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Home My WebLink AboutCity Council Meeting - Council Workshop - Minutes - 11/19/2019 Approved City Council Workshop Workshop Regular Meeting Minutes November 19, 2019 Date: November 19, 2019 Time: 5:00 p.m. Place: Chambers I. CALL TO ORDER Council President Boyce called the meeting to order at 5:02 p.m. Attendee Name Title Status Arrived Dennis Higgins Councilmember Present Les Thomas Councilmember Present Bill Boyce Council President Present Dana Ralph Mayor Present Satwinder Kaur Councilmember Excused Brenda Fincher Councilmember Present Toni Troutner Councilmember Present Marli Larimer Councilmember Present II. PRESENTATIONS 1. Parks and Urban Forestry Program Parks Department Deputy Director, Brian Levenhagen presented information on the importance of trees as a part of the City's public lands as follows: How do trees help accomplish Kent Park’s Mission? · Social equity and inclusion · Health and wellness · Public land and facility stewards · Environmental sustainability What opportunities exist for trees in Kent’s Park System? · Building and maintaining park assets is extremely important to activating parks · Trees are living assets · Go to parks to find places to play and picnic · A tree provides a shady spot, a playground, a place to hide, a fort, an opportunity to climb, a picnic spot and photo opportunity · Rest stop Trees role in natural areas: · Ecological benefits · Trees intercept Stormwater · Energy Conservation City Council Workshop Workshop Regular Meeting Minutes November 19, 2019 Kent, Washington Page 2 of 6 · Pollution removal · CO2 Reduction · Wildlife Habitat · Increase property values Parks Operations Superintendent, Garin Lee reviewed a tree’s requirements throughout its life cycle Challenges for Trees to thrive: · Development · Biological factors · Climate stress · Perception · Damage from improper care · Threats from illegal encampments Lee reviewed why an Urban Forestry Program will help restore, preserve, maintain trees while efficiently using resources to maintain the urban forest with a sensible, systemic approach, including: · Tree inventory · Best Management Practices · Policies · Staff/personnel Lee detailed the City’s current level of service on its urban forestry Lee reviewed details on how are we moving the Parks Urban Forestry Program forward? · Finish Parks Urban Forestry Management Plan · Work with consultants · Review what we have Parks interns Stacie Kessler and Alicia Jacquemin, provided a tour of the Davey Treekeeper inventory system and the I-Tree program that calculates tree benefits. Proper maintenance will allow trees to provide more beneficial results sooner for a longer period of time. Lee provided examples of the cost of not investing in Urban Forestry. Best management practices ensure the result meet the design intent. A completed Urban Forestry Plan ensures that the right trees are planted in the right place. We are losing the opportunity to engage and educate Kent residents in Urban Forestry City Council Workshop Workshop Regular Meeting Minutes November 19, 2019 Kent, Washington Page 3 of 6 · Outreach · Education · Interpretation If we want Kent to be healthier, happier, and more equitable, we must invest in Urban Forestry. Not doing so means we will continue to lose it. Next Steps include: · Finalizing Parks Urban Forestry Plan · Finish Park Tree Inventory · Consider Urban Forestry funding for 2021-2022 biennium budget cycle · Follow up with City Council in March in an expanded discussion about Natural Resource Management. Boyce expressed the need to pay close attention to Urban Forestry. Lee confirmed the City does not inventory or track trees on private property. Fincher requested street trees be included in the inventory. 2. Parks, Recreation and Community Services Comprehensive Recreation Program Plan - Final Presentation Parks, Recreation and Community Services Director, Julie Parascondola, provided an introduction of the Comprehensive Recreation Program Plan presentation. Parascondola advised that the Parks Department as a whole, over the next 4 years, is and will be going through extensive transformational change with a lot of mid/long term strategic planning occurring. This effort began with the Park Operations Division with their new LOS framework, followed by the Riverbend Golf Complex Business Plan completed in 2018 and the recently completed Marketing and Engagement Plan you’ll hear more about in July. Tonight, we will be sharing more on the Recreation Program Plan, later this next month we will begin launching the update to our 5-year Human Services Master Plan and Consolidated Plan and rounding it out in the biennium, with a new updated 20-year Facilities Master Plan which is starting late 2019. The need to think strategically is critical for the long-term success of our department. You