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Home My WebLink AboutCAG2021-179 - Original - WA Multi-City Business License - FileLocal Resolution No. FL2021-02 - 03/18/2021ApprovalOriginator:Department: Date Sent:Date Required: Authorized to Sign: Director or Designee Mayor Date of Council Approval: Grant? Yes No Type:Review/Signatures/RoutingDate Received by City Attorney: Comments: Date Routed to the Mayor’s Office: Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category: Vendor Number:Sub-Category: Project Name: Project Details: Agreement Amount: Start Date: Basis for Selection of Contractor: Termination Date: Local Business? Yes No* Business License Verification: Yes In-Process Exempt (KCC 5.01.045) If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace. Notice required prior to disclosure? Yes No Contract Number: Agreement Routing Form For Approvals, Signatures and Records Management This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper) Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20 Budget Account Number: Budget? Yes No Dir Asst: Sup/Mgr: Dir/Dep: rev. 200821 FOR CITY OF KENT OFFICIAL USE ONLY (Optional) * Memo to Mayor must be attached CAG2021-179 File Local Resolution FL2021-02 Briefing Paper Admission of City of Kent as Principal City Date: March 18, 2021 Issue: Shall the Washington Multi-City Business License and Tax Portal Agency (“Agency”) Executive Board approve the addition of a new city – City of Kent – as a Principal City? Recommendation: The FileLocal Agency Executive Board should pass Resolution FL2021 – 02 approving the addition of the City of Kent as a Principal City. Rationale: The Agency was founded through an Interlocal Agreement (“ILA”) signed in March 2014 by the cities of Bellevue, Everett, Seattle and Tacoma. The founding cities (“Principals”) created a web application gateway (“Portal”) to collectively administer business licensing and tax collection that allows businesses in participating cities to use a “one-stop” system for licensing and tax payments. The ILA anticipates the addition of new cities either as Principals or Subscribers, with the costs of operating the Portal thereby being spread among a greater number of participants. New cities may join as Principals by becoming signatories to the ILA after approval by a super-majority vote of the Executive Board. Cities joining as Principals obtain a voting seat on the Executive Board. By contrast, Subscriber cities do not have voting rights on the Executive Board. Here, the City of Kent has indicated its desire to become a Principal City, which will require it to become a signatory to the ILA. To become a signatory, the Kent City Council will need to approve the ILA “as is” and authorize the Mayor to execute the ILA by signing the Fourth Addendum to the ILA, which is attached as Attachment A to this Resolution. This Resolution approves the admittance of the City of Kent as a Principal City, which will entitle Kent to a new position as a voting member of the Board. Resolution No. FL2021-02 Page 1 of 2 RESOLUTION NO. FL2021-02 1 2 A Resolution of the Washington Multi-City 3 Business License and Tax Portal Agency 4 Executive Board Approving the Addition of the 5 City of Kent as a Principal City. 6 7 Whereas, the Washington Multi-City Business License and Tax Portal Agency 8 (“Agency”) was originally established under the Interlocal Agreement By and Between the 9 Cities of Bellevue, Everett, Seattle, and Tacoma, dated March 1, 2014 (“Interlocal 10 Agreement”); and 11 12 Whereas, Section 8.c. and 8.d. of the Interlocal Agreement authorize the 13 Executive Board of the Agency to approve, by super-majority vote, the admission of new 14 cities as either Principals and Subscribers; and 15 16 Whereas, the City of Kent has indicated its interest and desire to become a 17 Principal of the Agency, and its willingness to execute the Interlocal Agreement, upon 18 approval of its legislative body, and to fulfill any and all financial terms and conditions 19 included therein as the Executive Board may deem appropriate and consistent with the 20 Agency’s Bylaws and Portal Operations Policy; 21 22 Now Therefore, BE IT RESOLVED by the Executive Board of the Washington 23 Multi-City Business License and Tax Portal Agency: 24 25 SECTION 1. The Executive Board hereby approves admission of the City of Kent, 26 Washington, as a Principal of the Agency, pursuant to Section 8 of the ILA. 27 28 SECTION 2. The addition of the City of Kent as a Principal City is conditioned 29 upon the