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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 11/5/2019 Approved Kent City Council City Council Regular Meeting Minutes November 5, 2019 Date: November 5, 2019 Time: 5:00 p.m. Place: Chambers 1. CALL TO ORDER / FLAG SALUTE Mayor Ralph called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Toni Troutner Councilmember Present Marli Larimer Councilmember Present Bill Boyce Council President Present Dana Ralph Mayor Present Satwinder Kaur Councilmember Present Dennis Higgins Councilmember Present Les Thomas Councilmember Present Brenda Fincher Councilmember Present 3. AGENDA APPROVAL A. Move to approve the agenda as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Troutner, Larimer, Boyce, Kaur, Higgins, Thomas, Fincher 4. PUBLIC COMMUNICATIONS A. Public Recognition 1. Employee of the Month Mayor Ralph recognized Prosecution Paralegal, Julie Timm, as the November employee of the month. City Attorney, Pat Fitzpatrick detailed Timm's accomplishments and conveyed staff's comments regarding her work. Timm expressed her appreciation of the recognition and indicated she is blessed to have this job and enjoys her co-workers. 2. Proclamation for Arbor Day Mayor Ralph presented Francine Sanchez from the City's Parks Department with the Proclamation for Arbor Day. Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 2 of 10 Sanchez expressed her appreciation of the Proclamation and invited the public to participate in Arbor Day that will be held on November 16, 2019 from 9 a.m. - noon at Riverview Park. 3. Proclamation for WGU Washington Week Mayor Ralph presented Dr. Tonya Drake, WGU Washington Chancellor, and staff with the Proclamation for WGU Washington Week. Dr. Drake expressed her appreciation of the proclamation indicated WGU is thrilled to be making a difference in Kent and the surrounding area - and honored to be recognized by our three-time graduate Mayor Ralph in this way. As part of the WGU Washington Week celebration, university employees, students and graduates will host an event for members of the Kent Chamber of Commerce, volunteer at Northwest Harvest’s Kent warehouse, and hold a special WGU Night during the Seattle Thunderbirds game on November 16th. B. Community Events Council President Boyce reviewed upcoming events at the accesso ShoWare Center. Event details are available online at accessoShowareCenter.com. Councilmember Fincher invited the public to attend the Lunar Rover unveiling at the Lunar Rover STEM Festival on November 14, 2019 from 5 to 7:30 p.m. at the accesso ShoWare Center. Fincher invited the public to attend the City's first Equity and Inclusion Speaker event. Sylvia Mendez, a civil rights activist and recipient of the Presidential Medal of Freedom, speaks from 7 to 8 p.m. on Thursday, November 14, at the Green River College Kent Campus, 417 Ramsay Way. Councilmember Kaur invited the public to attend the 47th Legislative District Town Hall on November 15th from 6 to 8 p.m. at the Islamic Center of Kent located at 20857 108th Avenue SE. 5. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF A. Mayor's Report Mayor Ralph recognized the Finance Department for being awarded the Distinguished Budget Award for the current budget from the Government Finance Officer's Association. Mayor Ralph met with Port of Seattle Commissioners and took them on a tour of the Kent Valley businesses and discussed the importance of the work being done on the Rally the Valley initiative. Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 3 of 10 Mayor Ralph expressed her appreciation of the incumbents and new candidates running for local offices. B. Chief Administrative Officer's Report Chief Administrative Officer, Derek Matheson recapped the series of 2019 Kent Town Hall events and indicated the purpose of the events was to engage staff and residents in the visioning process to update the City’s Comprehensive Plan. A report will be released soon. Matheson indicated the 2019-2020 mid-biennium budget workshops are complete and the budget ordinances will go to the Committee of the Whole on November 12th and then onto the full Council on November 17th. The Chief Administrative Officer's report is in today's agenda packet and there is an Executive Session to discuss collective bargaining that is expected to last 15 minutes with no action when Council reconvenes into open session. C. Councilmember's Reports Councilmember Higgins serves on the Sound Cities Association Regional Transit Committee and provided details on the change to the paratransit service provider. The committee heard a presentation