are all aware that this department, both in the past and present day, has continued to receive the disproportionate share of budget reductions due to the City’s financial challenges and/or priorities. Unfortunately, in parallel, our Kent community has continued to grow in population, underserved residents need our support now more than ever, our youth throughout this City need our commitment to help guide them to City Council Workshop Workshop Regular Meeting Minutes November 19, 2019 Kent, Washington Page 4 of 6 success, the health of our community is at staggering levels of risk, ranking in the bottom throughout all of King County. We have high demands and unmet needs for our services and so on. Unfortunately, collectively, this places our department and staff in a constant defensive position in trying to balance needs versus funding. We need to actively work with our community to jointly make those hard decisions on what to focus our funding on, to right-size our services, programs and infrastructure to better align with the funding allocation provided to us. At the same time, internally, we need to evolve our mindsets and practices to be more entrepreneurial on how we plan and deliver our services, evaluate our performance and most importantly, how we continue to engage those we serve, in that decision- making and prioritization process. These plans we are bringing forward have had thousands of community feedback points from residents, we are analyzing industry and regional trends, best practices, our peers and more. They will guide our next phases of delivery but will also give staff the need framework and decision-making models to both pro-actively and re-actively divest in programs and services, if so mandated. Our department can no longer meet the needs of this community or absorb continued budget cuts without equivalent impacts to public services. We are here specifically today, to share a bit more about the development of our Recreation Program Plan, the first of its kind in Kent, which began in February this year with a goal to finalize in late August. Parascondola recognized and thanked the entire Recreation division for their willingness to engage in this type of process, for their transparency in sharing both their successes and their struggles, for their perseverance and fortitude in weathering consistent uncertainty and sticking it out with us and most of all for continuing to put Kent’s residents at the forefront of their delivery, many times sacrificing their personal time with their own families. It’s important that as our policy leaders, you all understand what we are asking of our recreation professionals in this new plan moving forward. The way that they are going to manage Kent’s programming framework and portfolio, only 3 other agencies’ in this state are similar in managing to that same level of excellence - out of 230+ recreation systems in Washington. It is the right thing to do for staff, it’s the right thing to do for our residents and I’m very proud of them and all they do for our community and I am personally excited to see them rise to yet another occasion to showcase their dedication and collective talents. Austin Hochstetler, the plan’s Project Manager with Pros Consulting started with a recap from the June presentation to Council that included information City Council Workshop Workshop Regular Meeting Minutes November 19, 2019 Kent, Washington Page 5 of 6 on: · Kent’s Parks System has faced many changes since 1988 · Parks and recreation plays a major role in community livability and community health · Stakeholders report Kent PRCS has not yet been leveraged, maximized or seen as an essential service impacting community outcomes Hochstetler reviewed the Kent survey findings: Community outcomes - Top 5 areas where respondents believe parks and recreation are somewhat or very valuable contributors are: 1. Enhancing Healthy Aging 2. Making Living in Kent Fun 3. Enhancing Community Connection 4. Protecting/Preserving the Environment 5. Enhancing Community Health Underserved Areas and Market Providers -The community said top 5 unmet needs are: 1. Fitness and wellness programs 2. Outdoor events 3. Cultural performances 4. Outdoor recreation 5. Aquatic programs Hochstetler reviewed the core parks recreation and community services program areas that focused on a comprehensive community inventory that helps us understand equity, market share, niche areas, etc., including: 1. Fitness and wellness programs 2. Outdoor events 3. Cultural performances and similar providers 4. Outdoor recreation 5. Aquatic Programs 6. Senior Programs 50+ - Kent Parks owns the market - no other similar providers 7. Adaptive Recreation (persons with disabilities) - Kent Parks owns the market - no other similar providers Parks is gathering data points to make business decisions and emphasizing on equity (including geographical equity). Hochstetler reviewed: 1. Top five programs offered by Kent Parks that residents participated in during the past 12 months and the top five reasons why the respondent participated in Kent Parks programs. 