HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 10/15/2019
Approved
City Council Workshop
Workshop Regular Meeting
Minutes
October 15, 2019
Date: October 15, 2019
Time: 5:00 p.m.
Place: Chambers
I. CALL TO ORDER
Attendee Name Title Status Arrived
Dennis Higgins Councilmember Present
Les Thomas Councilmember Present
Bill Boyce Council President Present
Dana Ralph Mayor Present
Satwinder Kaur Councilmember Present
Brenda Fincher Councilmember Present
Toni Troutner Councilmember Present
Marli Larimer Councilmember Present
II. PRESENTATION
1. Mid Biennium Budget Adjustment
Council President Boyce provided a recap of budget adjustment meetings to
date and credited Mayor Ralph with the collaborative budget process with the
Council.
Finance Director, Paula Painter presented on the Mayor's Proposed 2020 Mid-
Biennium Budget Adjustment that included information on the Operating
Budget Adjustments, General Fund changes to revenues and expenditures,
Special Revenue Funds, Enterprise Funds and Internal Service funds.
Proposed Capital Funding - Reviewed the proposed projects to be funded with
the $5.96 million out of the Capital Resource Fund- SST and increased sales
tax, interest income.
Painter advised of the proposed projects to be funded out of the Criminal
Justice Fund and the Capital Resources Fund.
Painter provided responses to the Council’s questions as follows:
Q. How much has been spent so far from the $30,000 allocated for diversity
training?
A. The City has spent $4,327 and anticipates spending an additional $4,000 for
another speaker before the end of 2019.
Q. Was the extension past 64th originally budgeted for the Meet Me on Meeker
City Council Workshop Workshop Regular
Meeting
Minutes
October 15, 2019
Kent, Washington
Page 2 of 3
project?
A. Extension past 64th was not originally budget. The area is being expanded to
keep the synergy and vision of Meet Me on Meeker moving forward.
Q. Was there a study done in prior years regarding addition space for
investigations/patrol workspace?
A. Yes, in 2017 a consultant led space and efficiency study was completed.
Facilities is working on a 20-year Facilities Plan which will be completed in
the Fall of 2020.
Q. How will this be done with the limited amount of space?
A. Designs are in the works to address space needs, construction improvements
to commence in 2020.
Q. What is the current situation with space versus what is required? Where are
the people currently doing work?
A. Meeting/planning space in detective’s/NRT workspace has been converted
into workstations.
Chief Padilla discussed the concerns he has with separating his workforce
using offsite work areas and concerns with losing the Panther Lake
substation.
Q. Are there additional crosswalks/improvements that have been added to the
budget?
A. No additional improvements have been added to the mid-biennium budget
adjustment.
Q. Are there improvements planned in this adjustment that are related to
having safer walking routes for commuters?
A. No major improvements are planned, however, the concrete crew is
continuously making small sidewalk improvements throughout the City.
Painter reviewed the timeline:
October 15, 2019, City Council Meeting - Public hearings on the 2020
property tax, and 2nd public hearing on the 2020 budget and 2020-2025
Capital Improvement Plan.
November 12, 2019, Committee of the Whole for budget review and
recommendation.
November 19, 2019, City Council Meeting - Adopt budget-related ordinances.
Council expressed their appreciation of the open, transparent, and easy-to-
City Council Workshop Workshop Regular
Meeting
Minutes
October 15, 2019
Kent, Washington
Page 3 of 3
understand presentations on the budget.
Meeting ended at 5:36 p.m.