on the Metro Capital Program that will affect the RapidRide I line. In November, the committee will meet and adopt the Mobility Framework Recommendations. Councilmember Troutner invited the public to attend the Coffee with the Chief event on Thursday, November 7th at the Starbucks located at 4th and Meeker at 8 a.m. Councilmember Thomas serves on the Puget Sound Regional Fire Authority Governance Board and advised the board recently held public hearings on the budget and property values. Councilmember Fincher advised of the Kent Arts Commission’s new Kent Creates contest with the theme of “Identity.” Fincher serves on the Sound Cities Association King Conservation District Advisory Committee. The committee continues to work on the rate structure. Fincher indicated KCD has partnered with Democracy Live to move to a completely online election for supervisory positions. The goal is to increase the breadth of voters and the number of people that are able to submit applications to broaden diversity. Candidate filing deadline is December 12th. Fincher also indicated the KCD approved three urban forestry projects. Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 4 of 10 Matheson advised that the applications for the Sound Cities Association committees are due November 13, 2019. 6. PUBLIC HEARING A. Public Hearing on the City of Kent's 10-Year Water Use Efficiency Goals Mayor Ralph provided a brief overview of the public hearing process. Mayor Ralph opened the public hearing. Environmental Conservation Coordinator, Evan Swanson, presented the staff report on the Water Use Efficiency Goals. Swanson provided an overview of State Municipal Water Law, water use reduction goal setting, and advised that the City of Kent adopted its first goals in November of 2007. The goals provide reliability of safe drinking water, plan for future growth, water rights, advance water use efficiency and educate the customers. Proposed goals include: 1. Reduce water use by public agencies by 0.5% 2. Maintain lost water at less than 6% 3. Reduce multi-family residential water consumption by 1% In order to achieve the City's goals, the City will: 1. Provide for a rebate program 2. Provide the customer with their consumption history on their water bill 3. Educate and provide outreach 4. Assist with leak detection 5. Institute water use audits for large users 6. Provide rain sensors 7. Adopt landscape ordinances Valentine Caspaar, a Kent business owner, provided public comments and expressed concerns over the length of time it takes to obtain permits from the City of Kent. B. Move to close the public hearing. Matheson advised the action associated with this item is on the Consent Calendar under item 8.D. Water System Manager, Sean Bauer, provided details on how residents can obtain rebates on water efficient appliances. Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 5 of 10 RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Troutner, Larimer, Boyce, Kaur, Higgins, Thomas, Fincher 7. PUBLIC COMMENT Valentine Caspaar, a Kent business owner, expressed concerns over that availability of affordable apartments and rentals and suggested streamlining the process to obtain permits for accessory dwelling units. Moses Sullivan, a Civics student from Kentwood High School expressed his appreciation of the work the Kent Police Department has done to reduce crime in the area of the Chevron and 7-11 off S.E. 240th. Sullivan expressed concerns over cars being broken into in that same area. Council President Boyce and Mayor Ralph expressed their appreciation of the Chief and Police Department's work to reduce crime in the same area. Evan Michaels, a Civics student from Kentridge High School and running start at Bellevue College, expressed concerns over the lack of speed limit signs in the neighborhoods around Springbrook Elementary. 8. CONSENT CALENDAR Motion to approve Consent Calendar items A-S. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Troutner, Larimer, Boyce, Kaur, Higgins, Thomas, Fincher A. Approval of Minutes 1. Committee of the Whole - Committee of the Whole - Regular Meeting - Oct 8, 2019 4:00 PM 2. Council Workshop - Workshop Regular Meeting - Oct 15, 2019 5:00 PM 3. City Council Meeting - City Council Regular Meeting - Oct 15, 2019 7:00 PM 4. Committee of the Whole - Committee of the Whole - Regular Meeting - Oct 22, 2019 4:00 PM B. Payment of Bills - Approve Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 6 of 10 MOTION: Approve the payment of bills received through 10/15/19 and paid on 10/15/19 and checks issued for payroll 10/1/19-10/15/19 and paid on 10/18/19, and