2. Recreation needs and barriers: By race, by income, by household City Council Workshop Workshop Regular Meeting Minutes November 19, 2019 Kent, Washington Page 6 of 6 composition Leon Younger, President of Pros Consulting reviewed the Action Plan: · Recreation is consumptive by nature · Kent Parks must understand the cost to deliver services - need to maximize value and experience · This is a business management and operational action plan because recreation is a government business function · Recreation services can be viewed as an “earned” department when leveraged for public and economic benefit - creates economic development and impact, health and wellness Younger reviewed the Framework and Tactics: Three main categories: 1. Operational Management 2. Programs and Services 3. Departmental Policies and Practices Next steps · Report completion by the end of 2019 · Adjustments and shifts - Think through training of staff - Minor shifts begin in 2020 - Bigger shifts and proposals to the Mayor and City council on what to advance · Related planning processes - costing analytics - economic impact This is a departmental plan that does not require council approval. Boyce indicated this lays the foundation for the next 5 years and indicated we need to communicate this plan to the public. Higgins liked the concrete suggestions / ideas for council to work on. Meeting ended at 6:30 p.m. Kimberley A. Komoto City Clerk Park Operations: Urban Forestry Kent Parks, Recreation and Community Services November 19th, 2019 Our Special Guest: (Doug is a tree) DOUG Social equity and inclusion •Everyone has a right to and deserves access to parks and natural areas. •Presence of Trees in a neighborhood has a strong correlation with high income levels, quality of life, health and happiness. Health and wellness •Trees have a positive impact on mental health. •Access to Parks and Natural Areas combats stress, diabetes, obesity, etc. Public land and facility stewards •Trees are ubiquitous across our public lands including, parks, public facilities and open space. Environmental Sustainability •Trees provide numerous ecological benefits and increase environmental sustainability. 3 How does Doug help accomplish Kent Park’s Mission? 4 What opportunities exist for Doug in Kent’s Park System? Developed Parks Natural Areas Lake Meridian Park Clark Lake Park 5 Building and maintaining park assets is extremely important…. We go to Parks to find Places to… Play Picnic Climb View Nature Rest Talk Gather Take a Picture Be Inspired Find Shade What is Doug’s role in Developed Parks? 6 Building and Maintaining Park assets is extremely important….Trees are LIVING assets. We go to Parks to find Places to… Play Picnic Climb View Nature Rest Talk Gather Take a Picture Be Inspired Find Shade What is Doug’s role in Developed Parks? 7 What is Doug’s role in Developed Parks? Trees are an important part of EVERY great park! A Tree is a….shady spot, playground, place to hide, fort, climber, picnic spot, photo op, rest stop…. 8 What is Doug’s role in Natural Areas? Mill Creek Canyon 9 Why should we care about Doug? Stormwater Retention As Doug Grows… Gallons of Stormwater Intercepted by Douglas Fir as its Trunk grows in Diameter Tree Diameter Gallons 2 Inch 123 12 Inch 2,172 24 Inch 5,372 10 Why should we care about Doug? Energy Conservation As Doug Grows… Kilowatt Hours Saved by Douglas Fir as its Trunk grows in Diameter Tree Diameter KW Hours 2 Inch 5 12 Inch 59 24 Inch 145 Wind Speed Reduction reduces Air Infiltration 11 Why should we care about Doug? Pollution Removal As Doug Grows…Pollution Removed by Douglas Fir as its Trunk grows in Diameter Absorbs: ozone, nitrogen dioxide, sulfur dioxide Intercepts: dust, ash and smoke Releases: Oxygen through Photosynthesis Lowers: Air Temp. Reduces: Energy Use Tree Diameter 2 Inch 12 Inch 24 Inch 12 Why should we care about Doug? CO 2 Reduction As Doug Grows… Reduction in Atmospheric Carbon by Douglas Fir Trunk Caliper in Inches Tree Diameter Pounds 2 Inch 28 12 Inch 259 24 Inch 521 Energy Savings also contribute to CO2 Reduction 13 Why should we care about Doug? Wildlife Habitat Green River water temperatures have reached lethal levels in the past and adding quality shade trees along the river is part of the solution. (Both photos taken at Park Orchard Park) 14 Why should we care about Doug? Other Benefits As Doug Grows… Overall Annual Monetary Value of a Douglas Fir as its Trunk grows in Diameter Tree Diameter Annual Value 2 Inch $15 12 Inch $74 24 Inch $124 Research shows that trees positively affect the economic vitality of communities by increasing property values, office occupancy rates, and shopping frequency, while lowering crime rates and health care costs. Studies show that people enjoy trees and are less stressed with the presence of trees in a landscape than they are without them. People in tree-lined neighborhoods are more likely to spend time outside getting to know their neighbors and building community than those in neighborhoods without trees. 