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HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 06/04/2019 Approved City Council Workshop Workshop Regular Meeting Minutes June 4, 2019 Date: June 4, 2019 Time: 5:03 p.m. Place: Chambers PRESENTATIONS 1. Sound Transit Update Kelly Peterson, City of Kent Link Light Rail Liaison, provided a review of the Sound Transit Operations and Maintenance Facility South. Peterson provided an overview of the six sites that were considered for the EIS scoping. Peterson reviewed the three sites the Expansion Committee voted to move forward to the full board. Peterson indicated the next steps are: · Draft EIS - 2019-2020 · Sound Transit Board confirms or modifies options - 2020 · Final EIS - 2020-2021 · Sound Transit Board selects final site - 2021 · Design and Construction - 2021-2026 · Operations Begin - 2026 Mayor and Council expressed their appreciation of the work of Peterson and Hayley Bonsteel. Peterson provided an introduction of the Federal Way Link Extension Project. In anticipation of light rail coming to the West Hill, Kent adopted the Midway Subarea Plan. The City is working in partnership with Sound Transit on the Federal Way Link Extension project from Angle Lake to Federal Way. This extension will be 7.8 miles long, there will be three stations and three parking garages, over 36,500 projected daily riders starting in 2035. The project phases include: Planning · Alternatives development · Environmental review · Draft Environmental Impact Statement · Final EIS · Board selects project to be built · Federal agency issues Record of Decision · Design-Build contractor is selected to finish design and construction City Council Workshop Workshop Regular Meeting Minutes June 4, 2019 Kent, Washington Page 2 of 4 Design (2019-2020) · Final route design · Final station designs · Procure and commission station and public art · Complete property acquisition · Clearing, grading and utility relocation work · Coordination with jurisdictions and partner transit agencies Construction (2020-2024) · Heavy Construction · Construction updates and mitigation · Safety education · Testing and pre-operations Start of Service 2024 Dan Abernathy, Executive Project Director Federal Way Link Extension Design, Engineering and Construction Management advised that Kiewit Infrastructure West was selected as the design and construction builder and that the contract has been signed. Abernathy provided details regarding the: Kent/Des Moines Station Concept · New 500 space garage · Three new, landscaped streets to promote easy access for walking, bicycling and transit · Two large plaza areas featuring landscaping, seating and public art South 272nd Street Station Concept · New 1100 space garage · Rebuilt portion of South 272nd Street improves vehicle/bus access · Improvements include a pedestrian/bicycle path to the station plaza, connections to the existing freeway bus stop and direct access to the station platform Federal Way Station Concept · New 400 space garage · Transit only bus loop for easy transfer to light rail · New street grid to provide more convenient access and potential for future development Final Design Preview · Final route design · Final station designs City Council Workshop Workshop Regular Meeting Minutes June 4, 2019 Kent, Washington Page 3 of 4 · Procure and commission station and public art · Obtain land use and construction permits Construction preview · Work starting soon o Late fall/winter 2019 structure demolition and utility relocations · Spring 2020 o Clearing and grading o Tree removal o Light rail construction begins Opens in 2024 Kelly Petersen advised that the City has the Kiewit Infrastructure West proposal and it is available for review. 2. Information Technology Update Mike Carrington, Information Technology Director, provided a brief overview of tonight’s technology update. There are five divisions: Administration, Multimedia, Technical Services, Project Management Office, Technology Innovation. The Systems Services and the S&I Development divisions were merged into a single division and recently renamed as the Technology Innovation Division. Technology Innovation addresses both procurement and development of IT systems for the City. It also provides ongoing operational support. Somen Palit, Technology Innovation Manager, reviewed the Compare and Contrast Procurement vs. Development that included: Requirements gathering. The City looks for a vendor that can provide solution. If can’t' find a solution, the City's IT Department will design and build internally. Palit reviewed the Converted IT Roles of the Business Systems Analyst, Senior Applications Developer, and Senior Systems Engineer Details were provided regarding the City's available solutions that include: External Solutions · City of Kent Login Portal · Business and Occupation Tax System · Jail Inmate Lookup Service · Permit Status · Land Use Notifications · Rental Housing Registration City Council Workshop Workshop Regular Meeting Minutes June 4, 2019 Kent, Washington Page 4 of 4 Internal Solutions · Giving Campaign Silent Auction · Plant Sales Upcoming External Solutions · Online Utility Payments (Q4-2019) · Business License System (Q2 - 2020) · B&O Tax System (future releases to include Utility and Gambling Taxes, 2020+) Upcoming Internal Solutions · CAO Report Automation · Advance Kent Dashboard Greg Sconce, Applications Development Supervisor, provided demonstrations on the following programs: JILS - Jail inmate lookup service · Information on the website are official public records and are disclosable Rental Housing Inspection Program/Rental Housing Registration · Register rental property that you own or live in Business License application portal - Testing phase · Resident component · Manage all Kent business licenses in one locate Utility Billing Payment Portal B&O Tax application - Testing phase · Looking to turn into a more complete tax system Palit indicated the IT Department is replacing antiquated systems. There are currently 30 active projects - 6-7 are major system replacements. Mayor and Council expressed their appreciation of the work of the IT Department. Meeting ended at 6:08 p.m. Kimberley A. Komoto City Clerk Sound Transit Operations and Maintenance Facility South Update Council Workshop June 4, 2019 OMF-S Schedule •Alternatives Development 2018-2019 •ST Board Identifies Sites for DEIS –May 2019 •Draft EIS –2019-2020 •ST Board Confirms or Modifies Options –2020 •Final EIS –2020-2021 •ST Board Selects Final Site –2021 •Design and Construction –2021-2026 •Operations Begin –2026 Federal Way Link Extension Angle Lake to Federal Way •Length:7.8 Miles •Stations:3 (+3 parking garages) •Daily Projected Riders: 36,500 (2035) Federal Way Link Extension FWLE Project Phases PUBLIC INVOLVEMENT PUBLIC INVOLVEMENT Heavy Civil Construction Construction updatesand mitigation Safety education Testing and pre-operations PUBLIC INVOLVEMENT Final route design Final station designs Procure and commission station and public art Complete property acquisition Clearing, grading and utility relocation work Coordination with jurisdictions and partner transit agencies PLANNING DESIGN CONSTRUCTION 2019–2020 2020–2024 START OF SERVICE 2016 Alternatives development •Investigation of alternatives •Board identifies Preferred Alternative Environmental review Draft Environmental Impact Statement Final EIS Board selects project to be built Federal agency issues Record of Decision (ROD) Design-Build contractor is selected to finish design and construction 2024 2016 –2025 Project Timeline Kent/Des Moine Station Concep •New 500 space garage •Three new, landscaped streets to promote easy access for walking, bicycling and transit •Two large plaza areas featuring landscaping, seating and public art South 272nd Street Station Concept •New 1100 space garage •Rebuilt portion of S 272 Street improves vehicle/bus access •Improvements include a pedestrian/bicycle path to the station plaza, connections to the existing freeway bus stop and direct access to the station platform Federal Way Station Concept •New 400 space garage •Transit only bus loop for easy transfer to light rail •New street grid to provide more convenient access and potential for future development Final Design Preview PUBLIC INVOLVEMENT 1-2 years Final route design Final station designs Procure and commission station and public art Obtain land use and construction permits FINAL DESIGN Construction Preview Work starting soon! •Late Fall/Winter 2019 •Structure demolition •Utility relocations •Spring 2020: •Clearing and grading •Tree removal •Light rail construction begins Typical work hours: Monday –Saturday 7 am -7 pm (periodic night and Sunday work will be necessary) Construction Sequencing soundtransit.org/LLE Thanks! IT Update: Software Development Council Workshop -June 4, 2019 Presented By: Mike Carrington Director, Information Technology Somen Palit Manager, Technology Innovation Gregg Sconce Supervisor, Applications Development •Technology Innovation Division Overview •Compare & Contrast: Procurement vs. Development •Converted IT Roles •List of Custom Developed Solutions & Roadmap •Demonstrations Technology Innovation Division Overview Information Technology Department Divisions (5): Admin, Multimedia, Technical Services, Project Management Office (PMO), Technology Innovation The Systems Services and the S&I Development divisions were merged into a single division in Q1 of 2018 and recently renamed as the Technology Innovation division. Technology Innovation addresses both procurement and development of IT systems for the City. It also provides ongoing operational support. Compare & Contrast: Procurement vs Development Requirements Gathering Vendor Assessment Design Procurement Coding + Testing Implementation + Testing GO LIVE Project Lifecycle Compare & Contrast: Procurement vs Development Test Production Production User Acceptance (UAT) Dev Server Developer’s PCs Integration Server Implementation of a Procured Solution Implementation of a Developed Solution Several gates/deployment stages allow for different avenues of testing (e.g. unit, environment, system and user). This process cycles on a biweekly basis (Agile Development) Setup/Configuration work is done in Test and then GO LIVE moves everything into Production Converted IT Roles Business Systems Analyst Conversion of the Senior Systems Analyst into a role that focuses more on understanding the customer’s business processes and usage of a business system (rather than just on the systems administration). This role better fits the future as more and more solutions move into the Cloud. Senior Applications Developer This converted role is focused on custom development. We are a Microsoft shop and focus on building web applications using C#, MVC, ASP.Net, HTML5, JavaScript and SQL Server. We also have a contracted Applications Developer working with JDE and its programming language. Senior Systems Engineer Focused on change management, this role is responsible for source/version control, package building, and deployment. The Senior Systems Engineer is also providing this support for JDE development. Available Solutions External Solutions •City of Kent Login Portal (provides a single login to access all of our applications) •Business & Occupation Tax System •Jail Inmate Lookup Service (JILS) •Permit Status •Land Use Notifications •Rental Housing Registration Internal Solutions •Giving Campaign Silent Auction •Plant Sales Roadmap External Solutions •Online Utility Payments (Q4 –2019) •Business License System (Q2 –2020) •B&O Tax System (future releases to include Utility and Gambling Taxes, 2020+) Internal Solutions •CAO Report Automation •Advance Kent Dashboard DEMO JILS –https://www.kentwa.gov/residents/public-safety/police- department/jail/jail-inmate-lookup-service-jils Rental Housing –https://www.kentwa.gov/doing-business/rental-housing- inspection-program/rental-housing-registration Business License –http://BusinessLicenseTst.kentwa.gov UB –http://PayTst.kentwa.gov B&O –http://TaxFileTst.kentwa.gov Questions? Thank You!!