audited by the Committee of the Whole on 10/22/19. C. USGS Joint Funding Agreement - Authorize MOTION: Authorize the Mayor to sign a Joint Funding Agreement for Water Resources Investigations between the City of Kent and the U.S. Geological Survey in an amount not to exceed $82,510 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. D. Resolution Adopting the City of Kent's 10-Year Water Use Efficiency Goals - Adopt MOTION: Adopt Resolution No. 1997, adopting the Water Use Efficiency Goals for the 2018 to 2028 water system planning cycle. E. Kent's 2020 State Legislative Agenda - Approve MOTION: Approve Kent's 2020 State Legislative Agenda. F. Ordinance Amending Chapter 15.09 KCC and the 2009 Design and Construction Standards (Naden Relocation and Street Standards) - Adopt MOTION: Adopt Ordinance No. 4337 amending Chapter 15.09 of the Kent City Code and the 2009 Design and Construction Standards to clarify applicability of standards and establish a street design standard for future relocation of Naden Avenue. G. Creative Circle – Temporary Services Through February 3, 2019 – Ratify MOTION: Ratify the approval of a contract with Creative Circle, LLC for temporary services supporting the IT Multimedia Division, and authorize a total contract price not to exceed $78,650 through February 3, 2019 and ratify all acts consistent with the terms of the contract and prior to the grant of Council’s ratification. H. RedCloud Consulting, Inc. – Temporary Services by Deborah Freixeira Through May 31, 2019 - Ratify MOTION: Ratify the signing of a contract with RedCloud Consulting, Inc. for temporary services provided by Deborah Freixeira, or a subsequent replacement, at a total contract cost not to exceed $133,482, through May 31, 2019, and ratify all acts consistent with the terms of the contract and prior to the date of Council’s ratification. Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 7 of 10 I. Robert Half International – Temporary Services by David Deal – 2019 – Contract Extension - Ratify MOTION: Ratify the approval of a contract with Robert Half International for temporary services provided by David Deal, at a total cost of $143,180, and ratify all acts consistent with the terms of the contract and prior to the date of Council’s ratification. J. Robert Half International – Temporary Services by Jay Young – Amendment No. 3 – Ratify MOTION: Recommend Council authorize the Mayor to sign Amendment No. 3 to a Consultant Services Agreement with Robert Half International, Inc. to ratify work performed through August 16, 2019, and a final contract price of $263,422.88, and ratify all acts consistent with the terms of Amendment No. 3. K. Robert Half International – 2019 Contract Extension Ratification – Kerry Richardson - Ratify MOTION: Ratify the signing of a contract with Robert Half International for temporary services provided by Kerry Richardson to support the City’s JD Edwards system through August 16, 2019, at a total contract cost of $390,312, and ratify all acts consistent with the terms of the contract and prior to the date of Council’s ratification. L. HCMA/Human Capital Management & Automation – Software and Implementation Contracts - Authorize MOTION: Authorize the Mayor to sign all contracts and other documents necessary with Workday, Inc. and Collaborative Solutions, LLC for software subscription, maintenance and implementation services, for an initial three-year term and a total project cost not to exceed $2,150,000, and authorize all subsequent contract renewals within established budgets, subject to final contract terms and conditions acceptable to City Administration and the City Attorney. M. Ordinance Granting Zayo Group, LLC. a Fiber Franchise - Adopt MOTION: Adopt Ordinance No. 4338, granting to Zayo Group, LLC, a non-exclusive franchise for 10 years, to construct, maintain, operate, replace, and repair a telecommunications network in, across, over, along, under, though, and below certain designated public rights-of-way of the City of Kent. N. 2020-2024 CDBG Consolidated Plan for Housing and Community Development and Participation Plan- Approve Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 8 of 10 MOTION: Approve the Proposed Community Development Block Grant 2020-2024 Consolidated Plan for Housing and Community Development and the Community Participation Plan, including funding allocations and contingency plans, and authorize the Mayor to execute the appropriate certifications and agreements. O. McSorley Creek Wetland Complex Parcel Purchase - Authorize MOTION: Authorize the Mayor to sign all documents necessary to purchase a