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HomeMy WebLinkAboutCAG2020-137 - Change Order - #6 - Active Construction, Inc. - Willis St & 4th Ave S Roundabout - 03/15/2021KENT Agreement Routing Form For Approvals, Signatures and Records Management - This form Lombines & replaces the Request for Mayor's signature and contract cover sheet forms. (Print on pink or cheny colored paper)WaSHtNcTON Comments:Date Received by CitY AttorneY: Date Routed to the MaYor's Office: Date Routed to the CitY Clerk's Office: Department: PW Engineering Originator: C. Frame Date Required: N/A Date Sent: 3t1912021 Date of Council APProval: N/A Authorized to Sign: E Director or Designee E MaYor Grant? E Yes EI No Type: N/A Budget Account Number: R901 12.641 10.120 Budget? ElYes EI No Category: Contract Vendor Name: Active Construction, lnc Change Order #6 Sub-Category:Vendor Number: 231 9336 Project t,tame: Willis Street and 4th Ave S' Roundabout project Details:lnstall camera System to monitor the intersection at 4th Ave S' & (sRs16) Willis St Basis for Selection of Contractor: $id Termination Date N/A Agreement Amou nt $27,342.43 Start Date: lrl/ff Local Business? BYes E! No* *lf meets requirements per KCC 3.70.100, please complete "Vendor Purchase-Local Exceptions" form on Cityspace' Contract Number: cAG2020-137 Notice required prior to disclosure? EIYes E No id((u'122173-l-20 Visit Documents.KentwA.gov to obtain copies of all agreements I<ENT WaSHTNGToN CHANGE ORDER NO. 6 NAME OF CONTMfiOR: Active Construction. Inc. ("Contractor") CoNTRACT NAME & PRoJECT NUMBER: witlis streqt and 4th Ave. s. Roundabout ORIGINAL CONTRACT DATE: MaY 15' 2020 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equiPment necessary to: Install a camera system to monitor the intersection at 4th Ave S & Willis st (sRs16). Z. The contract amount and time for performance provisions of Section II "Time of Completion,,, and iection III, "Compensation," are hereby modified as follows: Original Contract Sum, (including applicable alternates and wssr) $4,7s9,759.00 Net Change bY Previous Change Orders (incl.applicable WSST) $s2,438.32 Current Contract Amount (incl Previous Change Orders) $4,812,197.32 Current Change Order $27,342.43 Applicable WSST Tax on this Change Order $0.00 Revised Contract Sum $4,839,539.75 CHANGE ORDER. 1 OF 3 100Original Time for Com (insert date) pletion 100Completion under prior Change Orders (insert date) Revised Time for 0 calendar daYsOrder*Cha nthisfor geuredD)Re q (ays 100Revised Time (insert date) for ComPletion In accordance with sections r-04.4 and 1-04.5 of the Kent and wsDor standard specificationu, anJ section vrr of th-e ngr""..;t, the contractor accepts all requirements of this change order by signing below. alsoi pursuanl. to the above-referenced contract, contractor agrees to waive any prote^st.it may hivl r99ar.Oing, this Change Older and acknowledges and accepts that this change order coistiiutes fi-nal settlement of alt claims of any kind or nature arising from or .onn".t 1 with any work either csvered or affected by this change order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or rost profits. This chJn;; o.d;r; uniess otherwise provided, does not relieve the contractor from strict complianc" *iil,t the guarantee and warranty provisions of the original .onti..t, particulJiiy noi" pertaining to substantial completion