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Home My WebLink AboutCity Council Committees - Kent City Council - 12/03/2019 (2) Approved Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 3, 2019 Date: December 3, 2019 Time: 4:03 p.m. Place: Chambers 1. CALL TO ORDER Council President Boyce called the meeting to order at 4:03 p.m. 2. ROLL CALL Attendee Name Title Status Arrived Bill Boyce Chair Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present 4:30 PM Toni Troutner Councilmember Present Dana Ralph Mayor Present 3. AGENDA APPROVAL A. Approve the agenda as presented. Councilmember Troutner moved to approve the agenda as presented, seconded by Councilmember Larimer. Motion carried 6-0 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner 4. COMMITTEE BUSINESS A. Write-offs of Uncollectable Accounts - Authorize Finance Director, Paula Painter discussed the annual write-offs on uncollectable accounts. The total amount of the write offs is $25,764.58 which is significantly less than in previous years. MOTION: Authorize the Mayor to write-off uncollectable accounts owed to the City in the amount of $25,764.58, subject to final approval of the Finance Director. Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 3, 2019 Kent, Washington Page 2 of 7 RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Troutner EXCUSED: Thomas B. Goods and Services Agreement with Cintas Corporation for Linen Services - Authorize Finance Director, Paula Painter discussed the Goods and Services Agreement with Cintas Corporation for linen services. She indicated that the increased amount reflects the purchase of additional rain gear and takes into account a rental program for a total of 24 employees. MOTION: Authorize the Mayor to sign a three year agreement with Cintas Corporation for the purchase, rental, and laundering of uniforms and linens in an amount not to exceed $275,000.00, with final terms and conditions acceptable to the Finance Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Troutner EXCUSED: Thomas C. Fourth Quarter Consolidating Budget Adjustment Ordinance - Adopt Finance Director, Paula Painter reviewed the fourth quarter consolidating budget adjustment. She indicated that the fund balance in the general fund has grown greater than the target balance. Part of the amendment allocates the excess fund balance to other funds including the golf fund, liability insurance fund, accesso Showare Center and technology capital projects fund. Council President Boyce inquired further about the monies being transferred. Chief Administrative Officer, Derek Matheson explained the difference between the mid-biennium budget adjustment allocations and this consolidated budget adjustment which are strategic transfers of funds to specific projects. Matheson confirmed this process is consistent with what has been done in the past. MOTION: Adopt Ordinance No. 4351, approving the consolidating budget adjustment ordinance for adjustments made between October 1, 2019 and November 30, 2019, reflecting an overall budget increase of $6,962,281. Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 3, 2019 Kent, Washington Page 3 of 7 RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Troutner EXCUSED: Thomas D. Ordinance Amending Kent City Public Contracting and Procurement Code - Adopt City Attorney, Pat Fitzpatrick discussed Chapter 3.70 of the Kent City Code and past revisions to this chapter. These changes will bring the code in compliance with current state law. Moving forward the verbiage states that when state law changes, then the Kent City Code will follow those changes without having to bring it before Council via an ordinance. The second portion of the ordinance exempts the use of lodging tax grants awarded to the City from competitive bidding requirements, with exceptions. Another minor change concerns surplus of personal property. Fitzpatrick discussed a provision in the ordinance that will give the City Attorney the authority to retain outside counsel end expert witnesses for the specialized attorney services. This ordinance amends the Mayor's approval authority on contracts from $65,000 to $100,000 and change orders or amendments with a value of up to $200,000 instead of $130,000. Also, this will permit the Mayor to approve contracts with temporary staffing firms for the provision of contractors for up to 18 months and at a value of $200,000 or less. Council President Boyce requested a spreadsheet be provided regularly to Council containing contracts that would have previously required their approval. MOTION: Adopt Ordinance No. 4352, amending Chapter 3.70 of the Kent City Code to incorporate recent changes to state law regarding bid limits for public works projects, raise the Mayor’s contract approval authority, allow the Mayor to approve contracts with temporary staffing firms, and permit the City Attorney to retain specialized attorneys and expert witnesses as needed. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner E. Letter of Support for RapidRide I - Authorize Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 3, 2019 Kent, Washington Page 4 of 7 Senior Transportation Planner, April Delchamps introduced Hannah McIntosh the Program Director from King County Metro for RapidRide. McIntosh provided an overview of RapidRide and discussed the expansion timeline. Greg McKnight, the Project Manager for RapidRide I Line, indicated that the I Line, which will serve Renton-Kent-Auburn, is slated to begin service in September of 2023. The I Line will serve historically underserved communities and improve access for all. This complements the City of Kent's Transportation Master Plan goals. Currently, this line is in preliminary design stages with final design and construction beginning in 2021. King County Metro collected feedback and shared project information in a number of ways: stakeholder interviews, community events, briefings and presentations, engaged onboard and outreach at 30 bus stops, online open houses and surveys. From this feedback it was determined that more reliable and faster bus service was needed throughout the day, into the evenings and on weekends as well as a servicing the transportation needs of communities that have been historically under served. McKnight discussed next steps and the importance of ongoing community engagement until RapidRide launches. Councilmember Kaur inquired about I-976 and any impacts this will have on the project. McIntosh indicated that they are still looking into this, as is much of the region. However, she does not believe this will have an impact of the current plan. Delchamps wrapped up by indicating King County Council has requested a letter of support from the City of Kent for this project. MOTION: Authorize the Mayor to sign a Letter of Support for King County Metro’s RapidRide I proposal. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner F. Letter of Support for the Renton/Kent/Auburn Area Mobility Plan - Authorize Senior Transportation Planner, April Delchamps introduced Natalie Westberg who is the Project Manager for the Renton/Kent/Auburn Area Mobility Plan. Westberg provided details on the Renton-Kent-Auburn Area Mobility Plan. The idea here is to develop a network of mobility services to meet riders' Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 3, 2019 Kent, Washington Page 5 of 7 varied needs and it will begin with a single route going from Renton to Kent to Auburn which, as previously discussed will be the RapidRide I Line. Westberg indicated that the purpose of this presentation is to acquire a letter of support from the City of Kent for the Renton/Kent/Auburn Area Mobility plan and present it to the King County Council. Westberg discussed the hours of community engagement that was done regarding this, as well as the work of the Mobility Board. This board was a diverse group of 27 members who live and work in Renton, Kent, Auburn and surrounding areas. Some of the proposed changes that came from the Mobility Board were: - New All-day service network in the Kent Industrial Valley and East Hill - New connection points - More night and weekend service - New frequent route between Renton, Kent and Auburn - Consolidated commuter peak service Next steps are to finalize the service change ordinance, acquire local jurisdiction letters of support, bring recommendations to the King County Council, continue to work with the City on service change implementation and coordinate with the City on service change education. MOTION: Authorize the Mayor to sign a Letter of Support for King County Metro’s proposed Renton Kent Auburn Area Mobility Plan 2020 service change. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner G. Consultant Services Agreement with Fehr & Peers, Inc. for the Transportation Master Plan Phase 3 Contract - Authorize Senior Transportation Planner, April Delchamps discussed the City's Transportation Master Plan and broke it down into phases: Phase 1 consisted of identifying draft project goals with City staff to answer key questions about the travel demand model; Phase 2 assessed existing trends and conditions with some public outreach, drafted and approved goals, drafted a multimodal level of service metrics and performance measures and also developed a baseline travel demand model; and discussed future work during Phase 3 and what is required of Fehr & Peers, Inc. to accomplish this. The largest deliverable from Phase 3 will be the project development documentation. Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 3, 2019 Kent, Washington Page 6 of 7 MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Fehr & Peers for an amount not to exceed $314,580 to provide consultant services in support of the Transportation Master Plan Update, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner H. Consultant Services Agreement with Northwest Hydraulic Consultants, Inc. for Valley Creeks Conditional Letter of Map Revision (CLOMR) to FEMA - Authorize Civil Engineering Designer II, Chris Wadsworth discussed the importance of a Letter of Map Revision (LOMR) and how it relates to flood insurance. Currently, FEMA's data is very outdated and because of this flood insurance purchase requirements, flood insurance premiums and development regulations are affected. The benefits of pursing a LOMR would be to reduce the areas of mapped floodplains, reduce flood insurance premiums and purchase requirements, increase property values and result in fewer development regulations. Wadsworth reviewed the work of Northwest Hydraulic Consultants Inc., a hydraulic engineering consultant that is required to complete this effort. This project would include background data collection, topography surveys, coordination meetings with FEMA and eventually hydrologic modeling, hydraulic modeling CLOMR application and LOMR application. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Northwest Hydraulic Consultants for an amount not to exceed $242,029.67 to provide hydrologic and hydraulic modeling of the Kent Valley Creeks necessary to submit a Conditional Letter of Map Revision (CLOMR) to FEMA, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner I. Consultant Services Agreement with Otak, Inc. for the Summit Landsburg Road Culvert Replacement - Authorize Environmental Engineer, Stephen Lincoln discussed a Consultant Services Agreement with Otak, Inc. regarding the Summit Landsburg Road Culvert Kent City Council - Committee of the Whole Committee of the Whole - Special Meeting Minutes December 3, 2019 Kent, Washington Page 7 of 7 Replacement at Rock Creek. This agreement will allow for Otak, Inc. to evaluate and provide recommendations for the replacement of the culvert to better meet our environmental needs. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Otak for an amount not to exceed $199,150 to provide design services for the Summit Landsburg Road Culvert Replacement, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner J. King County Flood Control District Subregional Opportunity Fund Grant Acceptance for the Lake Fenwick Aerator Improvements - Authorize Environmental Specialist, Meara Heubach discussed Lake Fenwick aerator improvements. She discussed the algae on the lake and the dangerous conditions this alga creates. She provided details on the current aerator located on Lake Fenwick, and how it has never been enough to completely clear up the issues. She noted that the algae is a result of too much fertilizer from lawns in the surrounding area. Heubach discussed the grant award for $189,000 from the Subregional Opportunity Grant Fund. This grant is one of many grants already obtained for this particular project. MOTION: Authorize the Mayor to direct staff to accept the King County Flood Control District Sub-Regional Opportunity Fund, in the amount of $189,789, to help fund the Lake Fenwick Aerator Improvements project. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 12/10/2019 7:00 PM AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner 5. ADJOURNMENT Council President Boyce adjourned the meeting at 5:30 pm. Meeting ended at 5:30 p.m. Kimberley A. Komoto City Clerk R554P032 11t1t2019 - 11t15t2019 City of Kent City Council Check Summary Report Accounts Payable Cover Sheet 1112212019 15:12:11 We, the members of the City Council, City of Kent, King County, Washington, do hereby certify that the merchandise orservices specified have been received, and authorize payment on 11115t2019 for vouchers totaling $,924.75 for the funds listed below Finance Director ncilPresident Date General Fund Street Fund Public Safety Retiree Health Capital Resources Fund Criminal Justice Fund Housing & Comm Dev Fund Other Operating Projects Fund Street Capital Projects Fund Parks Capital Projects Fund Other Capital Projects Fund Technology Capital Projects Water Fund Sewer Fund Drainage Fund Solid Waste Fund Golf Fund Fleet Services Fund Central Services Fund Facilities Management Fund lnsurance Fund Payroll Clearing Fund Utility Clearing Fund Agency and Clearing Fund 641,332.30 82,529.77 30,514.19 15,377.13 12,003.76 43,741.31 25,559.63 93,617.14 94,811.45 3,859.09 50,743.52 69,736.11 10,270.40 479,057.50 18,694.03 34,981.75 115,559.09 19,473.89 99,260.41 895,925.68 1,529,786.33 51 , 185.05 18,905.22 Total 4,436,924.75