consent of the Kent City Council to the terms of the ILA. The Mayor of the City 30 1' 2 14' 15'' 161 17' 18' of Kent shall signify the City Council's consent and approval of the ILA by signing the form attached hereto as Attachment A by no later than June 30, 2021. SECTION 3. The addition of the City of Kent as a Principal City is further conditioned upon its written consent to comply with the Agency's Portal Operations Policy. ADOPTED by super-marority vote, this 18th day of March, 2021. ATTEST: I o &v�ck Board Secretary Washington Multi -City Business License and Tax Portal Agency Executive Board Seattle, Washington Board Chair Resolution No. FL2021-02 Page 2 of 2 FOURTH ADDENDUM TO PAGE 31 OF THE WASHINGTON MULTI-CITY BUSINESS LICENSE AND TAX PORTAL AGENCY INTERLOCAL AGREEMENT DATED MARCH 1, 2014, TO ADD THE CITY OF KENT AS A PRINCIPAL Pursuant to FileLocal Resolution FL2021-02 and Section 8 of the foregoing, this Agreement has been executed by the City of Kent to become a Principal City on the date set forth below: City of Kent ________________________________ Mayor ________________________________ Date 04/05/2021 Kent 3-18-21 2 Key New City Onboarding Activities o Preadmission Guide o 3-27-19 Agency/City Meeting o Fit Analysis o 10-29-20 Agency/City Meeting o Standard Implementation Guide o 11-2020 Completed o Onboarding Schedule o Q2’21 –scheduling dates in progress o Fees o 3-3-21 Agency/City Meeting o Onboarding City Type o Q2’21 Principal City o Executive Board Approval o 3-18-21 Board Meeting Onboarding Option/Schedule/Fees •Onboarding Option –Standardized City Template 1.General Business Licensing, GBL Renewals 2.Web Services –web services as part of the implementation. Implementation Costs Plus Implementation City Calculation Software Development Fee $3,000 Capital Cost Recovery $2,000 Kubra Setup $8,662 Web Service $5,560 Plus Implementation Sub Total $19,222 General Updates Custom City Account Number $8,618 Standard GBL Implementation $8,618 License Only Implementation $1,529 General Updates Sub Total $18,765 Customizations City/Portal Calculation $16,819 GBL Renewal $18,487 Customizations Sub Total $35,306 Sub Total - Excluding Testing and Release $73,293 Testing and Release $30,000 Total All $103,293 4 Yearly Agency Fee’s •Kent Key Assumptions •Starting Budget is the December 2020 December Final (2021-2025) Budget •City of Kent will onboard Q2’21 •FY21 Annual Costs 50% of the full year •2021 Full Year Kent Transactions 6,900. Assumes 390 transactions in FY2021 growing by 39% in FY2022 5 Yearly Agency Fee’s Yearly Fees 2019 (A)2020 (B)2021 (P)2022 (P)2023 (P)2024 (P)2025 (P) Total Yearly Costs - Kent 0 0 9,094$ 17,166$ 17,332$ 17,633$ 17,911$ 2019 (A)2020 (B)2021 (P)2022 (P)2023 (P)2024 (P)2025 (P) T3. Reimbursement 793,216$ 818,386$ 848,653$ 822,882$ 831,070$ 845,939$ 859,645$ Bellevue 70,517$ 69,763$ 70,878$ 68,725$ 69,409$ 70,651$ 71,796$ Bremerton 36,091$ 35,787$ 36,359$ 35,255$ 35,606$ 36,243$ 36,830$ Des Moines N/A 15,565$ 15,813$ 15,333$ 15,486$ 15,763$ 16,018$ Everett 32,760$ 32,464$ 32,983$ 31,982$ 32,300$ 32,878$ 33,411$ Kent 8,594$ 16,666$ 16,832$ 17,133$ 17,411$ Lake Forest Park 7,932$ 7,895$ 8,021$ 7,778$ 7,855$ 7,996$ 8,125$ Renton 35,060$ 34,761$ 35,316$ 34,244$ 34,585$ 35,203$ 35,774$ Seattle 483,703$ 479,246$ 486,905$ 472,119$ 476,817$ 485,347$ 493,211$ Shoreline 13,326$ 13,201$ 13,411$ 13,004$ 13,134$ 13,369$ 13,585$ Snoqualmie N/A 16,918$ 17,188$ 16,666$ 16,832$ 17,133$ 17,411$ Tacoma 113,827$ 112,787$ 114,589$ 111,109$ 112,215$ 114,222$ 116,073$ Total 793,216$ 818,386$ 848,653$ 822,882$ 831,070$ 845,939$ 859,645$ 2019 (A)2020 (B)2021 (P)2022 (P)2023 (P)2024 (P)2025 (P) T2 Capital Cost Recovery Charge Bellevue 6,000$ 4,000$ 4,000$ 4,000$ 4,000$ 6,000$ 6,000$ Bremerton 1,000$ 2,000$ 500$ 500$ 1,000$ 1,000$ 1,000$ Des Moines N/A 500$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ Everett 2,000$ 1,000$ 2,000$ 4,000$ 4,000$ 4,000$ 4,000$ Kent -$ -$ 500$ 500$ 500$ 500$ 500$ Lake Forest Park 1,000$ 1,000$ 500$ 1,000$ 1,000$ 1,000$ 1,000$ Renton 1,000$ 4,000$ 2,000$ 2,000$ 2,000$ 4,000$ 4,000$ Shoreline 1,000$ 2,000$ 500$ 500$ 500$ 1,000$ 1,000$ Snoqualmie N/A 500$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ Tacoma 6,000$ 6,000$ 4,000$ 4,000$ 4,000$ 6,000$ 6,000$ Total 12,000$ 21,000$ 16,000$ 18,500$ 19,000$ 25,500$ 25,500$ Reimbursable Costs Reimbursable Costs 6 Onboarding City Type •Principal 1.Interlocal Agreement –City Legislative Authorization 2.Assist with the Management of the Agency 3.Voting Member of the Executive Board