date' Ail acts consistent with the authority of the Agreement, previous change orders (if any), and this change order, prior to tnelnectrue date or-ttris cnahie o1der, are hereby ratified and affirmed, and the terms of the ngr""rent-frevious change orders (if any), and this Change order shall be deemed to have aPPlied' The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contraclin=odification, which is binding on the pafties of this contract' g, The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2' above' INWlTNEssrthepaftiesbelowhaveexecutedthisAgreement'whichwill becomeeffectiveonttrelastdatewrittenbglow. Print Name: Chad Bieren Its tffiPublic Works Direcffi CITY OF KENT: DATE:3 (tiile) (signature) CONTRACTOR: me: DATE: Print Byr CHANGE ORDER. 2 OF 3 (appttcable lf Mayor\ slgnature required) Kent Law Department APPROVED AS TO FORMIATTEST: ClerkKent Un thls i6ld, you mry ent€r thE el€ctrunlcfileprth wh€r€ the ontnd has b*n slvedl CHANGE ORDER - 3 OF 3 FILE NO: 2OO.2KENT CHANGE ORDER WORKSHEET NO. 6 Construction neeri Division - Public Works Project: willis st & 4 Ave S Roundabout Project No.:18-3020 Project Engineer: Capital Projects Manaoer: Thomas Leyrer Brian Shields Fed-Aid No': nla Contractor: ACI Date: O2-O9-2O2L I. PROPOSED CHANGE Not included in the original contract, intersection at 4th Ave S & Willis St ( Transportation Eng ineering. 1 LS cost of 27 342.43 it is necessary to add a ca SR516). This change was mera system to monitor the initiated by CitY of Kent II. REASON AND BACKGROUND FOR CHANGE Not included in the original contract, intersection at 4th Ave S & Willis St ( Transportation Engineering' 1 LS cost of 27 342,43 it is necessary to add a ca SR516). This change was mera system to monitor the initiated by CitY of Kent III. METHOD OF PAYMENT NEW PAY ITEM(S)Not Applicable Chan€e Order No.FOR ACG:UUN''N(' UIE oNtv Sch. No m Description Total Est. Qty 1 Qty this PE Unit Unit Price Total Estimated Cost of Item VI CO6 = Traffic Camera 1 LS $27,342.43 $27,342.43 Independent Esti mate Attached. REOUIRED CREATE PAY ITEM ONLY - Payment to be made at a later date upon completion Sf wq.fk ........".. X PAYTHIS PAY ESTIMATE New Sub Reqrd?No DELETE EXISTING PAY ITEM(S) per 1-09.5 Not ApplicableffittrrfvcusEoNLYChanSe Order No. Cost of ltemUnit PriceQtvUnitB.l. No.ItemSch. No. U chedAttaI REQUIREDEstimatentndepende FOR ACCOUA'T'NG UsE ONLYNo.Chante CostUnitUnit PriceSch. No.B.l. No Item TNcREASE/D ECREASE TO EXISTING PAY T Not Applicable REV. DATE:3/27/78 FILE NO: 2OO.2 KENT I n dependent Esti mate Attached REQUIRED TOTAL ESTIMATED COST OF CHANGE ORDER * *Total of the Cost of Item Columns THIS PAY ESTIMATE 7 342.43 IV. WORKING DAYS 2.437 Original Contract 100 Due This Change Orderx o Previous Total 100 * TOTAL WORKING DAYS*100 *This Change Order + Previous Tota All work, materials and measurements to be in accordance with the Standard Specifications and Coniract Special Provisions for the type of work described' Et z^ -€) €' -2rPLlCapital Projects Manager: Construction Engineering Supervisor: Date: Date: /t Date:z-/u/zt 2 Construction Manager:r'c/ REV. DATE: 3/27/L8 ACI ACTTVE CONSTRUCTION INC. CTIANGE ORDER I ADDITIONAL WORK SUMMARY A.C.I. PROJECT JOB # 20-014 EQUIP. NO. Willis St. and 4th Ave. S Roundabout A.C.I. PHASE CODE TBDTBD2O2O $85.82 $82. l7 s82.17 s82.17 $64.49 $64.49 SUBTOTAL LABOR @ RATE LS @ $0.00 SUBTOTAL