15 It gets better…Doug has Friends in our Parks… 1080 acres of parks and open space They need our help. 16 What do Doug’s health needs look like as he grows? Established Doug 3-60 years old 1.Annual Monitoring 2.Pruning –Every 7 years 3.Assessment and Inventory update Every 7 years Mature Doug 60+ years old 1.Annual Monitoring 2.Pruning –Health and Safety 3.Fertilize 4.Pest Management 5.Removal (Sorry Doug) Young Doug 1-3 years old 1.He needs to be planted 2.Water 3.Mulch 4.Water 5.Training/Pruning 6.Water 7.Water… 17 What challenges are Doug and his friends facing? Development: Numbers are declining without replacements=canopy loss; Less space to grow, compaction & root disturbance, Fragmentation Biological Factors: Native species loss, competition/damage from invasive plants, Increased pest and disease threats Climate Stress (macro and micro): (changes in water accessibility, temperature, etc.), inadequate age & species diversity, environmental stressors (air pollution, etc.); wildlife habitat loss Perception: seen as threat/nuisance to homeowners rather than an asset Damage from improper care: lack of resources to care for park trees, public’s lack of understanding of tree benefits and proper tree care practices Threats from illegal encampments: trees are cut down, burned, defoliated, human caused erosion exposing root systems, etc. due to increased human intrusion into natural areas.(Illegal Pruning on Parks Property) 18 What will an Urban Forestry Program do for Park Trees? A program that will help restore, preserve, and maintain our parks’ trees while efficiently using resources to maintain the urban forest with a sensible, systematic approach Tree Inventory •Tree Health & Maintenance for records and planning Best Management Practices for •Planting and Establishment •Watering •Pruning & Routine Maintenance •Tree protection (i.e. construction) •Pest and Disease management •Wood Product Management •Hazard Tree Management for Public Safety Ordinances/policies •Guidelines for tree responsibility & replacement •Canopy loss or damage Staff/personnel to manage and implement program Earthworks Park 19 What is our Urban Forestry Level of Service now? Storm Response Makes up 1.1% of Park Ops Hours but also includes non-tree related work like snow removal, etc. Urban Forestry Task Percent of Total Park Ops Hours Level of Service Hazardous Tree Evaluation/Removal 0.1%Responding to Complaints, not able to be pro-active Tree Maintenance 0.8%Addressing Obvious Problems in our Most Visible Parks Tree Removal 0.2%Removing Trees as Needed only in High Use Areas Tree Watering/Establishment/Planting 1.2%Planting Trees when Park Projects or Events require Total Urban Forestry Hours 2.3%Resources for basic actions based on immediate need Should be roughly between 8%-15%, this number will be refined in the Urban Forestry Master Plan. 20 How are we moving the Parks Urban Forestry Program forward? •We hired two interns to complete our Parks Tree Inventory •About 45% is designated to individual tracking in GIS inventory software •Looking into alternative methods to evaluate properties too large to do individual tree counts (Clark Lake, Mill Creek, Lake Fenwick, etc.). •Hosted So. King County UF Continuum with Davey Resource Group •Created a tree work request/completion process to improve workflow and traceability •We are going to plant Doug How are we moving the Parks Urban Forestry Program forward? TREEKEEPER® 8 Mill Creek Canyon Demo 21 How are we moving the Parks Urban Forestry Program forward? •Finish the Parks Urban Forestry Management Plan •Work with consultant to help with portions we don’t have in-house resources to complete •Review what we have: •Inventory, Resources, Operations, Policies, Ordinances •Set strategic goals for Trees in our Parks •Determine standards, policies and best management practices to guide decisions and investments. •Establish performance metrics to ensure plan is achieving Urban Forestry goals. Lake Fenwick Park22 23 How will not investing in Urban Forestry affect Doug? Proper maintenance will allow Doug to provide more beneficial results sooner for a longer period of time. Costs go up during tree establishment phase but they are quickly made up for by significantly more return on investment. (Hauer, Vogt and Fischer, 2015) What is the cost of not investing in Urban Forestry? •Increase in invasive non-native plants •Fewer native trees / Diversity •Increased liability •Increased reactive maintenance costs •Reduced Tree Canopy Coverage •Increased Pest Infestation/Epidemics •Loss of Wildlife diversity/numbers •Fewer Natural Area Recreational Opportunities •Fewer Ecological Benefits What is the cost of not investing in Urban Forestry? Safety and Liability Issues North Meridian Park Old Fishing Hole Park Riverbend Golf Complex25 26 What is the cost of not investing in Urban Forestry? 