parcel of land (APN 768280-0220), located off of South 272nd Street, from Richard L. Alia, in an amount not to exceed $20,000., subject to final terms and conditions acceptable to the City Attorney and Public Works Director. P. Consultant Services Agreement with AECOM Technical Services, Inc. for Upper Mill Creek Dam Construction - Authorize MOTION: Authorize the Mayor to sign a Consultant Services Agreement with AECOM in the amount not to exceed $74,290.35 to provide engineer-of-record support services for construction of the Upper Mill Creek Dam, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Q. Consultant Services Agreement with Natural Systems Design, Inc. for Mill Creek Reestablishment Project, Wetland Mitigation - Authorize MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Natural Systems Design, Inc. in an amount not to exceed $97,312 to prepare a wetland mitigation design plan and other project support for the Mill Creek Reestablishment project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. R. 2018 Curb Ramp Upgrade Project - Accept as Complete MOTION: Authorize the Mayor to accept the 2018 Curb Ramp Upgrade Project as complete and release retainage to TITAN Earthwork, LLC upon receipt of standard releases from the State and the release of any liens. S. 2019 Asphalt Grinding Project - Accept as Complete MOTION: Authorize the Mayor to accept the 2019 Asphalt Grinding Project as complete and release retainage to Puget Paving & Construction, Inc. upon receipt of standard releases from the State and the release of any liens. 9. OTHER BUSINESS Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 9 of 10 None 10. BIDS A. Green River Natural Resource Area South Stormwater Pump Station Bid - Award Public Works Director, Tim LaPorte, provided bid details on the Green River Natural Resources Area South Stormwater Pump Station construction contract award to Tapani, Inc. The Project is located at 240th and 64th Avenue. LaPorte advised the garage that will be constructed will be located down the street from the Public Works Operations Center and storm drainage equipment will be stored in the garage. LaPorte confirmed this is a budgeted item. MOTION: Award the Green River Natural Resource Area South Stormwater Pump Station Project to Tapani, Inc. in the amount of $4,836,590 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: AWARD [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Troutner, Larimer, Boyce, Kaur, Higgins, Thomas, Fincher B. Pump Station No. 3 Electrical System Improvements Bid - Award Public Works Director, Tim LaPorte provided details on the Pump Station No. 3 Electrical System Improvements Project bid. MOTION: Award the Pump Station No. 3 Electrical System Improvements Project to Colvico Inc. in the amount of $345,186.60 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: AWARD [UNANIMOUS] MOVER: Dennis Higgins, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Troutner, Larimer, Boyce, Kaur, Higgins, Thomas, Fincher 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION At 6:06 p.m., Council went into Executive Session Kent City Council City Council Regular Meeting Minutes November 5, 2019 Kent, Washington Page 10 of 10 At 6:21 p.m., Executive Session was extended for an addition 5 minutes At 6:21 p.m., Council reconvened into open session A. Collective Bargaining, RCW 42.30.140(4)(a) 12. ADJOURNMENT With no action following Executive Session, Mayor Ralph adjourned the meeting. Meeting ended at 6:27 p.m. Kimberley A. Komoto City Clerk GREEN RIVER NATURAL RESOURCES AREA SOUTH STORMWATER PUMP STATION CONSTRUCTION CONTRACT AWARD TO TAPANI INC. South 240th Street Pump Station No. 3 Electrical System Improvements Bid Award Pump Station No. 3 Electrical System Improvements Pump Station No. 3 Electrical System Improvements Public Comment - Sign Up Sheet For the Kent City Council Meeting of: November 5, 2O19 Please PRINT your contact information below and when called upon, come to the podium and state your Name and Address for the record You will be given THREE minutes to speak 6 5 4. 3 2 1 grt* lrlgtnd> des Srll i{a4 k I'h' NAME Print Leoiblv Z;aaq loq3 Lo(gto zrctr Telephone Number It-ttr* t /n- Lvuc /<>5^ LLt-. Address CNtc: ^re U,4</r-or\ I jzo 4p-, <o-. Email Address ,rr /(fr4 Topic S:\PUBLIC\City Clerk's Office\City Council\City Council Meetings\TEMPLATES\Sign In Sheet pubtic Comments.doc Sign in Sheet to Speak During the Public Hearing on the City of Kent's lo-Year Water Use Efficiency Goals For the Kent City Council Meeting of: November 5.o19 4. 3 2 1 l/"L.L 1, NAME Print Leoiblv Telephone Number Address Email Address