MATERIALS @ RATE SERVICE SUBTOTAL @ RATE LS @ $24,4t2.88 SUB CONTRACTOR SUBTOTAL MANPOWER WORKING FOREMAN (@ 1.0 0 oPERATOR @ 1.0 0 oPERATOR @ 1.0 0 OPERATOR @ 1.0 0 LABORER @ 1.0 0 LABORER @ 1.0 0 DESCRIPTION DESCRIPTION DESCRIPTION DATE WORK PEMORMED : DESCRIPTION OF WORK Added Camera for Willis Street' LABOR CLASS / RATES HOURS 00 0.0 0.0 0.0 0.0 0.0 @ @ @ @ @ @ @ TOTAL s0.00 $0.00 $0.00 $0.00 $0.00 $0.00 s0.00 EQUIPMENT DESCRIPTION / RATES EQUIPMENTDESCRIPTION HOURS @ RATf, SUBTOTAL EQUIPMENT MATERIALCOSTS TOTAL s0.00 TOTAL $0.00 $0.00 TOTAL $0.00 TOTAL 924,4t2.88 $24,412.88 UNIT L00 SERVICE COSTS UNIT SUB CONTRACTOR UNIT Totem Electric (Camera) 1 00 MARI(-UP ON LABOR 29Vo SUBTOTAL LABOR MARK-UP ON EQUIPMENT 21% SUBTOTAL EQUIPMENT TAX ON MATERIALS (N/A ON WATER & SEWER) O OO% MARK.UP ON MATERIALS 2IO/O SUBTOTAL MATERIALS MARK-UP ON SERVICE COST 2I% SUBTOTAL SERVICE COST 12 % MARK-UP oN SUB-CONTRACTOR cosr (>$25,000 = 10%) 12% SUBTOTAL SUB.CONTRACTOR COST $0.00 s0.00 $0.00 $0.00 $0.00 s0 00 $0.00 $0.00 $0.00 $2,929.s5 $27,342.43 GRAND TOTAL s21,342,43 w Phone {2i31 S0r't0fl Fex flsil) 277-6214 Change Order Request COR Subject: added camera on Pole #2 4695 - Willis Street & 4th Ave S. Roundabout To Jim Holland ACI 5{10 River Road East Tacoma, WA 98443 253-248-1090 253-248-1093 (FAX) Return To Fred Duke Totem Electric of Tacoma lnc 2332 Jefferson Ave Tacoma, WA 98402 253-722-2840 253-272-5214 (FAX) fd u ke@totemelectric'com Details Contract No: COR Number: COR Revision Number: COR Date: Work Type: Days Valid: {8-3020 4696-9 0 1211712020 Price / Do Not Proceed 5 { )l l.\{ il\l \. l\l ExtWorkers otv / Hrs Gost I RateDescrlption $2160.003.008.00 Hrs$90.00Foreman, JW & laborer pull wire, splice, make-uP $2160.003.008.00 Hrs$90.00Foreman, JW & laborer set cam, term, aim, test $348.408.00$43.55T340 - 2019 Bucket Truck set cam, term, aim, test $312.6416.00$19.54T238 - T238 - 2016 UtilitY Truck pull wire, splice, make-uP $14537.871.00 LUMP SUM$14,537.87Western Systems quote (attached) all technical materials $300.001.00 LUMP SUM$300.00Wire, Misc, materials, smalltools atv Hrs/ RateDescription all miscellaneous materials Breakout Labor: Overhead Percent @ 31%: EquiPment: Overhead Percent @ 21%: Material: Overhead Percent @ 21%. $4,320.00 $1,339.20 $661.04 $138.82 $14,837.87 $3,115.95 Total: $24,412.88 Reservation of Rights This COR does not include any amount for impacts such as interference, disruptions, rescheduling, changes in the sequence of work, delays andlor associated acceleration. We expressly reserve the right to submit our request for any of these items. ? +- fr-&*Dated: 1211712020Signed By: Fred Duke Project Manager ffides#erurSystems Quotation lnnovative Transportation Solutions '1 122 lndustry Street, Bldg. B, Everett, WA 98203 Phone: (425) 438-1 133 | Fax: (425| 438-1585 .Eate, Q-034631 of Kentfor WillisCamera Contact: Phone: Fax: Email: 425438-1133 (425) 438-1 585 . tberg@westernsystems-i nc. com ammy Berg "This order is subiect to the terms & conditions Contact: Fred Duke Company: Totem Electric Email: fredd@totemelectric.com Address: Accounts PayablePO Box 1093 Phone: (253) 383-5022 c wA 98401 CAMERA COHU RISE (426'1-1000),120vAC HDTV/1P67/EIS/H.264 10s0p 30X ZOOM , POE, DEFOG ANALYTICS 4261-1 000 1.00 63600'13120 1.00 6360067080 POE++ INJECTOR 7OW UNIVERSAL AC INPUT TS2 WIAC PLUG 7412007-OO3 1.00 6360067065 RJ45 IP67 