2010 2016 Toronto’s Sugar Beach Park Best Management Practices ensure the result meet the design intent. Completed Urban Forestry Plan ensures that the right trees are planted in the right place. 27 We are losing the opportunity to engage and educate Kent residents in Urban Forestry. Outreach/Education/Interpretation: •Heritage Tree Program •Green Kent •Tree Ambassadors •Youth Conservation Corp •Partnerships with Local Organizations •Arboretum/Nature Education 28 What should our holistic approach to Urban Forests in Kent be? Options that will move Kent forward: •Fund a Parks Urban Forestry Program •Land Acquisition-King County Land Conservation Initiative •Tree Retention –Fee -In-Lieu •City-wide Tree Canopy Goal •Carbon Sequestration Funding •Explore using surface water management fees to help fund citywide Urban Forestry Program (i.e. Bellevue, Vancouver) If we want Kent to be healthier, happier, and more equitable... ...we must invest in Urban Forestry.29 Not doing so means we will continue to lose it. 30 Next Steps for Parks Urban Forestry •Finalizing Parks Urban Forestry Plan •Finish Park Tree Inventory •Consider Urban Forestry funding ask for the 2021-2022 biennium budget cycle •Follow up with City Council in March in an expanded discussion about Natural Resource Management. •Plant Doug 31 Questions? Inspiring communities to action Comprehensive Recreation Program Plan Kent, WA Agenda Quick Recap o System History o Planning Context o Existing System o Planning Process o Findings o Key Recommendations Discussion and Next Steps Recap –June Council Presentation 3 Discussed in June… The system has faced many changes since 1988 o Population increase of 97,650 o Net loss vs adds –down (3) ball fields and (6) soccer fields) o City investment strategy has greatly affected Recreation negatively Parks and recreation plays a major role in community livability and community health Stakeholders report Kent PRCS has not yet been leveraged, maximized or seen as an essential service impacting community outcomes 4 Investment Note: Between 2005-2019, Recreation staff lost 6.0 FTEs (17% reduction), while in the same time period City staffing increased by 108 positions. Numbers do not include Regional Fire Authority. 5 Key Survey Findings (community outcomes) Top (5) areas where respondents believe parks and recreation are somewhat or very valuable contributors: 1.Enhancing Healthy Aging 2.Making Living in Kent Fun 3.Enhancing Community Connection 4.Protecting/Preserving the Environment 5.Enhancing Community Health 6 Key Survey Findings (prioritization of services) 77%of respondents believe it is equally important or more important to fund parks, trails and recreation facilities. 7 Q6. Compared to other City services (such as police, zoning, code enforcement, and streets) how important is it to fund parks, trails, and recreation facilities? Areas that will reach the most community residents with additional investment: o Enrichment programs o Outdoor programming in parks o Nature programs o Arts & crafts o Performing arts programs o Outdoor water recreation Key Survey Findings (program interest areas) o Outdoor events o Fitness & wellness o Cultural performances o Outdoor recreation o Senior programs (50+) o Aquatics programs 8 Underserved Areas/Market Providers 9 The Community Said… Top (5) unmet need areas: 1.Fitness & wellness programs 2.Outdoor events 3.Cultural performances 4.Outdoor recreation 5.Aquatic programs 10 11 Focused on a comprehensive community inventory that helps us understand equity, market share, niche areas, etc. Q8 11 How Well Needs Are Met: Fitness and wellness programs 2019 Kent Parks, Recreation and Community Services Interest and Opinion Survey Shading reflects the mean rating for all respondents by CBG (merged as needed) Percent Needs Met Mean rating on a 5-point scale ETC INSTITUTE 1.0-1.8 (0%) 1.8-2.6 (25%) 2.6-3.4 (50%) 3.4-4.2 (75%) 4.2-5.0 (100%) No response 13 15 “fitness” providers identified No fitness identified in the west No fitness identified in the north central Q8 17 How Well Needs Are Met: Outdoor events 2019 Kent Parks, Recreation and Community Services Interest and Opinion Survey Shading reflects the mean rating for all respondents by CBG (merged as needed) Percent Needs Met Mean rating on a 5-point scale ETC INSTITUTE 1.0-1.8 (0%) 1.8-2.6 (25%) 2.6-3.4 (50%) 3.4-4.2 (75%) 4.2-5.0 (100%) No response Desire to see parks activated Q8 08 How Well Needs Are Met: Cultural performances 2019 Kent Parks, Recreation