Kimberley A. Komoto
City Clerk
MAYOR’S PROPOSED
2020 MID-BIENNIUM ADJUSTMENT
Council Workshop –October 15, 2019
Operating Budget Adjustments
General Fund
Special Revenue Funds
Enterprise Funds
Internal Service Funds
Proposed Capital Funding
Additional Proposed Capital Funding
Council Questions
Timeline
Questions
AGENDA
Council Workshop -October 15, 2019 2
OPERATING BUDGET ADJUSTMENTS
City-wide Operating Budget
+$14.6 million
General
Fund
+$2.27
million
Special
Revenue
Fund
+$9.56
million
Enterprise
Funds
($0.27)
million
Internal
Service
Funds
+$2.92
million
Debt
Service
Funds
+$0.12
million
Council Workshop -October 15, 2019 3
GENERAL FUND
PROPOSED CHANGES
Revenues
Sales Tax
Interest Income
Telephone Utility Tax
Transfers In
(from Criminal Justice Fund)
Salaries and Benefits
Position Additions/Changes
Allocations
Transfers Out
Public Defense
PSRFA Investigation Costs
Expenditures
Council Workshop -October 15, 2019 4
-
20
40
60
80
100
$1
0
6
.
3
6
$1
0
6
.
3
6
$1.69 $2.27$ in Millions
Adopted Proposed
SPECIAL REVENUE FUNDS
PROPOSED CHANGES
Revenues
Sales Tax
Interest Income
Telephone Utility Tax
Streamline Sales Tax
Red Light Camera Revenue
Salaries and Benefits
Allocations
Central Cost
Engineering
GIS
Red Light & Body Worn Cameras
Transfers Out
to Capital Projects
Expenditures
Council Workshop -October 15, 2019 5
-
10
20
30
40
50
60
$4
4
.
9
9
$4
7
.
1
2
$5.43
$9.56
$ in Millions
Adopted Proposed
Street Operating, LEOFF 1 Retiree Benefits, Lodging Tax, Youth/Teen, Capital Resources, Criminal Justice, Community Development Block Grants, City Arts Program, ShoWare Operating
ENTERPRISE FUNDS
PROPOSED CHANGES
Revenues
Interest Income Salaries and Benefits
Position Changes/Reductions
Allocations
GIS
Central Cost
Engineering
Utility Clearing
Merchant Cards
Expenditures
Council Workshop -October 15, 2019 6
-
10
20
30
40
50
60
70
80
90
100
$9
6
.
0
5
$8
8
.
0
5
$1.06
($0.27)
$ in Millions
Adopted Proposed
Water Utility, Sewer Utility, Drainage Utility, Solid Waste Utility, Golf Complex, Utility Clearing
INTERNAL SERVICE FUNDS
PROPOSED CHANGES
Revenues
Interest Income
IT Allocation modification
GIS Fund
Salaries and Benefits
Central Cost Allocation
GIS Fund
Capital Projects
IT Maintenance Budget
IT Business Analyst (Contracted)
Expenditures
Council Workshop -October 15, 2019 7
-
5
10
15
20
25
30
35
40
45
$3
9
.
2
0
$4
1
.
0
5
$1.64
$2.92$ in Millions
Adopted Proposed
Fleet Services, Central Stores, GIS, Information Technology, Facilities, Insurances (Unemployment, Workers Compensation, Health & Wellness, Liability, Property)
CAPITAL FUNDING
PROPOSED CHANGES
Capital Resources Fund -$5.96 million
Kent Memorial Park Turf Conversion
Riverview Park Development
Meet Me on Meeker Promenade –64th to Kent Elementary
Tiburon System Replacement Reserves
Meet Me on Meeker -Riverbend
4th & Willis Greenway Design
Mill Creek Canyon Clean Up
City Gateways Design
Investigation/Patrol Workspace Reconfiguration
Evidence/Crime Scene Van Repair
Network Resiliency
Criminal Justice Fund -$545,000
Corrections Generator
Corrections Cameras
Corrections/Court Security Fencing
Cubicle Conversion to Offices
Council Workshop -October 15, 2019 8
ADDITIONAL CAPITAL CHANGES
PROPOSED CHANGES
Council Workshop -October 15, 2019 9
Parks Capital Projects Adopted Change Proposed
Funding: Parks REET
Springwood Park Renovation 163,000 (163,000) -
Masterplan 40,000 (40,000) -
Chestnut Ridge Park Renovation 166,000 (66,000) 100,000
Campus Park Improvements *- 200,000 200,000
Downtown Parks Master Plan - 350,000 350,000
Kherson Park Redevelopment - 500,000 500,000