COUPLER,6MM OR 8.2MM CABLE DIAM ED 7610203-001 ERNET &E++ CAMERA BRACKET, ALUMINUM CAMERA TRUSS ARM (UNFINISHED) (replacement for Pelco side of pole cohu mount) 7610203-402 74120A9-001 1.00 6360067090 GCTA-2OX1B.MF 1.00 6349000100 1.00 6349000500 ARM MOUNT CHAN , ALUMIN UNFINISH PA102 REPLACEM ARM CAMERA NT CHANNEL,UMINUM (UNFINISH SPA102 REPLAC ADAPTER HEAVY PTZ 8.5'' DIAMETER REPLACEME ETHERNET MEDIA RMC41-H1-C2-XX RUGGEDCOM POWER CABLE 1 3 CON NO LUG 1 CABLE ALTOS LOOSE TUBE,GEL.FRE E,ALL-DI ELECTRIC (coRN rNG)006CABL EWITH FASTACC T4701A20 (1000FT) ESS TECHNOLOGY GCHCMA.A-MF.UPPER GCHCMA.A-MF- LOWER1.00 6349000501 GCAP6- 4.75B'CX2.258C-MF1.00 6349000502 RMC41-HI-C2-XX 2.AA 0000000000 5625.180.1957 2.00 6010000020 006EU4-T4701 D20 1.00 0000000000 2.00 0000000000 BUFFER FAN-OUT T.INDO 6 FIBER,25-IN oRNTNG) #FAN-8T25-06 FAN-8T25-06 p.aa 0000000000 CONNECTOR, UNICAM HIGH-PERFORMANCE CONNECTOR' SC, SINGLE-MODE (OS2) CERAMIC FERRULE, LOG, SINGLE pAcK, BLUE HOUSING, BLUE BOOT (#95-200-41) RE WALL (1 HOLDER CORNING BLACK (SPH'01 RT) WSPLICE 95-20041 SPH-O1P 2.00 6560020020 1 of 4 ccH-cP12-59COUPLER PLATE 12 PACK SM (SC) DUPLEX BLUE (CORNING)65600200352.00 M1MSMD2.A0 1C4T6PATCH(BLU01002.00 See DescriPtionTERMINAL CABINET RAIL. 15-AMP BREAKER,OUTLET, DIN 00000000001.00 ERINGCABINETENAPPLI 978001 0000ONSITE TURN-ON ASSISTANCE9780010000 Net 30 TBD ARO Subtotal ShipPing Tax 0.00% Grand Total $14,53787- $0.00 $14,537.87See General Candilions below for eueeptions ottd changes to freighl ond leatl line policies 2of4 Shields, Brian From: Sent: lo: Subject: Attachments: Shields, Brian Friday, January 29,202L 9:20 AM Connor, Eric FW:4AVillis Camera Change Order 4th & Willis - Sheets 22 8t23.Pdf Rob gives a good history, a few notes down in this thread Brian Shields, Senior Construction Inspector Construction Management I Public Works Department 22O 4th Avenue South, Kent, WA 98032 MainlCell 253'293-4973 | Desk 2s3-8s6-6s1o bshields@KentWA.oov CITY OF KENT, WASHINGTON KentWA.oov Facebook ;':ii r I YouTube PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Leyrer, Thomas Sent: Friday, August 07, 2020 3:56 PM To: Sorensen, Michael cc: Brown, Rob; Hawkes, Derek; Maloney, carla; Kuehne, Paul; connor, Eric; shields, Brian Subject: RE: 4/Willis Camera Change Order Hi Mike, we will prepare revision sheets for the camera installation. can you please mark up the attached sheets? Thank you, Thomas From: Connor, Eric <EConnor@kentwa.gov> Sent: Friday, August 7,2O2O 8:36 AM To: Leyrer, Thomas <Tleyrer@kentwa.gov>; shields, Brian <BShields@kentwa'gov> Cc: Sorensen, Michael <MSorensen@kentwa'gov>; Brown, Rob <RBrown@kentwa'gov>; Hawkes' Derek <DHawkes@kentwa.gov>; Maloney, Carla <CMaloney@kentwa'gov>; Kuehne' PaulcPKuehne@kentwa'gov> Subject: RE:4/Willis Camera Change Order Good Morning, lf it is possible, I would like to see a revision put together for Brian on this. Please clarify where the camera is going to be placed, what it is going to be place on, direction it is to be facing, power source, and (of course) the applicable specifications and details' Thank you ! I Eric Eric Connol-, Construction Engineering Manager Construction Management I Public Works Department Phone 253-856-5533 | Cell 253-797'0693 CITY OF KENT, WASHINGTON PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL From: Leyrer, Thomas Sent: Friday, August 07,2020 B:15 AM To: Shields, Brian