and Community Services Interest and Opinion Survey Shading reflects the mean rating for all respondents by CBG (merged as needed) Percent Needs Met Mean rating on a 5-point scale ETC INSTITUTE 1.0-1.8 (0%) 1.8-2.6 (25%) 2.6-3.4 (50%) 3.4-4.2 (75%) 4.2-5.0 (100%) No response 16 Q8 19 How Well Needs Are Met: Outdoor recreation 2019 Kent Parks, Recreation and Community Services Interest and Opinion Survey Shading reflects the mean rating for all respondents by CBG (merged as needed) Percent Needs Met Mean rating on a 5-point scale ETC INSTITUTE 1.0-1.8 (0%) 1.8-2.6 (25%) 2.6-3.4 (50%) 3.4-4.2 (75%) 4.2-5.0 (100%) No response 18 Q8 04 How Well Needs Are Met: Aquatic programs 2019 Kent Parks, Recreation and Community Services Interest and Opinion Survey Shading reflects the mean rating for all respondents by CBG (merged as needed) Percent Needs Met Mean rating on a 5-point scale ETC INSTITUTE 1.0-1.8 (0%) 1.8-2.6 (25%) 2.6-3.4 (50%) 3.4-4.2 (75%) 4.2-5.0 (100%) No response 20 Kent Swim and Tennis Club X YMCA X Q8 33 How Well Needs Are Met: Senior programs (50+) 2019 Kent Parks, Recreation and Community Services Interest and Opinion Survey Shading reflects the mean rating for all respondents by CBG (merged as needed) Percent Needs Met Mean rating on a 5-point scale ETC INSTITUTE 1.0-1.8 (0%) 1.8-2.6 (25%) 2.6-3.4 (50%) 3.4-4.2 (75%) 4.2-5.0 (100%) No response 22 Kent PRCS owns the market 2019 Kent Parks, Recreation and Community Services Interest and Opinion Survey Shading reflects the mean rating for all respondents by CBG (merged as needed) Percent Needs Met Mean rating on a 5-point scale ETC INSTITUTE 1.0-1.8 (0%) 1.8-2.6 (25%) 2.6-3.4 (50%) 3.4-4.2 (75%) 4.2-5.0 (100%) No response Q8 01 How Well Needs Are Met: Adaptive Recreation (persons with disabilities) 24 Kent PRCS owns the market Emphasis on Equity 25 Survey Respondents 26 Existing Users… 27 Asian Indian; Chinese; Filipino; Japanese; Korean; Vietnamese; Other Asian Black/African American Hispanic, Latino, or Spanish Origin White American Indian or Alaska Native Native Hawaiian, Guamanian or Chamorro, Samoan, Other Pacific Islander Other 17.9%12.1%16.4%56.4%5.7%3.6%1.4% 1 47.8%43.8%33.3%31.0% 2-3 39.1%43.8%33.3%43.1% 4-6 8.7%12.5%16.7%19.0% 7-10 4.3%0.0%5.6%5.2% 11+0.0%0.0%11.1%1.7% Community events/festivals Sports leagues Arts & culture Community events/festivals Fitness & wellness Youth (5-11)Fitness & wellness Sports leagues Senior adults (50+)Senior adults (50+)Drop in use of the senior center Arts & culture Drop in use of the senior center Arts & culture Community events/festivals Youth (5-11) Youth (5-11)Natural area stewardship/Green Kent Aquatics Fitness & wellness Location of program Location of program Location of program Location of program Topics are relevant/interesting Good value for program fee Good value for program fee Good value for program fee Quality of program Topics are relevant/interesting Quality of program Quality of program Quality of program instructors Times program is offered Topics are relevant/interesting Topics are relevant/interesting Good value for program fee Dates program is offered Times program is offered Times program is offered Community events/festivals Have you participated in any recreation programs offered by Kent PRCS during the past 12 months? How many different recreation programs have you participated in during the past 12 months? 35.7% 35.7% 7.1% 14.3% 7.1% Top five programs offered by Kent PRCS participated in during the past 12 months. Good value for program fee Topics are relevant/interesting Friends participate in programs Times program is offered Sports leagues Youth (5-11) Arts & culture Education/enrichment classes Top five reasons why you participate in Kent PRCS programs. Location of program Recreation Needs and Barriers: By Race 28 Race/Ethnicity Top Five Most "Needed"Top Five Most "Important"Top Five Most "Unmet" Need Top 5 Barriers to Participating in Programs More Outdoor Events Fitness & Wellness Programs Summer Meal Assistance for Youth I do not know what is being offered Fitness & Wellness Programs Cultural Performances Teen (12-19) Programs No time to participate Senior Programs (50+)Senior Programs (50+)Aquatic Programs I do not know locations of programs Cultural Performances Outdoor Events Before School Programs Program times are not convenient Outdoor Recreation Outdoor Recreation Technology Programs Fees are too high Outdoor Events Fitness & Wellness Programs Outdoor Programming in Parks No time to participate Fitness & Wellness Programs Outdoor Events Teen (12-19) Programs I do not know what is being offered Cultural Performances Aquatic Programs Before School Programs Program times are not convenient Outdoor Recreation Outdoor Water Recreation Technology Programs I do not know the locations of programs Performing Arts Programs*Cultural Performances**Extreme Sports Fees are