales tax credits. The credit will take effect on the first day of the month following the 30- day wait period (RCW 82.14.055(2)) after adoption of the resolution of intent and enabling legislation (ordinance). HB 1406 PROCESS ORDINANCE AMENDING KCC 3.16 To secure the additional funding, the City Council must pass legislation imposing the tax by July 27, 2020. The City is not required to decide how the funds will be used at this time. The proposed ordinance authorizes the Mayor to use the funds and pool resources with South King Housing and Homelessness Partners (SKHHP) through the existing interlocal agreement the City has in place. SKHHP INTERLOCAL AGREEMENT South King Housing and Homelessness Partners (SKHHP) is a coalition formed by an interlocal agreement between the jurisdictions of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park, Renton, Tukwila, and King County. The agreement allows for South King County jurisdictions to work together and share resources in order to effectively address affordable housing and homelessness. This collaborative model is based on similar approaches used in Snohomish County, East King County, and other areas of the country. The purpose of the coalition is to increase the available options for South King County residents to access affordable housing and to preserve the existing affordable housing stock. SKHHP member cities are considering a resolution urging members to pool funds. Pooling funds would generate approximately $1,000,000 per year for the eligible 20 year period. CONSIDERATIONS & NEXT STEPS Staff will continue to evaluate options: Retained within the city Pooled with other jurisdictions (e.g. SKHHP) Additional considerations: The Affordable Housing Committee is recommending pooling to maximize the impact of the funds, which are projected to be modest for most cities. The tax revenues are restricted and as such are subject to reporting requirements and audit review for compliance. Pooling would result in limited increased administrative costs for the City. Even with pooling it will take time to lay the groundwork for identifying projects, a process for administering the funds, and get to actual unit construction.The types of projects targeted typically require multiple funding sources so it is possible that there may be years where no funds are expended on construction. Quiet Zones Update Committee of the Whole November 12, 2019 •Train Horn Rule established by federal law •Different methods to establish •Crossing modifications and Utilities and Transportation Approval •Construction •Quiet Zone Establishment Quiet Zone Overview General Quiet Zone Schedule Union Pacific Railroad Schedule Burlington Northern Santa Fe Railroad Schedule City of Kent Water System Plan Committee of the Whole November 12, 2019 Water System Plan Overview 1.Demand 2.Supply 3.Resources 4.Operations & Maintenance 5.System Improvements Water Service Area does not correspond to city limits Map of Water Service Area Water System Overview Complicated System ◦85% Residential ◦13 Pressure Zones ◦16 Wells ◦2 Springs ◦9 Reservoirs ◦24.9 Million Gallons of Supply Capacity Large System ◦68,157 Customers ◦23.7 Square Miles ◦284 Miles of Watermain History 1979 –First Plan Developed 2008 –Previous Plan (amended in 2011) 2019 –Current Plan (to be approved through 2029) Demand Hydraulic Modeling Integration with City’s Mapping System Development Permit Review Resources & Supply Water Supply Sources Operations & Maintenance Capital Improvement Projects Future water system needs Prioritization of capital projects Approval Process City Departments: ◦Public Works ◦Finance ◦Planning ◦Parks ◦Legal State & County Agencies ◦Department of Ecology ◦Department of Health ◦King County Local Agencies: ◦Soos Creek Water & Sewer District ◦Lakehaven Water & Sewer District ◦Lake Meridian Water District ◦Covington Water District ◦Highline Water District ◦Muckleshoot Indian Tribe ◦City of Tukwilla ◦City of Auburn ◦City of Renton ◦Tacoma Water Approval Timeline May 2019 ◦Agency Review Draft June 2019 –August 2019 ◦Review comments received August 2019 –September 2019 ◦Address and respond to comments October 2019 -November 2019 ◦Final review and proposed Council adoption 2029 ◦Next Update Required West Hill Water Tank Committee of the Whole November 12, 2019 Fire Flow Requirements 2018 2016 2017 2017 August 29, 2017 Brush Fire August 6, 2019 Car and Brush Fire West Hill Reservoir Rendering West Hill Water System: Reservoir Pre-Design Committee of the Whole November 12, 2019 Future reservoir, booster pump station and transmission main West Hill Pressure Zones City of Kent Kronisch Property City of Kent Kronisch Property Presentation to City Council City of Kent April Delchamps, AICP Senior Transportation Planner November 12, 2019 Outline •Outreach Strategy •Overview of Project Goals & What We Heard •Goals Process •Updated Goals Outreach Strategy Public Outreach Overarching Principle Develop a Transportation Master Plan (TMP) that reflects the diverse perspectives and transportation needs of the community. Initial Outreach Objectives •Awareness: What is the Transportation Master Plan? •Input: What do you like or not like about the Draft Transportation Goals? How important are these goals to you? Phase 1 of Public Outreach Community Gatherings Boards and Commissions Library Events Senior Activity Center Online Engagement Interviews Transportation