cc: sorensen, Michael; Brown, Rob; Hawkes, Derek; Maloney, carla; Kuehne, Paul; connor, Eric Subject: FW: 4/Willis Camera Change Order Hi Brian, I don,t know if you already heard about this. Please see information below for a traffic camera change order. Thank you, Thomas From: Brown, Rob <RBrown@kentwa.gov> Sent: ThursdaY, August 6,2020 8:04 PM To: Maloney, Carla <CMaloneV@kentwa.gov>; Leyrer, Thomas <TLeVrer@kentwa'gov>; Hawkes' Derek <DHawkes@kentwa.gov> Subject: FW:4/Willis Camera Change Order Hi Carla Derek, and Thomas, I think I,m supposed to send this to you. During the design of the ITS--and electrical systems we neglected to replace the traffic camera that was removedlrom the traffic signal at the intersection' we need to install a traffic camera at 4/Willis. Mike put together the information below for a change order to have the camera installed. Mike is the subject matter expert. Please feel free to contact him directly if you have questions. I have talked to chad about this and he approved this change order' Thanks Rob From: Sorensen, Michael <MSorensen @ kentwa'gov> Sent: Tuesday, August 4,2O2OL3:LO To: Brown, Rob <RBrown@kentwa.gov> Subject: RE:4/Willis Camera Change Order Hi Rob, Based on our previous conversations about adding a PTZ traffic monitoring camera similar to the one that was removed from the traffic signal pole on the southwest corner, see the description and placement below. The description below is a modified version of one used for a recent project and may need some additional fine tuning by others._Install new traffic monitoring camera on the north face of luminaire pole at station 227+L2.34,44'11R' 2 (*,F* *( xx) 8-20.3(19)A DescriPtion (Special Provision) New Section This work consists of providing a traffic monitoring camera system to include provision and installation of camera assemblies (camera, lens, and housing), pan and tilt drives, cables' and other equipment necessary toprovide a complete and operable ccTV camera' The CCTV cameras shall be delivered to the iity of Kent Traffic Signal Shop for setup and testing' Mike (xxxxxx) g-2o.3(19) Closed circuit Television (ccTv) camera system (Special Provision) New Section ADD THE FOLLOWING NEW SECTION: (xxrFrkx*) 8-20.3(19)B1 Materials (Special Provision) New Section CCTV system materials shall be per Section 9-29.27 (CCTV System). The CCTV camera shall be a cohu RISE 4260. Unless otherwise indicated in the Plans or specified in the special Provisions, all materials shall be new' (**x*x*) 8-2O.3(19)82 Mounting (Special Provision) New Section Mounting of camera on luminaire pole shall utilize appropriate mounting equipment and hardware per Section 9-29'27 (CCTV System)' (x**:krkrk) 8-2O.3(19)C Construction Requirements (Special Provision) New Section For each new GCTV camera, the contractor shall furnish, and install a ccrV camera system that includes the camera, mounting materials, cables, cable splices, connectors and any additional equipment and hardwa16 required for a complete and operational ccTV camera system, per Section 9-29.27 (CCTV SYSTEM)' (xx*r<*x) 8-20,3(19)D General Cable Installation (Special Provision) New Section 3 The Contractor shall submit to the Engineer the method that is intended to be used to install the various cables, Any cable runs whJch have damaged jackets or do not pass the appropriate test will be rejected and shall be