too high Outdoor Events Outdoor Events Extreme Sports No time to participate Cultural Performances Fitness & Wellness Programs Community Gardening Programs I do not know what is being offered Fitness & Wellness Programs Outdoor Recreation Historical Programs Topics are not relevant/interesting Outdoor Recreation Cultural Performances Family or Multi-Age Group Programs Program times are not convenient Enrichment Programs Enrichment Programs Summery Playground Program with Structured Drop-in Use I do not know the locations of programs Outdoor Events Outdoor Events Before School Programs No time to participate Cultural Performances Outdoor Recreation Outdoor Programming in Parks I do not know what is being offered Outdoor Recreation Fitness & Wellness Programs Technology Programs Topics are not relevant/interesting Fitness & Wellness Programs Cultural Performances Gymnastics/Tumbling/Cheerleading Program times are not convenient Senior Programs (50+)Senior Programs (50+)Social Service Programs Use services/programs of other agencies Outdoor Events Outdoor Events Before School Programs Program times are not convenient Fitness & Wellness Programs Fitness & Wellness Programs Nature Programs No time to participate Outdoor Recreation Youth Sports Leagues, Tournaments, and Camps Family or Multi-Age Group Programs I do not know what is being offered Family or Multi-Age Group Programs Arts & Crafts Outdoor Programming in Parks Fees are too high Aquatic Programs STEM Programs***Adult Programs (18+)Program not offered Other Asian Indian; Chinese; Filipino; Japanese; Korean; Vietnamese; Other Asian Black/African American Hispanic, Latino, or Spanish Origin White Recreation Needs and Barriers: By Income 29 Household Income Top Five Most "Needed"Top Five Most "Important"Top Five Most "Unmet" Need Top 5 Barriers to Participating in Programs More Senior Programs (50+)Outdoor Events Adaptive Recreation I do not know what is being offered Fitness & Wellness Programs Social Service Programs After School Programs Fees are too high Social Service Programs Adult Programs (18+)Aquatic Programs I do not know locations of programs Arts & Crafts*Senior Programs (50+)Before School Programs Lack of transportation Enrichment Programs*After School Programs**Community Gardening Programs*****No time to participate Fitness & Wellness Programs Fitness & Wellness Programs After School Programs I do not know what is being offered Senior Programs (50+)Senior Programs (50+)Outdoor Recreation No time to participate Cultural Performances Social Service Programs Outdoor Water Recreation Fees are too high Outdoor Events Adaptive Recreation Adult Programs (18+)I do not know the location of programs Enrichment Programs Outdoor Events***Extreme Sports******Program times are not convenient Outdoor Recreation Fitness & Wellness Programs Summer Meal Assistance for Youth No time to participate Fitness & Wellness Programs Senior Programs (50+)Family or Multi-Age Group Programs I do not know what is being offered Outdoor Events Outdoor Events Performing Arts Programs Topics are not relevant/interesting Senior Programs (50+)Cultural Performances Nature Programs Program times are not convenient Cultural Performances Outdoor Recreation Social Service Programs*******I do not know the location of programs Outdoor Events Fitness & Wellness Programs Before School Programs No time to participate Cultural Performances Outdoor Events Extreme Sports I do not know what is being offered Fitness & Wellness Programs Outdoor Recreation Adaptive Recreation Program times are not convenient Outdoor Recreation Senior Programs (50+)Outdoor Programming in Parks Fees are too high Senior Programs (50+)Cultural Performances****Adult Programs (18+)Program not offered Outdoor Events Outdoor Events STEM Programs No time to participate Cultural Performances Cultural Performances Teen (12-19) Programs Program times are not convenient Fitness & Wellness Programs Outdoor Recreation Historical Programs I do not know what is being offered Outdoor Recreation Fitness & Wellness Programs Outdoor Programming in Parks Topics are not relevant/interesting Performing Arts Programs Aquatic Programs Programs with Your Pet Use services/programs of other agencies Outdoor Events Outdoor Events Technology Programs No time to participate Cultural Performances Fitness & Wellness Programs Extreme Sports I do not know what is being offered Fitness & Wellness Programs Outdoor Recreation Trips Program times are not convenient Outdoor Recreation Aquatic Programs Before School Programs Topics are not relevant/interesting Aquatic Programs Cultural Performances Arts & Crafts Use services/programs of other agencies $100,000-$124,999 Over $125,000 Under $25,000 $25,000-$49,999 $50,000-$74,999 $75,000-$99,999 Recreation Needs and Barriers: By Household Composition 30 Household Type Top Five Most "Needed"Top Five