KVLT - Old Fishing Hole Improvements - 50,000 50,000
Lake Fenwick Park Renovation - Phase 2 - 130,000 130,000
Mill Creek Earthworks Renovation - 100,000 100,000
Mill Creek Trail Renovation - 250,000 250,000
Parks Planning and Design - 50,000 50,000
Salt Air Vista Park Renovation - 250,000 250,000
Funding: King County Grant
West Fenwick Park Phase 2 - 200,000 200,000
Total Parks Capital Projects 369,000 1,811,000 2,180,000
IT Capital Projects
Funding: PEG Revenues
PEG Projects - 56,670 56,670
Total Funded by PEG Revenues - 56,670 56,670
TOTAL PROPOSED CAPITAL CHANGES 369,000 1,867,670 2,236,670
* Campus Park Improvements (p.46) should be listed under Other Funding Sources (p.47) and KVLT-Riverview Parks Phase 2 should be listed
under B&O Funded, not under Other Funding Sources
Parks Funding Detail
(in thousands)Adopted Change Proposed
REET2 (CY Receipts)369 - 369
REET2 (2019 Fund Balance)- 1,611 1,611
Anticipated King County Grant - 200 200
Capital Resources Fund - 4,500 4,500
Golf Fund (Sale of PAR3 Phase II)1,294 - 1,294
Total 1,663 6,311 7,974
2020
How much has been spent so far?
$4,327
$3,627 for the first speaker and related expenses
$700 for licensing of video used in workshops
Is there a plan in place for using those funds?
Goal is to bring well-know, high quality, thought-provoking speakers to Kent
QUESTION: Diversity Training Budget ($30K)
Council Workshop -October 15, 2019 10
Was the extension past 64th originally budgeted? Or, is this to provide an extension beyond
what was planned?
Extension past 64th was not previously budgeted
Is this additional funding needed because costs have gone up or because this area is being
expanded?
Area is being expanded to keep the synergy and vision of Meet Me on Meeker moving
forward
QUESTION: Meet Me on Meeker
Council Workshop -October 15, 2019 11
Was there a study done in prior years in regards to additional space?
Yes, in 2017 a consultant led space and efficiency study was completed
Facilities Division is working on a 20-year Facilities Plan which will be completed in Fall of
2020
How will this be done with the limited amount of space?
Designs are in the works to address space needs, construction improvements to
commence in 2020
What is the current situation with space versus what is required (where are the people
currently doing work)?
Meeting/planning space in Detective’s and NRT workspace have been converted into
workstations
QUESTION: Investigation/Patrol Workspace
Council Workshop -October 15, 2019 12
Are there additional crosswalks/improvements (other than on Meet Me on Meeker) that
have been added to the budget?
No additional improvements have been added to the mid-biennium adjustment
Are there any improvements planned in this adjustment that are related to having safer
walking routes for commuters?
No major improvements are planned
However,the Concrete Crew is continuously making smaller sidewalk improvements
throughout the City
QUESTION: Crosswalks/Pedestrian Improvements
Council Workshop -October 15, 2019 13
October 15th
Council Meeting
Public Hearing –2020 Property Tax Levy
2nd Public Hearing –2020 Budget and 2020-2025 Capital improvement Plan
November 12th
Committee of the Whole –Budget Review and Recommendation
November 19th
Council Meeting
Adopt 2020 Property Tax Levy and 2020 Mid-Biennium Budget Adjustment
Amend Comp Plan for 2020-2025 Capital Improvement Plan
TIMELINE
Council Workshop -October 15, 2019 14
QUESTIONS
For additional questions, please contact:
Paula Painter, Finance Director
Ppainter@KentWA.gov
253.856.5260
Council Workshop -October 15, 2019 15