replaced byttre contractor at no additional cost to the CitY of Kent. All cables shall be supported so that there is no weight being transferred from the camera cable to the entry points through pores or extrusionl. Rtt hoies through poles shall be sealed with outdoor rated watertight grips' All cables shall be tagged with permanent markers of PVC identifying their use' Cables shall be tagged at both ends and at every junction box location. (xx*x**) S-2O.3(19)E Camera Cable (Special Provision) New Section The Contractor shall provide and install camera cables with the proper type and quantity of conductors to enable connection as recommended by the selected vendors and as required to provide for proper operation of the closed circuit television system. The cable shall provide camera power, environmental housing heater power, pan/ tilt drive power and controls, and camera lens controls. cat 6+ outdooirated cable with appropriate outside diameter for all watertight connectors shall be used. (*r+(rkxX rF ) 8-2O.3(19)F CCTV SYstem Test (Special Provision) New Section The Contractor shall allow the City 1 week to setup and test the PTZ camera(s). If problems are found by the City during each testing phase, the Contractor shall repair, replace, or reconfigure each CCTV camera installation as necessary, at no additional cost to the Contracting AgencY. SECTION 8.20.5 IS SUPPLEMENTED BY ADDING THE FOLLOWING: (*:k{<x **) 8-20.5 Payment (Special Provision) "Traffic Monitoring Camera Installation :" The lump sum " at the above locations shalt be full pay for all "qripr*nt, tools,haterials and labor necessary for the installation of a traffic monitoring camera. Work vehicles must be equipped with.sequential , arrow boards to direct approach'r-ng vehicles past the work vehicle' Inclusion of the sequential arrow boards and any supplementll warning beacons shall be included in the lump sum contract price. All additional materials and 16bor, not shown in the plans or called for herein and which are required to complete the camera installation, shall be included in the lump sum contract Price' 9-29.27 CCTV SYstem (Special Provision) New Section 4 cCry cameras shall be Cohu Rise 1080p HD Hybrid camera model (426L-LO00) with power over Ethernet. The Camera shall include a Cohu supplied 70W POE + injector, RJ45 IP67 coupler, outdoor rated POE++ lightning surge protector, 2ea Ethernet extenders model Vi2300w. Camera mounting equr-pmeni srratt be Pelco pole mount PN#8185-4 with additional lower support brace and other equipment and hardware as required for a complete and operational CCTV camera sYstem. From: Brown, Rob Sent: MondaY, August 03,2020 5:02 PM To: Sorensen, Michael Cc: Leyrer, Thomas; Shields, Brian Subject: RE: 4/Willis Camera Change Order Hi Mike, I,m following up on the email below, Have you had time to look at a change order for cameras at 4/Willis? Thanks. -Rob From: Brown, Rob Sent: Tuesday, JulY 7,202O IL:O4 To: Sorensen, Michael (Msorensen @ kentwa.gov) <MSorensen @kentwa'Rov> Subject: 4/Willis Camera Change Order Hi Mike, I don,t remember if we talked about this. we need to have a camera installed at the 4/willis roundabout to watch the intersection. we should probably have a second camera installed to watch the UPRR crossing. Does this sound familiar? I need you to come up with a plan so we can send it to Construction. Thanks' -Rob 5