Advisory Board (TAB) •Kent Boards/Commissions (4) •Business Stakeholders (4) •Residents (8)* •Kent Staff (5) •Transit (1) •Schools (1) Total = 23 * 8 members and 4 alternates are participating Kent Overview of Project Goals & What We Heard Draft Goals Reviewed by the Public Connectivity: expand and strengthen the multimodal network to increase options across all user groups, starting with those who have the fewest opportunities. More Sounder service Increased transit service (more frequent buses; 24/7 service; more destinations) Transit connectors and circulators Last mile/first mile service Information on how to use resources Address sidewalk gaps More bike connections Placemaking: elevate Kent’s image and people’s experience in our city through transportation investments that emphasize aesthetics and comfort. Keep/add trees and greenery More parking at transit hubs Public Art Strategy: proactively leverage partnerships and changes in technology to maximize resources and advance Kent’s interests. Improve signal timing Pursue and be well positioned for grant funding Quality of Life: increase health and wellbeing by emphasizing safety and active transportation. Safety is very important –reduce collisions and improve comfort for all road users Public safety and security –bus stops, trails, etc. Address freight traffic in neighborhoods Safe places for youth Stewardship: maintain and improve the system, focusing on high return on investment and responsible long- term asset management. Reduce congestion Reduce impact of railroad downtown Plan for freight traffic Better maintain pedestrian facilities Upgrade transportation with new housing Comments from Transportation Advisory Board (TAB) Meeting #1 Proposed Goals Develop Preliminary Goals Interdepartmental Workshop Staff Discussions Brainstorm Refine Preliminary Goals Workshop Comments Staff Working Group Draft Goals Interdepartmental Workshop Draft Goals Outreach Public & Targeted Events Social Media Online Survey Transportation Advisory Board Develop Final Goals Interdepartmental Workshop Adopt Final Goals Goal Development Process Recommended Updates to Draft Goals Connectivity •Expand and strengthen the multimodal network to increase options across all user groups, especially those who have the fewest opportunities. Connectivity & Options •Expand and strengthen the multimodal network, specifically walking, biking and transit, to increase options for those who have fewest opportunities. Recommended Updates to Draft Goals Quality of Life •Increase health and wellbeing by emphasizing safety and active transportation. Safety & Health •Promote community health by improving safety and by making walking, biking, and getting to transit viable and comfortable alternatives to driving. Recommended Updates to Draft Goals Placemaking •Elevate Kent’s image and people’s experience in our city through transportation investments that emphasize aesthetics and comfort. Placemaking •Make investments that emphasize Kent as a welcoming place and enhance the character of the community. Recommended Updates to Draft Goals Strategy •Proactively leverage partnerships and changes in technology to maximize resources and advance Kent’s interests. Strategy •Pursue grants, partnerships and technologies to maximize resources and find new efficiencies. Recommended Updates to Draft Goals Stewardship •Maintain and improve the system, focusing on high return on investment and responsible long-term asset management. Stewardship •Maintain and improve what we have and focus new investments on projects that have long term community and economic benefits. Commute Trip Reduction 2019-2023 WSDOT Commute Trip Reduction Grant Program History CTR Program is State Mandated Adopted in 1991 Business sites with 100 or more employees arriving at work between 6 a.m. and 9 a.m. Reduce single-occupant vehicle use during peak traffic periods Alternative mode of transit options and incentives for: •25 Mandated Businesses •All interested Companies •Serves over 14,000 employees Program Overview Regional Partnership -WSDOT •Biennial CTR Survey •Annual Progress Report 23 sites surveyed in 2018 •11,264 Survey distributed •8,730 Survey returned WSDOT 2018 Survey Data CTR Program in Kent 2 sites surveyed in 2019 Bus Carpool •Reduce Congestion •Improve Air and Water Quality •Reduce Transportation Cost •Promote Infrastructure Improvements •Attract and Retain Business and Development Program Benefits MILL CREEK REESTABLISHMENT PROJECT ACQUISITION OF PROPERTY AND EASEMENTS FROM THE KENT SCHOOL DISTRICT COMMITTEE OF THE WHOLE -NOVEMBER 12, 2019 MILL CREEK REESTABLISHMENT PROJECT ACQUISITION OF PROPERTY AND EASEMENTS FROM THE KENT SCHOOL DISTRICT COMMITTEE OF THE WHOLE -NOVEMBER 12, 2019 Roadway Flooding on 76th Ave S, Feb 2019 Mill Creek Channel at Kennebeck Ave S, Jan 2019 MILL CREEK REESTABLISHMENT PROJECT ACQUISITION OF PROPERTY AND EASEMENTS FROM THE KENT SCHOOL DISTRICT COMMITTEE OF THE WHOLE -NOVEMBER 12, 2019 Ke n n e b e c k A v e n u e GREEN RIVER NATURAL RESOURCES AREA SOUTH STORMWATER PUMP STATION CONSTRUCTION SUPPORT CONTRACT –JACOBS ENGINEERING COMMITTEE OF THE WHOLE –NOVEMBER 12, 2019 South 240th Street Milwaukee II Levee Drexel Investments/Skyway Towing Property Milwaukee II Levee Drexel Investments/Skyway Towing Property Signature Point Levee Dejbod and Ostrovski Properties Signature Point Levee Dejbod and Ostrovski Properties