Most "Important"Top Five Most "Unmet" Need Top 5 Barriers to Participating in Programs More Aquatic Programs Aquatic Programs Before School Programs No time to participate Outdoor Events Outdoor Events Arts & Crafts I do not know what is being offered Outdoor Recreation Youth Sports Leagues, Tournaments, & Camps Outdoor Programming in Parks Program times are not convenient Youth Sports Leagues, Tournaments, & Camps After School Programs Fitness & Wellness Programs No child care STEM Programs Outdoor Recreation Technology Programs Program not offered Outdoor Events Outdoor Recreation Family or Multi-Age Group Programs No time to participate Outdoor Recreation Outdoor Events Outdoor Programming in Parks Program times are not convenient Cultural Performances Youth Sports Leagues, Tournaments, & Camps Lifeguarded Swimming Beaches User services/programs of other agencies Youth Sports Leagues, Tournaments, & Camps Cultural Performances Adult Sports Leagues & Tournaments I do not know what is being offered*** Fitness & Wellness Programs*Lifeguarded Swimming Beaches Nature Programs Fees are too high*** Outdoor Events Fitness & Wellness Programs Youth Sports Leagues, Tournaments, & Camps No time to participate Cultural Performances Outdoor Events Extreme Sports I do not know what is being offered Fitness & Wellness Programs Enrichment Programs Historical Programs Program times are not convenient Enrichment Programs Outdoor Recreation Social Service Programs I do not know the location of programs Outdoor Recreation Cultural Performances Community Gardening Programs Topics are not relevant/interesting Senior Programs (50+)Senior Programs (50+)Extreme Sports No time to participate Fitness & Wellness Programs Fitness & Wellness Programs Summer Playground Program with Structured Drop-in Use I do not know what is being offered Outdoor Events Outdoor Events Holiday/Out of School Programs Topics are not relevant/interesting Cultural Performances Cultural Performances Summer Meal Assistance for Youth Program times are not convenient Outdoor Recreation Outdoor Recreation Before School Programs**Fees are too high Households with Children Under 10 Households with Children (10-19) Households with no Children (Ages 20-54) Households with no Children (Aged 55+) Barriers to Participation USERS 1.No time to participate (51.4%) 2.Program times are not convenient (25.0%) 3.Program not offered (17.9%) 4.I do not know what is being offered (14.3%) 5.Topics are not relevant/interesting (11.4%) 6.Classes/programs are full (10.0%) 7.Use services/programs of other agencies (10.0%) NON-USERS 1.No time to participate (46.6%) 2.I do not know what is being offered (31.0%) 3.Topics are not relevant/interesting (18.3%) 4.Program times are not convenient (17.9%) 5.I do not know locations of programs (16.4%) 6.Fees are too high (13.4%) 7.Use services/programs of other agencies (9.0%) The Action Plan 32 Introduction Recreation is consumptive by nature Kent PRCS must understand the cost to deliver services This is a business management and operational action plan because recreation is a government business function Recreation services can viewed as an “earn” department when leveraged for public and economic benefit 33 Framework Three main categories o Operational Management o Programs and Services o Departmental Policies and Practices Three timeframes o Short-term (FY19-20 and FY20-21) o Mid-term (FY21-22, FY22-23, and FY23-24) o Long-term (FY24-25, FY25-26, and FY26-27) 16 high-level strategies along with 93 distinct tactics 34 Operational Management Key Tactics o 1H: Increasing the allocation percentage of youth and teen funds o 1I: Increasing the City per capita allocation of city-wide arts funding o 1L: Business Development program/staff position o 1N: Transitioning to a Park District o 2A: Cost of service goal o 2B: Permanently fund the $100,000 in scholarships o 4A: Staffing standards o 4D: Review and modify recreation staff job descriptions 35 Programs and Services Key Tactics o 6D: Program divesture at the activity level o 7A: Key Performance Indicators (KPIs) o 7E: Mini-business plans for core program areas o 9A: Analyze partnership contributions o 11A: Social equity planning 36 Departmental Policies and Practices Key Tactics o 13A: Partnership policies o 13B: Pricing policy and fee development philosophy o 13E: Consumer Price Index (CPI) applied annually o 14C: Maximize the Marketing and Engagement Plan 37 Action Plan Questions What are your thoughts? 38 Discussion and Next Steps 39 Next Steps Report completion o Finalization, layout, and delivery Adjustments and shifts: o Minor shifts to begin in 2020 o Larger adjustments and shifts to rollout with the 2021-2022 budget development process Related planning processes: o Total cost of revenue and service delivery o Economic impact of park and recreation services assessment 40 Discussion 41